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Home My WebLink AboutAgenda_GTEC_06.20.2018Notice of Meeting for the Georgetown Transportation Enhancement Corp of the City of Georgetown June 20, 2018 at 3:30 PM at GMC Building, 300-1 Industrial Av enue, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er B Introduction of Vis itors C Ind ustry/C AMP O/TxDOT Updates D June 2018 GTEC Updates - Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for May 2018. Leigh Wallace, F inance Direc tor, C OG, Financ e Manager, GTEC. F Sales Tax P res entation Legislativ e Regular Agenda G Co nsideration and possible ap p ro val o f the minutes from the GTEC Sp ec ial Bo ard Meeting on April 30, 2018; and the GTEC Regular Bo ard Meeting held May 16, 2018. – David Morgan – General Manager, GTEC Board H Co nsideration and possible actio n to approve Tas k Ord er TCI-18-012-T O to Terracon Co nsultants, Inc., fo r materials testing and observation o n the Airport Ro ad Improvements p ro ject in the amo unt of $44,545.00. -- Wes ley Wright, P.E., Systems Engineering Directo r/Mic hael Hallmark, CIP Manager I Dis cus s ion and pos s ible actio n to recommend the F Y 2019 p ro p o s ed G T EC bud get. Leigh Wallac e, F inance Direc tor, COG, Financ e Manager, GTEC. CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2018, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. Page 1 of 82 ____________________________________ S helley No wling, City Sec retary Page 2 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Call to Ord er ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 3 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Intro d uc tion o f Vis ito rs ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 4 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Indus try/CAMPO/T xDOT Up d ates ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins - Board Liaison Page 5 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: June 2018 GT EC Up d ates - Wesley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager ITEM SUMMARY: June 2018 Cover Sheet Airport Road: Projec t award ed to P atin Co nstruc tion pre-c on held 5-23-18 with NTP set fo r 6-11-18. Co ntract to be complete in 360 d ays FM 1460 ROW & Utility Relocations: All water/was tewater utility relo cates have been c o mp leted and are in servic e. Sc heduled for c o mp letion late 2018. Northwest Boulevard: Engineering und erway: F inal p lans s ubmitted for review, rec eived the fully exec uted AFA 10-20-17. Engineering c ompletio n s ched uled 5-18, Environmental Clearanc e 5-18 Ready to Let 7-18 with letting p ro p o s ed for Oc tober 18. ROW Doc uments are b eing finalized . Preliminary o utreach to land o wners has b een mad e and ap p rais al proc es s is und erway, 9 p arcels needed, 0 ac q uired to date, tentative b id late 2018. Rabbit Hill Road Improvements: Design is tentatively c o mp lete. ROW to be proc ured late 2018 Rivery Boulevard - TIA Improvements: NTP is s ued for 3-20-18. S torm Troopers have lead time of 6-8 weeks, Signal p o les have a 10-12 week lead time. Aaron Conc rete s ub mittals are coming in and being reviewed and app ro ved. Contrac tor will mo b ilize o nsite the week o f June 4th 2018. Rivery Boulevard Extension: Engineering is c omplete, WPAP is complete. Demo lition of existing ho uses complete one c ommerc ial build ing remains . Joe Bland cons truc tion award ed projec t awaiting c ontrac ts. P re-con sc heduled fo r 6-19-18 with No tic e to p ro ceed 7-9-18. Cond emnation proc eed ings have b een req ues ted o n 2 p arcels. FINANCIAL IMPACT: N/A SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager ATTACHMENTS: Description Type June 2018 GTEC Updates Cover Memo Page 6 of 82 GTEC Board Meeting Date: Item No. GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET _______________________________________________________________________________________________________________________________ SUBJECT: June 2018 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager ____________________________________________________________________________________________________________________________________ ITEM SUMMARY: June 2018 Cover Sheet Airport Road: Project awarded to Patin Construction pre-con held 5-23-18 with NTP set for 6-11-18. Contract to be complete in 360 days FM 1460 ROW & Utility Relocations: All water/wastewater utility relocates have been completed and are in service. Scheduled for completion late 2018. Northwest Boulevard: Engineering underway: Final plans submitted for review, received the fully executed AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5-18 Ready to Let 7-18 with letting proposed for October 18. ROW Documents are being finalized. Preliminary outreach to landowners has been made and appraisal process is underway, 9 parcels needed, 0 acquired to date, tentative bid late 2018. Rabbit Hill Road Improvements: Design is tentatively complete. ROW to be procured late 2018 Rivery Boulevard - TIA Improvements: NTP issued for 3-20-18. Storm Troopers have lead time of 6-8 weeks, Signal poles have a 10-12 week lead time. Aaron Concrete submittals are coming in and being reviewed and approved. Contractor will mobilize onsite the week of June 4th 2018. Rivery Boulevard Extension: Engineering is complete, WPAP is complete. Demolition of existing houses complete one commercial building remains. Joe Bland construction awarded project awaiting contracts. Pre-con scheduled for 6-19-18 with Notice to proceed 7-9-18. Condemnation proceedings have been requested on 2 parcels. Submitted By: Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Page 7 of 82 Airport Road (Lakeway Blvd. to Aviation Dr.) June 2018 Project Description Expand Airport Road to 5 lanes (2 northbound, 2 southbound, & center turn lane). Purpose This project will relieve congestion on Airport Road, facilitate economic growth in the area, and improve the flow of traffic at the Lakeway intersection Project Manager Joel Weaver and Wesley Wright, P.E. Engineer KPA Engineers Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Procurement underway, offers made on all properties. 