HomeMy WebLinkAboutAgenda_GTEC_07.16.2014Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Governing Body
of the City of Georgetown
July 16, 2014 at 3:30 PM
at GMC, 300-1 Industrial Ave, Georgetown, Texas 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
June 2014. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC
Legislative Regular Agenda
F Consideration and possible action to approve minutes from the regular GTEC Board meeting held
June 18, 2014. - Paul E. Brandenburg, General Manager - GTEC
G Discussion and possible action to approve the 2014/15 Interlocal Service Agreement between
GTEC and the City for administrative services. - Micki Rundell, Chief Financial Officer, COG,
Finance Manager GTEC
H Discussion and possible action to adopt the 2014/15 proposed GTEC budget and set a date for the
public hearing on the proposed budget. - Micki Rundell, Chief Financial Officer, COG, Finance
Manager, GTEC
I EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
Section 551.072 - Deliberation Regarding Real Property
Deliberation concerning the purchase of right-of-way from Paul Douglas Ginnings and Susan
Parker Ginnings in connection with the FM 1460 (North Segment) Project. – Edward G. Polasek,
AICP, Transportation Director, and Terri Glasby Calhoun, Real Estate Services Coordinator
J Action from Executive Session
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Introduction of Visitors
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Industry/CAMPO/TXDOT Updates
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
City of Georgetown, Texas
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension – Project No. 5RI
NB Frontage Road (RM 2338 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Snead Drive – Project 5QZ
Southwest Bypass – Project No. 5QC
Wolf Ranch Pkwy Extension – Project No. 5QW
GTEC Project Update & Status Report
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project MS4 Permit Update
N Austin Avenue Sidewalk Improvements
Shell Road at Westbury-Bellaire - Signal Improvements
Sidewalk Master Plan
Smith Branch
Southeast Inner Loop Corridor Study
Southwest Bypass Project (TIP #14C)
Transit Study as Requested by City Council
Transportation Services Operations – CIP Maintenance
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTEC Project Updates Backup Material
GTEC - Project Status Report Backup Material
GTAB Project Updates Backup Material
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. EEa, EEb & EEc
Rights‐of‐Way Acquisition and Utility Relocation
July 2014
Unchanged
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive
to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Final PS&E was submitted to TxDOT May 5th.
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way
All appraisals are complete. Final offers
have been made for all ROW parcels.
The paperwork has been filed for all
parcels requiring condemnation.
Section: North South
Acquired: 29 8
Pending: 2 ‐
Condemnation: 5 ‐
Total: 36 8
Utility Relocations Ongoing as ROW is being acquired.
Construction Construction PS&E set for an August 2014 TxDOT letting; with construction to
begin in February 2015.
Other Issues None pending.
Mays Street Extension
(Teravista Parkway in Round Rock to Westinghouse Road)
Project No. 5RI TIP No. None
July 2014
Project Description Extend Rabbit Hill Road northward from Teravista Parkway to the existing intersection
with Westinghouse Road. The widening along Westinghouse Road and Rabbit Hill Road
will also be included in the schematic for additional turning lanes to/from Westinghouse
Road. Preliminary layouts for future signals and roadway illumination will also be
included. The project length along the anticipated alignment is approximately 1.0 miles.
Purpose To complete the schematic design, define rights‐of‐way requirements and complete 30%
design.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering obtaining rights‐of‐entry for surveying and geotechnical
investigations; beginning schematic design
Environmental/
Archeological
TBD
Rights of Way TBD.
Utility Relocations TBD
Construction TBD
Other Issues None.
NB Frontage Road
(RM 2338 to Lakeway Drive)
Project No. 5QX TIP No. QQ
July 2014
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to
Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to
Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB
alternate, interim route to FM 971 and Georgetown High School. This project is the only
remaining portion of IH 35 in Central Texas without a frontage road existing, under
construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. QQ
July 2014
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with Austin
Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive intersection and
provide a more direct access from the west side of IH 35 corridor to Georgetown High
School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer has presented the Preliminary Engineering Report and has begun final
PS&E design efforts.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way Engineer is developing ROW strip map and individual parcel plats and
documents.
Utility Relocations TBD
Construction TBD
Other Issues Staff met with TxDOT to develop an AFA for TxDOT review of the bridge crossing
of I 35 and its frontage roads.
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. None
July 2014
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening of Snead
Drive from S.E. Inner Loop to 600 feet north of Cooperative Way, including appurtenant
waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide necessary
infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden
Engineer Steger Bizzell
Element Status / Issues
Design Engineer has submitted the 75% plans for Staff review.
Environmental/
Archeological
Included with PS&E.
Rights of Way Existing
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction TBD
Other Issues None at this time.
Southwest Bypass Project
(SH 29 to RM 2243)
Project No. 5QC TIP No. 14b
July 2014
Unchanged
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to
SH 29 and Construction Plans Specifications and Estimate (PS&E) for the construction of
approximately 1.3 miles of 2‐lane interim roadway with bridges from Leander Road to its
intersection with Wolf Ranch Parkway Extension (TIP Project No. 14A.
Purpose This project is identified as needed in the OTP and GTEC TIP. This project, in
coordination with Wolf Ranch Parkway Extension, will provide access from Leander Road
to DB Wood Road south of SH 29, allowing alternate access from southwest to west areas
of the City, relieving the increasing traffic demand along the IH 35 corridor.
Project Manager Bill Dryden
Engineer HDR Engineering, Inc.
Element Status / Issues
Design Engineer has completed the project PS&E, less construction contract documents
and environmental permitting required at time of actual construction.
Environmental/
Archeological
Draft Report detailing the environmental, geotechnical and historical issues has
been completed and submitted to the Williamson County Conservation
Foundation for determination of issues to be mitigated.
Rights of Way ROW Acquisition process has begun; negotiations on‐going for the Weir and Guy
properties.
