HomeMy WebLinkAboutAgenda_GTEC_05.21.2014Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Governing Body
of the City of Georgetown
May 21, 2014 at 3:30 PM
at GMC, 300-1 Industrial Ave, Georgetown, Texas 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
April 2014 - Micki Rundell, Chief Financial Officer, COG Finance Manager, GTEC
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
March 19, 2014. Paul Brandenburg, General Manager - GTEC
G Consideration and possible action to approve a Possession and Use Agreement with Anne M.
Giddings and John D. Giddings (Parcel 221) in the amount of $52,020 in connection with the FM
1460 (North Segment) Project – Edward G. Polasek, AICP, Transportation Services Director, and
Terri Calhoun, Real Estate Services Coordinator
H Consideration and possible action to approve a Possession and Use Agreement with Thomas
Petroleum, LLC (Parcels 202A, 202B Parts 1 & 2, and 202C) in the amount of $266,400 in
connection with the FM 1460 (North Segment) Project – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator
I Consideration and possible action to approve a Possession and Use Agreement with Gordon L.
Peterson, Brian F. Peterson and Peggy Peterson (Parcel 212) in the amount of $81,315 in
connection with the FM 1460 (North Segment) Project – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator
J Consideration and possible action to approve a Possession and Use Agreement with Rabbit Hill
Partners, through its owners Brian F. Peterson and Gordon L. Peterson (Parcel 211) in the amount
of $153,585 in connection with the FM 1460 (North Segment) Project – Edward G. Polasek,
AICP, Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator
K Consideration and possible action to approve the Special Commissioners Award in the amount of
$147,356.00, plus Commissioners' fees in the amount of $900.00, in Cause No. 13-1722-CC4, The
State of Texas and the City of Georgetown vs. Alfredo V. Mendoza and Lynn S. Larson,
Condemnation Proceedings, County Court at Law No. 4, Williamson County, Texas (Parcel 218),
in connection with the FM 1460 Project (North Segment). – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator
L EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
Section 551.072 - Deliberation Regarding Real Property
Deliberation on the acquisition of real property from Lee Logan Schneider and Carolyn Sue
Schneider (Parcel 223 Parts 1 & 2) in connection with the FM 1460 (North Segment) Project –
Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun, Real Estate
Services Coordinator
M Action from Executive Session
N Consideration and possible adoption of the 2014/2015 Transportation Improvement Program
(TIP)– Edward G. Polasek, AICP, Transportation Services Director, and Nat Waggoner, PMP®,
Transportation Analyst.
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
JANA KERN
City of Georgetown, Texas
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
NB Frontage Road (RM 2338 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Snead Drive – Project 5QZ
Southwest Bypass – Project No. 5QC
Wolf Ranch Pkwy Extension – Project No. 5QW
GTEC Project Update & Status Report
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
MS4 Permit Update
N Austin Avenue Sidewalk Improvements
Safe Routes to School - Churchill Farms to Mitchell Elem
Shell Road at Westbury-Bellaire - Signal Improvements
Sidewalk Master Plan
Southeast Inner Loop Corridor Study
Southwest Bypass Project (TIP #14C)
Transit Study as Requested by City Council
Transportation Services Operations – CIP Maintenance
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTEC Project Updates Exhibit
GTEC Project Status Report Exhibit
GTAB Project Updates Exhibit
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. EEa, EEb & EEc
Rights‐of‐Way Acquisition and Utility Relocation
May 2014
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive
to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Final PS&E was submitted to TxDOT May 5th.
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way
All appraisals are complete. Final offers
have been made for all ROW parcels.
The paperwork has been filed for all
parcels requiring condemnation.
Section: North South
Acquired: 22 8
Pending: 5 ‐
Condemnation: 9 ‐
Total: 36 8
Utility Relocations Ongoing as ROW is being acquired.
Construction Construction PS&E set for an August 2014 TxDOT letting; with construction to
begin in Fall 2014.
Other Issues None pending.
NB Frontage Road
(RM 2338 to Lakeway Drive)
Project No. 5QX TIP No. QQ
May 2014
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to
Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to
Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB
alternate, interim route to FM 971 and Georgetown High School. This project is the only
remaining portion of IH 35 in Central Texas without a frontage road existing, under
construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. QQ
May 2014
Unchanged
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin
Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and
provide a more direct access from the west side of IH 35 corridor to Georgetown High
School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer has presented the Preliminary Engineering Report and has begun final
PS&E design efforts.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way Concurrent with preliminary engineering and schematic design.
Utility Relocations TBD
Construction TBD
Other Issues Staff met with TxDOT to develop an AFA for TxDOT review of the bridge crossing
of I 35 and its frontage roads.
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. None
May 2014
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening of Snead
Drive from S.E. Inner Loop to 600 feet north of Cooperative Way, including appurtenant
waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide necessary
infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden
Engineer Steger Bizzell
Element Status / Issues
Design Engineer continues with the design of the project PS&E;
Staff has reviewed the 30% plans.
Environmental/
Archeological
Included with PS&E.
Rights of Way Ongoing; partially through platting process.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction TBD
Other Issues None at this time.
Southwest Bypass Project
(SH 29 to RM 2243)
Project No. 5QC TIP No. 14b
May 2014
Unchanged
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to
SH 29 and Construction Plans Specifications and Estimate (PS&E) for the construction of
approximately 1.3 miles of 2‐lane interim roadway with bridges from Leander Road to its
intersection with Wolf Ranch Parkway Extension (TIP Project No. 14A.
Purpose This project is identified as needed in the OTP and GTEC TIP. This project, in
coordination with Wolf Ranch Parkway Extension, will provide access from Leander Road
to DB Wood Road south of SH 29, allowing alternate access from southwest to west areas
of the City, relieving the increasing traffic demand along the IH 35 corridor.