2 closed, 3 parcels preparing to close March 2018 acquisition (title clearing). Tentative closing March 2018. Total Parcels: 5 Acquired: 2 Closing Pending: 3 Condemnation: 0 Utility Relocations Conflicts exist, but appear to be minimal. Construction Project awarded to Patin Construction pre-con held 5-23-18 with NTP set for 6-11-18. Contract to be complete in 360 days. Other Issues All ROW will be expanded to the east as a result of Airport/Federal complications. Page 8 of 82 FM 1460 (Quail Valley Drive to University Drive) Project No. 5RB TIP No. BO & CD Rights-of-Way Acquisition and Utility Relocation April 2018 Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive to University Drive). Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project for construction. Project Managers Ed Polasek, AICP, and Michael Hallmark Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Right of way acquisition complete. Section: North South Acquired: 36 8 Pending: 0 - Condemnation: 0 - Total: 36 8 Utility Relocations Complete Construction Under Construction, with TxDOT oversight. Tentatively scheduled to be complete late 2018. All City utilities have been relocated and are in service Other Issues Engineer preparing Change Orders for construction contract. Page 9 of 82 Rabbit Hill Road Improvements Project (Westinghouse Road to S. Clearview Drive) Project No. 5RQ TIP No. BZ May 2018 Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview Dr. Widening along Westinghouse Road will also be included in the schematic for additional turning lanes to/from Westinghouse Road. The project length along the anticipated alignment is approximately 0.75 miles Project Managers Ken Taylor and Wesley Wright, P.E. Engineer CP&Y, Inc. Element Status / Issues Design Final Design Tentatively complete. Environmental/ Archeological Efforts underway and any issues are expected to be identified in the coming month. Rights of Way ROW to be acquired late 2018, two properties acquired as part of Mays St. Extension. Total Parcels: 9 Possession: 2 Pending: 0 Utility Relocations Will be identified as preliminary design and alignment plans are finalized. Multiple relocations expected – Round Rock water and Georgetown Electric. Construction ROW to be procured late 2018 Other Issues None. Page 10 of 82 Northwest Boulevard (Fontana Drive to Austin Avenue) Project No. 5QX TIP No. AF June 2018 Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin Avenue and FM 971. Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and provide a more direct access from the west side of IH 35 corridor to Georgetown High School and SH 130 via FM 971. Project Manager Joel Weaver and Wesley Wright, P.E. Engineer Klotz Associates Element Status / Issues Design Engineering underway: 90% plans submitted for review, received the fully executed AFA 10-20-17. Engineering completion scheduled 5-18, Environmental Clearance 5- 18 Ready to Let 7-18 with letting proposed for October 18. Environmental/ Archeological Concurrent with preliminary engineering and schematic design. Rights of Way ROW Documents are being finalized. Preliminary outreach to landowners has been made and appraisal process is underway. 9 parcels needed, 0 acquired to date, tentative bid late 2018. Utility Relocations TBD Construction Tentatively scheduled to begin mid-FY 2019. Other Issues Page 11 of 82 Rivery Boulevard TIA Improvements Project No. 5RP TIP No. None June 2018 Project Description Develop the Plans, Specifications and Estimate for roadway improvements necessitated by the development for the Summit at Rivery. Purpose To provide improved traffic flow into the Summit at Rivery hotel and conference center from Rivery Boulevard. Project Manager Joel Weaver, Chris Pousson and Wesley Wright, P.E. Engineer M&S Engineering, LLC Element Status / Issues Design Engineering 100% complete. Slight modification is being made to length of added lane to fit with existing features. Modifications are also being made to Williams Dr turn lane to eliminate the need for ROW at this location. TCEQ written WPAP approval is complete for Hintz, Williams and Wolf Ranch Pkwy turn lanes. Environmental/ Archeology TBD Rights of Way All easements acquired. Total Parcels: 2 Appraised: 0 Offers: 0 Acquired: 2 Closing pending: 0 Condemnation: 0 Utility Relocations TBD Bid Phase Bid Opening held on 1-23-2018, M&S Engineering has issued Letter of Recommendation. GTAB approved on 2-21-18, Council approved on 2-27-18. Pre-Con is set for 3-20-18. Construction NTP issued for 3-20-18. Storm Troopers have lead time of 6-8 weeks, Signal poles have a 10-12 week lead time. Aaron Concrete submittals are coming in and being reviewed and approved. Contractor will mobilize onsite the week of June 4th 2018. Other Issues TBD Page 12 of 82 Rivery Boulevard Extension (Williams Drive to Northwest Boulevard @ Fontana Drive) Project No. 5RM TIP No. AD June 2018 Project Description Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues and complete construction plans specifications and estimate (PS&E) for the extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in anticipation of future funding availability. Purpose To provide a route between Williams Drive and Northwest Boulevard serving the Gateway area, providing an alternate route from Williams Drive to the future Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf Ranch Parkway. Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E. Engineer Kasberg Patrick and Associates Element Status / Issues Design Plans at 100%. WPAP approved. Demolition of existing houses complete one commercial building remains. Environmental/ Archeology Complete Rights of Way Offers have been made on 22 parcels, and 20 have closed. Environmental assessment complete on 11 parcels in preparation for demolition. Condemnation proceedings have been requested on 2 parcels. Aggressive efforts continue to close all outstanding parcels in FY 2017. Total Parcels: 22 Appraised: 22 Offers: 22 Acquired: 20 Closing pending: 0 Condemnation: 2 Utility Relocations TBD Construction Joe Bland construction awarded project awaiting contracts to schedule pre-con. Other Issues TBD Page 13 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r May 2018. Leigh Wallac e, Financ e Directo r, COG, F inance Manager, GTEC. ITEM SUMMARY: The Bylaws o f GTEC (Article V, S ectio n 6.02) re uire the Financ e Manager to report the financial activity o f the Corporation to the Bo ard . • Financial reports • Sales Tax revenues • Any o ther relevant financial informatio n Sales tax is rec eived two months in arrears; therefo re the revenues reflect only the amo unt received , not actually earned, as o f the rep o rt d ate. A repo rt o n p ayments mad e to vendo rs for the month of May is also inc luded. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r ATTACHMENTS: Description Type GTEC June meeting Financials Cover Memo Page 14 of 82 Meeting Date June 20, 2018 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for May 2018. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. • Financial reports • Sales Tax revenues • Any other relevant financial information Sales tax is received two months in arrears; therefore the revenues reflect only the amount received, not actually earned, as of the report date. A report on payments made to vendors for the month of May is also included. ATTACHMENTS: Monthly Financial Report Sales Tax History Disbursement Report SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 15 of 82 APPROVED BUDGET CURRENT PERIOD YEAR TO DATE (W/ENCUMB) YEAR‐END PROJECTION BEGINNING FUND BALANCE 18,241,681 18,241,681 Operating Revenue Sales Tax 6,575,000 632,374 3,305,575 6,775,000 PID Assessments 553,201 ‐ ‐ 553,201 Interest 127,000 17,382 169,470 242,000 Operating Revenue Total 7,255,201 649,756 3,475,045 7,570,201 Operating Expenditure Administrative Support 364,814 30,276 242,208 364,114 Operating Expenditure Total 364,814 30,276 242,208 364,114 TOTAL NET OPERATIONS 6,890,387 619,480 3,232,837 7,206,087 Non‐Operating Revenue Other Grant Revenue ‐ ‐ 11,222 11,222 Non‐Operating Revenue Total ‐ ‐ 11,222 11,222 Non‐Operating Expenditure Pecan Center Dr to Airport Rd (FY15) 5,390,290 9,430 491,319 2,500,000 Rivery TIA Improvements 1,016,790 4,316 633,908 1,016,790 FM 971 / Fontana 66,431 ‐ ‐ 66,431 Rivery‐Extension Williams Dr to NW Blvd (FY16) 767,678 8,000 29,527 767,678 IH 35 / HWY29 Intersection 650,000 ‐ 43,347 650,000 SW Bypass 2243 to IH35 333,962 ‐ 205,464 205,410 FM1460 Widening 501,260 ‐ 294 100,000 Wolf Ranch Pkwy Extension 283,350 ‐ ‐ ‐ Mays St 3,252,729 ‐ 251,036 1,000,000 Tamiro Improvements 410,000 ‐ ‐ ‐ Available for Projects TBD 1,643,750 ‐ ‐ ‐ Debt Service 3,330,135 487 601,515 3,330,885 Non‐Operating Expenditure Total 17,646,375 22,233 2,256,410 9,637,194 TOTAL NET NON‐OPERATIONS (17,646,375) (22,233) (2,245,188) (9,625,972) EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL REQUIREMENTS (10,755,988) 597,247 987,649 (2,419,885) ENDING FUND BALANCE 7,485,693 15,821,796 RESERVES Contingency 1,643,750 1,643,750 Reserved Bond Proceeds ‐ 1,650,000 Reserves Total 1,643,750 3,293,750 AVAILABLE FUND BALANCE 5,841,943 12,528,046 Georgetown Transportation Enhancement Corporation Fund Year‐End Projection to Approved: May FY2018 Page 16 of 82 Variance % Var. Month [a]2013-14 2014-15 2015-16 2016-17 2017-18 To FY 17 To FY 17 Oct 367,451 392,374 424,201 458,993 497,912 38,919 8.48% Nov 398,208 411,566 451,065 500,856 508,257 7,401 1.48% Dec 538,728 575,095 592,798 642,167 651,758 9,591 1.49% Jan 357,430 350,778 386,252 440,023 461,162 21,139 4.80% Feb 347,604 356,428 432,468 422,226 535,188 112,962 26.75% Mar 457,421 495,804 533,967 549,206 632,448 83,242 15.16% Apr 424,007 410,683 435,906 469,044 May 450,289 382,794 481,672 500,753 Jun 493,224 522,356 571,069 605,936 Jul 409,739 435,977 478,136 619,557 Aug 392,059 411,552 530,326 491,386 Sep 477,892 500,805 541,513 575,588 Total 5,114,052$ 5,246,212$ 5,859,373$ 6,275,735$ YTD 2,466,843$ 2,582,045$ 2,820,751$ 3,013,471$ 3,286,725$ 273,254$ 9.07%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. Georgetown Transportation Enhancement Corporation $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax 3 Year Trend 2015-16 2016-17 2017-18 Page 17 of 82 Check Report Summary For the Month Ending May 31, 2018 Kasberg, Patrick 17,430.00 Rivery Ext 8,000.00 Pecan Center Dr / Airport Rd 9,430.00 Klotz Associates, Inc 12,625.00 NB Front Rd (2338 to Lakeway)12,625.00 Terracon Consultants, Inc 1,073.90 Rivery Ext 1,073.90 31,128.90 31,128.90 Page 18 of 82 6/06/2018 9:14 AM A/P HISTORY CHECK REPORT PAGE: 4 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 5/01/2018 THRU 5/31/2018 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 10990 KLOTZ ASSOCIATES INC I-318101 KAI 10-001 1ST AMENDMENT R 5/04/2018 241800 400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) KAI 10-001 1ST AMEND 12,625.00 12,625.00 10190 TERRACON CONSULTANTS, INC. I-TA36894A TCI 16-006 R 5/11/2018 242074 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTTCI 16-006 1,073.90 1,073.90 10090 KASBERG, PATRICK & I-14-130-034 NA KPA 15-001 1ST AMEND E 5/25/2018 999999 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTKPA 15-001 1ST AMEND 8,000.00 I-16-138-017 DK - KPA 17-001 E 5/25/2018 999999 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 9,430.00 17,430.00 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 2 13,698.90 0.00 13,698.90 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 17,430.00 0.00 17,430.00 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 9-0980-90-049 NB FRONT RD (2338 TO LAKEWAY) 12,625.00 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 9,073.90 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 9,430.00 *** FUND TOTAL *** 31,128.90 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 3 31,128.90 0.00 31,128.90 BANK: JPM TOTALS: 13 31,128.90 0.00 31,128.90 REPORT TOTALS: 13 31,128.90 0.00 31,128.90 Page 19 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Sales Tax Pres entatio n ITEM SUMMARY: Review o f the s ales tax methodology and projec tions FINANCIAL IMPACT: N/A SUBMITTED BY: Paul Diaz, Bud get Manager ATTACHMENTS: Description Type Sales Tax Pres entation Cover Memo Page 20 of 82 FY2019 Annual Budget Page 21 of 82 FY2019 Annual Budget Agenda •Sales tax Overview •Process and Methodology •Projections Page 22 of 82 FY2019 Annual Budget Sales Tax Facts •8.25 cents = Total Sales Tax •6.25 cents = State’s portion •2.00 cents = City Page 23 of 82 FY2019 Annual Budget City Sales Tax Breakdown Page 24 of 82 FY2019 Annual Budget Lots of Data •Two Major Sources –Confidential Report from the State: This is specific to Georgetown. (Over 200,000 rows of data) •NAICS Codes –All Cities Data (230,00 rows of data) Page 25 of 82 FY2019 Annual Budget Connection via PowerPivot 1014568977 Downtown TIRZ Paul’s Pizza Shack NAICS Code 725050 = Food Page 26 of 82 FY2019 Annual Budget PowerPivot Slices Page 27 of 82 FY2019 Annual Budget Page 28 of 82 FY2019 Annual Budget Page 29 of 82 FY2019 Annual Budget 2012 2013 2014 2015 2016 2017 2018 *Estimate Wolf Ranch*2,296,110 2,520,927 2,612,430 2,736,892 2,786,915 2,828,247 1,497,305 *Estimate Total*16,692,632 18,764,396 20,667,409 21,193,097 23,689,818 25,442,491 12,534,435 % of Total 13.76%13.43%12.64%12.91%11.76%11.12%11.95%Page 30 of 82 FY2019 Annual Budget Estimate Impact of Wolf Ranch Fiscal Year Amount Estimated Wolf Ranch Total Wolf Ranch GTEC Portion FY 00 3,439,121 412,695 412,695 103,174 FY 01 3,549,242 425,909 838,604 209,651 FY 02 4,942,309 593,077 1,431,681 357,920 FY 03 5,777,404 693,288 2,124,969 531,242 FY 04 7,038,635 844,636 2,969,605 742,401 FY 05 8,121,550 974,586 3,944,191 986,048 FY 06 11,534,673 1,384,161 5,328,352 1,332,088 FY 07 12,921,262 1,550,551 6,878,903 1,719,726 FY 08 13,963,313 1,675,598 8,554,501 2,138,625 FY 09 13,100,865 1,572,104 10,126,605 2,531,651 FY 10 14,025,782 1,683,094 11,809,699 2,952,425 FY 11 15,553,557 1,866,427 13,676,125 3,419,031 FY 12 16,555,003 1,986,600 15,662,726 3,915,681 FY 13 18,645,312 2,237,437 17,900,163 4,475,041 FY 14 20,456,206 2,454,745 20,354,908 5,088,727 FY 15 20,984,850 2,518,182 22,873,090 5,718,273 FY 16 23,437,496 2,812,500 25,685,590 6,421,397 FY 17 25,102,936 3,012,352 28,697,942 7,174,485 FY 18 27,100,000 3,252,000 31,949,942 7,987,485 Page 31 of 82 FY2019 Annual Budget Forecasting Tools •Different trend analysis –Regression types –Different timeframes •Correlation Models Page 32 of 82 FY2019 Annual Budget Consistency in Data Page 33 of 82 FY2019 Annual Budget Page 34 of 82 FY2019 Annual Budget Another Way to Think about this Concept Page 35 of 82 FY2019 Annual Budget Multi-Level Analysis •Austin MSA region (about 7%) •Top Twenty cities in Texas (Up 6.97%) •All Cities in Texas (7.42%) Page 36 of 82 FY2019 Annual Budget Scorecard Fiscal Actual Projected Variance Variance % FY2015 20,984,850 21,000,000 (15,150) -0.072% FY2016 23,437,496 22,900,000 537,496 2.347% FY2017 25,102,936 25,300,000 (197,064) -0.779% 69,525,283 69,200,000 325,283 -0.468% Page 37 of 82 FY2019 Annual Budget FY2018 Projection •FY2018 Year End Projection: $27,100,000 Jan Feb Mar Apr Current Year Total 8,476,358 10,617,108 13,146,901 15,307,476 Prior Year Total 8,168,155 9,857,058 12,053,881 13,930,057 Net Difference 308,203 760,050 1,093,019 1,377,419 % Change 3.77%7.71%9.07%9.888% Last Year Actuals 25,102,936 Projection Models % Change from Last Year Aggregate Linear 6M 26,835,976 6.90% Aggregate Linear 12 M 27,072,352 7.85% Aggregate Linear 18M 26,994,385 7.53% Correlation 27,541,190 9.71% Average 27,110,976 8.00% FY2018 Budget 26,312,000 4.82% Page 38 of 82 FY2019 Annual Budget FY2019 Projection Segement Amount General 14,146,200 GTEC 7,073,100 GEDCO 1,768,275 Property Tax Relief 1,768,275 Streets 3,536,550 28,292,400 Page 39 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Cons id eration and p o s s ib le approval of the minutes fro m the GTEC Sp ecial Board Meeting o n Ap ril 30, 2018; and the GT EC Regular Board Meeting held May 16, 2018. – David Mo rgan – General Manager, GTEC Board ITEM SUMMARY: FINANCIAL IMPACT: NONE SUBMITTED BY: Laura Wilkins fo r David Mo rgan, General Manager ATTACHMENTS: Description Type Minutes of 4-30-18 Special Board meeting Backup Material Minutes of the 5-16-18 Regular Board Meeting Backup Material Page 40 of 82 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Monday, April 30, 2018 SPECIAL MEETING The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Monday, April 30, 2018 Board Members Present: John Hesser – Vice-President, Colin McGahey – Secretary, Joe Pondrom, Al Hajka, Bob Whetsell Board Members Absent: Jay Warren – President, Rachael Jonrowe Staff Present: David Morgan, Jim Briggs, Laurie Brewer, Mike Babin, Wes Wright, Laura Wilkins, Erin Miller Others Present: None Minutes Regular Session: (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order: Meeting called to order at 3:04 PM by Hesser in Warren’s absence. Legislative Regular Agenda: B. Consideration and possible action to award the Airport Road Improvement Project to Patin Construction, LLC, of Taylor, Texas with a bid amount of $2,409,389.70. -- Wesley Wright, P.E., Systems Engineering Director. Item presented by Wright. Motion by Pondrom, second by McGahey to award the bid for the Airport Road Improvement Project to Patin Construction, LLC, of Taylor, Texas with a bid amount $2,409,389.71. APPROVED 5-0 (Warren and Jonrowe absent) C. Consideration and possible action on an amendment to Task Order MSE-16-001 with M&S Engineering of Georgetown, TX in the amount of $43,575 for professional engineering services associated with a right turn lane on Williams Drive at Rivery Blvd. – Wesley Wright, P.E., Systems Engineering Director. Item presented by Wright. Motion by McGahey, second by Pondrom to approve an amendment to Task Order MSE-16-001 with M&S Engineering of Georgetown, Texas in the amount of $43,575.00 Page 41 of 82 for professional engineering services associated with a right turn lane on Williams Drive at Rivery Blvd. APPROVED 5-0 (Warren and Jonrowe absent). ADJOURNMENT MOTION by Hajka, second by Whetsell to adjourn the meeting. APPROVED 5-0 (Warren and Jonrowe