Wolf property – Acquisition complete, fencing to begin as soon as practicable.
Utility Relocations None identified at this time.
Construction TBD
Other Issues None
Wolf Ranch Parkway Extension Project
(SW Bypass to DB Wood Road)
Project No. 5QV TIP No. 14a
July 2014
Project Description Design Schematic and Plans Specifications & Estimate for the construction of a roadway
from Southwest Bypass (TIP Project # 14B) to DB Wood Road south of SH 29. The project
is planned as a major arterial.
Purpose This project is identified as needed in the OTP and the TIP. This project, in coordination
with Southwest Bypass (#14B), will provide access from Leander Road to DB Wood Road
south of SH 29, allowing alternate access from southwest to west areas of the City,
relieving the increasing traffic demand along the IH‐35 corridor.
Project Manager Bill Dryden, P.E.
Engineer HDR, Engineering, Inc.
Element Status / Issues
Design Engineer is completing the fencing plans, its required environmental clearance
documents (to determine the fee for WCCF) and the construction PS&E bidding
package.
Environmental/
Archeological
Final report concerning the environmental, geotechnical and historical issues has
been submitted for review.
Rights of Way Acquisition complete.
Utility Relocations None identified at this time.
Construction Future
Other Issues None
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL City paid TxDOT $2,500,000 on 9/16/2008.Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1
(Sam Houston Avenue)
#12 5QG Project Complete.
Two ROW Parcels have remaining issues.
Completed 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Engineer is completing the fencing plans, its
required environmental clearance documents
(to determine the fee for WCCF) and the
construction PS&E bidding package.
ROW has been acquired.
On Schedule
Unchanged
1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Engineer has completed the project PS&E, less
construction contract documents and
environmental permitting required at time of actual
construction.
ROW Acquisition process moving to
condemnation for the Weir and Guy/Knight
properties. Appraisals are being updated.
Wolf property – Acquisition complete.
Project fencing to begin as soon as practicable.
On Schedule
Unchanged
7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer has presented the Preliminary
Engineering Report and has begun final PS&E
design efforts.
Engineer is developing ROW strip map and
individual parcel plats and documents.
In-process 1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (2338 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB Final PS&E was submitted to TxDOT May 5th.
Utility coordination on-going as ROW is acquired.
All appraisals are complete. Final offers have
been made for all ROW parcels.
The paperwork has been filed for all parcels
requiring condemnation.
29 of 36 Parcels have been acquired.
On Schedule 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE GTEC Portion complete
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Alignment adopted by Council.Complete 779,000 29,000 750,000 750,000 0 750,000
Snead Drive 5QZ Engineer has submitted the 75% design for
review.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI Engineering obtaining rights-of-entry for
surveying and geotechnical investigations;
beginning schematic design
On Schedule 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ 650,000 0 650,000 650,000 0 650,000
Current Economic Development Projects Project
Type
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
GTEC PROJECT UPDATE AND STATUS REPORT
July 2014
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2014\GTEC - Project Status - 2014-07.xlsx Page 1 of 1 7/10/2014
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
July 2014
Unchanged (from the July 8th Meeting)
Project
Description
Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents, estimates
of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity
and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
North San Gabriel River Bridge South San Gabriel River Bridge
Element Status / Issues
Design Staff met with Engineer and discussed potential courses of action. There are four basic
paths to consider:
1) Do Nothing. The bridge remains weight limited. Continued rust, deterioration and
lose of concrete could cause the bridges to loose even more capacity in the next
inspection, or ultimately the failure of one or both of the bridges.
2) Short Term Temporary Fix. Seal joints on the beams and paint beams and girders to
restrict rust expansion and continued exterior erosion. We do not know how or if the
continued corrosion the bent caps will be affected by this. The bridge remains
weight limited for now, but it will remain at the same level for next 5 to 10 years.
3) Medium Term Fix. Remove the deck (superstructure) and replace bearings, flanges
and repair rusted beams, deck soffit and concrete. This step would mean the
ornamental pedestrian railing would have to be removed and brought up to
AASHTO/TxDOT standards. It will allow for the removal of the weight restrictions,
but will not allow the additional pedestrian facilities called for in the Downtown
Master Plan. And the substructure (abutment caps, bent columns, wing walls and
back walls) will still be 75 years old. This step may add 15 to 20 years of active life to
the bridge.
4) Replace Structure. This would involve removing existing bridges and replacing with
a new bridge with a 75 year design life. This could support the additional bicycle
and pedestrian facilities called for in the Downtown Master Plan. Construction may
be able to be phased to allow two lanes of the existing bridge to remain open during
construction.
Surveying N/A (TBD)
Environmental/
Archeological
TBD during Phase II
Rights of Way Existing
Utility
Relocations
TBD (future)
Construction TBD
Other Issues GTAB/Council met on July 8th for a combined workshop for July 8th at Council Chambers
to discuss the issues with the bridges.
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. QQ1
July 2014
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side go IH 35
to Austin Avenue, to Georgetown High School and a more direct route to SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
TBD
Rights of Way Complete
Utility Relocations TBD
Construction Construction to begin first full week of July.
Other Issues None
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. EEa, EEb & EEc
July 2014
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Environmental approved with Project Schematic.
Rights of Way All appraisals are complete. Final offers have been made
for all ROW parcels.
The paperwork has been filed for all parcels requiring
condemnation.
Acquired: 29
Pending: 2
Condemnation: 5
Total: 36
Utility Relocations Ongoing as ROW is being acquired.
Construction Letting August 2014
Construction scheduled to commence February 2015.
Other Issues None Pending
Municipal Separate Storm Sewer System (MS4) Permit
July 2014
Unchanged
Project Description Develop a multi‐year implementation plan based on existing and cost effective
future storm water management practices in order to comply with the Texas
Commission on Environmental Quality (TCEQ) Municipal Separate Storm
Sewer System (MS4) Permit.