Project Manager Bill Dryden
Engineer HDR Engineering, Inc.
Element Status / Issues
Design Engineer has completed the project PS&E, less construction contract documents
and environmental permitting required at time of actual construction.
Environmental/
Archeological
Draft Report detailing the environmental, geotechnical and historical issues has
been completed and submitted to the Williamson County Conservation
Foundation for determination of issues to be mitigated.
Rights of Way ROW Acquisition process has begun; negotiations on‐going for the Weir and Guy
properties.
Wolf property – Acquisition complete, fencing to begin as soon as practicable.
Utility Relocations None identified at this time.
Construction TBD
Other Issues None
Wolf Ranch Parkway Extension Project
(SW Bypass to DB Wood Road)
Project No. 5QV TIP No. 14a
May 2014
Unchanged
Project Description Design Schematic and Plans Specifications & Estimate for the construction of a roadway
from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of SH 29. The project
is planned as a major arterial.
Purpose This project is identified as needed in the OTP and the TIP. This project, in coordination
with Southwest Bypass (#14B), will provide access from Leander Road to DB Wood Road
south of SH 29, allowing alternate access from southwest to west areas of the City,
relieving the increasing traffic demand along the IH‐35 corridor.
Project Manager Bill Dryden, P.E.
Engineer HDR, Engineering, Inc.
Element Status / Issues
Design Engineer has completed fencing plans, and is developing bidding package.
Environmental/
Archeological
Final report concerning the environmental, geotechnical and historical issues has
been submitted for review.
Rights of Way Acquisition complete.
Utility Relocations None identified at this time.
Construction Future
Other Issues None
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Bridge is OPEN.
PAID TxDOT $2,500,000 on 9/16/2008.
Complete 2,500,000 2,500,000 0 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Engineer has completed fencing plans, inclusive of
potential environmental mitigation issues.
Engineer has completed the project PS&E, less
actual permitting required at time of construction.
ROW has been acquired.
On Schedule
Unchanged
1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less
construction contract documents and environmental
permitting required at time of actual construction.
ROW Acquisition process has begun; negotiations
on-going for the Weir and Guy properties.
Wolf property – Acquisition complete.
On Schedule
Unchanged
7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary Engineering
Report and has begun final PS&E design efforts.
In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (2338 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Final PS&E was submitted to TxDOT May 5th.
Utility coordination on-going as ROW is acquired.
All appraisals are complete. Final offers have been
made for all ROW parcels.
The paperwork has been filed for all parcels
requiring condemnation.
22 of 36 Parcels have been acquired.
On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
Rivery Road 5RF Alignment adopted by Council.
Complete 779,000 29,000 750,000 750,000 0 750,000
Snead Drive 5QZ Engineer continues with the design of the project
PS&E;
Staff has reviewed the 30% plans.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
IH 35/ Hwy 29 Intersection 5RJ 650,000 0 650,000 650,000 0 650,000
Current Economic Development Projects Project
Type
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
Oakmont/Rabbit Hill Rd Ext 5RI 196,000 196000 0 196,000 196000 0
15,866,596 3,467,093 12,399,503
Project to Date Current Year Budget (13/14)
GTEC PROJECT UPDATE AND STATUS REPORT
May 2014
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2014\GTEC - Project Status - 2014-05.xlsx Page 1 of 1 5/14/2014
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
May 2014
Unchanged
Project
Description
Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents, estimates
of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity
and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
North San Gabriel River Bridge South San Gabriel River Bridge
Element Status / Issues
Design Phase I – determine what testing is needed to properly evaluate the detailed current
status of the two bridges (currently underway).
Surveying N/A (TBD)
Environmental/
Archeological
TBD during Phase II
Rights of Way Existing
Utility
Relocations
TBD (future)
Construction TBD
Other Issues None at this time
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. QQ1
May 2014
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side go IH 35
to Austin Avenue, to Georgetown High School and a more direct route to SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Engineer is progressing to the 60% Plan review phase has been authorized to
proceed with the development of construction PS&E.
Engineer is developing PS&E for relocation of Parks facilities out of newly acquired
ROW.
Environmental/
Archeological
TBD
Rights of Way Paperwork for the land swap has been completed. We will be developing a ROW
exchange with TxDOT for the realigned roadway.
Utility Relocations TBD
Construction City and TxDOT need to develop an AFA for construction of the project by TxDOT;
schedule TBD.
Other Issues None at this time.
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. EEa, EEb & EEc
May 2014
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Final PS&E due to TxDOT on May 5th.
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way All appraisals are complete. Final offers have been made
for all ROW parcels.
The paperwork has been filed for all parcels requiring
condemnation.
Acquired: 22
Pending: 3
Condemnation: 11
Total: 36
Utility Relocations Ongoing as ROW is being acquired.
Construction Project has been (re‐)scheduled by TxDOT for an August 2014 Letting, with an
anticipated construction start for late fall.
Other Issues None Pending
Municipal Separate Storm Sewer System (MS4) Permit
May 2014
Project Description Develop a multi‐year implementation plan based on existing and cost effective
future storm water management practices in order to comply with the Texas
Commission on Environmental Quality (TCEQ) Municipal Separate Storm
Sewer System (MS4) Permit.
Purpose On December 11, 2013, the TCEQ adopted rules for newly regulated MS4s
based on the 2010 Census designation of Urbanized Areas. The City of
Georgetown is now part of Austin Large Urban Area based on those
designations. Our 180 days to submit the Notice of Intent (NOI) and Storm
water Management Plan (SWMP) began on December 11, 2013. The City of
Georgetown (City) has engaged HDR Engineering, Inc. (Engineer) to assist the
City with development of its Storm Water Management Program (SWMP) as a
result of the Cityʹs recent designation as a MS4 operator. Initial services
include a review of available storm water program and water quality
information, a series of meetings with City departments and a City facility
review. To date, HDR and Transportation Services has (1) facilitated City of
Georgetown stakeholder groups in the development of a practical set of BMPs,
and (2) established measurable goals and implementation costs for those
BMPs. Permit submittal deadline to the TCEQ is June 11, 2014.