absent) Meeting adjourned at 3:16 PM. Adjournment Approved: Attest: _______________________ ________________________ Jay Warren- President Colin McGahey – Secretary _________________________ Laura Wilkins – Board Liaison Page 42 of 82 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, May 16, 2018 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, May 16, 2018 Board Members Present: Jay Warren - President, John Hesser - Vice-President, Colin McGahey – Secretary, Al Hajka, Joe Pondrom, Bob Whetsell, Board Members Absent: Rachael Jonrowe Staff Present: David Morgan, Jim Briggs, Michael Hallmark, Octavio Garza, Laurie Brewer, Ed Polasek, Laura Wilkins, Paul Diaz, Elaine Wilson, Tristan Whitmire Others Present: None Minutes Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order: Meeting called to order at 3:34 pm by Warren. B Introduction of Visitors None C. Industry/CAMPO/TXDOT Updates: Polasek gave update. CAMPO Board approved a three-year program including various funding sources for Georgetown projects. Williams Drive Gateway 1.7M total; Leander Rd. Improvements – CAMPO will provide up to 5M. We can build all the way out to the bypass including sidewalks and 2 potential new signals if warrants are met. Question by Pondrom – what about sound walls? Answered by Polasek a noise analysis will be a part of the project as well. D. May, 2018 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager Hallmark gave updates. Update on changes that are different from the information in the packet: Airport Road - pre-construction meeting to be held on May 23rd. FM 1460 - still scheduled to be completed by late 2018. Northwest Blvd. – letting for bids in October, 2018. Rabbit Hill Rd. – still acquiring right-of-way. Rivery TIA - scheduled to start June 1st . Rivery Blvd. Extension. – will be presented to Council on May 22nd for contract award to Joe Bland Construction. Page 43 of 82 E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for April, 2018. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. Presented by Elaine Wilson in Leigh’s absence - April sales tax there was a large one-time payment. This is the reason for large increase in February compared to the other months. Also a few construction payments. Legislative Regular Agenda F Consideration and possible approval of the minutes from the March 21, 2018 GTEC Board Meeting. -- David Morgan, General Manager, GTEC Board Motion by Pondrom, second by Hajka to approve the minutes as presented. APPROVED 6-0 (Jonrowe absent) G Discussion and possible recommendations concerning the GTEC Transportation Improvement Program (TIP). Edward G. Polasek, AICP Presented by Polasek. Provided an overview of the formal GTEC TIP process. This is the way to move projects through the development process from planning to design to construction. It allows orderly evaluation and selection of projects from the overall transportation plan to move to the Transportation Improvement Plan (TIP) or Capital Improvement Plan (CIP). The GTEC TIP is required to provide a 5 year capital funding scenario. The process begins with the findings process for GTEC funding eligibility. It allows the board to prioritize and rank the projects. Some cities have broader projects; but Georgetown voters approved streets, drainage and sidewalks. The GTEC Board will to have specific findings for a project related to eligibility, cost, and type of project to be eligible for funding. Polasek explained the ballot language used to make the motion for approval of a project. There must be a public hearing and then there is a 60 day waiting period after public notice of the hearing. This will allow the voters to petition for an election on the item. If no petition is received then the project may advance. Discussed 5 GTEC projects under design currently and other projects that have been funded and constructed with GTEC funds. Next meeting - TIP projects and CIP will be presented by Wes Wright. Question by Hesser - Does TxDOT reimburse for the design work when they take the project over? Answered by Polasek – No – not unless we had an agreement in place before the project started. Comment by Hesser – breaking it down into the last 5 years of projects – it is worthwhile to point out lots of money has been spent to complete projects. Briggs clarified when finding projects eligible and ready to fund there is a process. Explained why we have to wait 60 days after the public hearing: this is necessary because the public can call for it to be on an election. Polasek explained that the process we follow is required by State Statutes. Ballot language is in the packet today. McGahey - question about public hearing notification. Clarification by Morgan and Brewer. Additional comments, discussion and questions. - No Action Page 44 of 82 Point of Order by Hesser: Change on the 3-21-18 minutes. The minutes show that Larry Hesser as Board Member was present at the meeting – this is incorrect - change to John Hesser. ADJOURNMENT MOTION by Hesser, second by Whetsell to adjourn the meeting. APPROVED 6-0 (Jonrowe absent) Meeting adjourned at 4:12 pm. Adjournment Approved: Attest: _______________________ ________________________ Jay Warren- President Colin McGahey – Secretary _________________________ Laura Wilkins – Board Liaison Page 45 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Cons id eration and p o s s ib le ac tion to approve Tas k Order T CI-18-012-TO to Terrac o n Cons ultants , Inc ., for materials tes ting and o b s ervatio n on the Airp o rt Road Imp ro vements projec t in the amount of $44,545.00. -- Wes ley Wright, P.E., Sys tems Engineering Direc tor/Michael Hallmark, CIP Manager ITEM SUMMARY: This task order is to p ro vide cons tructio n materials observation and tes ting s ervices fo r the Airp o rt Road Imp ro vements projec t inc luding the following: Concrete (inclu d es R einforcin g Steel Observation and Ob serva tion for An ch ors ca st in con crete) Soils/Earthwork/S ubgrad e/Co mp action Asphalt Obs ervation/Tes ting STAFF RECOMMENDATIONS: Staff rec o mmend s approval of Task Order