HomeMy WebLinkAboutAgenda_GTEC_07.15.2020Notice of Meeting for the
Georgetown Transportation E nhancement Corp
of the City of Georgetown
July 15, 2020 at 3:30 P M
at 402 W 8th St, Georgetown P ublic Library Georgetown, Texas 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
R E V I S E D A G E N D A
“P lease note that a quorum of the G T E C boar d may not all be pre se nt at the
same physical loc ation. S ome me mber s may inste ad participate in this
mee ting fr om one or mor e r emote locations in an e ffort to advance the public
health goal of limiting face to fac e mee tings and to c ontain the spr ead of
C O V I D-19. In addition, ther e may be occ asions when the audio tr ansmission
may not be c le ar or may be inte rr upted. In those instance s, the mee ting will
c ontinue so long as a quor um is still pr esent.
With the Gover nor ’s O rder, all C ity B uildings ar e following these proc edur e
Masks are required
P hysical distancing; 6 fee t be twe en you and anyone not in yo ur ho useho ld
P r actice good hygie ne and wash your hands
If any of the se apply, do not visit: known close contact with C O V I D -19
P e rson, fever gre ater or e qual to 100.0 degr ee s F ahre nheit, diffic ulty
bre athing or shortness of br eath, cough, loss of taste or smell, sore
throat, c hills, headache, diar rhea or musc le pain.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to O rder
B Introduc tion of New Board Members and Visitors
C R eview Board/Meeting P roc edures - Emily Koontz, G T EC Board Liais on
D J uly 2020 G T EC Updates - Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P
Manager
L egislativ e Regular Agenda
Page 1 of 76
E Nominations and elec tion of P res ident of the G T EC Board cons is tent with S ection 3.02 of the G T EC
Bylaws . – David Morgan – G eneral Manager - G T EC
F Nominations and elec tion of Vic e-P res ident of the G T EC Board cons is tent with S ection 3.02 of the
G T EC Bylaws.--David Morgan-G eneral Manager, G T EC Board
G Nominations and elec tion of S ecretary of the G T EC Board c onsistent with S ec tion 3.02 of the G T EC
Bylaws .--David Morgan-G eneral Manager, G T EC Board
H R eview and pos s ible ac tion related to the Day and Time of G T EC Board Meetings. – David Morgan -
G eneral Manager, G T EC Board
I C ons ideration and possible approval of the minutes from the December 18, 2019 G T EC Board Meeting.
-- David Morgan - G eneral Manager, G T EC Board
J C ons ideration and possible action from Executive S ession - P roject Zeus -- Mic haela Dollar, Ec onomic
Development Direc tor
K Disc ussion and possible action to recommend the F Y2021 proposed G T EC budget.
Leigh Wallac e, F inance Director; Laurie Brewer; Assistant C ity Manager
E xecutiv e Session
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the items listed below will be dis cus s ed in c los ed session and are s ubjec t to action in the regular
s es s ion.
L E XE C UT IVE S E S S ION
In compliance with the O pen Meetings Act, C hapter 551, G overnment C ode, Vernon's Texas C odes ,
Annotated, the item lis ted below will be disc ussed in closed s es s ion and is subject to ac tion in the regular
session.
Sec. 551.087 Deliberation Regarding Economic Development Negotiations
P rojec t Zeus - Michaela Dollar, Economic Development Director
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
C all to O rder
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Laura Wilkins - Board Liais on
Page 3 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
Introduction of New Board Members and Vis itors
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Emily Koontz - Board Liais on
Page 4 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
R eview Board/Meeting P rocedures - Emily Koontz, G T EC Board Liaison
IT E M S UMMARY:
T he following doc uments will be provided, at the meeting, for your referenc e:
Bylaws
R eview:
Attendance P olicy
Q uorum R equirements
S ign in S heet
P arking
Attorney G eneral Trainings - https ://www.texasattorneygeneral.gov/og/open-government-training
1. O pen Meeting Ac t
2. P ublic Meetings Ac t
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Bylaws Backup Material
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Page 17 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
J uly 2020 G T EC Updates - Wes ley Wright, P.E., S ys tems Engineering Director/Michael Hallmark, C I P
Manager
IT E M S UMMARY:
IT E M S UMMARY:
J uly 2020 G T E C updates
Northwest Boulevard:
· Utility work c omplete on west side of I H 35
· R oundabout open for detour to R ivery Blvd.
· S ub G rade prep c omplete on eas t s ide of I H 35.
· Utility work underway on eas t s ide of I H 35.
· C onstruc tion on bridge to begin July
· Es timated c ompletion S pring 21
Rabbit Hill Road Improvements:
Talks underway to return to initial projec t limits with the landowner donation of R O W. If R O W not
donated modified limits will s tay.
Rivery Boulevard Extension:
C omplete
S outheast Inner loop/ Southwestern Blvd
S outhwes tern:
· P reparing plan/profile sheets.