Project Managers Bill Dryden and Nat Waggoner
Engineer/Engineers HDR Architects
Task Status / Issues
Initiation Scope of Services negotiations completed Feb 2014.
Planning Completed February‐March 2014
Execution Department Head Interviews 27/28 March 2014
Government Facilities Review 10 April 2014
Recommendation of Best Practices Review by Department Heads 17‐23
April 2014
Monitoring Multiple public and government meetings are defined Tasks throughout the
project.
Close/Adoption Currently scheduled 5/9/2014 Post Review by GTAB
Other Issues Seeking Task Order Amendment to support application submittal and 5 year
implementation plan support.
N Austin Avenue Sidewalk Improvements
Rec Center to Georgetown High School
Project No. 1CV TIP No. None
May 2014
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk
improvements along N. Austin Avenue between the Georgetown Recreational Center and
Georgetown High School.
Purpose To provide a safe pedestrian route along North Austin avenue.
Project Managers Bill Dryden, P.E.
Engineer URS Corporation
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way None
Utility Relocations None
Construction GTAB recommended to Council the award of Construction Contract; awaiting
TxDOT letter of concurrence before placing on next available Council agenda.
Other Issues None pending.
Shell Road Signal Improvements
Shell Road at Westbury Lane/Bellaire Drive
Project No. N/A TIP No. None
May 2014
Project Description Design and preparation of Plans, Specifications and Estimate for the construction
of signal improvements for the ultimate intersection of Shell Road at Westbury
Lane/Bellaire Drive and to determine future additional rights‐of‐way needs north
of the intersection.
Purpose To better manage traffic movements through and within the intersection.
Project Manager Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Surveying TBD
Environmental/
Archeological
TBD
Rights of Way None to be acquired
Utility Relocations None required at this time
Construction Bid opened April 21st;
On today’s GTAB for recommendation to Council for award;
On May 13th Council Agenda for award;
NTP in mid‐May;
Substantial completion/signal operational by 2nd week of August
Other Issues Hardware order has been placed and expect delivery of all items in early‐ to
mid‐June.
Sidewalk Master Plan
May 2014
Project Description Inventory existing assets; analyze existing and future requirements including
ADA compliance; develop a multi‐year implementation plan.
Purpose The purpose of the City of Georgetown Sidewalk Study is to inventory
existing sidewalk infrastructure, identify design deficiencies, evaluate future
sidewalk requirements, and develop an implementation plan for all sidewalk
facilities within the City of Georgetown City Limits. The Sidewalk Study will
be a stand‐alone document, serving as the primary sidewalk facility
management plan with regulatory authority conferred by the City of
Georgetown Overall Transportation Plan (OTP). Additionally, the Task Order
will provide an ADA compliance audit for City of Georgetown public access
facilities, Parks and Rec programming as well as general consulting services
for the creation of an ADA Transition Plan.
Project Managers Bill Dryden and Nat Waggoner
Engineer/Engineers HDR Architects
Task Status / Issues
Initiation Scope of Services negotiations completed.
Planning Task Order approved by City Council April 22nd, 2014.
Execution Task 1.3‐ Project Kick Off Meeting is scheduled for May 15th, 2014.
Task 2.1‐ Review Coordinating Documents underway.
Task 4.3‐ Preliminary Government Meeting Schedule:
May‐June 2014 City Staff
June 2014 Individual GTAB Members (if desired)
July 2014 GISD, GHA
October 2014 Initial GTAB Workshop
Monitoring Multiple public and government meetings are defined Tasks throughout the
project.
Close/Adoption 1st Quarter 2015
Other Issues
Southeast Inner Loop Corridor Study
(IH 35 to Rockride Lane)
Project No. None Project No. None
May 2014
Project Description Develop a preliminary design schematic, perform preliminary engineering and report
preparation for the Southeast Inner Loop Schematic Design from IH 35 to Rockridge Lane
(CR 110) and Sam Houston Avenue.
Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of probable
project costs and ROW needs for the future SH 29 Bypass, connecting the westerly route (SH
29 to IH 35) with Southeast Inner Loop and Sam Houston Avenue.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Draft Final Report was presented to GTAB in March.
Meetings with adjacent/affected land owners on‐going.
Draft Final Report will be completed in accordance with all applicable comments
and returned to GTAB in June for Board discussions and possible
recommendation of adoption by Council.
Surveying TBD (future)
Environmental/
Archeological
TBD (future)
Rights of Way To be conceptually established during the preliminary schematic phase and further
refined through the design phase.
Utility Relocations TBD (future)
Construction TBD (future)
Other Issues None at this time.
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. 14c
May 2014
Unchanged
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Bill Dryden, P.E.
Engineer HDR Engineering, Inc.
Element Status / Issues
Design Engineer is in preliminary engineering and schematic design phase of the facility.
Alignment has been presented to staff and management.
Surveying City stall met with the Surveyor to resolve a conflict in the proposed ROW to be
acquired from Texas Crushed Stone.
Environmental/
Archeological
TBD by preliminary engineering phase.
Rights of Way Conceptually established by the Industrial Agreement; will be refined through the
schematic design phase.
Negotiations ongoing for the remainder of the ROW
Utility Relocations TBD (future)
Construction This project included in the Williamson County 2013 Bond Program to construct 2
lanes of the ultimate roadway.