TC I-18-012-TO to Terrac o n Co ns ultants , Inc., fo r materials testing and ob s ervatio n o n the Airport Ro ad Imp ro vements p ro ject in the amount of $44,545.00. FINANCIAL IMPACT: Funds fo r this additio nal expend iture are availab le in the p ro ject bud get (400-9-0980-90-063) SUBMITTED BY: Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type Terracon TO Backup Material Page 46 of 82 Page 47 of 82 Page 48 of 82 Page 49 of 82 Page 50 of 82 Page 51 of 82 Page 52 of 82 Page 53 of 82 Page 54 of 82 Page 55 of 82 Page 56 of 82 Page 57 of 82 Page 58 of 82 Page 59 of 82 Page 60 of 82 Page 61 of 82 City of Georgetown, Texas Transportation Enhancement Corp June 20, 2018 SUBJECT: Disc ussion and p o s s ib le ac tion to rec o mmend the FY 2019 proposed GTEC b udget. Leigh Wallace, Financ e Directo r, COG, Financ e Manager, GTEC. ITEM SUMMARY: The p ro p o s ed FY 2019 GTEC b udget inc lud es projec ts id entified for funding alo ng with adminis trative costs and to tal funding req uirements. The p ro p o s ed FY 2019 bud get identifies revenues and spec ific p ro jects planned for the up coming year, as well as c o s ts as s oc iated with p as t d eb t is s uanc es . • Proposed F Y 2019 Budget Presentatio n • Proposed F Y 2019 Budget Fund Sc hedule • Proposed F Y 2019 Revenue Detail • Proposed F Y 2019 Exp enditure Detail • Proposed F Y 2019 Ad ministrative Co ntrac t Counc il is s cheduled to take actio n o n all c omponents of the F Y 2019 b udget in Septemb er 2018. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r ATTACHMENTS: Description Type FY2019 Budget Packet Cover Memo Page 62 of 82 Meeting Date June 20, 2018 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Discussion and possible action to recommend the FY 2019 proposed GTEC budget. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The proposed FY 2019 GTEC budget includes projects identified for funding along with administrative costs and total funding requirements. The proposed FY 2019 budget identifies revenues and specific projects planned for the upcoming year, as well as costs associated with past debt issuances. • Proposed FY 2019 Budget Presentation • Proposed FY 2019 Budget Fund Schedule • Proposed FY 2019 Revenue Detail • Proposed FY 2019 Expenditure Detail • Proposed FY 2019 Administrative Contract SPECIAL CONSIDERATIONS: Council is scheduled to take action on all components of the FY 2019 budget in September 2018. ATTACHMENTS: FY 2019 Budget Packet SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 63 of 82 FY2019 Annual Budget GTEC Budget Page 64 of 82 FY2019 Annual Budget GTEC Budget Process •GTEC is a “component unit” of the City –GTEC Board recommends budget to City Council –City Council adopts in August/September •Guided by GTEC Fiscal and Budgetary Policy •Transportation Improvement Program (TIP) adopted annually –5 Year project plan –Projects meet legal criteria for 4B sales tax and the voter referendum language –Project timing may be adjusted annually Page 65 of 82 FY2019 Annual Budget GTEC Budget Process •GTEC budget developed annually –Revenue estimates for upcoming year •Sales Tax •Interlocal/development agreements –Expensese upcoming year of projects from TIP, and roll overs from previous years –Debt service –from previously issued 20 year debt for projects –Administrative costs •Staff time, overhead, project management Page 66 of 82 FY2019 Annual Budget Sales Tax Revenues •Sales tax is projected to end FY2018 at $6,775,000, an increase of 2.99% over the FY2018 Budget. •FY2019 Sales Tax is projected to be $7,073,100; an increase of 4.4% over the year‐ end projection. Page 67 of 82 FY2019 Annual Budget Other Revenues & Financial Planning •Bond Proceeds total $7,200,000 for SE Inner Loop Expansion •Conservative Project Estimates –FY19 Does not include the transfer in from the Wolf Ranch PID •Sales tax and PID payments have paid GTEC back –Fy19 Does not include the transfer in from the South Georgetown TIRZ Page 68 of 82 FY2019 Annual Budget Administrative Contract Expense •Two parts of the Allocation: –General Fund (City Manager Office, Public Works, Etc.) –Joint Service Fund (Accounting, Financial Admin, Legal, Etc.) •GTEC 2019 Budget: $218,578 + $172,318 =$390,897 •7% increase related to personnel increases, technology costs, etc. Page 69 of 82 FY2019 Annual Budget Transportation Expenditures •Two Projects in the FY2019 Budget –Southeast Inner Loop for $7,200,000 •Expansion to 5 lanes from I‐35 to FM1460 –Rabbit Hill Road (Mays Street Extension) for $3,500,000 –Projects were previously approved (no public hearing needed this summer) Page 70 of 82 FY2019 Annual Budget Other Expenditures •Debt Service Payments –$3.43M in 2019 previously issued debt •Funding for undetermined projects –Per fiscal policy, 25% of sales tax revenue appropriated for quick reaction to unknown projects –$1.76M in 2019 •Other Expenses –$500 for travel and training, $300 for ads and notices Page 71 of 82 FY2019 Annual Budget Conclusion •Discussion •Recommendation to Council Page 72 of 82 400 ‐ GTEC FY2017 Actual FY2018 Budget FY2018 Projected FY2019 Base FY2019 Changes FY2019 Budget Beginning Fund Balance 11,022,877 18,241,681 18,241,681 14,921,796 ‐ 14,921,796 Revenues FY2017 Actual FY2018 Budget FY2018 Projected FY2019 Base FY2019 Changes FY2019 Budget Bond Proceeds 6,119,010 ‐ 7,200,000 7,200,000 Sales Tax 6,275,734 6,575,000 6,775,000 7,073,100 7,073,100 Other Revenue 2,726,020 127,000 253,222 190,000 190,000 Transfer In 521,612 553,201 553,201 ‐ ‐ Grand Total 15,642,375 7,255,201 7,581,423 14,463,100 14,463,100 Expenses FY2017 Actual FY2018 Budget FY2018 Projected FY2019 Base FY2019 Changes FY2019 Budget Capital Improvement 5,017,584 15,216,240 7,206,309 12,468,275 12,468,275 Debt Service 3,538,712 3,330,135 3,330,135 3,438,747 3,438,747 Allocation Expense 329,400 363,314 363,314 390,897 390,897 Other 201 1,500 1,550 800 800 Grand Total 8,885,897 18,911,189 10,901,308 16,298,719 16,298,719 FY2017 Actual FY2018 Budget FY2018 Projected FY2019 Base FY2019 Changes FY2019 Budget Ending Fund Balance 17,779,355 6,585,693 