· F inalizing S torm C onveyanc e S ys tem for the project
· Evaluating Water Q uality Treatment O ptions ;
· P reparing Utility plan/profile sheets (water/was tewater)
· Identifying utility c onflic ts
R O W needs as certained to be forwarded to
Travis by 1-17
S E Inner Loop:
• P rojec t under environmental review at T C EQ .
• P rojec t advertis ed to bid with bids rec eived 7-21-20
To board and c ouncil in Augus t
F IN AN C IAL IMPAC T:
N/A
Page 18 of 76
S UB MIT T E D B Y:
Wesley Wright, P.E., S ystems Engineering Direc tor/Mic hael Hallmark, C I P Manager
AT TAC H ME N T S:
Description Type
July GTEC updates Cover Memo
July GTEC updates Cover Memo
July GTEC updates Cover Memo
July GTEC updates Cover Memo
Page 19 of 76
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
______________________________________________________________________________________________________________________________
_
SUBJECT: July 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
__________________________________________________________________________________________________________________________________
__
ITEM SUMMARY:
July 2020 GTEC updates
Northwest Boulevard:
• Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Rabbit Hill Road Improvements:
Talks underway to return to initial project limits with the landowner donation of ROW. If ROW not
donated modified limits will stay.
Rivery Boulevard Extension:
Complete
Southeast Inner loop/ Southwestern Blvd
Southwestern:
• Preparing plan/profile sheets.
• Finalizing Storm Conveyance System for the project
• Evaluating Water Quality Treatment Options;
• Preparing Utility plan/profile sheets (water/wastewater)
• Identifying utility conflicts
ROW needs ascertained to be forwarded to
Travis by 1-17
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
To board and council in August
Page 20 of 76
Page 21 of 76
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
July 2020
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design Complete
Environmental/
Archeological
Complete
Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels
required. 5 acquired, 1 in closing, 2 in condemnation.
Utility Relocations TBD
Construction • Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Other Issues
Page 22 of 76
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
July 2020
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Complete
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
hearings completed on 2 parcels, working toward
final resolution of matter.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Punch list completed
Other Issues
Page 23 of 76
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
July 2020
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering update underway to bid to new project limits.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way Two properties acquired as part of Mays St. Extension. Two
remaining, negotiations ongoing and Council has approved
condemnation.
Total Parcels: 4
Possession: 2
Pending: 2
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues Talks underway to return to initial project limits with the landowner donation of
ROW. If ROW not donated modified limits will stay.
Page 24 of 76
Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway &
Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway
July 2020
Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard –
Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The
professional services will consist of providing final roadway, drainage, water, wastewater,
incidental designs, as well as, utility coordination, ROW support, environmental phase I
investigations, archeological investigations, geotechnical investigations, ROW &
Temporary Construction Easement (TCE) metes and bounds documents, bidding
documents, bidding services, and construction administration services.
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer KPA & Associates
Element Status / Issues
Design Southwestern:
• Preliminary alignment revised
• Performing Hydrologic and Hydraulic calculations
• ROW needs forwarded to Travis
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
• To board and council in August
Environmental/
Archeological
Efforts to begin April 2019 and any issues are expected to be identified in the
coming month.
Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0
Possession: 0
Pending: 0
Utility Relocations To be determined
Construction
Page 25 of 76
Other Issues None.
Page 26 of 76
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
______________________________________________________________________________________________________________________________
_
SUBJECT: July 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
__________________________________________________________________________________________________________________________________
__
ITEM SUMMARY:
July 2020 GTEC updates
Northwest Boulevard:
• Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Rabbit Hill Road Improvements:
Talks underway to return to initial project limits with the landowner donation of ROW. If ROW not
donated modified limits will stay.
Rivery Boulevard Extension:
Complete
Southeast Inner loop/ Southwestern Blvd
Southwestern:
• Preparing plan/profile sheets.
• Finalizing Storm Conveyance System for the project
• Evaluating Water Quality Treatment Options;
• Preparing Utility plan/profile sheets (water/wastewater)
• Identifying utility conflicts
ROW needs ascertained to be forwarded to
Travis by 1-17
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
To board and council in August
Page 27 of 76
Page 28 of 76
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
July 2020
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design Complete
Environmental/
Archeological
Complete
Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels
required. 5 acquired, 1 in closing, 2 in condemnation.
Utility Relocations TBD
Construction • Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Other Issues
Page 29 of 76
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
July 2020
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Complete
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
hearings completed on 2 parcels, working toward
final resolution of matter.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Punch list completed
Other Issues
Page 30 of 76
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
July 2020
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering update underway to bid to new project limits.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way Two properties acquired as part of Mays St. Extension. Two
remaining, negotiations ongoing and Council has approved
condemnation.
Total Parcels: 4
Possession: 2
Pending: 2
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues Talks underway to return to initial project limits with the landowner donation of
ROW. If ROW not donated modified limits will stay.
Page 31 of 76
Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway &
Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway
July 2020
Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard –
Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The
professional services will consist of providing final roadway, drainage, water, wastewater,
incidental designs, as well as, utility coordination, ROW support, environmental phase I
investigations, archeological investigations, geotechnical investigations, ROW &
Temporary Construction Easement (TCE) metes and bounds documents, bidding
documents, bidding services, and construction administration services.