Other Issues None at this time
Transit Study
as Requested by City Council
Project No. None Project No. None
May 2014
Unchanged
Project
Description
Council Motion: Discussion and possible direction to the City of Georgetownʹs Transportation
Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council
no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and
Regional Transportation Organizations including the benefits, conditions, and justification which
would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant
State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve
Fought, Councilmember, District 4
Amended Motion:
1. The City Manager to determine what time and effort staff have available to conduct this type
of study over the next year. If it is not in the Transportation Division, Planning Department,
Finance Department and/or City Manager’s Office work program, as outlined in the current
draft budget, can it be adequately staffed to complete this level of work over the next year?
2. Is the challenge to research Federal, State and Regional transportation organizations or is it
transit programs? This direction to staff is assuming it is transit programs.
3. Narrow the specific analysis to programs that are actually authorized to receive Federal
formula and discretionary funding programs found within the current Federal Transit
Administration. However, that would narrow the field down to three agencies or programs.
Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of
Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310
transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.
CAMPO, Project Connect, Project Connect North and My35 are simply planning programs
that include staff from Capital Metro, Lone Star Rail District, and TxDOT and
representatives from local governments.
4. The analysis should be based on how those planning programs will lead to funding through
the project delivery agencies. (Fought amended to include financial risk and benefits to the City)
5. The Council should provide the Board and staff specifics on what type of economic analysis
data will lead to an ultimate decision by the City Council.
6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a
Transit Oriented Development would look like.’ Years ago, when the City was looking at
transportation options and creating a TOD ordinance, there was a field trip to perform some
on the ground research. Members of the City Council, Planning and Zoning, and staff
(GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.
We should have at least one field trip during this study. Since it has been about 8 years or
so since that first and only field trip, it should be extremely informative to do it again and
see what a TOD looks like today and how the project has performed over the years.
Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)
Project
Manager
Ed Polasek, AICP
Engineer TBD
Project Status Workplan Under Development
Transportation Services Operations
CIP Maintenance
May 2014
Project Description 2012/13‐2014 CIP Maintenance of roadways including, Chip seal, Cutler
Overlays, Fog seal applications and Engineering design of future rehabilitation
projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, Steger Bizzell, Halff
Task Status / Issues
2nd and 6th Street
Engineering
(Halff) 2nd at Austin Avenue intersection improvement along with 6th Street
(Austin Ave. to Rock) engineering is complete (Gas is scheduling to complete
work ahead of construction) and is currently being advertised for bid.
Construction of all of 2nd to Holly will move to 2015 during VFW renovation
9th Street (Main to
Rock)
(KPA) KPA is finalizing plans and preparing to advertise.
We are looking for construction to begin after the Poppy Festival.
Chip Seal The contractor “Cholla” is looking to mobilize to Georgetown in July.
Fog Seal Survey of unfinished sections complete: (Majority of scheduled work
completed) Unfinished streets will be performed in Spring 2014 or possibly
postponed until Fall as temperatures rise into the high 90’s.
Cutler/overlay (Austin Avenue and Del Webb Blvd.) extended the schedule into cold weather
and the holiday season. Downtown Square outstanding for 2013 work.
Contractor has indicated their intention is not to return until June. We are
requesting the contractor to complete all work (old and new) while in town.
Pavement
Evaluation
KPA for Engineering: pavement evaluation/scoring and update of 5 year CIP
reflecting changes and updates currently underway.
City of Georgetown, Texas
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
April 2014 - Micki Rundell, Chief Financial Officer, COG Finance Manager, GTEC
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Budgetary report
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of April is also included.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Micki Rundell (jk)
ATTACHMENTS:
Description Type
Monthly Financials Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
March 19, 2014. Paul Brandenburg, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on March 19, 2014 and revise or approve.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Paul E. Brandenburg (jk)
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve a Possession and Use Agreement with Anne M.
Giddings and John D. Giddings (Parcel 221) in the amount of $52,020 in connection with the FM
1460 (North Segment) Project – Edward G. Polasek, AICP, Transportation Services Director, and
Terri Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
Pursuant to that one certain Agreement for Right of Way Procurement dated June 29, 2012
between the City of Georgetown and the Texas Department of Transportation (“TxDOT”), the
City is in the process of negotiating the acquisition of the +36 parcels of right-of-way necessary to
construct the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road)
Improvement Project. Appraisals have been performed by Chris P. Griesbach, MAI, of Lone Star
Appraisals and Realty, Inc., and reviewed by Larry D. Kokel, MAI, of Kokel-Oberrender-Wood
Appraisal, Ltd., to determine the fair market value of each parcel and offers have been made on all
parcels based thereon. However, staff has been unable to reach agreement with the landowner on
the amount of compensation to be paid for the subject parcels. Accordingly, in order to avoid
delays in project letting and construction, staff is seeking authorization to enter into the attached
agreement for possession and use of the property as it continues to negotiate with the landowner
while proceeding with acquisition by eminent domain, if necessary. The amount to be tendered
with the proposed Possession and Use Agreement represents ninety percent (90%) of the City's
appraised value of $52,020.00, as authorized by TxDOT's right of way acquisition process, which
amount shall be deducted from any final settlement, Special Commissioners award, or verdict.
FINANCIAL IMPACT:
Funds for this expenditure are available in Project 5RB, GL Account #400-9-0980-90-014 per
Agreement for Right-of-Way Procurement between the City and TxDOT dated Jun 29, 2012.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Giddings PUA Backup Material
Giddings PUA Exhibits Exhibit
Form ROW-N-PUA
Page 1 of 5
POSSESSION AND USE AGREEMENT FOR TRANSPORTATION PURPOSES
STATE OF TEXAS §ROW CSJ: 2211-02-019
§Parcel No.: 221
COUNTY OF WILLIAMSON §Project No.: FM 1460
This agreement, effective the ____ day of ________, 2014, between the City of Georgetown, Texas, (the
“City”), and Anne M. Giddings and John D. Giddings (the “Grantor(s)” whether one or more), grants the
irrevocable right to possession and use to the City, its contractors, agents and all others deemed
necessary by the City for the purpose of constructing a portion of Highway No. FM 1460 (the “Highway
Construction Project”). The property involved is described more fully in field notes and plat map
(attached as “Exhibit A”) and made a part of this Agreement by reference (the “Property”).