Purpose On December 11, 2013, the TCEQ adopted rules for newly regulated MS4s
based on the 2010 Census designation of Urbanized Areas. The City of
Georgetown is now part of Austin Large Urban Area based on those
designations. Our 180 days to submit the Notice of Intent (NOI) and Storm
water Management Plan (SWMP) began on December 11, 2013. The City of
Georgetown (City) has engaged HDR Engineering, Inc. (Engineer) to assist the
City with development of its Storm Water Management Program (SWMP) as a
result of the Cityʹs recent designation as a MS4 operator. Initial services
include a review of available storm water program and water quality
information, a series of meetings with City departments and a City facility
review. Permit submittal deadline to the TCEQ is June 11, 2014.
Project Managers Nat Waggoner and Bill Dryden
Engineer/Engineers HDR Architects
Task Status / Issues
Initiation Scope of Services negotiations February 2014 – Completed
Planning February/March 2014 – Completed
Execution Review and recommendation to Council by GTAB May 9, 2013 –
Completed
Adoption by Council May 27, 2014 – Completed
Submittal to TCEQ June 11, 2014 – Completed
Monitoring Public Notice of TCEQ Preliminary Determination‐ Forthcoming
Comment period begins on the first date the notice is published and
ends 30 days later, unless a public meeting is held.
Applicant must file with the Chief Clerk a copy and an affidavit of the
publication of notice(s) within 60 days of receiving the written
instructions from the Office of Chief Clerk.
If significant public interest exists, the TCEQ executive director will
direct the applicant to publish notice of the meeting and to hold the
public meeting.
Other Issues None
N Austin Avenue Sidewalk Improvements
Rec Center to Georgetown High School
Project No. 1CV TIP No. None
June 2014
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the sidewalk
improvements along N. Austin Avenue between the Georgetown Recreational Center and
Georgetown High School.
Purpose To provide a safe pedestrian route along North Austin avenue.
Project Managers Bill Dryden, P.E.
Engineer URS Corporation
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way None
Utility Relocations None
Construction Council awarded the construction contract in May.
Construction ongoing.
Other Issues None pending.
Shell Road Signal Improvements
Shell Road at Westbury Lane/Bellaire Drive
Project No. N/A TIP No. None
July 2014
Project Description Design and preparation of Plans, Specifications and Estimate for the construction
of signal improvements for the ultimate intersection of Shell Road at Westbury
Lane/Bellaire Drive and to determine future additional rights‐of‐way needs north
of the intersection.
Purpose To better manage traffic movements through and within the intersection.
Project Manager Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Surveying TBD
Environmental/
Archeological
TBD
Rights of Way None to be acquired
Utility Relocations None required at this time
Construction Construction began 2nd week of June.
On Schedule to have substantial completion/signal operational by 2nd week of
August.
Other Issues None
Sidewalk Master Plan and Public Facility Access Audit
July 2014
Purpose The purpose of the City of Georgetown Sidewalk Study and Public Facility
Access Audit is to inventory existing public infrastructure within the City of
Georgetown City Limits, identify design and compliance deficiencies, evaluate
future program requirements, and develop a long term implementation plan.
Project Managers Nat Waggoner, PMP® and Bill Dryden, P.E.
Engineer HDR, Inc.
Task Status / Issues
Initiation ‐ Task 1.3 – Project Kick Off Meeting completed May 15, 2014.
Planning ‐ Task 2.1 – Coordinating Documents review underway.
Execution ‐ Schedule of Deliverables
Task Name Start End
ADA Reporting Criteria for Sidewalk Analysis May‐14 Jun‐14
Comprehensive Review of Existing Studies, Plans, and Reports May‐14 Jun‐14
Self‐Assessment Survey of Downtown District May‐14 Jul‐14
Data Collection and Field Inventory Jun‐14 Aug‐14
City Facilities Survey Jul‐14 Sep‐14
Sidewalk Implementation Plan and Project Prioritization May‐14 Oct‐14
Parks and Amenities Survey (NOT FUNDED)Oct‐14 Nov‐14
Government and Public Stakeholder Meetings May‐14 Jan‐15
Public Meetings and Hearings Periodic thru Jan‐15
ADA Transition Plan Update to Council Targeting Jan‐15
Monitoring Multiple public and government meetings are defined Tasks throughout the project.
Task 4.3 – Preliminary Government Meeting Schedule:
May–June 2014 City Staff
June 2014 GTAB, GISD
October 2014 Initial GTAB Workshop
Other Issues ADA
Parks and Rec submitted a budget item request for FY 14/15 for the audit of their
physical facilities (approx. 25). The Task Order will be amended upon approval of
the CIP request, September 2014.
Downtown District Priority Report expected July 10, 2014.
Working to solidify public meeting schedule through January 2015
one meeting with City Council,
two meetings with the City’s ADA Task Force, and
three meetings with City Boards & Commissions including Parks, GTAB, GGAF, etc.
Smith Branch
July 2014
Unchanged
Project Description Voluntary acquisition of eight (8) properties with finished floor elevations below the base
flood elevation in the Smith Branch Watershed
Purpose To reduce future flood damage risk.
Project Managers Wesley Wright, P.E., and Terri Calhoun, SR/WA, R/W‐NAC
Engineer Kasberg, Patrick, & Associates
Element Status / Issues
Design Completed – Flood Study completed in 2013
Environmental/
Archeological
Possible asbestos abatement on properties upon acquisition
Property
Acquisition
Underway – initial discussion and fair market value
offers made to 6 of 8 owners. Awaiting responses and
counter offers. Condemnation is not currently being
considered. This is a willing buyer – willing seller
program
Acquired: 0
Pending: 8
Condemnation: 0
Total: 8
Utility Relocations Will require termination of services
Construction Upon acquisition of any property, structures will be demolished and the lot
returned to grass.