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer KPA & Associates
Element Status / Issues
Design Southwestern:
• Preliminary alignment revised
• Performing Hydrologic and Hydraulic calculations
• ROW needs forwarded to Travis
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
• To board and council in August
Environmental/
Archeological
Efforts to begin April 2019 and any issues are expected to be identified in the
coming month.
Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0
Possession: 0
Pending: 0
Utility Relocations To be determined
Construction
Page 32 of 76
Other Issues None.
Page 33 of 76
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
______________________________________________________________________________________________________________________________
_
SUBJECT: July 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
__________________________________________________________________________________________________________________________________
__
ITEM SUMMARY:
July 2020 GTEC updates
Northwest Boulevard:
• Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Rabbit Hill Road Improvements:
Talks underway to return to initial project limits with the landowner donation of ROW. If ROW not
donated modified limits will stay.
Rivery Boulevard Extension:
Complete
Southeast Inner loop/ Southwestern Blvd
Southwestern:
• Preparing plan/profile sheets.
• Finalizing Storm Conveyance System for the project
• Evaluating Water Quality Treatment Options;
• Preparing Utility plan/profile sheets (water/wastewater)
• Identifying utility conflicts
ROW needs ascertained to be forwarded to
Travis by 1-17
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
To board and council in August
Page 34 of 76
Page 35 of 76
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
July 2020
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design Complete
Environmental/
Archeological
Complete
Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels
required. 5 acquired, 1 in closing, 2 in condemnation.
Utility Relocations TBD
Construction • Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Other Issues
Page 36 of 76
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
July 2020
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Complete
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
hearings completed on 2 parcels, working toward
final resolution of matter.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Punch list completed
Other Issues
Page 37 of 76
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
July 2020
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering update underway to bid to new project limits.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way Two properties acquired as part of Mays St. Extension. Two
remaining, negotiations ongoing and Council has approved
condemnation.
Total Parcels: 4
Possession: 2
Pending: 2
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues Talks underway to return to initial project limits with the landowner donation of
ROW. If ROW not donated modified limits will stay.
Page 38 of 76
Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway &
Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway
July 2020
Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard –
Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The
professional services will consist of providing final roadway, drainage, water, wastewater,
incidental designs, as well as, utility coordination, ROW support, environmental phase I
investigations, archeological investigations, geotechnical investigations, ROW &
Temporary Construction Easement (TCE) metes and bounds documents, bidding
documents, bidding services, and construction administration services.
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer KPA & Associates
Element Status / Issues
Design Southwestern:
• Preliminary alignment revised
• Performing Hydrologic and Hydraulic calculations
• ROW needs forwarded to Travis
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
• To board and council in August
Environmental/
Archeological
Efforts to begin April 2019 and any issues are expected to be identified in the
coming month.
Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0
Possession: 0
Pending: 0
Utility Relocations To be determined
Construction
Page 39 of 76
Other Issues None.
Page 40 of 76
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
______________________________________________________________________________________________________________________________
_
SUBJECT: July 2020 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager
__________________________________________________________________________________________________________________________________
__
ITEM SUMMARY:
July 2020 GTEC updates
Northwest Boulevard:
• Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Rabbit Hill Road Improvements:
Talks underway to return to initial project limits with the landowner donation of ROW. If ROW not
donated modified limits will stay.
Rivery Boulevard Extension:
Complete
Southeast Inner loop/ Southwestern Blvd
Southwestern:
• Preparing plan/profile sheets.
• Finalizing Storm Conveyance System for the project
• Evaluating Water Quality Treatment Options;
• Preparing Utility plan/profile sheets (water/wastewater)
• Identifying utility conflicts
ROW needs ascertained to be forwarded to
Travis by 1-17
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
To board and council in August
Page 41 of 76
Page 42 of 76
Northwest Boulevard
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
July 2020
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Joel Weaver and Wesley Wright, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Design Complete
Environmental/
Archeological
Complete
Rights of Way ROW Documents are being finalized. All offers have been made. 8 Parcels
required. 5 acquired, 1 in closing, 2 in condemnation.
Utility Relocations TBD
Construction • Utility work complete on west side of IH 35
• Roundabout open for detour to Rivery Blvd.
• Sub Grade prep complete on east side of IH 35.
• Utility work underway on east side of IH 35.
• Construction on bridge to begin July
• Estimated completion Spring 21
Other Issues
Page 43 of 76
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
July 2020
Project
Description
Develop the Rights-of-Way Map, acquire ROW, address potential environmental issues
and complete construction plans specifications and estimate (PS&E) for the extension of
Rivery Boulevard from Williams Drive to Northwest Boulevard at Fontana Drive in
anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in the
Gateway area and the proposed Conference Center near Rivery Boulevard and Wolf
Ranch Parkway.
Project Manager Travis Baird, Joel Weaver, and Wesley Wright, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Complete
Environmental/
Archeology
Complete
Rights of Way Offers have been made on 22 parcels, and 20 have
closed. Environmental assessment complete on 11
parcels in preparation for demolition. Condemnation
hearings completed on 2 parcels, working toward
final resolution of matter.
Total Parcels: 22
Appraised: 22
Offers: 22
Acquired: 20
Closing pending: 0
Condemnation: 2
Utility Relocations TBD
Construction Punch list completed
Other Issues
Page 44 of 76
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
July 2020
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Ken Taylor and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering update underway to bid to new project limits.
Environmental/
Archeological
Efforts underway and any issues are expected to be identified in the coming
month.
Rights of Way Two properties acquired as part of Mays St. Extension. Two
remaining, negotiations ongoing and Council has approved
condemnation.
Total Parcels: 4
Possession: 2
Pending: 2
Utility Relocations Will be initiated as ROW/easements are acquired and as part of the bidding
process. Multiple relocations expected – Round Rock water and Georgetown
Electric.
Construction ROW procurement ongoing
Other Issues Talks underway to return to initial project limits with the landowner donation of
ROW. If ROW not donated modified limits will stay.
Page 45 of 76
Widening of: SE Inner Loop - FM 1460 to Austin Avenue Roadway &
Southwestern Boulevard – Raintree Drive to SE Inner Loop Roadway
July 2020
Project Description FM 1460 to Austin Avenue Roadway Widening Project & Southwestern Boulevard –
Raintree Drive to SE Inner Loop Roadway Widening Project (See Attached Exhibit C). The
professional services will consist of providing final roadway, drainage, water, wastewater,
incidental designs, as well as, utility coordination, ROW support, environmental phase I
investigations, archeological investigations, geotechnical investigations, ROW &
Temporary Construction Easement (TCE) metes and bounds documents, bidding
documents, bidding services, and construction administration services.
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer KPA & Associates
Element Status / Issues
Design Southwestern:
• Preliminary alignment revised
• Performing Hydrologic and Hydraulic calculations
• ROW needs forwarded to Travis
SE Inner Loop:
• Project under environmental review at TCEQ.
• Project advertised to bid with bids received 7-21-20
• To board and council in August
Environmental/
Archeological
Efforts to begin April 2019 and any issues are expected to be identified in the
coming month.
Rights of Way ROW needs on Southwestern to be determined Total Parcels: 0
Possession: 0
Pending: 0
Utility Relocations To be determined
Construction
Page 46 of 76
Other Issues None.
Page 47 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
Nominations and election of P resident of the G T EC Board c onsistent with S ec tion 3.02 of the G T EC
Bylaws. – David Morgan – G eneral Manager - G T EC
IT E M S UMMARY:
P er the Bylaws of the G eorgetown Transportation Enhanc ement C o rp o ration Board – “S ec tion 3.02 –
O ffic ers. T he offic ers of the corporatio n s hall be a president, vice pres ident and s ecretary. T he b o ard , at
each annual meeting, s hall elect thes e offic ers . T he b o ard may ap p o int such o ther offic ers as it deems
nec es s ary, who s hall have the authority, and shall p erfo rm such d uties as from time to time may be
pres cribed by the board.”
F IN AN C IAL IMPAC T:
n/a
S UB MIT T E D B Y:
David Morgan - G eneral Manager, G T EC Board
Page 48 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
Nominations and election of Vice-P resident of the G T EC Board c onsistent with S ec tion 3.02 of the
G T EC Bylaws .--David Morgan-G eneral Manager, G T EC Board
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
David Morgan - G eneral Manager, G T EC Board
Page 49 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
Nominations and election of S ec retary of the G T EC Board cons is tent with S ection 3.02 of the G T EC
Bylaws.--David Morgan-G eneral Manager, G T EC Board
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
David Morgan - G eneral Manager, G T EC Board
Page 50 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
R eview and possible action related to the Day and Time of G T EC Board Meetings . – David Morgan -
G eneral Manager, G T EC Board
IT E M S UMMARY:
P er the G T EC Bylaws Section 2.03 Time & Date of Regular Meeting. T he board shall meet on a
regular basis, at a s pecified time, day and loc ation as approved annually by the board. All meetings shall be
called and held in acc ordanc e with the Texas O pen Meetings Act, C hapter 551, G overnment C ode, as
amended. T he pres ident of the board may cancel the meeting if there is no busines s to be conduc ted.
Currently, the GT E C Board meets on the third Wednesday of each month at 3:30 P M.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
David Morgan - G eneral Manager, G T EC Board
AT TAC H ME N T S:
Description Type
GTEC Dates Backup Material
Page 51 of 76
GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION (GTEC)
Meeting Schedule
March 2020 – February 2021
All Regular Meetings will be held on the third Wednesday of every month at 3:30 p.m. at the
Georgetown Municipal Complex, located at 300-1 Industrial Avenue. As long as social
distancing is required as a result of Covid-19, all board meetings will take place in the Library
Friends Room of the Georgetown Public Library, located at 402 W. 8th Street.
Please contact Emily Koontz at 512-930-6556 if you have any questions regarding meeting dates
or times.
AUGUST 19, 2020
SEPTEMBER 16, 2020
OCTOBER 21, 2020
NOVEMBER 18, 2020
DECEMBER 16, 2020
JANUARY 20, 2021
FEBRUARY 17, 2021
Page 52 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
C onsideration and pos s ible approval of the minutes from the Dec ember 18, 2019 G T EC Board Meeting. -
- David Morgan - G eneral Manager, G T EC Board
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
David Morgan - G eneral Manager, G T EC Board
AT TAC H ME N T S:
Description Type
Minutes Backup Material
Page 53 of 76
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, December 18, 2019
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, December 18, 2019.
Board Members Present: Jay Warren – President, Colin McGahey – Secretary, John
Marler, Mike Triggs
Board Members Absent: Bob Whetsell, Al Hajka, Rachael Jonrowe
Staff Present: David Morgan, Wayne Reed, Laurie Brewer, Michaela Dollar, Emily Koontz,
Wesley Wright, Paul Diaz, Ray Miller
Others Present: None
Minutes
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting was called to order at 4:03 PM by Warren
B. Introduction of New Board Members and Visitors: No visitors.
C. Industry/CAMPO/TxDOT Updates – Miller gave updates. Updates are included in the
packet.
D. Update of current projects - Wesley Wright, P.E., Systems Engineering Director/Michael
Hallmark, CIP Manager. Wright gave updates which are included in the packet.
E. Presentation of Georgetown Transportation Enhancement Corporation preliminary
monthly financial reports for November 2019. Diaz gave the reports which are included
in the packet. Warren asked and Diaz replied that the preliminary number for October is
13% and they should be receiving that report soon.
Page 54 of 76
Legislative Regular Agenda:
F. Consideration and possible approval of the minutes from the November 20, 2019 GTEC
Board Meeting. -- David Morgan - General Manager, GTEC Board MOTION by Marler,
SECOND by McGahey. APPROVED 4-0-3 (Hajka, Whetsell, Jonrowe – absent)
G. Consideration and possible recommendation of an Agreement for a Local On-System
Improvement Project with the Texas Department of Transportation (TxDOT) for signal
and roadway improvements along SH29, just east of IH35 – Wesley Wright, PE, Systems
Engineering Director. Morgan added to Wright’s presentation by explaining that this
project helps improve the intersection and that HEB is in support of the plan as well.
MOTION by Triggs, SECOND by Marler. APPROVED 4-0-3 (Hajka, Whetsell,
Jonrowe – absent)
H. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales tax funds for the proposed Confido III Project –
Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. MOTION by Marler,
SECOND by McGahey. APPROVED 4-0-3 (Hajka, Whetsell, Jonrowe – absent). There
were no speakers from the public.
I. Public hearing by the Georgetown Transportation Enhancement Corporation (GTEC)
regarding the expenditure of 4B sales tax funds for the proposed Costco Wholesale Corp
Project – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. Marler asked
and Dollar replied that Costco required a five year timeline, but that is the only timeline
that Costco has provided the city so the city does not have a specific answer for
construction timeline. Dollar explained that Costco will build the roads and the city will
reimburse them for the costs provided that Costco meets the construction deadlines.
MOTION by McGahey, SECOND by Marler. APPROVED 4-0-3 (Hajka, Whetsell,
Jonrowe – absent) There were no speakers from the public.
ADJOURNMENT:
MOTION by Marler, second by McGahey to adjourn the meeting. APPROVED 4-0-3 (Hajka,
Whetsell, Jonrowe – absent)
Meeting adjourned at 4:33 PM.
Adjournment
Approved: Attest:
_______________________ ________________________
- President – Secretary
_________________________
Emily Koontz – Board Liaison
Page 55 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
C onsideration and pos s ible ac tion from Exec utive S es s ion - P rojec t Zeus -- Michaela Dollar, Economic
Development Director
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Page 56 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
Dis cus s ion and pos s ible ac tion to rec ommend the F Y2021 propos ed G T EC budget.
Leigh Wallace, F inanc e Direc tor; Laurie Brewer; As s is tant C ity Manager
IT E M S UMMARY:
T he proposed F Y2021 G T EC budget inc ludes projects identified for funding along with adminis trative
costs and total funding requirements .
T he proposed F Y2021 budget identifies revenues and s pecific projec ts planned for the upcoming year, as
well as c os ts as s ociated with past debt issuanc es .
• P ropos ed F Y2021 Budget P resentation
• P ropos ed F Y2021 Budget F und S chedule
• P ropos ed F Y2021 Adminis trative C ontract
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
GTEC Summary Budget Backup Material
Admin Svc Contract FY2021 Backup Material
GTEC 2021 Budget and Contract Backup Material
Page 57 of 76
`
FY2021 Annual Budget
GEORGETOWN TRANSPORTATION ENHANCEMENT CORP FUND
The purpose of the Georgetown Transportation Enhancement Corporation Fund (GTEC), a Sales Tax Corporation, is
to promote economic and community development within the City and the State of Texas through the payment of
costs for streets, roads, drainage, and other related transportation system improvements including the payment of
maintenance and operating expenses associated with such authorized projects. The funding source for GTEC is ½
cent of the City’s sales tax rate.
FISCAL YEAR 2020
Total revenues are projected to be $12.9 million, which includes $4.7 million of bond proceeds budgeted for the
Southeast Innerloop project. Sales tax collections are projected to end the at budget. A strong first half of the fiscal
year helped make up for reductions in sales tax revenue seen during the Spring as the COVID19 pandemic closed
many businesses.
Total expenses are projected to be $21 million. This is less than budget due to reallocating the $1.9 million that is set
aside for economic development projects to fiscal year 2021. Projects in progress for this year include Southeast
Inner loop and SH29 roadway improvements.
Total fund balance is projected to be $13.5 million by September 30th 2020, which includes a debt service reserve of
$3.6 million and a contingency reserve of $1.98 million.
FISCAL YEAR 2021
Budgeted revenues are expected to total $19.1 million in FY2021. Sales tax is projected to remain flat over FY2020
projections, to reflect a conservative view of the impact of COVID19 pandemic on local businesses. Bond proceeds
are budgeted at $11.1 million to fund the proposed roadway improvements. Interest revenue is expected to
decrease, as cash balances will be lower as previously issued bond proceeds are used to pay for capital improvements
and interest rates are expected to remain low.
Budgeted expenses total $16.8 million in FY2021. This includes $8 million for Aviation Drive, which connects Airport
Road to IH35, as well as $600,000 for the Confido project and $2 million on public roadway improvements for the
Costco project. A reserve of $1.98 million is set aside for economic development projects that may come up during
the fiscal year. Allocation expense refers to shared administrative overhead costs.
Total fund balance is projected to be $15.3 million by September 30th 2021. This fund is budgeted to meet the policy
of allocating 25% of sales tax as a contingency reserve. This fund holds a contingency of $1,984,375 and a debt service
reserve of $3,494,232.
Page 58 of 76
`
FY2021 Annual Budget
FUND SCHEDULE
FY2019
Actuals
FY2020
Budget
FY2020
Projected
FY2021 Base
Budget
FY2021
Changes
FY2021
Budget
Beginning Fund Balance 18,539,789 21,649,668 21,649,668 13,508,169 - 13,508,169
Revenue
FY2019
Actual
FY2020
Budget
FY2020
Projected
FY2021 Base
Budget
FY2021
Changes
FY2021
Budget
Bond Proceeds - 4,700,000 4,700,000 8,000,000 2,600,000 10,600,000
Sales Taxes 7,369,645 7,937,500 7,937,500 7,937,500 7,937,500
Interest Income 480,236 230,000 225,000 60,000 60,000
Grand Total 7,849,881 12,867,500 12,862,500 15,997,500 2,600,000 18,597,500
Expense
FY2019
Actual
FY2020
Budget
FY2020
Projected
FY2021 Base
Budget
FY2021
Changes
FY2021
Budget
CIP Expense 1,985,185 14,431,841 14,431,841 8,000,000 2,600,000 10,600,000
Transfers Out 2,490,440 2,401,571 2,401,571 2,763,242 - 2,763,242
Strategic Partnership - 1,984,375 - 1,984,375 - 1,984,375
Debt Service 836,900 932,350 932,350 1,063,050 - 1,063,050
Administrative Expense 390,897 409,423 409,423 402,162 - 402,162
Travel Expense - 500 500 500 - 500
Public Notices & Recording Fees 122 300 300 300 - 300
Economic Development Agreements - 2,000,000 2,000,000 - - -
Capital Outlay 828,014 828,014 - - -
Grand Total 5,703,543 22,988,374 21,003,999 14,213,629 2,600,000 16,813,629
FY2019
Actuals
FY2020
Budget
FY2020
Projected
FY2021 Base
Budget
FY2021
Changes
FY2021
Budget
Ending Fund Balance 20,686,127 11,528,794 13,508,169 15,292,040 - 15,292,040
CAFR Adjustment (135,527) - - - - -
Contingency 1,468,750 1,984,375 1,984,375 1,984,375 - 1,984,375
Debt Service Reserve - 3,225,642 3,602,792 3,494,232 - 3,494,232
Available Fund Balance 19,081,850 6,318,777 7,921,002 9,813,433 - 9,813,433
Page 59 of 76
ADMINISTRATIVE SERVICES CONTRACT
BETWEEN THE CITY OF GEORGETOWN, TEXAS
AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR SERVICES ("Contract") is made by and between the City
of Georgetown, 808 Martin Luther King Jr., Georgetown, Texas 78626, hereinafter
called "City" and the Georgetown Transportation Enhancement Corporation,
having its principal business address at 808 Martin Luther King Jr., Georgetown,
Texas 78626, hereinafter called "Corporation" for the purpose of contracting for
administrative services of the staff and employees of the City.
WITNESSETH
WHEREAS, on May 5, 2001 the City established the Corporation pursuant to
Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of
streets, roads, drainage, and other related transportatin system improvements,
inlcuding the payment of maintenance and operating expenses associated with
such authorized projects.
WHEREAS, on October 9, 2001 the City approved the Articles of Incorporation and
Bylaws of the Corporation.
WHEREAS, Section 3.08 of said Bylaws provide that the City and the Corporation
shall execute an administrative services contract for the services to be provided to
the Corporation by the City by the general manager, finance manager, Secretary,
and other City services or functions, pursuant to Vernon’s Rev. Civ. Stat. Ann.
Section 2(4), as amended, which authorizes the Corporation to pay administrative,
legal and engineering services expenses which are necessary or incidental to
placing a project into operation; and
WHEREAS. the City and Corporation desire to contract for administrative services
described as follows: the services provided by the City Manager, Finance Director,
City Secretary, and the staff and employees of the City's Finance and
Administration Division, the Transportation Division, and the City Attorney's Office,
Page 60 of 76
AGREEMENT
NOW, THEREFORE, the City and Corporation, in consideration of the mutual
covenants and agreements herein contained, do hereby mutually agree as
follows:
ARTICLE I
SCOPE OF SERVICES TO BE PROVIDED BY CITY
The City will furnish items and perform those services for fulfillment of the Contract
as identified in the Bylaws of the Corporation as set forth in bylaws of the
corporation.
ARTICLE 2
CONTRACT PERIOD
This Contract shall begin at the start of business on October 1, 2020 and terminate
at the close of business on September 30, 2021 unless extended by written
supplemental agreement duty executed by the Corporation and the City prior to
the date of termination. Any work performed or cost incurred after the date of
termination shall be ineligible for reimbursement.
ARTICLE 3
CONTRACT PRICE
Corporation shall pay City for the services contemplated herein as follows:
1. For all administrative and legal services, the monthly fee of $33,513.50 as identified in
Attachment A.
2. external third party legal services will be billed separately as needed.
The allocation of costs will be identified annually in Attachment A – GTEC
Allocation Breakdown
ARTICLE 4
PAYMENT PROCEDURES
The Corporation shall pay the City $33,513.50 per month on the first of each
month, begininng on October 1, 2020, during the term of this Agreement. In
addition, the Corporation shall pay for all external legal or other professional
services invoices pursuant to the Article 3 within thirty (30) days of receipt.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
Page 61 of 76
All data, basic sketches, charts, calculations, plans, specifications, and other
documents created or collected under the terms of this Contract are the exclusive
property of the Corporation and shall be furnished to the Corporation upon request.
Release of information shall be in conformance with the Texas Public Information
Act.
ARTICLE 6
SUSPENSION
As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend
services under this Contract without committing a breach of its terms upon the
occurrence of any of the following:
(1) The City Manager does not approve of the utilization of any or all services;
(2) The City Manager feels the City is not receiving reasonable compensation for
any or all services; or
(3) The performance of a service materially interferes with the other duties of the
affected City personnel.
ARTICLE 7
TERMINATION
The Contract may be terminated before the stated termination date by any of the
following conditions:
(1) By mutual agreement and consent, in writing of both parties.
(2) By either party, upon the failure of the other party to fulfill its obligations as set
forth herein.
(3) By either party for reasons of its own and not subject to the mutual consent of
the other party, upon not less than thirty (30) days written notice to the other party.
The termination of this Contract and Payment of an amount in settlement as
prescribed in Article 3, above shall extinguish all rights, duties, and obligations of
the City and the Corporation under this Contract.
ARTICLE 8
INDEMINIFICATION
Corporation's Indemnification. The Corporation agrees, to the extent permitted
by law, to save harmless the City and its officers and employees from all claims
and liability due to activities of itself, its agents, or employees, performed under
this Contract and which are caused by or result from error, omission, or negligent
act of the Corporation or of any person employed by the Corporation. The
Corporation shall also save harmless the City from any and all expense, including,
Page 62 of 76
but not limited to, attorney fees which may be incurred by the City in litigation or
otherwise resisting said claim or liabilities which may be imposed on the City as a
result of such activities by the Corporation, its agents, or employees. This
indemnity shall not include claims based upon or arising out of the willful
misconduct of City, its officers or employees. Further, this indemnity shall not
require payment of a claim by City or its officers or employees as a condition
precedent to City's recovery under this provision.
City's Indemnification. The City agrees, to the extent permitted by law, to save
harmless the Corporation from all claims and liability due to activities of itself, its
agents, or employees, performed under this Contract and which are caused by or
result from error, omission, or negligent act of the City or of any person employed
by the City. The City shall also save harmless die Corporation from any and all
expense, including, but not limited to, attorney fees which my be incurred by the
Corporation in litigation or otherwise resisting said claim or liabilities which may be
imposed on the Corporation as a result of such activities by the City, its agents, or
employees. This indemnity shall not include claims based upon or arising out of
the willful misconduct of Corporation, its officers or employees. Further, this
indemnity shall not require payment of a claim by Corporation or its officers or
employees as a condition precedent to Corporation's recovery under this provision.
ARTICLE 9
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for
any reason, be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provision thereof
and this Contract shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein.
ARTICLE 10
PRIOR CONTRACTS SUPERSEDED
This Contract constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral contracts between the
parties respecting the subject matter defined herein.
ARTICLE 11
NOTICES
All notices to either party by the other required under this Contract shall be
personally delivered or mailed to such party at the following respective
addresses:
Page 63 of 76
For City: City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627
For Corporation: General Manager
Georgetown Transportation Enhancement Corporation
P.O. Box 409
Georgetown, Texas 78627
Page 64 of 76
ARTICLE 12
SIGNATORY WARRANTY
The undersigned signatory or signatories for the parties hereby represent and
warrant that the signatory is an officer of the organization for which he or she has
executed this Contract and that he or she has full and complete authority to enter
into this Contract on behalf of the firm. The above-stated representations and
warranties are made for the purpose of inducing the other party to enter into this
Contract.
IN WITNESS HEREOF, the City and the Corporation have executed these
presents in duplicate on this the ___________day of ________________, 2020.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
By:
Printed Name:
Title:
ATTEST:
By:
Printed Name:
Title:
CITY OF GEORGETOWN
By:
Printed Name: Dale Ross
Title: Mayor
ATTEST:
By:
Printed Name: Robyn Densmore
Title: City Secretary
APPROVED AS TO FORM:
Printed Name: Skye Masson
Title: City Attorney
Page 65 of 76
Attachment A
The GTEC Administrative Allocation for departments such as
Transportation Administration, City Manager’s Office, Finance and
Accounting, and the Legal Deparment totals $402,162 for FY2020. This
equates to $33,513.50 per month.
Page 66 of 76
FY2021 Annual Budget
FY2021 Proposed GTEC Budget
Page 67 of 76
FY2021 Annual Budget
GTEC Budget Process
•GTEC is a “component unit” of the City
–GTEC Board recommends budget to City Council
–City Council adopts in August/September
•Guided by GTEC Fiscal and Budgetary Policy
•Transportation Improvement Program (TIP)
adopted annually
–5 Year project plan
–Projects meet legal criteria for 4B sales tax and the
voter referendum language
–Project timing may be adjusted annually
Page 68 of 76
FY2021 Annual Budget
GTEC Budget Process
•GTEC budget developed annually
–Revenue estimates for upcoming year
•Sales Tax
•Interest
–Expenses upcoming year of projects from TIP, and
roll overs from previous years
–Debt service –from previously issued 20 year debt
for projects
–Administrative costs
•Staff time, overhead, project management
Page 69 of 76
FY2021 Annual Budget
Sales Tax Revenues
•Sales tax is projected to end FY20 at
$7,937,500
–Meets budget due to strong first six months of
fiscal year, offset by decreases due to COVID
business closures
•FY21 Sales Tax is projected to be $7,937,500
which conservatively matches FY20 budget and
projection
Page 70 of 76
FY2021 Annual Budget
Other Revenues & Financial Planning
•Bond Proceeds total $10.6 million
–Aviation Drive (Airport Road to IH35 Service Rd)
$8M
–Confido III -$600,000
–Costco public roadways -$2M
Page 71 of 76
FY2021 Annual Budget
Administrative Contract Expense
•Two parts of the Allocation:
–General Fund (City Manager Office, Public Works,
Etc.)
–Joint Service Fund (Accounting, Financial Admin,
Legal, Etc.)
•GTEC 2021 Budget: $256,422 +
$145,740=$402,162
•1.7% reduction due to overall budget
reductions in administrative departments
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FY2021 Annual Budget
Transportation Expenditures
•Projects in the FY2021 Budget
–Economic Development related improvements:
•Confido $600,000
•Costco public roadways $2,000,000
•Aviation Drive -$8,000,000
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FY2021 Annual Budget
Other Expenditures
•Debt Service Costs
–$3.6M for previously issued debt
–$170,000 for new issuance costs
•Funding for undetermined projects
–Per fiscal policy, 25% of sales tax revenue appropriated
for quick reaction to unknown projects
–$1.98M in 2021
•Other Expenses
–$500 for travel and training, $300 for ads and notices
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FY2021 Annual Budget
Conclusion
•Discussion
•Recommendation to Council
Page 75 of 76
City of Georgetown, Texas
Transportation Enhancement Corp
July 15, 2020
S UB J E C T:
E XE C UT IVE S E S S IO N
In c omplianc e with the O pen Meetings Ac t, C hapter 551, G overnment C ode, Vernon's Texas C odes,
Annotated, the item listed below will be dis cus s ed in c los ed session and is s ubjec t to action in the regular
s es s ion.
S ec. 551.087 Deliberation Regarding Economic Development Negotiations
P roject Zeus - Mic haela Dollar, Ec onomic Development Direc tor
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
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