14,921,796 13,086,177 ‐ 13,086,177 CAFR Adjustment 462,326 ‐ ‐ ‐ ‐ ‐ Contingency 25% of Op Rev 1,468,750 1,643,750 1,643,750 1,768,275 ‐ 1,768,275 Reserved Bond Proceeds ‐ ‐ 1,650,000 ‐ ‐ ‐ Available Fund Balance 16,772,931 4,941,943 11,628,046 11,317,902 ‐ 11,317,902 Page 73 of 82 Row Labels GL Mapping FY2017 Actual FY2018 Adopted Budget FY2018 Projected FY2019 Base Budget FY2019 Changes FY2019 Budget 400‐4‐0901‐40‐105 SALES TAX Sales Tax 6,275,734 6,575,000 6,775,000 7,073,100 7,073,100 400‐4‐0000‐49‐109 TRANSFER IN, SRF Transfer In 476,842 500,000 500,000 ‐ ‐ 400‐4‐0901‐42‐110 DIRECT INTEREST Other Revenue 80,973 75,000 115,000 75,000 75,000 400‐4‐0000‐49‐202 TRANSFER IN, SRF SO GTOWN TIRZ Transfer In 44,770 53,201 53,201 ‐ ‐ 400‐4‐0901‐42‐209 INTEREST ‐ 2016 BONDS Other Revenue 61,211 52,000 52,000 40,000 40,000 400‐4‐0901‐42‐100 ALLOCATED INTEREST Other Revenue (3,791) ‐ ‐ 400‐4‐0901‐42‐202 INTEREST ‐ 2002 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐203 INTEREST ‐ 2003 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐204 INTEREST ‐ 2004 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐205 INTEREST ‐ 2005 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐206 INTEREST ‐ 2006 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐207 INTEREST ‐ 2007 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐208 INTEREST ‐ 2012 BONDS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐42‐210 INTEREST, 2017 BONDS Other Revenue 26,559 ‐ 75,000 75,000 75,000 400‐4‐0901‐43‐135 DEVELOPER CONTRIBUTIONS Other Revenue ‐ ‐ ‐ 400‐4‐0901‐44‐100 ASSESSMENT REVENUE Other Revenue ‐ ‐ ‐ 400‐4‐0901‐44‐105 MISCELLANEOUS REVENUE Other Revenue 7,539 ‐ ‐ 400‐4‐0901‐44‐361 SALE OF PROPERTY Other Revenue ‐ ‐ ‐ 400‐4‐0901‐45‐101 OTHER GRANT REVENUE Other Revenue 451,659 ‐ 11,222 ‐ ‐ 400‐4‐0901‐45‐102 TXDOT REFUND Other Revenue 223,873 ‐ ‐ 400‐4‐0901‐45‐103 INTERLOCAL AGREEMENT Other Revenue 1,877,997 ‐ ‐ 400‐4‐0901‐47‐100 BOND PROCEEDS Bond Proceeds 5,750,000 ‐ 7,200,000 7,200,000 400‐4‐0901‐47‐104 PREMIUM ON BOND ISSUANCE Bond Proceeds ‐ ‐ ‐ 400‐4‐0901‐47‐105 PREMIUM ON BOND ISSUANCE Bond Proceeds 369,010 ‐ ‐ 15,642,375 7,255,201 7,581,423 14,463,100 ‐ 14,463,100 Page 74 of 82 Row Labels GL Mapping FY2017 Actual FY2018 Adopted Budget FY2018 Projected FY2019 Base Budget FY2019 Changes FY2019 Budget 400‐5‐0902‐51‐970 GENERAL FUND ALLOCATIONS Allocation Expense 180,312 196,432 196,432 218,578 218,578 400‐5‐0902‐51‐969 JOINT SERVICE ALLOCATION Allocation Expense 149,088 166,882 166,882 172,318 172,318 400‐9‐0980‐90‐025 ARTERIAL SE1:INNER LOOP/SH130 Capital Improveme ‐ ‐ 7,200,000 7,200,000 400‐9‐0980‐90‐060 MAYS STREET Capital Improveme 249,422 3,252,729 1,000,000 3,500,000 3,500,000 400‐9‐0980‐90‐036 ECO DEVO PROJECTS Capital Improveme ‐ 1,643,750 ‐ 1,768,275 1,768,275 400‐9‐0980‐90‐063 PECAN CENTER DR./ AIRPORT RD. Capital Improveme 609,710 5,390,290 2,500,000 ‐ 400‐9‐0980‐90‐064 RIVERY TIA IMPROVEMENTS Capital Improveme 140,330 1,016,790 1,016,790 ‐ 400‐9‐0980‐90‐062 RIVERY EXT (WILLIAMS DR ‐NWEST Capital Improveme 3,232,322 767,678 767,678 ‐ 400‐9‐0980‐90‐059 IH 35/ HWY 29 INTERSECTION IMP Capital Improveme ‐ 650,000 650,000 ‐ 400‐9‐0980‐90‐061 FM1460 WIDENING Capital Improveme 582,038 501,260 100,000 ‐ 400‐9‐0980‐90‐065 TAMIRO IMPROVEMENTS Capital Improveme ‐ 410,000 ‐ ‐ 400‐9‐0980‐90‐024 SW BYPASS‐2243 TO IH35 Capital Improveme 20,957 333,962 205,410 ‐ 400‐9‐0980‐90‐047 WOLF RANCH PKWY EXTENSION Capital Improveme ‐ 283,350 ‐ ‐ 400‐9‐0980‐90‐044 FM 971/ FONTANA (NW BRIDGE)Capital Improveme 158,021 66,431 66,431 ‐ 400‐9‐0980‐90‐022 SH 29 TO RM2243 SW BYPASS Capital Improveme 24,776 ‐ ‐ 400‐9‐0980‐90‐023 SW INNER LP‐29 TO SW BYPASS Capital Improveme 8 ‐ ‐ 400‐6‐0901‐60‐001 TRANSFER OUT ‐ DEBT SERVICE Debt Service 2,577,502 2,083,891 2,083,891 2,488,597 2,488,597 400‐6‐9990‐60‐100 PRINCIPAL REDUCTION Debt Service 540,000 560,000 560,000 570,000 570,000 400‐6‐9990‐60‐200 INTEREST EXPENSE Debt Service 299,150 282,950 282,950 266,150 266,150 400‐6‐9990‐60‐300 BOND ISSUANCE COSTS Debt Service 122,060 ‐ 114,000 114,000 400‐6‐0901‐60‐004 TRANSFER OUT‐DS 2017 SPRING Debt Service ‐ 403,294 403,294 ‐ 400‐5‐0902‐51‐630 TRAVEL & TRAINING Other ‐ 1,200 500 500 500 400‐5‐0902‐51‐130 ADS, NOTICES, RECORDING FEES Other 149 300 300 300 300 400‐5‐0000‐51‐992 TRANSFER OUT ‐ SRF Other ‐ ‐ ‐ 400‐5‐0000‐51‐998 TRANSFER OUT ‐ UTILITIES Other ‐ ‐ ‐ 400‐5‐0901‐51‐330 SPECIAL SERVICES Other ‐ ‐ ‐ 400‐5‐0902‐51‐110 OFFICE SUPPLIES Other 53 ‐ ‐ 400‐5‐0980‐XX‐XXX ROCK RIDE ROW Capital Improvement 900,000 900,000 ‐ 400‐6‐9990‐60‐301 HANDLING FEES Other (0) ‐ 750 ‐ 8,885,897 18,911,189 10,901,308 16,298,719 ‐ 16,298,719 Page 75 of 82 ADMINISTRATIVE SERVICES CONTRACT BETWEEN THE CITY OF GEORGETOWN, TEXAS AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS CONTRACT FOR SERVICES ("Contract") is made by and between the City of Georgetown, 113 East 8th Street, Georgetown, Texas 78626, hereinafter called "City" and the Georgetown Transportation Enhancement Corporation, having its principal business address at 113 East 8th Street, Georgetown, Texas 78626, hereinafter called "Corporation" for the purpose of contracting for administrative services of the staff and employees of the City. WITNESSETH WHEREAS, on May 5, 2001 the City established the Corporation pursuant to Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of streets, roads, drainage, and other related transportatin system improvements, inlcuding the payment of maintenance and operating expenses associated with such authorized projects. WHEREAS, on October 9, 2001 the City approved the Articles of Incorporation and Bylaws of the Corporation. WHEREAS, Section 3.08 of said Bylaws provide that the City and the Corporation shall execute an administrative services contract for the services to be provided to the Corporation by the City by the general manager, finance manager, Secretary, and other City services or functions, pursuant to Vernon’s Rev. Civ. Stat. Ann. Section 2(4), as amended, which authorizes the Corporation to pay administrative, legal and engineering services expenses which are necessary or incidental to placing a project into operation; and WHEREAS. the City and Corporation desire to contract for administrative services described as follows: the services provided by the City Manager, Finance Director, City Secretary, and the staff and employees of the City's Finance and Administration Division, the Transportation Division, and the City Attorney's Office, Page 76 of 82 AGREEMENT NOW, THEREFORE, the City and Corporation, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE I SCOPE OF SERVICES TO BE PROVIDED BY CITY The City will furnish items and perform those services for fulfillment of the Contract as identified in the Bylaws of the Corporation as set forth in bylaws of the corporation. ARTICLE 2 CONTRACT PERIOD This Contract shall begin at the start of business on October 1, 2018 and terminate at the close of business on September 30, 2019 unless extended by written supplemental agreement duty executed by the Corporation and the City prior to the date of termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. ARTICLE 3 CONTRACT PRICE Corporation shall pay City for the services contemplated herein as follows: 1. For all administrative and legal services, the monthly fee of $32,574.75 as identified in Attachment A. 2. external third party legal services will be billed separately as needed. The allocation of costs will be identified annually in Attachment A – GTEC Allocation Breakdown ARTICLE 4 PAYMENT PROCEDURES The Corporation shall pay the City $32,574.75 per month on the first of each month, begininng on October 1, 2018, during the term of this Agreement. In addition, the Corporation shall pay for all external legal or other professional services invoices pursuant to the Article 3 within thirty (30) days of receipt. ARTICLE 5 OWNERSHIP OF DOCUMENTS Page 77 of 82 All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the Corporation and shall be furnished to the Corporation upon request. Release of information shall be in conformance with the Texas Public Information Act. ARTICLE 6 SUSPENSION As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend services under this Contract without committing a breach of its terms upon the occurrence of any of the following: (1) The City Manager does not approve of the utilization of any or all services; (2) The City Manager feels the City is not receiving reasonable compensation for any or all services; or (3) The performance of a service materially interferes with the other duties of the affected City personnel. ARTICLE 7 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions: (1) By mutual agreement and consent, in writing of both parties. (2) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (3) By either party for reasons of its own and not subject to the mutual consent of the other party, upon not less than thirty (30) days written notice to the other party. The termination of this Contract and Payment of an amount in settlement as prescribed in Article 3, above shall extinguish all rights, duties, and obligations of the City and the Corporation under this Contract. ARTICLE 8 INDEMINIFICATION Corporation's Indemnification. The Corporation agrees, to the extent permitted by law, to save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the Corporation or of any person employed by the Corporation. The Corporation shall also save harmless the City from any and all expense, including, Page 78 of 82 but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Corporation, its agents, or employees. This indemnity shall not include claims based upon or arising out of the willful misconduct of City, its officers or employees. Further, this indemnity shall not require payment of a claim by City or its officers or employees as a condition precedent to City's recovery under this provision. City's Indemnification. The City agrees, to the extent permitted by law, to save harmless the Corporation from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the City or of any person employed by the City. The City shall also save harmless die Corporation from any and all expense, including, but not limited to, attorney fees which my be incurred by the Corporation in litigation or otherwise resisting said claim or liabilities which may be imposed on the Corporation as a result of such activities by the City, its agents, or employees. This indemnity shall not include claims based upon or arising out of the willful misconduct of Corporation, its officers or employees. Further, this indemnity shall not require payment of a claim by Corporation or its officers or employees as a condition precedent to Corporation's recovery under this provision. ARTICLE 9 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 10 PRIOR CONTRACTS SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. ARTICLE 11 NOTICES Page 79 of 82 All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective addresses: For City: City Manager City of Georgetown P.O. Box 409 Georgetown, Texas 78626 For Corporation: General Manager Georgetown Transportation Enhancement Corporation P.O. Box 409 Georgetown, Texas 78626 Page 80 of 82 ARTICLE 12 SIGNATORY WARRANTY The undersigned signatory or signatories for the parties hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above-stated representations and warranties are made for the purpose of inducing the other party to enter into this Contract. IN WITNESS HEREOF, the City and the Corporation have executed these presents in duplicate on this the ___________day of ________________, 2018. GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION By: Printed Name: Title: ATTEST: By: Printed Name: Title: CITY OF GEORGETOWN By: Printed Name: Dale Ross Title: Mayor ATTEST: By: Printed Name: Shelley Nowling Title: City Secretary APPROVED AS TO FORM: Printed Name: Charles McNabb Title: City Attorney Page 81 of 82 Attachment A The GTEC Administrative Allocation for Transportation Administration, Finance and Accounting, and the Legal Deparment totals $390,897 for FY2019. This equates to $32,574.75 per month. Page 82 of 82