Other Issues None Pending
Southeast Inner Loop Corridor Study
(IH 35 to Rockride Lane)
Project No. None Project No. None
July 2014
Project Description Develop preliminary design schematic alternatives, perform preliminary engineering and
prepare an engineering report for the Southeast Inner Loop Schematic Design from IH 35 to
Rockride Lane (CR 110) and Sam Houston Avenue.
Purpose To determine ultimate alignment, interim and ultimate engineer’s estimates of probable
project costs and ROW needs for the future SH 29 Bypass, connecting the westerly route (SH
29 to IH 35) with Southeast Inner Loop and Sam Houston Avenue.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Draft Final Report was presented to GTAB in March.
Meetings with adjacent/affected land owners on‐going.
Draft Final Report will be completed in accordance with all applicable comments
and returned to GTAB in August for Board discussions and possible
recommendation of adoption by Council.
Surveying TBD (future)
Environmental/
Archeological
TBD (future)
Rights of Way To be conceptually established during the preliminary schematic phase and further
refined through the design phase.
Utility Relocations TBD (future)
Construction TBD (future)
Other Issues None at this time.
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. 14c
July 2014
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Engineer is in preliminary engineering and schematic design phase of the facility.
Alignment has been presented to staff and management.
Surveying City stall met with the Surveyor to resolve a conflict in the proposed ROW to be
acquired from Texas Crushed Stone.
Environmental/
Archeological
TBD by preliminary engineering phase.
Rights of Way Conceptually established by the Industrial Agreement; will be refined through the
schematic design phase.
Negotiations ongoing for the remainder of the ROW
Utility Relocations TBD (future)
Construction This project included in the Williamson County 2013 Bond Program to construct 2
lanes of the ultimate roadway.
Other Issues None
Transit Study
as Requested by City Council
Project No. None Project No. None
July 2014
Unchanged
Project
Description
Council Motion: Discussion and possible direction to the City of Georgetownʹs Transportation
Advisory Board (GTAB) to conduct an analysis and make a recommendation to the City Council
no later than June 24, 2014 ,regarding the Cityʹs potential future participation in State and
Regional Transportation Organizations including the benefits, conditions, and justification which
would prompt the Cityʹs participation in Project Connect, Lone Star Rail and any other relevant
State and Regional Transportation Organizations that the City should be involved with ‐‐ Steve
Fought, Councilmember, District 4
Amended Motion:
1. The City Manager to determine what time and effort staff have available to conduct this type
of study over the next year. If it is not in the Transportation Division, Planning Department,
Finance Department and/or City Manager’s Office work program, as outlined in the current
draft budget, can it be adequately staffed to complete this level of work over the next year?
2. Is the challenge to research Federal, State and Regional transportation organizations or is it
transit programs? This direction to staff is assuming it is transit programs.
3. Narrow the specific analysis to programs that are actually authorized to receive Federal
formula and discretionary funding programs found within the current Federal Transit
Administration. However, that would narrow the field down to three agencies or programs.
Capital Metro, Lone Star Rail and the State of Texas through the Texas Department of
Transportation. CARTS is only a contractor to Capital Metro and provides certain 5310
transit opportunities to persons outside of the Capital Metro Service Area in our jurisdiction.
CAMPO, Project Connect, Project Connect North and My35 are simply planning programs
that include staff from Capital Metro, Lone Star Rail District, and TxDOT and
representatives from local governments.
4. The analysis should be based on how those planning programs will lead to funding through
the project delivery agencies. (Fought amended to include financial risk and benefits to the City)
5. The Council should provide the Board and staff specifics on what type of economic analysis
data will lead to an ultimate decision by the City Council.
6. Finally, some people ‘can’t see what the final project would look like’ or ‘can’t see what a
Transit Oriented Development would look like.’ Years ago, when the City was looking at
transportation options and creating a TOD ordinance, there was a field trip to perform some
on the ground research. Members of the City Council, Planning and Zoning, and staff
(GTAB was not in existence at the time) went and stayed at a TOD to see for themselves.
We should have at least one field trip during this study. Since it has been about 8 years or
so since that first and only field trip, it should be extremely informative to do it again and
see what a TOD looks like today and how the project has performed over the years.
Vote on the original motion as amended: Approved (6‐1) (Hesser opposed)
Project
Manager
Ed Polasek, AICP
Engineer TBD
Project Status Workplan Under Development
Transportation Services Operations
CIP Maintenance
July 2014
Project Description 2012/13‐2014 CIP Maintenance of roadways including, Chip seal, Cutler
Overlays, Fog seal applications and Engineering design of future rehabilitation
projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA, Steger Bizzell, Halff
Task Status / Issues
2nd and 6th Street
Engineering
(Halff) 2nd at Austin Avenue intersection improvement along with 6th Street
(Austin Ave. to Rock) Bids taken in May. Item for GTAB consideration 6/13.
(Smith contracting)
9th Street (Main to
Rock)
(KPA) Bids accepted in May. Item for consideration (Patin Construction)
Chip Seal The contractor “Cholla” met with staff for preconstruction on Thursday June
12th.
Fog Seal Fog Seal started June 2nd.
Cutler/overlay Downtown Square outstanding for 2013 work.
Contractor has indicated their intention to mobilize June 18th to 23rd.
Completion of outstanding 2013 work and 2014 work is anticipated by mid‐
July.
Pavement
Evaluation
KPA Engineering: pavement evaluation/scoring and update of 5 year CIP
reflecting changes and updates currently underway. Expecting pavement
score results in July.
City of Georgetown, Texas
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
June 2014. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Budgetary report
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of June is also included.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Micki Rundell (jk)
ATTACHMENTS:
Description Type
Monthly Financial Backup Material
Prepared by: LKemp
7/9/2014 L:\Division\finance\Share2\AGENDA\GTEC\2014\Finreports\201406-June Prelim
Georgetown Transportation Enhancement Corporation
June 30, 2014
2013/2014
Budget
2013-2014
Preliminary
Projections
June 30, 2014
Year To Date Variance
Beginning Fund Balance 9,813,341 12,339,757 12,339,757 [A]-
Revenue:
Sales Tax Revenue 4,550,000 5,230,000 2,906,883 [B](2,323,117)
Interest 15,000 15,000 8,898 (6,102)
Reimbursement due from TXDOT 6,054,785 6,054,785 2,316,722 (3,738,063)
Reimbursement due from City of Round Rock 196,000 196,000 - (196,000)
PID Assessments (Wolf Ranch Agreement)500,000 500,000 - (500,000)
Debt Proceeds 831,000 - - -
Total Revenue 12,146,785 11,995,785 5,232,503 (6,763,282)
Expense:
Operating Expenses
Administrative Expense & Supplies 344,963 332,077 174,172 157,905
Debt Service 2,709,518 2,709,518 1,011,139 1,698,379
Issuance Cost 6,000 - - -
Transporation Improvement Program
Row -1460 (TxDOT to reimburse 90%)6,727,539 6,727,539 2,574,136 4,153,403
SH 29 to RM2243 (SW Bypass)3,719,107 15,000 12,953 2,047
SW Bypass - 2243 to IH35 820,000 820,000 - 820,000
Arterial SE 1: Inner Loop - - 127,556 [C](127,556)
Fontana Drive to Austin Avenue 571,178 479,588 479,588 -
Wolf Ranch Pkwy Extension 283,350 - - -
NB Front Rd 382,822 382,822 382,822 -
Snead Drive 825,100 825,100 87,000 738,100
Rivery Road 750,000 29,000 - 29,000
IH35/Hwy29 Intersection Improvements 650,000 - - -
Rabbit Hill Ext (pass thru)196,000 196,000 196,000 -
Economic Development Projects
To be determined 1,137,500 1,137,500 - 1,137,500
Total Expense 19,123,077 13,654,144 5,045,366 8,608,778
Ending Fund Balance 2,837,049 10,681,398
Reservations
Contingency = 90 days sales tax receipts 1,266,250 1,436,250
Unreserved Fund Balance - Budgeted 1,570,799 9,245,148
Current Assets (cash)
Cash - general/debt service 4,122,617
Investments - Certificates of Deposits & Money Market Accounts 7,011,217
Amortization of investments 834
Current UNRESERVED Assets Total:11,134,668
Bond Proceeds 173,960
TOTAL CASH ON HAND 11,308,628
FUNDS AVAILABLE FOR PROJECTS
Economic Development Projects to be determined 1,137,500 Appropriated per policy
Unbudgeted Beginning Fund Balance 2,526,416 TOTAL UNCOMMITTED AVAILABLE FUNDS 3,663,916
[A] Actual Beginning Fund Balance
[B] Sales tax posts two months after collections.
[C] Final Charges to close-out project. Cash available, budget to be adjusted.
Prepared by: LKemp
7/9/2014 L:\Division\finance\Share2\AGENDA\GTEC\2014\Finreports\201406-June Prelim
Georgetown Transportation Enhancement Corportation
Variance % Var.
MONTH [a]2009-10 2010-11 2011-12 2012-13 2013-14 To FY 13 To FY 13
October 273,537 264,484 281,056 345,296 367,451 22,155 6.42%
November 275,981 309,844 297,888 328,333 398,208 69,876 21.28%
December 381,953 467,122 447,872 470,330 538,728 68,398 14.54%
January 239,368 271,870 292,708 330,857 357,430 26,573 8.03%
February 225,012 231,618 291,782 311,562 347,604 36,043 11.57%
March 383,645 432,060 423,287 462,254 457,421 (4,833)-1.05%
April 281,404 288,399 325,447 337,678 424,007 86,328 25.57%
May 268,813 293,230 323,676 377,648 450,289 72,641 19.23%
June 421,739 404,048 398,654 456,529
July 328,637 279,124 359,877 371,061
August 299,600 300,806 343,168 370,942
September 347,715 359,326 353,337 500,787
Total $3,727,403 $3,901,931 $4,138,751 $4,663,277 $3,341,139 $377,180
YTD 2,329,712 2,558,627 2,683,716 2,963,958 3,341,139 377,180 12.73%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Do
l
l
a
r
s
Month
Sales Tax 3 Year Trend
2011-12
2012-13
2013-14
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
June 18, 2014. - Paul E. Brandenburg, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on June 18, 2014 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Paul Brandenburg (jk)
ATTACHMENTS:
Description Type
Draft June Minutes Backup Material
City of Georgetown, Texas
SUBJECT:
Discussion and possible action to approve the 2014/15 Interlocal Service Agreement between
GTEC and the City for administrative services. - Micki Rundell, Chief Financial Officer, COG,
Finance Manager GTEC
ITEM SUMMARY:
As part of the budget process, GTEC reviews and updates its interlocal agreement with the City
for administrative services and management of the corporation. This agreement reimburses the
City for staff time spent on GTEC related projects, as well as, funding commitments made by
GTEC in previous years for City staff.
Costs are divided into both direct and indirect support. Direct support includes a proportionate
share of the actual costs for salary and benefits for City staff positions that have previously
approved by GTEC. These include:
o 30% - Administrative Assistant to support the Board
o 25% - GIS Technician to provide mapping support
o 30% - Transportation Administration
o 25% - Assistant City Attorney
o 10% - Utility Analyst
To ensure accurate recognition of costs, a direct allocation of actual costs will be charged to
GTEC. Direct costs are budgeted at $305,599, but will be expensed on actual costs.