1. For the consideration paid by the City which is set forth in Paragraph two below, the receipt and
sufficiency of which is acknowledged, Grantor(s) grant, bargain, sell and convey to the City the
exclusive possession and use of the Property for the purpose of constructing a highway and
appurtenances thereto and the right to remove any improvements. This Possession and Use
Agreement will extend to the City, its contractors and assigns, owners of any existing utilities on the
Property and those which may be lawfully permitted on the Property by the City in the future. This
grant will allow the construction, relocation, replacement, repair, improvement, operation and
maintenance of these utilities on the Property.
2. In full consideration for this irrevocable grant of possession and use, the City will tender to the
Grantor(s) the sum of FIFTY-TWO THOUSAND TWENTY DOLLARS AND NO/100
($52,020.00). The Grantor(s) agree that this sum represents adequate and full compensation for the
possession and use of the Property. The City will be entitled to take possession and use of the
Property upon tender of payment. The parties agree that the sum tendered represents 90% percent of
the City's approved value. The approved value is the City’s determination of the just compensation
owed to the Grantor(s) for the real property interest to be acquired by the City in the Property,
encumbered with the improvements thereon, if any, and damages to the remainder, if any, save and
except all oil, gas and sulphur. The parties agree that this sum will be deducted from any final
settlement amount, award or verdict. In the event the amount of the award or verdict for fee title is
less than the amount the City has paid for the possession and use of the Property, then the Grantor(s)
agree that the original amount tendered represents an overpayment and the City is entitled to seek a
refund.
3. The Grantor(s) warrant and represent that the title to the Property is free and clear of all liens and
encumbrances and that proper releases will be executed for the Property prior to funds being
disbursed under this Agreement. The Grantor(s) further warrant that no other person or corporation
owns an interest in the fee title to the Property. Grantor(s) further agree to indemnify the City from
all unreleased or undisclosed liens, claims or encumbrances affecting the Property. The above
warranties are made by Grantor and accepted by the City subject to the following:
A. Visible and apparent easements not appearing of record.
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 2 of 5
B. Any discrepancies, conflicts, or shortages in area or boundary lines or any encroachments or
any overlapping of improvements which a current survey would show.
C. Easements, restrictions, reservations, covenants, conditions, oil and gas leases, mineral
severances, and encumbrances for taxes and assessments (other than liens and conveyances)
presently of record in the Official Public Records of Williamson County, Texas, that affect the
property, but only to the extent that said items are still valid and in force and effect at this time.
4. This agreement is made with the understanding that the City will continue to negotiate in good faith
with the Grantor(s) to acquire a fee interest in the Property by direct purchase. It is further
understood in the event a settlement is not reached within sixty (60) days of the effective date of this
agreement, the City shall begin proceedings in eminent domain to acquire fee title to the Property.
The City will not unreasonably delay the commencement of proceedings under eminent domain once
the time provided for in this paragraph has expired.
5. The parties agree that the valuation date for determining the amount of just compensation for the fee
title for the Property, for eminent domain proceeding purposes, will be the date the award of the
special commissioners is tendered to the registry of the court or, if the award is not greater than the
consideration paid for this Agreement, the date of the Special Commissioners’ hearing.
6. This grant will not prejudice Grantor’s rights to receive full and just compensation for the fee title
interest to be acquired by the City in the Property, as improved with the improvements thereon, if
any, and damages, if any, to the remainder of Grantors’ lands, save and except all oil, gas and
sulphur. This grant will not prejudice Grantor(s) rights to any relocation benefits for which they
may be eligible.
7. In the event the City institutes eminent domain proceedings, the City will not be liable to Grantor(s)
for interest upon any award or judgment as a result of such proceedings for any period of time prior
to the date of the award. Payment of any interest may be deferred by the City until entry of
judgment.
8. The purpose of this agreement is to allow the City to proceed with its construction project without
delay and to allow the Grantor(s) to avoid litigation at this time.
9. Grantors reserve all of the oil, gas and sulphur in and under the land herein conveyed but waive all
right of ingress and egress to the surface for the purpose of exploring, developing, mining or drilling.
Nothing in this reservation will affect the title and rights of the City to take and use all other
minerals and materials thereon, and thereunder. The extraction of oil, gas and minerals may not
affect the geological stability of the surface.
10. The undersigned Grantor(s) agree to pay all taxes, including prorated taxes for the current year, and
special assessments due at the time the City takes possession of the Property.
11. This agreement will also extend to and bind the heirs, devisees, executors, administrators, legal
representatives, successors and assigns of the parties.
12.It is agreed the City will record this document
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 3 of 5
13.Other conditions: None.
To have and to hold the Agreement herein described and conveyed, together with all the rights and
appurtenances belonging to the City and its assigns forever, for the purposes and subject to the
limitations set forth above.
IN WITNESS WHEREOF, THIS INSTRUMENT IS EXECUTED ON THIS THE DAY OF , 2014.
GRANTORS:
By: ____________________________________
Anne M. Giddings
Date:____________________
By: _____________________________________
John D. Giddings
Date:____________________
THE CITY OF GEORGETOWN, TEXAS
Executed by and approved for the purpose and effect of
activating and/or carrying out the orders, established
policies or work programs heretofore approved and
authorized by the City Council.
By: __________________________________________
Title: ________________________________________
Date:_________________________________________
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 4 of 5
Acknowledgement
State of Texas
County of
This instrument was acknowledged before me on
by .
Notary Public's Signature
Acknowledgement
State of Texas
County of
This instrument was acknowledged before me on
by .
Notary Public's Signature
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 5 of 5
Corporate Acknowledgment
State of Texas
County of ____________________
This instrument was acknowledged before me on by
,
of , a
corporation, on behalf of said corporation.
Notary Public's Signature
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve a Possession and Use Agreement with Thomas
Petroleum, LLC (Parcels 202A, 202B Parts 1 & 2, and 202C) in the amount of $266,400 in
connection with the FM 1460 (North Segment) Project – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
Pursuant to that one certain Agreement for Right of Way Procurement dated June 29, 2012
between the City of Georgetown and the Texas Department of Transportation (“TxDOT”), the
City is in the process of negotiating the acquisition of the +36 parcels of right-of-way necessary to
construct the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road)
Improvement Project. Appraisals have been performed by Chris P. Griesbach, MAI, of Lone Star
Appraisals and Realty, Inc., and reviewed by Larry D. Kokel, MAI, of Kokel-Oberrender-Wood
Appraisal, Ltd., to determine the fair market value of each parcel and offers have been made on all
parcels based thereon. However, staff has been unable to reach agreement with the landowner on
the amount of compensation to be paid for the subject parcels. Accordingly, in order to avoid
delays in project letting and construction, staff is seeking authorization to enter into the attached
agreement for possession and use of the property as it continues to negotiate with the landowner
while proceeding with acquisition by eminent domain, if necessary. The amount to be tendered
with the proposed Possession and Use Agreement represents ninety percent (90%) of the City's
appraised value of $266,400.00, as authorized by TxDOT's right of way acquisition process, which
amount shall be deducted from any final settlement, Special Commissioners award, or verdict.
FINANCIAL IMPACT:
Funds for this expenditure are available in Project 5RB, GL Account #400-9-0980-90-014 per
Agreement for Right-of-Way Procurement between the City and TxDOT dated Jun 29, 2012.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Thomas Petroleum PUA Backup Material
Thomas Petroleum PUA Exhibits Exhibit
Form ROW-N-PUA
Page 1 of 4
POSSESSION AND USE AGREEMENT FOR TRANSPORTATION PURPOSES
STATE OF TEXAS §ROW CSJ: 2211-02-019
§
§
Parcel Nos.: 202A, 202B, Parts 1 and 2, and
202C
COUNTY OF WILLIAMSON §Project No.: FM 1460
This agreement, effective the ____ day of __________, 2014, between the City of Georgetown, Texas,
(the “City”), and Thomas Petroleum, LLC, formerly known as Thomas Petroleum, Ltd. (the
“Grantor(s)” whether one or more), grants the irrevocable right to possession and use to the City, its
contractors, agents and all others deemed necessary by the City for the purpose of constructing a portion
of Highway No. FM 1460 (the “Highway Construction Project”). The property involved is described
more fully in field notes and plat map (attached as “Exhibit A”) and made a part of this Agreement by
reference (the “Property”).
1. For the consideration paid by the City which is set forth in Paragraph two below, the receipt and
sufficiency of which is acknowledged, Grantor(s) grant, bargain, sell and convey to the City the
exclusive possession and use of the Property for the purpose of constructing a highway and
appurtenances thereto and the right to remove any improvements. This Possession and Use
Agreement will extend to the City, its contractors and assigns, owners of any existing utilities on the
Property and those which may be lawfully permitted on the Property by the City in the future. This
grant will allow the construction, relocation, replacement, repair, improvement, operation and
maintenance of these utilities on the Property.
2. In full consideration for this irrevocable grant of possession and use, the City will tender to the
Grantor(s) the sum of TWO HUNDRED SIXTY-SIX THOUSAND FOUR HUNDRED DOLLARS
AND NO/100 ($266,400.00). The Grantor(s) agree that this sum represents adequate and full
compensation for the possession and use of the Property. The City will be entitled to take possession
and use of the Property upon tender of payment. The parties agree that the sum tendered represents
90% percent of the City's approved value. The approved value is the City’s determination of the just
compensation owed to the Grantor(s) for the real property interest to be acquired by the City in the
Property, encumbered with the improvements thereon, if any, and damages to the remainder, if any,
save and except all oil, gas and sulphur. The parties agree that this sum will be deducted from any
final settlement amount, award or verdict. In the event the amount of the award or verdict for fee
title is less than the amount the City has paid for the possession and use of the Property, then the
Grantor(s) agree that the original amount tendered represents an overpayment and the City is entitled
to seek a refund.
3. The Grantor(s) warrant and represent that the title to the Property is free and clear of all liens and
encumbrances and that proper releases will be executed for the Property prior to funds being
disbursed under this Agreement. The Grantor(s) further warrant that no other person or corporation
owns an interest in the fee title to the Property. Grantor(s) further agree to indemnify the City from
all unreleased or undisclosed liens, claims or encumbrances affecting the Property. The above
warranties are made by Grantor and accepted by the City subject to the following:
A. Visible and apparent easements not appearing of record.
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 2 of 4
B. Any discrepancies, conflicts, or shortages in area or boundary lines or any encroachments or
any overlapping of improvements which a current survey would show.
C. Easements, restrictions, reservations, covenants, conditions, oil and gas leases, mineral
severances, and encumbrances for taxes and assessments (other than liens and conveyances)
presently of record in the Official Public Records of Williamson County, Texas, that affect the
property, but only to the extent that said items are still valid and in force and effect at this time.
4. This agreement is made with the understanding that the City will continue to negotiate in good faith
with the Grantor(s) to acquire a fee interest in the Property by direct purchase. It is further
understood in the event a settlement is not reached within sixty (60) days of the effective date of this
agreement, the City shall begin proceedings in eminent domain to acquire fee title to the Property.
The City will not unreasonably delay the commencement of proceedings under eminent domain once
the time provided for in this paragraph has expired.
5. The parties agree that the valuation date for determining the amount of just compensation for the fee
title for the Property, for eminent domain proceeding purposes, will be the date the award of the
special commissioners is tendered to the registry of the court or, if the award is not greater than the
consideration paid for this Agreement, the date of the Special Commissioners’ hearing.
6. This grant will not prejudice Grantor’s rights to receive full and just compensation for the fee title
interest to be acquired by the City in the Property, as improved with the improvements thereon, if
any, and damages, if any, to the remainder of Grantors’ lands, save and except all oil, gas and
sulphur. This grant will not prejudice Grantor(s) rights to any relocation benefits for which they
may be eligible.
7. In the event the City institutes eminent domain proceedings, the City will not be liable to Grantor(s)
for interest upon any award or judgment as a result of such proceedings for any period of time prior
to the date of the award. Payment of any interest may be deferred by the City until entry of
judgment.
8. The purpose of this agreement is to allow the City to proceed with its construction project without
delay and to allow the Grantor(s) to avoid litigation at this time.
9. Grantors reserve all of the oil, gas and sulphur in and under the land herein conveyed but waive all
right of ingress and egress to the surface for the purpose of exploring, developing, mining or drilling.
Nothing in this reservation will affect the title and rights of the City to take and use all other
minerals and materials thereon, and thereunder. The extraction of oil, gas and minerals may not
affect the geological stability of the surface.
10. The undersigned Grantor(s) agree to pay all taxes, including prorated taxes for the current year, and
special assessments due at the time the City takes possession of the Property.
11. This agreement will also extend to and bind the heirs, devisees, executors, administrators, legal
representatives, successors and assigns of the parties.
12.It is agreed the City will record this document
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 3 of 4
13.Other conditions: None.
To have and to hold the Agreement herein described and conveyed, together with all the rights and
appurtenances belonging to the City and its assigns forever, for the purposes and subject to the
limitations set forth above.
IN WITNESS WHEREOF, THIS INSTRUMENT IS EXECUTED ON THIS THE ___DAY OF ________, 2014.
GRANTORS:
By: ____________________________________
Printed Name: ____________________________
Title: ___________________________________
(if GRANTOR is an entity other than an individual person)
Date:____________________
THE CITY OF GEORGETOWN, TEXAS
Executed by and approved for the purpose and effect of
activating and/or carrying out the orders, established
policies or work programs heretofore approved and
authorized by the City Council.
By: __________________________________________
Title: ________________________________________
Date:_________________________________________
Form ROW-N-PUA
(12/12)
Replaces Form ROW-N-7
Page 4 of 4
Corporate Acknowledgment
State of Texas
County of ____________________
This instrument was acknowledged before me on by
,
of , a
corporation, on behalf of said corporation.
Notary Public's Signature
Corporate Acknowledgment
State of Texas
County of ____________________
This instrument was acknowledged before me on by
,
of , a
corporation, on behalf of said corporation.
Notary Public's Signature
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve a Possession and Use Agreement with Gordon L.
Peterson, Brian F. Peterson and Peggy Peterson (Parcel 212) in the amount of $81,315 in
connection with the FM 1460 (North Segment) Project – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
Pursuant to that one certain Agreement for Right of Way Procurement dated June 29, 2012
between the City of Georgetown and the Texas Department of Transportation (“TxDOT”), the
City is in the process of negotiating the acquisition of the +36 parcels of right-of-way necessary to
construct the TxDOT FM 1460 (Quail Valley Drive to North of Westinghouse Road)
Improvement Project. Appraisals have been performed by Chris P. Griesbach, MAI, of Lone Star
Appraisals and Realty, Inc., and reviewed by Larry D. Kokel, MAI, of Kokel-Oberrender-Wood
Appraisal, Ltd., to determine the fair market value of each parcel and offers have been made on all
parcels based thereon. However, staff has been unable to reach agreement with the landowner on
the amount of compensation to be paid for the subject parcels. Accordingly, in order to avoid
delays in project letting and construction, staff is seeking authorization to enter into the attached
agreement for possession and use of the property as it continues to negotiate with the landowner
while proceeding with acquisition by eminent domain, if necessary. The amount to be tendered
with the proposed Possession and Use Agreement represents ninety percent (90%) of the City's
appraised value of $81,315.00, as authorized by TxDOT's right of way acquisition process, which
amount shall be deducted from any final settlement, Special Commissioners award, or verdict.
FINANCIAL IMPACT:
Funds for this expenditure are available in Project 5RB, GL Account #400-9-0980-90-014 per
Agreement for Right-of-Way Procurement between the City and TxDOT dated Jun 29, 2012.
SUBMITTED BY:
Terri Calhoun
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve a Possession and Use Agreement with Rabbit Hill
Partners, through its owners Brian F. Peterson and Gordon L. Peterson (Parcel 211) in the amount
of $153,585 in connection with the FM 1460 (North Segment) Project – Edward G. Polasek,
AICP, Transportation Services Director, and Terri Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
Pursuant to that one certain Agreement for Right of Way Procurement dated June 29,
2012 between the City of Georgetown and the Texas Department of Transportation
(“TxDOT”), the City is in the process of negotiating the acquisition of the +36 parcels of
right-of-way necessary to construct the TxDOT FM 1460 (Quail Valley Drive to North of
Westinghouse Road) Improvement Project. Appraisals have been performed by Chris P.
Griesbach, MAI, of Lone Star Appraisals and Realty, Inc., and reviewed by Larry D.
Kokel, MAI, of Kokel-Oberrender-Wood Appraisal, Ltd., to determine the fair market
value of each parcel and offers have been made on all parcels based thereon. However,
staff has been unable to reach agreement with the landowner on the amount of
compensation to be paid for the subject parcels. Accordingly, in order to avoid delays in
project letting and construction, staff is seeking authorization to enter into the attached
agreement for possession and use of the property as it continues to negotiate with the
landowner while proceeding with acquisition by eminent domain, if necessary. The
amount to be tendered with the proposed Possession and Use Agreement represents
ninety percent (90%) of the City's appraised value of $153,585.00, as authorized by
TxDOT's right of way acquisition process, which amount shall be deducted from any
final settlement, Special Commissioners award, or verdict.
FINANCIAL IMPACT:
Funds for this expenditure are available in Project 5RB, GL Account #400-9-0980-90-014
per Agreement for Right-of-Way Procurement between the City and TxDOT dated Jun
29, 2012.
SUBMITTED BY:
Terri Calhoun
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve the Special Commissioners Award in the amount of
$147,356.00, plus Commissioners' fees in the amount of $900.00, in Cause No. 13-1722-CC4, The
State of Texas and the City of Georgetown vs. Alfredo V. Mendoza and Lynn S. Larson,
Condemnation Proceedings, County Court at Law No. 4, Williamson County, Texas (Parcel 218),
in connection with the FM 1460 Project (North Segment). – Edward G. Polasek, AICP,
Transportation Services Director, and Terri Glasby Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
Special Commissioner's Hearing for the acquisition of 1.464 acres of real property for right-of-
way in connection with the FM 1460 Project (North Segment) was held on May 14, 2014.
Landowners did not appear. Commissioners awarded City's appraised value of $147,356.00. A
copy of the Award of Special Commissioners is attached. The City will take possession of the
property immediately upon deposit of the award into the court registry, subject to Council
approval on May 27, 2014.
FINANCIAL IMPACT:
Funds for this expenditure are available in Project 5RB, GL Account #400-9-0980-90-014 per
Agreement for Right-of-Way Procurement between the City and TxDOT dated Jun 29, 2012.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Award of Special Commissioners Backup Material
City of Georgetown, Texas
SUBJECT:
EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
Section 551.072 - Deliberation Regarding Real Property
Deliberation on the acquisition of real property from Lee Logan Schneider and Carolyn Sue
Schneider (Parcel 223 Parts 1 & 2) in connection with the FM 1460 (North Segment) Project –
Edward G. Polasek, AICP, Transportation Services Director, and Terri Calhoun, Real Estate
Services Coordinator
ITEM SUMMARY:
FINANCIAL IMPACT:
Funds for this expenditure are available in Project 5RB, GL Account #400-9-0980-90-014 per
Agreement for Right-of-Way Procurement between the City and TxDOT dated Jun 29, 2012.
SUBMITTED BY:
Terri Calhoun
City of Georgetown, Texas
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Consideration and possible adoption of the 2014/2015 Transportation Improvement Program
(TIP)– Edward G. Polasek, AICP, Transportation Services Director, and Nat Waggoner, PMP®,
Transportation Analyst.
ITEM SUMMARY:
The Georgetown Transportation Enhancement Corporation (GTEC) by statute must adopt a 5-year
Capital Improvement Program. The City of Georgetown GTEC By-laws and Overall
Transportation Plan refer to this as a Transportation Improvement Program (TIP).
During the March 2014 GTEC regular session, board members were presented with four (4)
projects requiring eligibility findings for addition to the 2014/2015 Transportation Improvement
Program (TIP). Completed findings determine each project's funding eligibility as authorized by
the Development Corporation Act of 1979, as amended (Tex. Rev. Civ. Stat. Ann ch. 5190.6, §
4B, Vernon's Texas Statutes). All four (4) projects are located within the proposed Georgetown
South Tax Increment Reinvestment Zone (TIRZ). As of 24 April 2014, five of seven members of
GTEC provided project findings. The projects below met findings eligibility criteria and have been
included in the 2014/2015 TIP:
1. Rabbit Hill Rd (Round Rock Oakmont to Westinghouse Rd.)
2. Blue Ridge Dr. Extension
3. Rabbit Hill Rd. (Westinghouse Rd. to Blue Springs Dr.)
4. Westinghouse Rd. (IH 35 to FM 1460)
Staff has also included the Summit at Rivery Park TIA Improvements in the Draft GTEC TIP.
GTEC approved the TIA in October 2013 and directed staff to begin programming those
improvements as recommended.
GTAB RECOMMENDATION:
GTAB unanimously approved placement of the 5-year GTEC TIP and proposed 2014 Bond
programming in the draft 2014/15 Budget documents during the May 9, 2014 meeting.
STAFF RECOMMENDATION:
Staff is recommending approval and placement of the 5-year GTEC TIP and proposed 2014 Bond
programming in the draft 2014/15 Budget documents.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Nat Waggoner
ATTACHMENTS:
Description Type
2014-2015 TIP Project Worksheet Cover Memo
2014-2015 Exhibit Cover Memo
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This product is for informational purposes and may not have been prepared for or be suitable for legal, engineering, or surveying purposes. It does not represent an on-the-ground survey and represents only the approximate relative location of property boundaries.
Legend
Transportation Improvement Plan
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Road Network in ETJ
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ETJ
L:\Division\Gus\TRANSPORTATION SERVICES\Transportation Planning\TIP Process\TIP Exhibits\2014-2015 Exhibit (11x17 Landscape) DRAFT 2014-2015 Transportation Improvement Plan
0 2.51.25 Miles1 inch = 1 mileE
City of Georgetown, Texas
SUBJECT:
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern