HomeMy WebLinkAboutAgenda_GTEC_06.19.2019Notice of Meeting for the
Georgetown Transportation E nhancement Corp and the Gov erning B ody
of the City of Georgetown
June 19, 2019 at 3:30 P M
at G MC B uilding, 300-1 I ndustrial Av enue, Georgetown, T X 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder
B Introduc tion of Visitors
C Indus try/C AMP O /T xDO T Updates
D June 2019 G T EC Updates - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P
Manager
E P resentation of G eorgetown Trans portation Enhanc ement C orporation preliminary
monthly financial reports for May 2019. --Leigh Wallace, F inanc e Direc tor, C O G , F inance Manager,
G T EC .
L egislativ e Regular Agenda
F C ons ideration and possible approval of the minutes from the G T EC R egular Board Meeting held on May
15, 2019. – David Morgan – G eneral Manager, G T EC Board
G Disc ussion and possible recommendation of the F Y2020 propos ed G T EC budget. - P aul D iaz, Budget
M anager.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 1 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
C all to O rder
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Laura Wilkins - Board Liais on
Page 2 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
Introduction of Vis itors
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Laura Wilkins - Board Liais on
Page 3 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
Industry/C AMP O /T xDO T Updates
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Page 4 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
June 2019 G T EC Updates - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P
Manager
IT E M S UMMARY:
IT E M S UMMARY:
Northwest Boulevard:
R ecommendation of award to C hasc o C ons tructors , May 10th G TAB board and May 14 to C ouncil,
NT P expected June.
3rd Q uarter 2020 expec ted completion.
Rabbit Hill Road Improvements:
Des ign is tentatively c omplete. R O W proc urement ongoing.
Rivery Boulevard Extension:
Utility installation reloc ation nearing c ompletion. R oadway base 100% C urb and gutter 95%, c onc rete
flatwork 80%. Late s ummer 2019 expected c ompletion. C hange order to add eas t bound turn lane from
Williams to R ivery Approved in May.
S outheast Inner loop
Des ign underway April 2019 on a 9 month s chedule
S urvey complete, environmental and geological underway and any is s ues are expected to be identified in
the c oming month.
R O W needs on S outhwes tern to be determined
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager
AT TAC H ME N T S:
Description Type
June 2019 updates Cover Memo
Page 5 of 39
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
_______________________________________________________________________________________________________________________________
SUBJECT: June 2019 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
____________________________________________________________________________________________________________________________________
ITEM SUMMARY:
Northwest Boulevard:
Recommendation of award to Chasco Constructors, May 10th GTAB board and May 14 to Council, NTP
expected June.
3rd Quarter 2020 expected completion.
Rabbit Hill Road Improvements:
Design is tentatively complete. ROW procurement ongoing.
Rivery Boulevard Extension:
Utility installation relocation nearing completion. Roadway base 100% Curb and gutter 95%, concrete
flatwork 80%. Late summer 2019 expected completion. Change order to add east bound turn lane from
Williams to Rivery Approved in May.
Southeast Inner loop
Design underway April 2019 on a 9 month schedule
Survey complete, environmental and geological underway and any issues are expected to be identified in the
coming month.
ROW needs on Southwestern to be determined
Page 6 of 39
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
June 2019
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design is complete.
Environmental/
Archeological
Complete
Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been
made. Offers have been made on 5 parcels. 9 parcels needed, 0 acquired to date,
tentative bid late 2018.
Utility Relocations TBD
Construction Recommendation of award to Chasco Constructors, May 10th GTAB board and May 14 to
Council, NTP expected June.
3rd Quarter 2020 expected completion.
Other Issues
Page 7 of 39
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
January 2019
Unchanged
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Final Design Tentatively complete.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way ROW to be acquired late 2018, two properties acquired as
part of Mays St. Extension.
Total Parcels: 9
Possession: 2
Pending: 0
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues None.
Page 8 of 39
Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway &
Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway
Project No.
June 2019
Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard –
Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The
professional services will consist of providing final roadway, drainage, water, wastewater,
incidental designs, as well as, utility coordination, ROW support, environmental phase I
investigations, archeological investigations, geotechnical investigations, ROW &
Temporary Construction Easement (TCE) metes and bounds documents, bidding
documents, bidding services, and construction administration services.
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer KPA & Associates
Element Status / Issues
Design Design underway April 2019 on a 9 month schedule
Survey complete, environmental and geological underway.
Environmental/
Archeological
Efforts to begin April 2019 and any issues are expected to be identified in the
coming month.
Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0
Possession: 0
Pending: 0
Utility Relocations To be determined
Construction
Other Issues None.
Page 9 of 39
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
June 2019
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Complete
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
proceedings have been requested on 2 parcels.
Aggressive efforts continue to close all outstanding
parcels in FY 2017.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations Complete
Construction Utility installation relocation nearing completion. Roadway base 100% Curb and
gutter 95%, concrete flatwork 80%. Late summer 2019 expected completion. Change
order to add East bound turn lane from Williams to Rivery Approved in May.
Other Issues
Page 10 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
P res entation of G eorgetown Transportation Enhancement C orporation preliminary
monthly financ ial reports for May 2019. --Leigh Wallac e, F inance Director, C O G , F inanc e Manager,
G T EC .
IT E M S UMMARY:
T he Bylaws of G T EC (Article V, S ec tion 6.02) require the F inanc e Manager to
report the financ ial ac tivity of the C orporation to the Board.
• F inancial reports
• S ales Tax revenues
• Any other relevant financ ial information
S ales tax is rec eived two months in arrears; therefore the revenues reflec t only
the amount rec eived, not actually earned, as of the report date. A report on
payments made to vendors for the month of May is also inc luded.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Leigh Wallace F inance Director, C O G ; F inanc e Manager, G T EC
AT TAC H ME N T S:
Description Type
GTEC_Financials Backup Material
Page 11 of 39
Meeting Date June 19, 2019 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation preliminary
monthly financial reports for May 2019.
Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
ITEM SUMMARY:
I. The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to
report the financial activity of the Corporation to the Board.
• Financial reports
• Sales Tax revenues
• Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only
the amount received, not actually earned, as of the report date. A report on
payments made to vendors for the month of May is also included.
ATTACHMENTS:
Monthly Financial Report
Sales Tax History
Disbursement Report
SUBMITTED BY:
Leigh Wallace
Finance Director, COG
Finance Manager, GTEC
Page 12 of 39
APPROVED BUDGET CURRENT PERIOD
YEAR TO DATE
(W/ENCUMB) YEAR‐END PROJECTION
BEGINNING FUND BALANCE 18,078,282 18,539,789
Operating Revenue
Sales Tax 7,073,100 679,573 3,618,017 7,073,100
Interest 190,000 ‐ 237,392 237,392
Operating Revenue Total 7,263,100 679,573 3,855,409 7,310,492
Operating Expenditure ‐
Administrative Support 391,697 ‐ 228,145 391,697
Operating Expenditure Total 391,697 ‐ 228,145 391,697
TOTAL NET OPERATIONS 6,871,403 679,573 3,627,264 6,918,796
Non‐Operating Revenue
Debt Proceeds 7,200,000 ‐ ‐ ‐
Non‐Operating Revenue Total 7,200,000 ‐ ‐ ‐
Non‐Operating Expenditure
Pecan Center Dr to Airport Rd (FY15) 2,445,036 ‐ (334) 2,445,036
Arterial SE1:Inner Loop/SH130 7,200,000 ‐ ‐ ‐
Rivery TIA Improvements 359,496 ‐ (11,986) 359,496
FM 971 / Fontana 63,102 19,276 14,767 63,102
Rivery‐Extension Williams Dr to NW Blvd (FY16) 730,635 8,100 460,784 730,635
IH 35 / HWY29 Intersection 606,653 14,101 160,375 606,653
NB Frontage 2338 to Lakeway 51,631 ‐ 17,114 51,631
SW Bypass 2243 to IH35 128,144 ‐ ‐ 128,144
FM1460 Widening 500,783 ‐ 60 500,783
Wolf Ranch Pkwy Extension 283,350 ‐ ‐ 283,350
Mays St 4,500,000 ‐ 38,314 4,500,000
Available for Projects TBD 1,716,644 ‐ ‐ 1,716,644
SE Inner Loop Widening (Rock Ride ROW) 900,000 ‐ 948,251 900,000
Debt Service 3,438,747 490 522,432 3,324,747
Non‐Operating Expenditure Total 22,924,221 41,966 2,149,778 15,610,221
TOTAL NET NON‐OPERATIONS (15,724,221) (41,966) (2,149,778) (15,610,221)
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (8,852,818) 637,607 1,477,487 (8,691,425)
ENDING FUND BALANCE 9,225,464 9,848,364
Column1 Column2 Column3 Column4 Column5
RESERVES
Contingency 1,768,275 1,768,275
Reserved Bond Proceeds ‐ ‐
Reserves Total 1,768,275 1,768,275
AVAILABLE FUND BALANCE 7,457,189 8,080,089
Georgetown Transportation Enhancement Corporation Fund
Year‐End Projection to Approved: May FY2019
Page 13 of 39
Variance % Var.
Month [a] 2014-15 2015-16 2016-17 2017-18 2018-19 To FY 18 To FY 18
Oct 392,374 424,201 458,993 497,912 636,131 138,219 27.76%
Nov 411,566 451,065 500,856 508,257 540,315 32,058 6.31%
Dec 575,095 592,798 642,167 651,758 684,264 32,506 4.99%
Jan 350,778 386,252 440,023 461,162 507,941 46,779 10.14%
Feb 356,428 432,468 422,226 535,188 537,682 2,494 0.47%
Mar 495,804 533,967 549,206 632,448 672,671 40,223 6.36%
Apr 410,683 435,906 469,044 540,144
May 382,794 481,672 500,753 595,044
Jun 522,356 571,069 605,936 629,252
Jul 435,977 478,136 619,557 574,462
Aug 411,552 530,326 491,386 568,616
Sep 500,805 541,513 575,588 619,457
Total 5,246,212$ 5,859,373$ 6,275,735$ 6,813,700$ 3,579,004$ 292,279$
YTD 2,582,045$ 2,820,751$ 3,013,471$ 3,286,725$ 3,579,004$ 292,279$ 8.89%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
Georgetown Transportation Enhancement Corporation
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
$800,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2016‐17
2017‐18
2018‐19
Page 14 of 39
Check Report Summary
For the Month Ending
May 31, 2019
Aaron Concrete Contractors, LP 55,114.11
Rivery TIA Improvements 29,128.57
Rivery TIA Improvements 25,985.54
Bank of New York Trust Company 490.00
Debt Service 150.00
Debt Service 340.00
Kasberg, Patrick & Associates, LLP 8,100.00
Williams Drive Gateway
Rivery Extension 8,100.00
Kimley-Horn & Associates, Inc.14,100.50
IH 35/Hwy 29 Intersection Imp 8,895.50
IH 35/Hwy 29 Intersection Imp 5,205.00
Klotz Associates, Inc 19,275.93
FM 971 / Fontana (NW Bridge)14,767.11
FM 971 / Fontana (NW Bridge)4,508.82
97,080.54 97,080.54
Page 15 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
C onsideration and pos s ible approval of the minutes from the G T EC R egular Board Meeting held on May
15, 2019. – David Morgan – G eneral Manager, G T EC Board
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NO NE
S UB MIT T E D B Y:
Emily Koontz for David Morgan, G eneral Manager
AT TAC H ME N T S:
Description Type
GTEC Minutes May 15, 2019 Backup Material
Page 16 of 39
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, May 15, 2019
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, May 15, 2019.
Board Members Present: Jay Warren – President, Al Hajka , John Marler, Rachael
Jonrowe, Colin McGahey – Secretary
Board Members Absent: Bob Whetsell, Mike Triggs
Staff Present: Leigh Wallace, Laurie Brewer, Wesley Wright, Ray Miller, Wayne Reed, Jim
Briggs, Emily Koontz
Others Present: None
Minutes
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting was called to order at 3:30 PM by Warren
B. Introduction of New Board Members and Visitors: No visitors
C. Industry/CAMPO/TxDOT Updates - Miller gave updates which are included in the
packet. Jonrowe asked and Miller replied that TxDOT will be responsible for the divided
median on SH29.
D. Update of current projects - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager. Wright gave updates which are included in the packet.
E. Presentation of Georgetown Transportation Enhancement Corporation monthly
financial reports for March 2019 and discussion regarding the Fiscal Year 2018 external
audit and Comprehensive Annual Financial Report for the City and GTEC. Wallace gave
the reports which are included in the packet.
Page 17 of 39
Legislative Regular Agenda:
F. Consideration and possible approval of the minutes from the April 17, 2019 GTEC Board
Meeting. -- David Morgan - General Manager, GTEC Board MOTION by Marler,
SECOND by McGahey. APPROVED 5-0-2 (Whetsell and Triggs – absent)
G. Consideration and possible recommendation to approve change order #1 to Joe Bland
Construction in the amount of $223,044.00 to construct the eastbound right turn lane
from Williams Drive to Rivery Blvd. – Wesley Wright, PE, Systems Engineering
Director/Michael Hallmark, CIP Manager. Marler asked and Wright responded that this
was not in the original packet because original construction was held back because they
were not sure they would have enough funds, but now that they are sure funds are
available, they want to go ahead with this project. Warren asked and Wright confirmed
that these are from funds that are already in the budget. MOTION by Hajka, SECOND
by Marler. APPROVED 5-0-2 (Whetsell and Triggs - absent)
H. Discussion and Project Eligibility determination for Georgetown Transportation
Enhancement Corporation (GTEC) Funding (4B Sales Tax). Miller gave presentation
which is included in the packet. There were various discussions about the proposed
project and its impact on the residential areas around it. MOTION by Marler, there was
no second so the motion died.
ADJOURNMENT:
MOTION by Jonrowe, second by McGahey to adjourn the meeting. APPROVED 5-0-2
(Whetsell and Triggs - absent)
Meeting adjourned at 4:30PM.
Adjournment
Approved: Attest:
_______________________ ________________________
Jay Warren- President Colin McGahey – Secretary
_________________________
Emily Koontz – Board Liaison
Page 18 of 39
City of Georgetown, Texas
Transportation Enhancement Corp
June 19, 2019
S UB J E C T:
Dis cus s ion and pos s ible rec ommendation of the F Y2020 proposed G T EC budget. - P aul Diaz, B udget
Manager.
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
400-GTEC Expenses Backup Material
400-GTEC Fund Schedule Backup Material
400-GTEC Revenues Backup Material
Admin Svc Contract FY2020 Backup Material
FY2020 Budget Cover Sheet Backup Material
FY2020 GTEC Pres entation Backup Material
Page 19 of 39
Expenses
Row Labels GL Mapping FY2018 Actuals FY2019 Original Budget FY2019 Mid Year AmendmentFY2019 Budget FY2019 Projected FY2020 Base Budget FY2020 Changes FY2020 Budget
400-5-0902-51-970 GENERAL FUND ALLOCATIONS Allocation Expense 196,428 218,578 218,578 218,578 245,578 - 245,578
400-5-0902-51-969 JOINT SERVICE ALLOCATION Allocation Expense 166,884 172,318 172,318 172,318 174,265 - 174,265
400-9-0980-90-025 ARTERIAL SE1:INNER LOOP/SH130 Capital Improvement - 7,200,000 (7,200,000) - - 7,200,000 - 7,200,000
400-9-0980-90-XXX BIG C Capital Improvement - 2,000,000 - 2,000,000
400-9-0980-90-036 ECO DEVO PROJECTS Capital Improvement - 1,716,644 1,716,644 1,716,644 1,984,375 - 1,984,375
400-9-0980-90-XXX SH29 SIGNAL AND ROADWAY IMPROVEMENTSCapital Improvement - 1,150,000 - 1,150,000
400-9-0980-90-XXX CONFIDO Capital Improvement - 600,000 - 600,000
400-9-0980-90-064 RIVERY TIA IMPROVEMENTS Capital Improvement 657,294 359,496 359,496 359,496 300,000 - 300,000
400-9-0980-90-060 MAYS STREET/ RABBIT HILL ROAD Capital Improvement 254,724 4,500,000 4,500,000 1,000,000 - - -
400-9-0980-90-063 PECAN CENTER DR./ AIRPORT RD.Capital Improvement 2,945,254 2,445,036 2,445,036 386,000 - - -
400-9-0980-90-043 SE INNER LOOP WIDENING Capital Improvement - 900,000 900,000 - - - -
400-9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST Capital Improvement 37,044 730,635 730,635 730,635 - - -
400-9-0980-90-059 IH 35/ HWY 29 INTERSECTION IMP Capital Improvement 43,347 606,648 606,648 606,648 - - -
400-9-0980-90-061 FM1460 WIDENING Capital Improvement 477 500,784 500,784 500,784 - - -
400-9-0980-90-047 WOLF RANCH PKWY EXTENSION Capital Improvement - 283,355 283,355 11,000 - - -
400-9-0980-90-024 SW BYPASS-2243 TO IH35 Capital Improvement 205,411 128,144 128,144 13,071 - - -
400-9-0980-90-044 FM 971/ FONTANA (NW BRIDGE)Capital Improvement 3,329 63,102 63,102 63,102 - - -
400-9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY)Capital Improvement 51,631 51,631 51,631 - - -
400-9-0980-90-014 ROW - 1460 Capital Improvement - - - - - - -
400-9-0980-90-022 SH 29 TO RM2243 SW BYPASS Capital Improvement 353 - - - - - -
400-9-0980-90-023 SW INNER LP-29 TO SW BYPASS Capital Improvement - - - - - - -
400-9-0980-90-035 WILLIAMS DR WIDENING Capital Improvement - - - - - - -
400-9-0980-90-050 SNEAD DRIVE Capital Improvement - - - - - - -
400-9-0980-90-053 WILLIAMS DRIVE GATEWAY Capital Improvement - - - - - - -
400-9-0980-90-057 RIVERY Capital Improvement - - - - - - -
400-9-0980-90-065 TAMIRO IMPROVEMENTS Capital Improvement - - - - - - -
400-6-0901-60-001 TRANSFER OUT - DEBT SERVICE Debt Service 2,493,761 2,488,597 2,488,597 2,488,597 2,401,571 - 2,401,571
400-6-9990-60-100 PRINCIPAL REDUCTION Debt Service 560,000 570,000 570,000 570,000 595,000 - 595,000
400-6-9990-60-200 INTEREST EXPENSE Debt Service 282,950 266,148 266,148 266,148 243,350 - 243,350
400-6-9990-60-300 BOND ISSUANCE COSTS Debt Service - 114,000 (114,000) - - 94,000 - 94,000
400-6-0901-60-004 TRANSFER OUT-DS 2017 SPRING Debt Service - - - - - - -
400-6-0901-60-300 BOND ISSUANCE COSTS Debt Service - - - - - - -
400-6-9990-60-302 PAYMENT TO REFUNDING ESCROW Debt Service - - - - - - -
400-5-0902-51-630 TRAVEL & TRAINING Other - 500 500 - 500 - 500
400-5-0902-51-130 ADS, NOTICES, RECORDING FEES Other - 300 300 300 300 - 300
400-5-0000-51-992 TRANSFER OUT - SRF Other - - - - - - -
400-5-0000-51-998 TRANSFER OUT - UTILITIES Other - - - - - - -
400-5-0901-51-330 SPECIAL SERVICES Other - - - - - - -
400-5-0902-51-110 OFFICE SUPPLIES Other - - - - - - -
400-5-0902-51-330 SPECIAL SERVICES Other - - - - - - -
400-6-9990-60-301 HANDLING FEES Other 750 - - - - - -
7,848,006 23,315,917 (7,314,000) 16,001,917 9,154,953 16,988,939 - 16,988,939
Page 20 of 39
Friday, June 14, 2019 9:19:32 AM
FY2018 Actuals FY2019 Budget FY2019 Projected FY2020 Base
Budget
FY2020
Changes FY2020 Budget
Beginning Fund Balance 18,241,681 18,539,789 18,539,789 17,130,653 - 17,130,653
Revenues FY2018 Actuals FY2019 Budget FY2019 Projected FY2020 Base
Budget
FY2020
Changes FY2020 Budget
Sales Tax 6,813,699 7,073,100 7,437,500 7,937,500 - 7,937,500
Bond Proceeds - - - 4,700,000 - 4,700,000
Interest/Other 870,907 190,000 308,317 230,000 - 230,000
Grand Total 7,684,606 7,263,100 7,745,817 12,867,500 - 12,867,500
Expenses FY2018 Actuals FY2019 Budget FY2019 Projected FY2020 Base
Budget
FY2020
Changes FY2020 Budget
Capital Improvement 4,147,233 12,285,475 5,439,011 13,234,375 - 13,234,375
Debt Service 3,336,711 3,324,745 3,324,745 3,333,921 - 3,333,921
Allocation Expense 363,312 390,897 390,897 419,843 - 419,843
Other 750 800 300 800 - 800
Grand Total 7,848,006 16,001,917 9,154,953 16,988,939 - 16,988,939
FY2018 Actuals FY2019 Budget FY2019 Projected FY2020 Base
Budget
FY2020
Changes FY2020 Budget
Ending Fund Balance 18,078,281 9,800,972 17,130,653 13,009,214 - 13,009,214
CAFR Adjustment 461,508 - - - - -
Contingency 1,468,750 1,768,275 1,768,275 1,984,375 - 1,984,375
Bond Proceed Reserve - - 2,500,000 - - -
Debt Service Reserve - - - 3,225,642 - 3,225,642
Available Fund Balance 16,148,023 8,032,697 12,862,378 7,799,197 - 7,799,197
GTEC - 400
Page 21 of 39
Revenues
Row Labels GL Mapping FY2018 Actuals FY2019 Budget FY2019 Projected FY2020 Base FY2020 Changes FY2020 Budget
400-4-0901-47-100 BOND PROCEEDS Bond Proceeds - - - 4,700,000 - 4,700,000
400-4-0901-47-105 PREMIUM ON BOND ISSUANCE Bond Proceeds - - - -
400-4-0000-49-109 TRANSFER IN, SRF Interest/Other 500,000 - - -
400-4-0000-49-202 TRANSFER IN, SRF SO GTOWN TIRZ Interest/Other 53,201 - - -
400-4-0901-42-100 ALLOCATED INTEREST Interest/Other (122) - 8,317 - -
400-4-0901-42-110 DIRECT INTEREST Interest/Other 172,618 75,000 150,000 150,000 - 150,000
400-4-0901-42-202 INTEREST - 2002 BONDS Interest/Other - - - -
400-4-0901-42-203 INTEREST - 2003 BONDS Interest/Other - - - -
400-4-0901-42-204 INTEREST - 2004 BONDS Interest/Other - - - -
400-4-0901-42-205 INTEREST - 2005 BONDS Interest/Other - - - -
400-4-0901-42-206 INTEREST - 2006 BONDS Interest/Other - - - -
400-4-0901-42-207 INTEREST - 2007 BONDS Interest/Other - - - -
400-4-0901-42-208 INTEREST - 2012 BONDS Interest/Other - - - -
400-4-0901-42-209 INTEREST - 2016 BONDS Interest/Other 51,052 40,000 75,000 40,000 - 40,000
400-4-0901-42-210 INTEREST, 2017 BONDS Interest/Other 82,936 75,000 75,000 40,000 - 40,000
400-4-0901-43-135 DEVELOPER CONTRIBUTIONS Interest/Other - - - -
400-4-0901-44-100 ASSESSMENT REVENUE Interest/Other - - - -
400-4-0901-44-105 MISCELLANEOUS REVENUE Interest/Other - - - -
400-4-0901-44-361 SALE OF PROPERTY Interest/Other - - - -
400-4-0901-45-101 OTHER GRANT REVENUE Interest/Other - - - -
400-4-0901-45-102 TXDOT REFUND Interest/Other - - - -
400-4-0901-45-103 INTERLOCAL AGREEMENT Interest/Other 11,222 - - -
400-4-0901-40-105 SALES TAX Sales Tax 6,813,699 7,073,100 7,437,500 7,937,500 - 7,937,500
7,684,606 7,263,100 7,745,817 12,867,500 - 12,867,500
Page 22 of 39
ADMINISTRATIVE SERVICES CONTRACT
BETWEEN THE CITY OF GEORGETOWN, TEXAS
AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR SERVICES ("Contract") is made by and between the City
of Georgetown, 808 Martin Luther King Jr., Georgetown, Texas 78626, hereinafter
called "City" and the Georgetown Transportation Enhancement Corporation,
having its principal business address at 808 Martin Luther King Jr., Georgetown,
Texas 78626, hereinafter called "Corporation" for the purpose of contracting for
administrative services of the staff and employees of the City.
WITNESSETH
WHEREAS, on May 5, 2001 the City established the Corporation pursuant to
Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of
streets, roads, drainage, and other related transportatin system improvements,
inlcuding the payment of maintenance and operating expenses associated with
such authorized projects.
WHEREAS, on October 9, 2001 the City approved the Articles of Incorporation and
Bylaws of the Corporation.
WHEREAS, Section 3.08 of said Bylaws provide that the City and the Corporation
shall execute an administrative services contract for the services to be provided to
the Corporation by the City by the general manager, finance manager, Secretary,
and other City services or functions, pursuant to Vernon’s Rev. Civ. Stat. Ann.
Section 2(4), as amended, which authorizes the Corporation to pay administrative,
legal and engineering services expenses which are necessary or incidental to
placing a project into operation; and
WHEREAS. the City and Corporation desire to contract for administrative services
described as follows: the services provided by the City Manager, Finance Director,
City Secretary, and the staff and employees of the City's Finance and
Administration Division, the Transportation Division, and the City Attorney's Office,
Page 23 of 39
AGREEMENT
NOW, THEREFORE, the City and Corporation, in consideration of the mutual
covenants and agreements herein contained, do hereby mutually agree as
follows:
ARTICLE I
SCOPE OF SERVICES TO BE PROVIDED BY CITY
The City will furnish items and perform those services for fulfillment of the Contract
as identified in the Bylaws of the Corporation as set forth in bylaws of the
corporation.
ARTICLE 2
CONTRACT PERIOD
This Contract shall begin at the start of business on October 1, 2019 and terminate
at the close of business on September 30, 2020 unless extended by written
supplemental agreement duty executed by the Corporation and the City prior to
the date of termination. Any work performed or cost incurred after the date of
termination shall be ineligible for reimbursement.
ARTICLE 3
CONTRACT PRICE
Corporation shall pay City for the services contemplated herein as follows:
1. For all administrative and legal services, the monthly fee of $34,986.92 as identified in
Attachment A.
2. external third party legal services will be billed separately as needed.
The allocation of costs will be identified annually in Attachment A – GTEC
Allocation Breakdown
ARTICLE 4
PAYMENT PROCEDURES
The Corporation shall pay the City $34,986.92 per month on the first of each
month, begininng on October 1, 2019, during the term of this Agreement. In
addition, the Corporation shall pay for all external legal or other professional
services invoices pursuant to the Article 3 within thirty (30) days of receipt.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
Page 24 of 39
All data, basic sketches, charts, calculations, plans, specifications, and other
documents created or collected under the terms of this Contract are the exclusive
property of the Corporation and shall be furnished to the Corporation upon request.
Release of information shall be in conforma nce with the Texas Public Information
Act.
ARTICLE 6
SUSPENSION
As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend
services under this Contract without committing a breach of its terms upon the
occurrence of any of the following:
(1) The City Manager does not approve of the utilization of any or all services;
(2) The City Manager feels the City is not receiving reasonable compensation for
any or all services; or
(3) The performance of a service materially interferes with the other duties of the
affected City personnel.
ARTICLE 7
TERMINATION
The Contract may be terminated before the stated termination date by any of the
following conditions:
(1) By mutual agreement and consent, in writing of both parties.
(2) By either party, upon the failure of the other party to fulfill its obligations as set
forth herein.
(3) By either party for reasons of its own and not subject to the mutual consent of
the other party, upon not less than thirty (30) days written notice to the other party.
The termination of this Contract and Payment of an amount in settlement as
prescribed in Article 3, above shall extinguish all rights, duties, and obligations of
the City and the Corporation under this Contract.
ARTICLE 8
INDEMINIFICATION
Corporation's Indemnification. The Corporation agrees, to the extent permitted
by law, to save harmless the City and its officers and employees from all claims
and liability due to activities of itself, its agents, or employees, performed under
this Contract and which are caused by or result from error, omission, or negligent
act of the Corporation or of any person employed by the Corporation. The
Corporation shall also save harmless the City from any and all expense, including,
Page 25 of 39
but not limited to, attorney fees which may be incurred by the City in litigation or
otherwise resisting said claim or liabilities which may be imposed on the City as a
result of such activities by the Corporation, its agents, or employees. This
indemnity shall not include claims based upon or arising out of the willful
misconduct of City, its officers or employees. Further, this indemnity shall not
require payment of a claim by City or its officers or employees as a condition
precedent to City's recovery under this provision.
City's Indemnification. The City agrees, to the extent permitted by law, to save
harmless the Corporation from all claims and liability due to activities of itself, its
agents, or employees, performed under this Contract and which are caused by or
result from error, omission, or negligent act of the City or of any person employed
by the City. The City shall also save harmless die Corporation from any and all
expense, including, but not limited to, attorney fees which my be incurred by the
Corporation in litigation or otherwise resisting said claim or liabilities which may be
imposed on the Corporation as a result of such activities by the City, its agents, or
employees. This indemnity shall not include claims based upon or arising out of
the willful misconduct of Corporation, its officers or employees. Further, this
indemnity shall not require payment of a claim by Corporation or its officers or
employees as a condition precedent to Corporation's recovery under this provision.
ARTICLE 9
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for
any reason, be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provision thereof
and this Contract shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein.
ARTICLE 10
PRIOR CONTRACTS SUPERSEDED
This Contract constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral contracts between the
parties respecting the subject matter defined herein.
ARTICLE 11
NOTICES
All notices to either party by the other required under this Contract shall be
personally delivered or mailed to such party at the following respective
addresses:
Page 26 of 39
For City: City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78626
For Corporation: General Manager
Georgetown Transportation Enhancement Corporation
P.O. Box 409
Georgetown, Texas 78626
Page 27 of 39
ARTICLE 12
SIGNATORY WARRANTY
The undersigned signatory or signatories for the parties hereby represent and
warrant that the signatory is an officer of the organization for which he or she has
executed this Contract and that he or she has full and complete authority to enter
into this Contract on behalf of the firm. The above -stated representations and
warranties are made for the purpose of inducing the other party to enter into this
Contract.
IN WITNESS HEREOF, the City and the Corporation have executed these
presents in duplicate on this the ___________day of ________________, 2019.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
By:
Printed Name:
Title:
ATTEST:
By:
Printed Name:
Title:
CITY OF GEORGETOWN
By:
Printed Name: Dale Ross
Title: Mayor
ATTEST:
By:
Printed Name: Robyn Densmore
Title: City Secretary
APPROVED AS TO FORM:
Printed Name: Charles McNabb
Title: City Attorney
Page 28 of 39
Attachment A
The GTEC Administrative Allocation for departments such as
Transportation Administration, City Manager’s Office, Finance and
Accounting, and the Legal Deparment totals $419,843 for FY2020. This
equates to $34,986.92 per month.
Page 29 of 39
Meeting Date June 19, 2019 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Discussion and possible action to recommend the FY2020 proposed GTEC budget.
Paul Diaz, Budget Manager.
ITEM SUMMARY:
The proposed FY2020 GTEC budget includes projects identified for funding along with
administrative costs and total funding requirements.
The proposed FY2020 budget identifies revenues and specific projects planned for the
upcoming year, as well as costs associated with past debt issuances.
• Proposed FY2020 Budget Presentation
• Proposed FY2020 Budget Fund Schedule
• Proposed FY2020 Revenue Detail
• Proposed FY2020 Expenditure Detail
• Proposed FY2020 Administrative Contract
SPECIAL CONSIDERATIONS:
Council is scheduled to act on all components of the FY2020 budget in September 2019.
ATTACHMENTS:
FY2020 Budget Packet
SUBMITTED BY:
Paul Diaz - Budget Manager
Page 30 of 39
FY2020 Annual Budget
GTEC Budget
Page 31 of 39
FY2020 Annual Budget
GTEC Budget Process
•GTEC is a “component unit” of the City
–GTEC Board recommends budget to City Council
–City Council adopts in August/September
•Guided by GTEC Fiscal and Budgetary Policy
•Transportation Improvement Program (TIP)
adopted annually
–5 Year project plan
–Projects meet legal criteria for 4B sales tax and the
voter referendum language
–Project timing may be adjusted annually
Page 32 of 39
FY2020 Annual Budget
GTEC Budget Process
•GTEC budget developed annually
–Revenue estimates for upcoming year
•Sales Tax
•Interest
–Expenses upcoming year of projects from TIP, and
roll overs from previous years
–Debt service – from previously issued 20 year debt
for projects
–Administrative costs
•Staff time, overhead, project management
Page 33 of 39
FY2020 Annual Budget
Sales Tax Revenues
•Sales tax is projected to end FY2019 at
$7,437,500, an increase of 5% over the FY2019
Budget.
•FY2020 Sales Tax is projected to be
$7,937,500; an increase of 6.7% over the year‐
end projection.
Page 34 of 39
FY2020 Annual Budget
Other Revenues & Financial Planning
•Bond Proceeds total $7,200,000 for SE Inner
Loop Expansion
Page 35 of 39
FY2020 Annual Budget
Administrative Contract Expense
•Two parts of the Allocation:
–General Fund (City Manager Office, Public Works,
Etc.)
–Joint Service Fund (Accounting, Financial Admin,
Legal, Etc.)
•GTEC 2019 Budget: $245,578 + $174,265
=$419,843
•7% increase related to personnel increases,
technology costs, etc.
Page 36 of 39
FY2020 Annual Budget
Transportation Expenditures
•Projects in the FY2020 Budget
–Southeast Inner Loop for $7,200,000
•Expansion to 5 lanes from I‐35 to FM1460
–Signal and Roadway Improvements @ Highway 29
and Interstate Highway 35 totaling $1,150,000.
–Economic Development related improvements:
–Confido $600,000
–Project “Big C” $2,000,000
Page 37 of 39
FY2020 Annual Budget
Other Expenditures
•Debt Service Payments
–$3.38M in previously issued debt
•Funding for undetermined projects
–Per fiscal policy, 25% of sales tax revenue appropriated
for quick reaction to unknown projects
–$1.98M in 2020
•Other Expenses
–$500 for travel and training, $300 for ads and notices
Page 38 of 39
FY2020 Annual Budget
Conclusion
•Discussion
•Recommendation to Council
Page 39 of 39