In addition, an additional $6,416.67 per month will be charged to offset the indirect management
expenses of GTEC. This includes the compensation for the amount of time that other City staff,
such as the City Manager and Chief Financial Officer, provides to GTEC. This cost has increased
since 2013/14.
Therefore, the total budgeted interlocal agreement is:
Direct costs $305,101
Indirect costs 77,000 ($6,416.67 per month)
Total administrative budget $382,101
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Micki Rundell (jk)
ATTACHMENTS:
Description Type
Interlocal Service Agreement Backup Material
ADMINISTRATIVE SERVICES CONTRACT
BETWEEN THE CITY OF GEORGETOWN, TEXAS
AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR SERVICES ("Contract") is made by and between the
City of Georgetown, 113 East 8th Street, Georgetown, Texas 78626, hereinafter
called "City" and the Georgetown Transportation Enhancement Corporation,
having its principal business address at 113 East 8 th Street, Georgetown, Texas
78626, hereinafter called "Corporation" for the purpose of contracting for
administrative services of the staff and employees of the City.
WITNESSETH
WHEREAS, on May 5, 2001 the City established the Corporation pursuant to
Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of
streets, roads, drainage, and other related transportatin system improvements,
inlcuding the paymentof maintenance and operating expenses associated with
such authorized projects.
WHEREAS, on October 9, 2001 the City approved the Articles of Incorporation
and Bylaws of the Corporation.
WHEREAS, Section 3.08 of said Bylaws provide that the City and the
Corporation shall execute an administrative services contract for the services to
be provided to the Corporation by the City by the general manager, finance
manager, Secretary, and other City services or functions, pursuant to Vernon’s
Rev. Civ. Stat. Ann. Section 2(4), as amended, which authorizes the Corporation
to pay administrative, legal and engineering services expenses which are
necessary or incidental to placing a project into operation; and
WHEREAS. the City and Corporation desire to contract for administrative
services described as follows: the services provided by the City Manager, Chief
Financial Officer, City Secretary, and the staff and employees of the City's
Finance and Administration Division, the Transportation Division, and the City
Attorney's Office,
AGREEMENT
NOW, THEREFORE, the City and Corporation, in consideration of the mutual
covenants and agreements herein contained, do hereby mutually agree as
follows:
ARTICLE I
SCOPE OF SERVICES TO BE PROVIDED BY CITY
The City will furnish items and perform those services for fulfillment of the
Contract as identified in the Bylaws of the Corporation as set forth in bylaws of
the corporation.
ARTICLE 2
CONTRACT PERIOD
This Contract shall begin at the start of business on October 1, 2014 and
terminate at the close of business on September 30, 2015 unless extended by
written supplemental agreement duty executed by the Corporation and the City
prior to the date of termination. Any work performed or cost incurred after the
date of termination shall be ineligible for reimbursement.
ARTICLE 3
CONTRACT PRICE
Corporation shall pay City for the services contemplated herein as follows:
1. for all management services (indirect costs) other than legal services, the
monthly flat fee of SIX THOUSAND FOUR HUNDRED SIXTEEN AND 67/100ths
DOLLARS ($6,416.67)
2. for the salary and benefits for previously approved City staff (direct costs) that
has been added, whose costs are partially funded by GTEC. The proportionate
actual costs will be charged on a monthly basis through administrative allocation.
3. external third party legal services will be billed separately as needed.
The allocation of both direct and indirect costs will be identified annually in
Attachment A – GTEC Allocation Breakdown
ARTICLE 4
PAYMENT PROCEDURES
The City shall submit monthly invoices to Corporation for the amounts incurred
by Corporation during the previous month, pursuant to Article 3, above, Payment
shall be due 10 days of receipt of invoice.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
All data, basic sketches, charts, calculations, plans, specifications, and other
documents created or collected under the terms of this Contract are the exclusive
property. of the Corporation and shall be furnished to the Corporation upon
request. Release of information shall be in conformance with the Texas Public
Information Act.
ARTICLE 6
SUSPENSION
As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend
services under this Contract without committing a breach of its terms upon the
occurrence of any of the following:
(1) The City Manager does not approve of the utilization of any or all services;
(2) The City Manager feels the City is not receiving reasonable compensation for
any or all services; or
(3) The performance of a service materially interferes with the other duties of the
affected City personnel.
ARTICLE 7
TERMINATION
The Contract may be terminated before the stated termination date by any of the
following conditions:
(1) By mutual agreement and consent, in writing of both parties.
(2) By either party, upon the failure of the other party to fulfill its obligations as
set forth herein.
(3) By either party for reasons of its own and not subject to the mutual consent
of the other party, upon not less than thirty (30) days written notice to the other
party.
The termination of this Contract and Payment of an amount in settlement as
prescribed in Article 3, above shall extinguish all rights, duties, and obligations of
the City and the Corporation under this Contract.
ARTICLE 8
INDEMINIFICATION
Corporation's Indemnification. The Corporation agrees, to the extent permitted
by law, to save harmless the City and its officers and employees from all claims
and liability due. to activities of itself, its agents, or employees, performed under
this Contract and which are caused by or result from error, omission, or negligent
act of the Corporation or of any person employed by the Corporation. The
Corporation shall also save harmless the City from any and all expense,
including, but not limited to, attorney fees which may be incurred b y the City in
litigation or otherwise resisting said claim or liabilities which may be imposed on
the City as a result of such activities by the Corporation, its agents, or
employees. This indemnity shall not include claims based upon or arising out of
the willful misconduct of City, its officers or employees. Further, this indemnity
shall not require payment of a claim by City or its officers or employees as a
condition precedent to City's recovery under this provision.
City's Indemnification. The City agrees, to the extent permitted by law, to save
harmless the Corporation from all claims and liability due to activities of itself, its
agents, or employees, performed under this Contract and which are caused by or
result from error, omission, or negligent act of the City or of any person employed
by the City. The City shall also save harmless die Corporation from any and all
expense, including, but not limited to, attorney fees which my be incurred by the
Corporation in litigation or otherwise resisting said claim or liabilities which may
be imposed on the Corporation as a result of such activities by the City, its
agents, or employees. This indemnity shall not include claims based upon or
arising out of the willful misconduct of Corporation, its officers or employees.
Further, this indemnity shall not require payment of a claim by Corporation or its
officers or employees as a condition precedent to Corporation's recovery under
this provision.
ARTICLE 9
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for
any reason, be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provision thereof
and this Contract shall be construed as if such invalid, illegal, Or unenforceable
provision had never been contained herein.
ARTICLE 10
PRIOR CONTRACTS SUPERSEDED
This Contract constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral contracts between the
parties respecting the subject matter defined herein.
ARTICLE 11
NOTICES
All notices to either party by the other required under this Contract shall be
personally delivered or mailed to such party at the following respective
addresses:
For City: City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78626
For Corporation: General Manager
Georgetown Transportation Enhancement Corporation
P.O. Box 409
Georgetown, Texas 78626
ARTICLE 12
SIGNATORY WARRANTY
The undersigned signatory or signatories for the parties hereby represent and
warrant that the signatory is an officer of the organization for which he or she has
executed this Contract and that he or she has full and complete authority to enter
into this Contract on behalf of the firm. The above -stated representations and
warranties are made for the purpose of inducing the other party to enter into this
Contract.
IN WITNESS HEREOF, the City and the Corporation have executed these
presents in duplicate on this the ___________day of ________________, 2014.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
By:
Printed Name:
Title:
ATTEST:
By:
Printed Name:
Title:
CITY OF GEORGETOWN
By:
Printed Name: Dale Ross
Title: Mayor
ATTEST:
By:
Printed Name: Jessica Brettle
Title: City Secretary
APPROVED AS TO FORM:
Printed Name: Bridget Chapman
Title: City Attorney
Attachment A - Fee Schedule
GTEC ALLOCATION BREAKDOWN
2014/15
I. DIRECT COSTS: Approved positions GTEC
Allocation
GUS Admin Support J. Kern 30% of Admin Asst.$19,339
GIS Support E. Hanna 25% of Technician 16,825
Transportation Department 30% of Administrative Department 226,099
Utility Analyst P. Diaz 10% of Utility Analyst 8,493
Assistant City Attorney VACANT (Midpoint)25% of Assistant City Attorney 34,345
TOTAL DIRECT COSTS:305,101
II. INDIRECT COSTS:
Hours Hours Loaded Rate GTEC
(Monthly)(Yearly)(Hourly)Allocation
Management P. Brandenburg 3 36 104.52 3,763
Management J. Briggs 6 72 100.73 7,252
Management M. Rundell 6 72 93.48 6,730
Economic Development M. Thomas 6 72 70.82 5,099
Accounting L. Kemp 16 192 35.01 6,722
ROW acquisition paralegal T. Calhoun 12 144 41.17 5,929
Utilities - Engineering Review W. Wright 15 180 69.20 12,455
Utilities - Engineering Project Manager J. Weaver 15 180 48.04 8,647
Utilities - Streets M. Miller 15 180 60.34 10,861
Utilities - Engineering K. Taylor 10 120 41.62 4,995
Utilities - Engineering D. Hernandez 10 120 35.73 4,288
Rounding 258
TOTAL INDIRECT COSTS:114 1368 77,000
TOTAL GTEC COSTS $382,101
City of Georgetown, Texas
SUBJECT:
Discussion and possible action to adopt the 2014/15 proposed GTEC budget and set a date for the
public hearing on the proposed budget. - Micki Rundell, Chief Financial Officer, COG, Finance
Manager, GTEC
ITEM SUMMARY:
The proposed 2014/15 GTEC budget includes the projects identified for funding at the May 21,
2014 GTEC meeting, along with administrative costs, as well as total funding requirements.
The proposed 2014/15 budget identifies revenues and specific projects planned for the upcoming
year, as well as, costs associated with past debt issues. Schedules include:
Proposed 2014/15 Budget
5-year fund "Pro-forma"
The 5-year Pro-forma is only a projection, and should only be used for analytic purposes. The
projects included can and will change over the next few years, as participation partners are
identified and secured.
SPECIAL CONSIDERATIONS:
Once the GTEC budget is adopted, GTEC must hold a public hearing prior to requesting City
Council approval of the GTEC budget. The public hearing requires published notice of the planned
2014/15 project list. From the date the notice is published, the citizens have 60 days to contest and
petition an election on project expenditures, therefore, project funds cannot be spent until after
the 60 day period.
Council is scheduled to take action on all components of the 2014/15 budget in August 2014.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Micki Rundell (jk)
ATTACHMENTS:
Description Type
14/15 GTEC Budget Backup Material
Prepared by: LKemp
7/9/2014 L:\Division\finance\Share2\AGENDA\GTEC\2015\Budget\GTEC 14-15
Georgetown Transportation Enhancement Corporation
2014/15 Proposed Budget
Beginning Fund Balance - Projected $10,681,398
Revenue:
Sales Tax Revenue 5,491,500
Interest 12,500
PID Assessment 500,000
Total Revenue 6,004,000
Expense:
Interlocal Agreement (Indirect Costs)77,000
Direct Cost Allocation 305,101
Administrative Expense & Supplies 23,000
Subtotal - Operating Expense 405,101
Debt Service 2,600,131
Transportation Improvement Program
FM 1460 Widening (Quail Valley to CR 114)450,000
Rivery Extension (Williams Dr. to Northwest Blvd.)1,500,000
SW Bypass - 2243 to I H 35 680,000
Subtotal - Transportation Improvement Program 2,630,000
Projects rolling forward from 13/14
Rivery Road TIA Improvements 721,000
SH 29 Bypass (SH 29 to RR 2243)3,704,107
Wolf Ranch Pkwy Extension (DB Wood)283,350
SH 29 Intersection Improvements (I H 35 to Haven Ln.)650,000
FM 971 / Northwest (Washam over I H 35)91,590
Subtotal - Transportation Improvement Program - Prior year 5,450,047
Economic projects to be determined 1,372,875
Total Expense 12,458,154
Available Fund Balance $4,227,244
Reserves:
Contingency 1,501,000
Available Working Capital $2,726,244
Prepared by: LKemp
7/9/2014 L:\Division\finance\Share2\AGENDA\GTEC\2015\Budget\GTEC 14-15
Georgetown Transportation Enhancement Corportation
Budget Projected VAR to BUD Proposed Projected Projected Projected Projected
FY14 FY14 FY14 FY15 FY16 FY17 FY18 FY19 Notes:
Beginning Fund Balance 9,813,341 12,339,757 2,526,416 10,681,398 4,227,244 2,367,439 3,418,075 4,568,403
Revenue:
Sales Tax Revenue 4,550,000 5,230,000 680,000 5,491,500 5,766,075 5,996,718 6,236,587 6,486,050
Base on sales tax
projection model
Interest 15,000 15,000 - 12,500 12,500 12,500 12,500 12,500
PID Assessment 500,000 500,000 - 500,000 500,000 500,000 500,000 500,000
Grant Revenue 6,054,785 6,054,785 -
Reimbursement due from the City of Round Rock - 196,000 196,000 - - - - -
Bond Proceeds 831,000 - (831,000) - - - - -
Total Revenue 11,950,785 11,995,785 45,000 6,004,000 6,278,575 6,509,218 6,749,087 6,998,550
Expense:
Interlocal Agreement (Indirect Costs)72,000 72,000 - 77,000 78,540 80,111 81,713 83,347
Direct Costs Allocation 244,963 232,077 12,886 305,101 311,203 317,427 323,776 330,251
Administrative Expenses 28,000 28,000 - 23,000 23,000 23,000 23,000 23,000
Bond Issuance cost 6,000 - (6,000) -
Expense Subtotal 350,963 332,077 6,886 405,101 412,743 420,538 428,489 436,598
Debt Service 2,709,518 2,709,518 - 2,600,131 2,554,118 2,263,865 2,361,123 2,334,208
CIP Projects:
14a Wolf Ranch Pkwy Extension (DB Wood)283,350 - 283,350 [a]283,350 - - - -
14b SH 29 Bypass (SH 29 to RR2243)3,719,107 15,000 3,704,107 [a]3,704,107 - - - -
SW Bypass - 2243 to I H 35 820,000 820,000 - 680,000 830,000 - - -
24.3 Design NB Frontage Rd
(FM 2338 to Lakeway)382,822 382,822 - - - - 1,250,000 -
AT 1 SH 29 Intersection Improvements ( IH 35 to Haven Ln.)650,000 - 650,000 [a]650,000 - - - -
QQ FM971/Northwest(Washam over IH35)571,178 479,588 91,590 [a]91,590 - 1,275,000 - -
EE FM 1460 Widening (Quail Valley to CR 114)6,727,539 6,727,539 - 450,000 - - - -
Snead Drive Improvements 825,100 825,100 - - - - - -
AD Rivery Extension (Williams Dr. to Northwest Blvd.)- - - 1,500,000 1,500,000 - - -
Riv TIA Rivery TIA Improvements 750,000 29,000 721,000 [a]721,000 1,400,000 - - 1,100,000
Rabbit Hill Extension (pass thru)- 196,000 (196,000) - - - - -
CIP Projects Subtotal 14,729,096 9,475,049 5,254,047 8,080,047 3,730,000 1,275,000 1,250,000 1,100,000
Economic Development Projects:
(25% of Sales Tax Rev)
Economic Projects to be decided 1,137,500 1,137,500 - 1,372,875 1,441,519 1,499,180 1,559,147 1,621,513
Econ Devo Projects:1,137,500 1,137,500 - 1,372,875 1,441,519 1,499,180 1,559,147 1,621,513 Set by GTEC policy
TOTAL PROJECT COSTS:15,866,596 10,612,549 (5,254,047) 9,452,922 5,171,519 2,774,180 2,809,147 2,721,513
Total Expense 18,927,077 13,654,144 (5,272,933) 12,458,154 8,138,380 5,458,582 5,598,758 5,492,319
Ending Fund Balance 2,837,049 10,681,398 7,844,349 4,227,244 2,367,439 3,418,075 4,568,403 6,074,635
Reserves:
Contingency - 25% of Revenue (Sales Tax, Interest,
and PID Assessment).1,266,250 1,436,250 170,000 1,501,000 1,569,644 1,627,305 1,687,272 1,749,638
Available Working Capital 1,570,799 9,245,148 7,674,349 2,726,244 797,794 1,790,770 2,881,132 4,324,997
Unreserved balance for
Projects
Debt Service Coverage 1.74 2.00 2.15 2.30 2.69 2.68 2.81
Notes:
[a]13/14 aprroved projects that will not start until 14/15 are shifted
to 2014/15 budget now instead of at year-end.
City of Georgetown, Texas
SUBJECT:
EXECUTIVE SESSION
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
Section 551.072 - Deliberation Regarding Real Property
Deliberation concerning the purchase of right-of-way from Paul Douglas Ginnings and Susan
Parker Ginnings in connection with the FM 1460 (North Segment) Project. – Edward G. Polasek,
AICP, Transportation Director, and Terri Glasby Calhoun, Real Estate Services Coordinator
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Terri Calhoun (jk)
City of Georgetown, Texas
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern