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HomeMy WebLinkAboutAgenda_GTEC_07.19.2017Notice of Meeting for the Georgetown Transportation Enhancement Corp and the Gov erning Body of the City of Georgetown July 19, 2017 at 3:30 PM at GMC Building - 300-1 Industrial Av e, Georgetown, TX 78626 The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Call to Ord er The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows . B Ind ustry/C AMP O/TXDOT Updates C Introduction of Vis itors D July 2017 GTEC Updates . - Wesley Wright, P.E., S ystem Engineering Direc to r E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for June 2017. Leigh Wallac e, Financ e Directo r, COG, F inance Manager, GTEC . Legislativ e Regular Agenda F Co nsideration and possible actio n to approve minutes from the regular GTEC Bo ard meeting held June 21, 2017. – David Mo rgan, City Manager – C OG, General Manager - GTEC G Set a Public hearing fo r Augus t 16, 2017 b y the Georgetown Trans p o rtation Enhanc ement Co rp o ration (GTEC) regard ing the expend iture of 4B s ales tax funds fo r the p ro p os ed Tamiro II P ro ject. Leigh Wallac e, F inanc e Direc tor, COG, Manager, GTEC. H Dis cus s ion and pos s ible actio n to recommend the Georgetown Trans portation Enhanc ement Co rp o ratio n bud get for F is c al Year 2018. Leigh Wallac e, Financ e Directo r, COG, Financ e Manager, GTEC. I Co nsideration and possible recommendatio n o n Amendment #2 to Task Ord er KAI-14-001 in the amount of $158,021.00 to Klo tz As s o ciates , Inc . of Aus tin, Texas fo r professio nal s ervic es related to the No rthwest Blvd Brid ge -- Wesley Wright, P.E. S ys tems Engineering Direc to r Adjournment Page 1 of 48 CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 2 of 48 City of Georgetown, Texas Transportation Enhancement Corp July 19, 2017 SUBJECT: July 2017 GT EC Up d ates. - Wes ley Wright, P.E., Sys tem Engineering Direc tor ITEM SUMMARY: Airport Road: Engineering d es ign 100% +: addressing s torm water/water quality, performing environmental investigatio ns fo r c learanc es . R OW doc s ready - ap p rais als und erway. WPAP s ubmitted to TC EQ firs t o f May. FM 1460 ROW & Utility Relocations: All water/was tewater utility relo cates have been c o mp leted and are in servic e. P ro ject is p ro gressing under TxDOT's overs ight. Mays St Extension: Projec t finalization is und erway. Exp ected o p ening in Septemb er. Northwest Boulevard: Engineering und erway: Meeting set for June to go over sc hedule reassessment. Engineering c o mp letion s ched uled fis c al 17/18 with c o nstruc tion beginning in fis cal 17/18. TxDOT s hould be p ro viding Ad vance Funding Agreement (AFA) any day. Rabbit Hill Road Improvements: Task Order award ed by Co uncil August 9, 2016. Utility coordination meeting o n 2/21/17. CP &Y s urveying and identifying utility conflicts along route with Final Des ign Plans for review late summer of 2017. Rivery Boulevard - TIA Improvements: Engineering 95% c o mp lete. S light mo d ification is b eing made to length of added lane to fit with existing features . Submittal to T CEQ in June. Expec ted to bid late s ummer. Rivery Boulevard Extension: Plans at 100%. S ubmitted to T CEQ first of May for WPAP approval. To s tay o n the c urrent s ched ule for b id d ing this projec t has b een s ep arated entirely from the No rthwest Blvd . projec t. Offers have been made o n 21 parc els . Clo s ed o n 16 parc els ; 4 p ending co ntrac t execution or final closing p rep aration. Enviro nmental as s es s ment c o mplete on 9 parc els . Co ndemnatio n p ro ceedings have been req uested on 1 p arc el. Aggres s ive effo rts co ntinue to c lo s e all o uts tand ing p arc els in FY 2017. Bidding expec ted early 2018. FINANCIAL IMPACT: N/A SUBMITTED BY: Page 3 of 48 Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager. ATTACHMENTS: Description Type July 2017 GTEC Updates Backup Material Page 4 of 48 Page 5 of 48 Page 6 of 48 Page 7 of 48 Page 8 of 48 Page 9 of 48 Page 10 of 48 Page 11 of 48 City of Georgetown, Texas Transportation Enhancement Corp July 19, 2017 SUBJECT: Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r June 2017. Leigh Wallac e, F inance Direc tor, COG , Financ e Manager, GTEC. ITEM SUMMARY: The Bylaws of GT EC (Artic le V, Sec tion 6.02) req uire the F inance Manager to report the financ ial ac tivity o f the Corporation to the Bo ard . - F inancial report - S ales Tax revenues - Any other relevant financ ial info rmation Sales tax is rec eived two months in arrears ; therefo re the revenues reflec t o nly the amo unt received , no t actually earned, as of the report d ate. A report o n payments mad e to vend o rs fo r the mo nth of June is als o inc luded. Attac hments Inc lud e: Mo nthly Financ ial R ep o rt Sales Tax His to ry Disburs ement Report FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r, COG, Manager, GT EC ATTACHMENTS: Description Type GTEC JUNE PACKET Cover Memo Page 12 of 48 Meeting Date July 19, 2017 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Presentation of Georgetown Transportation Enhancement Corporation monthly financial reports for June 2017 . Leigh Wallace , Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. • Financial reports • Sales Tax revenues • Any other relevant financial information Sales tax is received two months in arrears; therefore the revenues reflect only the amount received, not actually earned, as of the report date. A report on payments made to vendors for the month of June is also included. ATTACHMENTS: Monthly Financial Report Sales Tax History Disbursement Report SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 13 of 48     APPROVED  BUDGET    CURRENT PERIOD    YEAR TO DATE  (W/Encumb)    YEAR‐END  PROJECTION    YEAR‐END  VARIANCE     % YEAR‐END  VARIANCE   BEGINNING FUND BALANCE    11,022,877              11,022,877              ‐                             0%                                                                                 Operating Revenue Sales Tax 5,875,000                 451,264                    3,501,294                       6,325,000                 450,000                    8% PID Assessments 553,201                     ‐                              ‐                                    553,201                     ‐                             0% Interest 50,000                       14,419                       116,295                           127,000                    77,000                       50% Interlocal Agreement 2,905,356                 972,542                    1,945,084                       1,945,084                 (960,272)                    ‐33% Miscellaneous ‐                              ‐                             7,539                               7,539                         7,539                         0% TOTAL OPERATING REVENUE 9,383,557                 1,438,226                 5,570,213                       8,957,824                 (425,733)                   25%                                                                                     Operating Expenditure Administrative Support 330,895                     ‐                             219,608                           330,895                     ‐                              ‐                              TOTAL OPERATING EXPENDITURES 330,895                     ‐                             219,608                           330,895                     ‐                              ‐                              TOTAL NET OPERATIONS 9,052,662                 1,438,226                 5,350,604                       8,626,929                 (425,733)                    ‐5%                                                                                                    Non‐Operating Revenue Debt Proceeds 6,000,000                  ‐                             5,750,000                       6,000,000                  ‐                             0% Other Grant Revenue 450,000                     ‐                             61,764                             61,763                       (388,237)                    ‐86% Other Revenue ‐                              ‐                             342,419                           342,419                    342,419                    0% TxDot Refund ‐                              ‐                             223,873                           223,873                    223,873                    0% TOTAL NON‐OPERATING REVENUE 6,450,000                  ‐                             6,378,057                       6,628,055                 178,055                     ‐86%                                                                                Non‐Operating Expenditure Available for Projects TBD 1,468,750                  ‐                              ‐                                     ‐                             (1,468,750)                 ‐100% Debt Service 3,414,754                  ‐                             615,795                           3,414,754                  ‐                             0% FM 971 / Fontana 91,590                        ‐                              ‐                                    91,590                        ‐                             0% FM1460 Widening 650,000                     ‐                             148,333                           650,000                     ‐                             0% IH 35 / HWY29 Intersection 650,000                     ‐                              ‐                                    650,000                     ‐                             0% Mays St 3,500,000                 426,314                    274,367                           3,500,000                  ‐                             0% NB Frontage 2338 to Lakeway ‐                              ‐                              ‐                                     ‐                              ‐                             0% Pecan Center Dr to Airport Rd (FY15) 6,000,000                 9,874                         609,710                           1,850,000                 (4,150,000)                 ‐69% Rivery TIA Improvements 1,157,121                  ‐                             138,330                           1,157,121                  ‐                             0% Rivery‐Extension Williams Dr to NW Blvd (FY16) 4,000,000                 259,106                    2,326,321                       4,000,000                  ‐                             0% SH 29 to RM 2243 SW Bypass ‐                             4,130                         6,062                                ‐                              ‐                             0% SW Bypass 2243 to IH35 354,920                    20                              20,957                             354,920                     ‐                             0% SW Inner Loop 29 to SW Bypass ‐                              ‐                             8                                        ‐                              ‐                             0% Williams Drive Gateway ‐                              ‐                              ‐                                     ‐                              ‐                             0% Wolf Ranch Pkwy Extension 283,350                     ‐                              ‐                                    283,350                     ‐                             0% TOTAL NON‐OPERATING EXPENDITURE 21,570,485              699,444                    4,139,882                       15,951,735              (5,618,750)                ‐169% TOTAL NET NON‐OPERTAIONS (15,120,485)             (699,444)                   2,238,174                       (696,750)                   5,796,805                  ‐38% EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL  REQUIREMENTS (6,067,823)               738,782                    7,588,779                       7,930,179                 5,371,073                  ‐89% ENDING FUND BALANCE 4,955,054                 10,326,127             RESERVED ENDING BALANCE 1,619,550                 1,619,550                  Georgetown Transportation Enhancement Corporation Fund Year End Projection to Approved as of June 2017 Page 14 of 48 Variance % Var. Month [a] 2012-13 2013-14 2014-15 2015-16 2016-17 To FY 16 To FY 16 Oct 345,296 367,451 392,374 424,201 458,993 34,792 8.20% Nov 328,333 398,208 411,566 451,065 500,856 49,791 11.04% Dec 470,330 538,728 575,095 592,798 642,167 49,369 8.33% Jan 330,857 357,430 350,778 386,252 440,023 53,771 13.92% Feb 311,562 347,604 356,428 432,468 422,226 (10,242) -2.37% Mar 462,254 457,421 495,804 533,967 549,206 15,239 2.85% Apr 337,678 424,007 410,683 435,906 469,044 33,138 7.60% May 377,648 450,289 382,794 481,672 500,753 19,081 3.96% Jun 456,529 493,224 522,356 571,069 Jul 371,061 409,739 435,977 478,136 Aug 370,942 392,059 411,552 530,326 Sep 500,787 477,892 500,805 541,513 Total 4,663,277$ 5,114,052$ 5,246,212$ 5,859,373$ 3,983,268$ 244,939$ YTD 2,963,958$ 3,341,139$ 3,375,522$ 3,738,329$ 3,983,268$ 244,939$ 6.55%[b] Notes: [a] Sales tax revenue from the State Comptroller is received two months in arrears. [b] YTD compared thru current month. Georgetown Transportation Enhancement Corporation $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 $700,000.00 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Re v e n u e s Sales Tax  3 Year  Trend 2014‐15 2015‐16 2016‐17 Page 15 of 48 Check Report Summary For the Month Ending Jun 30, 2017 C.C. Carlton Construction 399,214.76    Mays St 399,214.76      Gardere Wynne Sewell LP 4,904.77         SW Bypass 2243 to IH35 19.60                SW Bypass SH 29 to 2243 4,130.00           Rivery Ext 206.50              Mays St 548.67              Kasberg, Patrick 9,874.11         Pecan Center Dr/Airport Rd 9,874.11           Longhorn Title Co ‐                   Rivery Ext M & S Engineering ‐                   Rivery TIA Improvements Terracon Consultants, Inc 8,812.00         Mays St 5,539.00           Mays St 3,273.00           422,805.64   422,805.64      Page 16 of 48 7/11/2017 10:59 AM A/P HISTORY CHECK REPORT PAGE: 6 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 6/01/2017 THRU 6/30/2017 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT 011700 C.C. CARLTON CONSTRUCTION I-#9 DK - BID# 201618 proj#5RI R 6/22/2017 233256 400 2-0000-20-005 A/P - RETAINAGE DK - BID# 201618 pro 21,011.30CR 400 9-0980-90-060 MAYS STREET BID# 201618 PROJECT 420,226.06 399,214.76 011240 GARDERE WYNNE SEWELL LP I-1273787 DK - MAY 2017 INVOICES R 6/22/2017 233257 400 9-0980-90-024 SW BYPASS-2243 TO IH35 MAY 2017 INVOICES 19.60 I-1273788 DK - MAY 2017 INVOICES R 6/22/2017 233257 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS MAY 2017 INVOICES 4,130.00 I-1273790 DK - MAY 2017 INVOICES R 6/22/2017 233257 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTMAY 2017 INVOICES 206.50 I-1273791 DK - MAY 2017 INVOICES R 6/22/2017 233257 400 9-0980-90-060 MAYS STREET MAY 2017 INVOICES 548.67 4,904.77 10190 TERRACON CONSULTANTS, INC. I-T894747 DK TCI 16-008 R 6/22/2017 233258 400 9-0980-90-060 MAYS STREET TCI 16-008 5,539.00 I-T907722 DK TCI 16-008 R 6/22/2017 233258 400 9-0980-90-060 MAYS STREET TCI 16-008 3,273.00 8,812.00 10090 KASBERG, PATRICK & I-16-138-007 DK - KPA 17-001 E 6/30/2017 999999 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 9,874.11 9,874.11 * * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 3 412,931.53 0.00 412,931.53 HAND CHECKS: 0 0.00 0.00 0.00 DRAFTS: 0 0.00 0.00 0.00 EFT: 1 9,874.11 0.00 9,874.11 NON CHECKS: 0 0.00 0.00 0.00 VOID CHECKS: 0 VOID DEBITS 0.00 VOID CREDITS 0.00 0.00 0.00 TOTAL ERRORS: 0 Page 17 of 48 7/11/2017 10:59 AM A/P HISTORY CHECK REPORT PAGE: 7 VENDOR SET: 02 CITY OF GEORGETOWN BANK: JPM JP MORGAN CHASE DATE RANGE: 6/01/2017 THRU 6/30/2017 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT ---------------------------------------------------------------------- 400 2-0000-20-005 A/P - RETAINAGE 21,011.30CR 400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 4,130.00 400 9-0980-90-024 SW BYPASS-2243 TO IH35 19.60 400 9-0980-90-060 MAYS STREET 429,586.73 400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 206.50 400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 9,874.11 *** FUND TOTAL *** 422,805.64 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 02 BANK: JPM TOTALS: 4 422,805.64 0.00 422,805.64 BANK: JPM TOTALS: 18 422,805.64 0.00 422,805.64 REPORT TOTALS: 18 422,805.64 0.00 422,805.64 Page 18 of 48 7/11/2017 10:59 AM A/P HISTORY CHECK REPORT PAGE: 8 SELECTION CRITERIA ------------------------------------------------------------------------------------------------------------------------------------ VENDOR SET: 02-GTEC VENDOR: ALL BANK CODES: All FUNDS: All ------------------------------------------------------------------------------------------------------------------------------------ CHECK SELECTION CHECK RANGE: 000000 THRU 999999 DATE RANGE: 6/01/2017 THRU 6/30/2017 CHECK AMOUNT RANGE: 0.00 THRU 999,999,999.99 INCLUDE ALL VOIDS: YES ------------------------------------------------------------------------------------------------------------------------------------ PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G/L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All ------------------------------------------------------------------------------------------------------------------------------------ Page 19 of 48 City of Georgetown, Texas Transportation Enhancement Corp July 19, 2017 SUBJECT: Cons id eration and p o s s ib le ac tion to approve minutes fro m the regular GTEC Board meeting held June 21, 2017. – David Morgan, City Manager – COG, General Manager - GTEC ITEM SUMMARY: Bo ard to review the minutes fro m the meeting held on June 21, 2017 and revis e or ap p ro ve. FINANCIAL IMPACT: n/a SUBMITTED BY: Jana Kern ATTACHMENTS: Description Type Draft Minutes Backup Material Page 20 of 48 Minutes of the Meeting of Georgetown Transportation Enhancement Corporation and the Governing Body of the City of Georgetown, Texas Wednesday, June 21, 2017 The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on Wednesday, June 21, 2017 Board Members Present: Jay Warren – President, John Hesser – Vice President, Joe Pondrom – Secretary, Leo Wood, Rachel Jonrowe, Al Hajka Board Members Absent: Colin McGahey Staff Present: David Morgan, Jim Briggs, Mike Babin, Cindy Alejandro, Wes Wright, Octavio Garza, Travis Baird, Wayne Reed, Paul Diaz, Laurie Brewer Others Present: Jeff Parker - Citizen Minutes Regular Session A. Call to Order: Mr. Jay Warren called the regular GTEC Board meeting to order on Wednesday, June 21, 2017 at 3:31 PM The Board may, at any time, recess the Regular Session to convene in Executive Session at the President, A Board Member, The City Manager, Assistant City Manager, General Manager of Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular Session that follows. B. Introduction of Visitors C. Industry/CAMPO/TXDOT Updates – Wesley Wright P.E., Systems Engineering Director TXDOT has submitted their ten year unified planning work program which included the I-35 frontage road from Williams Drive to Lakeway and the DB Woods and SH 29 intersection improvements for the first time. D. Project Updates – Wesley Wright P.E., Systems Engineering Director E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for May 2017. – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. Legislative Regular Agenda F. Consideration and possible action to approve the minutes from the special GTEC Board meeting held May 17, 2017. – David Morgan, General Manager, GTEC Board Motion by Hesser second by Pondrom to approve the minutes as presented. Approved 6-1 (McGahey Absent) MOVED TO EXECUTIVE SESSION AT 3:53 PM Page 21 of 48 G. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the item listed below will be discussed in closed session and is subject to action in the regular session SEC 551.072 Economic Development  Tamiro Plaza II SEC 551.072 Deliberation Regarding Real Property  Rivery Blvd Ext. Project o Parcel 6 – 1313 Williams Drive RETURNED TO REGULAR SESSION AT 4:29 PM I. Action from Executive Session Tamiro Plaza II - Motion by Pondrom second by Hesser to approve a $410,000 incentive for the Tamiro Plaza II project as presented in Executive Session, to fund transportation infrastructure to promote or develop new or expanded businesses that will create and retain jobs on or nearby the property. Approved 6-1 (McGahey Absent) Rivery Blvd Ext. Project - Motion by Pondrom second by Hajka to recommend approval of the purchase of real property from Georgetown Independent School District (Parcel 6), plus closing costs, in connection with the Rivery Boulevard Extension Project, on the terms discussed in Executive Session. Approved 6-1 (McGahey Absent) Adjournment Motion by Hesser second by Hajka to adjourn meeting. Approved 6-1-0 (McGahey Absent). Meeting adjourned at 4:30 PM Adjournment Approved: Attest: _______________________ ________________________ Jay Warren- President Joe Pondrom– Secretary _________________________ Jana R. Kern – Board Liaison Page 22 of 48 City of Georgetown, Texas Transportation Enhancement Corp July 19, 2017 SUBJECT: Set a Pub lic hearing for August 16, 2017 b y the Geo rgeto wn Transportation Enhancement Corporatio n (GTEC) regarding the exp enditure o f 4B sales tax fund s for the proposed Tamiro II Projec t. Leigh Wallace, Financ e Directo r, COG, Manager, G T EC . ITEM SUMMARY: State Law requires GT EC to provid e public no tic e and ho ld a p ublic hearing on the propo s ed pro jec ts to b e fund ed with the 4B s ales tax. The req uired notice will b e publis hed in the Williamson County S un o n Augus t 9, 2017. Attac hment Inc lud es : Sun Pub lication No tic e The p ublic hearing will b e c o nducted by the GTEC Bo ard of Direc tors. FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r, COG, Manager, GT EC ATTACHMENTS: Description Type Sun Publication Notice Backup Material Page 23 of 48 Date: August 7, 2017 To: Williamson County Sun From: Sabrina Poldrack - Finance & Administration - 930-3676 Subject: Public Hearing Notice Please publish the following Public Hearing Notice in the Wednesday, August 9, 2017 edition of the Williamson County Sun. City of Georgetown Attn: Sabrina Poldrack 930-3676 P.O. Box 409 Georgetown, TX 78627-0409 Please send proof first – will reply with PO Page 24 of 48 City of Georgetown, Texas Transportation Enhancement Corp July 19, 2017 SUBJECT: Disc ussion and p o s s ib le ac tion to rec o mmend the Geo rgeto wn Transportatio n Enhancement Corporatio n b udget fo r Fis c al Year 2018. Leigh Wallac e, F inance Direc tor, COG, Financ e Manager, GT EC. ITEM SUMMARY: The Bylaws of GT EC (Artic le V, Sec tion 6.02) require the Financ e Manager to report the financial activity o f the Corporation to the Bo ard . Attac hments Inc lud e: FY2018 Budget Fund Sc hedule FY2018 Revenue Detail Report FY2018 Expens e Detail Rep o rt FY2018 Adminis trative Co ntract FINANCIAL IMPACT: N/A SUBMITTED BY: Leigh Wallace, Financ e Directo r, COG, Manager, GT EC ATTACHMENTS: Description Type FY2018 Budget GTEC Backup Material Page 25 of 48 Meeting Date July 19, 2017 Item No. _________ GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION AGENDA ITEM COVER SHEET SUBJECT: Discussion and possible action to recommend the Georgetown Transportation Enhancement Corporation budget for Fi scal Year 2018. Leigh Wallace, Finance Director, COG, Finance Manager, GTEC. ITEM SUMMARY: The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial activity of the Corporation to the Board. ATTACHMENTS: FY2018 Budget Fund Schedule FY2018 Revenue Detail Report FY2018 Expense Detail Report FY2018 Administrative Contract SUBMITTED BY: Leigh Wallace Finance Director, COG Finance Manager, GTEC Page 26 of 48 400 ‐ GTEC 7/12/2017 10:31:56 AM      FY2016 Actual   FY2017 Budget   FY2017 Projected   FY2018 Base   FY2018 Changes   FY2018 Budget  Beginning Fund Balance                 8,528,267                11,022,875               11,022,875                 9,788,621                                ‐                   9,788,621  Revenues   FY2016 Actual     FY2017 Budget   FY2017 Projected   FY2018 Base     FY2018 Changes   FY2018 Budget   Sales Tax                  5,859,375                   5,875,000                  6,325,000                  6,575,000                                ‐                    6,575,000  Transfer In                     484,521                      553,201                     553,201                     553,201                                ‐                       553,201  Interest                       95,774                        50,000                     127,000                     127,000                                ‐                       127,000  Other                         2,143                                 ‐                           7,539                                ‐                                  ‐                                  ‐    Bond Proceeds               11,217,429                   6,000,000                  6,000,000                                ‐                                  ‐                                  ‐    TxDot Revenue                                ‐                                   ‐                       223,873                                ‐                                  ‐                                  ‐    Interlocal Agreement                                ‐                     2,905,356                  1,750,000                                ‐                                  ‐                                  ‐    Grant Revenue                     943,557                      450,000                       61,763                                ‐                                  ‐                                  ‐    Grand Total               18,602,799                15,833,557               15,048,376                 7,255,201                                ‐                   7,255,201  Expenses   FY2016 Actual     FY2017 Budget   FY2017 Projected   FY2018 Base     FY2018 Changes   FY2018 Budget   Debt Service                  2,578,861                   3,414,754                  3,414,754                  3,330,135                                ‐                    3,330,135  Capital Improvement               13,416,900                18,155,731               12,536,981                  1,643,750                     410,000                  2,053,750  General Fund Allocation                       73,534                      180,312                     180,312                     196,432                                ‐                       196,432  Joint Service Allocation                       50,167                      149,083                     149,083                     166,882                                ‐                       166,882  Other                             946                          1,500                         1,500                         1,500                                ‐                           1,500  Grand Total               16,120,408                21,901,380               16,282,630                 5,338,699                     410,000                 5,748,699    FY2016 Actual   FY2017 Budget   FY2017 Projected   FY2018 Base     FY2018 Changes   FY2018 Budget  Ending Fund Balance               11,010,657                  4,955,052                 9,788,621               11,705,123                   (410,000)             11,295,123  CAFR Adjustment                       12,218                                 ‐                                  ‐                                  ‐                                  ‐                                  ‐    Contingency 25% of Op Rev                  1,474,063                   1,468,750                  1,468,750                  1,643,750                                ‐                    1,643,750  Reserved Bond Proceeds                                ‐                                   ‐                                  ‐                    4,150,000                                ‐                    4,150,000  Available Fund Balance                 9,548,812                  3,486,302                 8,319,871                 5,911,373                   (410,000)               5,501,373  Page 27 of 48 Row Labels FY2017 Adopted Budget FY2017 Projected FY2018 Base Budget FY2018 Budget  400‐4‐0901‐47‐100 BOND PROCEEDS 6,000,000                                    6,000,000                      ‐                                        ‐                               400‐4‐0901‐45‐101 OTHER GRANT REVENUE 450,000                                       61,763                            ‐                                        ‐                               400‐4‐0901‐45‐102 TXDOT REFUND ‐                                               223,873                          ‐                                        ‐                               400‐4‐0901‐42‐110 DIRECT INTEREST 50,000                                         75,000                           75,000                                 75,000                         400‐4‐0901‐42‐209 INTEREST ‐ 2016 BONDS ‐                                               52,000                           52,000                                 52,000                         400‐4‐0901‐45‐103 INTERLOCAL AGREEMENT 2,905,356                                    1,750,000                      ‐                                        ‐                               400‐4‐0901‐44‐105 MISCELLANEOUS REVENUE ‐                                               7,539                              ‐                                        ‐                               400‐4‐0901‐40‐105 SALES TAX 5,875,000                                    6,325,000                     6,575,000                           6,575,000                   400‐4‐0000‐49‐109 TRANSFER IN, SRF 500,000                                       500,000                         500,000                               500,000                       400‐4‐0000‐49‐202 TRANSFER IN, SRF SO GTOWN TIRZ 53,201                                         53,201                           53,201                                 53,201                         15,833,557                                 15,048,376                   7,255,201                           7,255,201                   Page 28 of 48 Row Labels FY2017 Adopted Budget FY2017 Projected FY2018 Base Budget FY2018 Changes FY2018 Budget  400‐6‐0901‐60‐001 TRANSFER OUT ‐ DEBT SERVICE 2,575,604                               2,575,604                   2,083,891                            ‐                                 2,083,891                   400‐9‐0980‐90‐036 ECO DEVO PROJECTS 1,468,750                                ‐                               1,643,750                            ‐                                 1,643,750                   400‐6‐9990‐60‐100 PRINCIPAL REDUCTION 540,000                                   540,000                       560,000                               ‐                                 560,000                        400‐6‐0901‐60‐XXX TRANSFER OUT ‐ DEBT SERVICE FOR  2017 SPRING DEBT ISSUANCE  ‐                                              ‐                                  403,294                                 ‐                                  403,294                         400‐6‐9990‐60‐200 INTEREST EXPENSE 299,150                                   299,150                       282,950                               ‐                                 282,950                       400‐5‐0902‐51‐970 GENERAL FUND ALLOCATIONS 180,312                                   180,312                       196,432                               ‐                                 196,432                       400‐5‐0902‐51‐969 JOINT SERVICE ALLOCATION 149,083                                   149,083                       166,882                               ‐                                 166,882                       400‐5‐0902‐51‐630 TRAVEL & TRAINING 1,200                                       1,200                           1,200                                    ‐                                 1,200                           400‐5‐0902‐51‐130 ADS, NOTICES, RECORDING FEES 300                                           300                              300                                        ‐                                 300                              400‐9‐0980‐90‐XXX  TAMIRO IMPROVEMENTS ‐                                             ‐                                ‐                                       410,000                         410,000                       400‐9‐0980‐90‐063 PECAN CENTER DR./ AIRPORT RD. 6,000,000                               1,850,000                    ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐062 RIVERY EXT (WILLIAMS DR ‐NWEST 4,000,000                               4,000,000                    ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐060 MAYS STREET 3,500,000                               3,500,000                    ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐064 RIVERY TIA IMPROVEMENTS 1,157,121                               1,157,121                    ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐059 IH 35/ HWY 29 INTERSECTION IMP 650,000                                   650,000                        ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐061 FM1460 WIDENING 650,000                                   650,000                        ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐024 SW BYPASS‐2243 TO IH35 354,920                                   354,920                        ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐047 WOLF RANCH PKWY EXTENSION 283,350                                   283,350                        ‐                                        ‐                                  ‐                               400‐9‐0980‐90‐044 FM 971/ FONTANA (NW BRIDGE) 91,590                                     91,590                          ‐                                        ‐                                  ‐                               21,901,380                             16,282,630                 5,338,699                           410,000                         5,748,699                   Page 29 of 48 ADMINISTRATIVE SERVICES CONTRACT BETWEEN THE CITY OF GEORGETOWN, TEXAS AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION STATE OF TEXAS § COUNTY OF WILLIAMSON § THIS CONTRACT FOR SERVICES ("Contract") is made by and between the City of Georgetown, 113 East 8th Street, Georgetown, Texas 78626, hereinafter called "City" and the Georgetown Transportation Enhancement Corporation, having its principal business address at 113 East 8th Street, Georgetown, Texas 78626, hereinafter called "Corporation" for the purpose of contracting for administrative services of the staff and employees of the City. WITNESSETH WHEREAS, on May 5, 2001 the City established the Corporation pursuant to Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of streets, roads, drainage, and other related transportatin system improvements, inlcuding the payment of maintenance and operating expenses associated with such authorized projects. WHEREAS, on October 9, 2001 the City approved the Articles of Incorporation and Bylaws of the Corporation. WHEREAS, Section 3.08 of said Bylaws provide that the City and the Corporation shall execute an administrative services contract for the services to be provided to the Corporation by the City by the general manager, finance manager, Secretary, and other City services or functions, pursuant to Vernon’s Rev. Civ. Stat. Ann. Section 2(4), as amended, which authorizes the Corporation to pay administrative, legal and engineering services expenses which are necessary or incidental to placing a project into operation; and WHEREAS. the City and Corporation desire to contract for administrative services described as follows: the services provided by the City Manager, Finance Director, City Secretary, and the staff and employees of the City's Finance and Administration Division, the Transportation Division, and the City Attorney's Office, Page 30 of 48 AGREEMENT NOW, THEREFORE, the City and Corporation, in consideration of the mutual covenants and agreements herein contained, do hereby mutually agree as follows: ARTICLE I SCOPE OF SERVICES TO BE PROVIDED BY CITY The City will furnish items and perform those services for fulfillment of the Contract as identified in the Bylaws of the Corporation as set forth in bylaws of the corporation. ARTICLE 2 CONTRACT PERIOD This Contract shall begin at the start of business on October 1, 2017 and terminate at the close of business on September 30, 2018 unless extended by written supplemental agreement duty executed by the Corporation and the City prior to the date of termination. Any work performed or cost incurred after the date of termination shall be ineligible for reimbursement. ARTICLE 3 CONTRACT PRICE Corporation shall pay City for the services contemplated herein as follows: 1. For all administrative and legal services, the monthly fee of $30,276.17 as identified in Attachment A. External third party legal services will be billed separately as needed. 2. external third party legal services will be billed separately as needed. The allocation of costs will be identified annually in Attachment A – GTEC Allocation Breakdown ARTICLE 4 PAYMENT PROCEDURES The Corporation shall pay the City $30,276.17 per month on the first of each month, begininng on October 1, 2017, during the term of this Agreement. In addition, the Corporation shall pay for all external legal or other professional services invoices pursuant to the Article 3 within thirty (30) days of receipt. Page 31 of 48 ARTICLE 5 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Contract are the exclusive property of the Corporation and shall be furnished to the Corporation upon request. Release of information shall be in conformance with the Texas Public Information Act. ARTICLE 6 SUSPENSION As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend services under this Contract without committing a breach of its terms upon the occurrence of any of the following: (1) The City Manager does not approve of the utilization of any or all services; (2) The City Manager feels the City is not receiving reasonable compensation for any or all services; or (3) The performance of a service materially interferes with the other duties of the affected City personnel. ARTICLE 7 TERMINATION The Contract may be terminated before the stated termination date by any of the following conditions: (1) By mutual agreement and consent, in writing of both parties. (2) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (3) By either party for reasons of its own and not subject to the mutual consent of the other party, upon not less than thirty (30) days written notice to the other party. The termination of this Contract and Payment of an amount in settlement as prescribed in Article 3, above shall extinguish all rights, duties, and obligations of the City and the Corporation under this Contract. ARTICLE 8 INDEMINIFICATION Corporation's Indemnification. The Corporation agrees, to the extent permitted by law, to save harmless the City and its officers and employees from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent Page 32 of 48 act of the Corporation or of any person employed by the Corporation. The Corporation shall also save harmless the City from any and all expense, including, but not limited to, attorney fees which may be incurred by the City in litigation or otherwise resisting said claim or liabilities which may be imposed on the City as a result of such activities by the Corporation, its agents, or employees. This indemnity shall not include claims based upon or arising out of the willful misconduct of City, its officers or employees. Further, this indemnity shall not require payment of a claim by City or its officers or employees as a condition precedent to City's recovery under this provision. City's Indemnification. The City agrees, to the extent permitted by law, to save harmless the Corporation from all claims and liability due to activities of itself, its agents, or employees, performed under this Contract and which are caused by or result from error, omission, or negligent act of the City or of any person employed by the City. The City shall also save harmless die Corporation from any and all expense, including, but not limited to, attorney fees which my be incurred by the Corporation in litigation or otherwise resisting said claim or liabilities which may be imposed on the Corporation as a result of such activities by the City, its agents, or employees. This indemnity shall not include claims based upon or arising out of the willful misconduct of Corporation, its officers or employees. Further, this indemnity shall not require payment of a claim by Corporation or its officers or employees as a condition precedent to Corporation's recovery under this provision. ARTICLE 9 SEVERABILITY In the event any one or more of the provisions contained in this Contract shall for any reason, be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE 10 PRIOR CONTRACTS SUPERSEDED This Contract constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. Page 33 of 48 ARTICLE 11 NOTICES All notices to either party by the other required under this Contract shall be personally delivered or mailed to such party at the following respective addresses: For City: City Manager City of Georgetown P.O. Box 409 Georgetown, Texas 78626 For Corporation: General Manager Georgetown Transportation Enhancement Corporation P.O. Box 409 Georgetown, Texas 78626 Page 34 of 48 ARTICLE 12 SIGNATORY WARRANTY The undersigned signatory or signatories for the parties hereby represent and warrant that the signatory is an officer of the organization for which he or she has executed this Contract and that he or she has full and complete authority to enter into this Contract on behalf of the firm. The above-stated representations and warranties are made for the purpose of inducing the other party to enter into this Contract. IN WITNESS HEREOF, the City and the Corporation have executed these presents in duplicate on this the ___________day of ________________, 2017. GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION By: Printed Name: Title: ATTEST: By: Printed Name: Title: CITY OF GEORGETOWN By: Printed Name: Dale Ross Title: Mayor ATTEST: By: Printed Name: Shelley Nowling Title: City Secretary APPROVED AS TO FORM: Printed Name: Charles McNabb Title: City Attorney Page 35 of 48 Attachment A The GTEC Administrative Allocation for Transportation Administration, Finance and Accounting, and the Legal Deparment totals $363,314 for FY2018. This equates to $30,276.17 per month. Page 36 of 48 City of Georgetown, Texas Transportation Enhancement Corp July 19, 2017 SUBJECT: Cons id eration and p o s s ib le rec o mmendation on Amend ment #2 to Tas k Order KAI-14-001 in the amount o f $158,021.00 to Klotz Assoc iates, Inc. of Aus tin, Texas for p ro fes s io nal s ervic es related to the Northwes t Blvd Bridge -- Wes ley Wright, P.E. Sys tems Engineering Director ITEM SUMMARY: In Dec emb er 2013, the City of Geo rgeto wn (Counc il & GTEC) awarded Tas k Ord er KAI-14-001 to Klotz to d es ign the No rthwes t Blvd Bridge. The p ro jec t is to b e designed using GTEC fund s and c o nstruc tion will b e funded via the 2015 Ro ad Bond Program. The p lanning and fund ing phas es of the projec t have taken lo nger than originally anticipated resulting in ad d itional c oordination efforts with TxDOT, as well as some ad d itional des ign exp ense. Since the award o f the o riginal tas k o rd er, Klotz has put s ignificant effo rt into an alternatives analysis in an attemp t to create a wo rkable b rid ge d es ign that would ac commodate a westbound mo vement fro m northbound IH35. Ultimately, five p o tential layo uts were prepared that can b e c o ns idered in the future, if traffic warrants . Additio nally, as the Rivery Blvd Extens io n (s eparate projec t) has completed d es ign, ad d itional c o o rd ination b etween the two des ign firms was necessary to ens ure a p ro p er c o nnection of the two p ro jects , a functio nal inters ec tion during interim p hases, and d rainage was properly hand led for b o th projec ts. All o f these efforts required additio nal p ro fes s ional engineer time and effort, as well as on the ground s urvey work. Staff rec o mmends award o f the propos ed task order amendment. FINANCIAL IMPACT: The task order amend ment to tal is $158,021.00. Funds are availab le in the c urrent GT EC fund b alanc e. SUBMITTED BY: Wes ley Wright ATTACHMENTS: Description Type Tas k Order Amendment Summary Backup Material Project Location Map Backup Material Page 37 of 48 Georgetown – Revised 3.11 Page 1 of 1 Attachment 1 (Modifications) to Exhibit K – Amendment to Task Order EJCDC E-505 Standard Form of Agreement Between Owner and Engineer for Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. EXHIBIT K, consisting of 9 pages, referred to in and part of the Master Services Agreement between Owner and RPS Klotz, Associates, Inc. (“Engineer”) for Professional Services – Task Order Edition dated November 11, 2016. Second Amendment to Task Order No. KAI-14-001-TO-A2 1.Specific Project Data: A. Title: Northwest Blvd Improvements Fontana Drive to Austin Avenue B. Description: The project involves an Alternative Analysis and preparation of Exhibit, plans and estimates for the extension and realignment of Northwest Boulevard between Fontana Drive and Austin Avenue in Georgetown Texas C. City of Georgetown Project Number: ______5QX____________________________ D. City of Georgetown General Ledger Account No.: ___400-9-0980-90-044__________ E. City of Georgetown Purchase Order No.: _______________________________ F. Master Services Agreement, Contract Number: 2017-742-MSA____________ 2. Nature of Amendment [Check those that are applicable and delete those that are inapplicable.]  Additional Services to be performed by Engineer  Modifications to Services of Engineer  Modifications to Responsibilities of Owner  Modifications to Payment to Engineer  Modifications to Time(s) for rendering Services  Modifications to other terms and conditions of the Task Order 3. Description of Modifications A. Engineer was requested to perform the following Additional Services: a.Alternative Schematic Analysis: Prepare five (5) additional alternative designs of Northwest Blvd. from Fontana Drive through Austin Avenue to Gann Street, including exhibits and cost analysis. The analysis includes: i.Analysis of five (5) design alternatives to accommodate westbound turning movements from the IH 35 Northbound Frontage Road onto Northwest Boulevard (2 Roundabouts, Signal Modification, Quarter Clover and Elevated Intersection) Page 38 of 48 Page 39 of 48 Page 40 of 48 Page 41 of 48 Page 42 of 48 Page 43 of 48 Page 44 of 48 Page 45 of 48 Page 46 of 48 Page 47 of 48 1 : 0 4 : 0 1 P M 5 / 1 6 / 2 0 1 7 G : \ 0 5 7 3 . 0 0 7 . 0 0 0 \ 0 7 . 0 0 C A D D \ N o r t h w e s t B l v d P S & E \ M i s c . D G N F i l e s \ 0 5 7 3 . 0 0 7 _ V i c i n i t y _ Ma p . d g n SCALE: DATE: KLOTZ PROJ. No:EXHIBIT Branch GABRIEL RIVER RIVER FO R K SAN GABRIEL RIVER U P U P 11 0573.007.000 VICINITY MAP Not to scale PROJECT LOCATION PARK SAN GABRIEL WILLIAMS DR FM 971 A U S T I N A V E . IH -3 5 GEORGETOWN Pop 47,700 SH 29 SH 29 MAY 2017 S T. G A N NRIVERY BLVDB L V D F O N T A N A N W B L V D. NORTHWEST BLVD IMPROVEMENTS Page 48 of 48