HomeMy WebLinkAboutAgenda_GTEC_07.20.2022Notice of Meeting for the
Georgetown Transportation E nhancement Corp
of the City of Georgetown
July 20, 2022 at 3:30 P M
at Georgetown Municipal Complex-Williamson Room
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A P ublic Wishing to Address the Board
O n a subject that is posted on this agenda, please fill out a speaker regis tration form whic h can be found
on the table at the entrance to the Board Meeting. C learly print your name and the letter of the item on
whic h you wis h to s peak and pres ent it to the S taff Liais on, prior to the start of the meeting. You will
be called forward to s peak when the Board c onsiders that item. O nly persons who have delivered the
speaker form prior to the meeting being called to order may speak.
O n a subject not posted on the agenda: P ers ons may add an item to a future R egular sc heduled Board
agenda by filing a written reques t with the S taff Liaison no later than one week prior to the Board
meeting. T he request mus t inc lude the speaker’s name and the spec ific topic to be addres s ed with
sufficient information to inform the board and the public. Only those persons who have submitted a
timely request will be allowed to speak. P lease s end comments to G T EC Board Liaison, Danielle
Dutra at danielle.dutra@georgetown.org.
B C all to O rder --Board C hair
C Introduc tion of Board Members, S taff Members and Vis itors --Board C hair
D July 2022 G T EC Updates - Wes ley Wright, P.E., S ys tems Engineering Director
E S ales Tax P resentation - Nathan P arras , Assistant F inanc e Direc tor
L egislativ e Regular Agenda
F C ons ideration and possible approval of the minutes from the April 20, 2022 G T EC Board Meeting. --
Danielle Dutra, G T EC Board Liais on
G Disc ussion and possible action to recommend the F Y2023 proposed G T EC Budget and Adminis trative
S ervices C ontract – Nathan P arras , Assistant F inanc e Direc tor
Adjournment
Page 1 of 58
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 2 of 58
City of Georgetown, Texas
Transportation Enhancement Corp
July 20, 2022
S UB J E C T:
July 2022 G T EC Updates - Wesley Wright, P.E., S ystems Engineering Direc tor
IT E M S UMMARY:
J uly 2022 G T E C updates
D B Wood Rd Widening:
Additional survey for driveways complete. Drainage assessment for the dam crossing is complete and initial
design options are finished. LV A S U E and survey files are received and utility relocates have been assessed.
Meetings continuing with utilities.
After coordination with the Texas C ommission of Environmental Q uality, one of the drainage crossings
and adjacent roadway embankment was categorized as a dam per the T C EQ dam safety program. Bas ed
on the T C EQ requirements, the plans are being updated to include improvements to the roadway and
drainage. Due to this c hange, the project is now sc heduled to go to c onstruc tion in mid-2023.
F M 971 - Realignment at Austin Avenue:
New lanes to open to traffic, final phase to remove old lanes underway. F inal paving and striping to be
complete the week of J une 20. Opening event to be held on 7-21.
Rabbit Hill Road Improvements:
M ultiple relocations expected –Georgetown Electric and fiber have completed their move and notifications
have gone out to other entities hanging on the City poles.
S ignal Improvements- Various locations
R ock R ide and S E Inner loop complete
Williams / Es trella s hould be functional within the month
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Wesley Wright, P.E., S ystems Engineering Direc tor
AT TAC H ME N T S:
Description Type
July GTEC Update Backup Material
Page 3 of 58
GTEC Board Meeting Date: Item No.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
______________________________________________________________________________________________________________________________
_
SUBJECT: July 2022 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director
__________________________________________________________________________________________________________________________________
__
ITEM SUMMARY:
July 2022 GTEC updates
DB Wood Rd Widening:
Additional survey for driveways complete. Drainage assessment for the dam crossing is complete
and initial design options are finished. LV A SUE and survey files are received and utility
relocates have been assessed. Meetings continuing with utilities.
After coordination with the Texas Commission of Environmental Quality, one of the
drainage crossings and adjacent roadway embankment was categorized as a dam per the TCEQ
dam safety program. Based on the TCEQ requirements, the plans are being updated to include
improvements to the roadway and drainage. Due to this change, the project is now scheduled to
go to construction in mid-2023.
FM 971 - Realignment at Austin Avenue:
New lanes to open to traffic, final phase to remove old lanes underway. Final paving and striping
to be complete the week of June 20. Opening event to be held on 7-21.
Rabbit Hill Road Improvements:
Multiple relocations expected –Georgetown Electric and fiber have completed their move and
notifications have gone out to other entities hanging on the City poles.
Signal Improvements- Various locations
Rock Ride and SE Inner loop complete
Williams/ Estrella should be functional within the month
Page 4 of 58
D B Wood Widening
Project No. PRJ000188 TIP No.
July 2022
Project Description D.B . Wood (SH 29 to Oak Ridge) ,Roadway improvements on DB Wood from SH29 to Oak Ridge Drive. Expanding Roadway from 2 lanes to 5 lanes (4 travel lanes w/turn lanes).
Purpose To manage current and future traffic flow
Project Manager Joel Weaver
Engineer Kimely-Horn and Associates. Inc.
Element Status / Issues
Design Additional survey for driveways complete. Drainage assessment for
the dam crossing is complete and initial design options are finished.
LV A SUE and survey files are received and utility relocates have
been assessed. Meetings continuing with utilities.
After coordination with the Texas Commission of Environmental
Quality, one of the drainage crossings and adjacent roadway
embankment was categorized as a dam per the TCEQ dam safety
program. Based on the TCEQ requirements, the plans are being
updated to include improvements to the roadway and drainage. Due
to this change, the project is now scheduled to go to construction in
mid-2023.
Surveying Survey is underway
Environmental/
Archeological
Underway
Rights of Way Project design to utilize existing ROW
Utility Relocations TBD
Construction N/A
Other Issues None
Page 5 of 58
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
July 2022
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the
widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed
Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from
the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel
Park and a more direct route to SH 130.
Project Managers Joel Weaver
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Final parcel preparing for closing
Utility Relocations TBD
Construction New lanes to open to traffic, final phase to remove old lanes underway.
Final paving and striping to be complete the week of June 20. Opening event
to be held on 7-21.
Other Issues AFA with TxDOT complete.
Page 6 of 58
Rabbit Hill Road Improvements Project
(Westinghouse Road to S. Clearview Drive)
Project No. 5RQ TIP No. BZ
July 2022
Project Description Reconstruct Rabbit Hill Road from Westinghouse Road northward to S. Clearview
Dr. Widening along Westinghouse Road will also be included in the schematic for
additional turning lanes to/from Westinghouse Road. The project length along the
anticipated alignment is approximately 0.75 miles
Project Managers Joel Weaver and Wesley Wright, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design Engineering complete prepping docs for summer posting.
Environmental/
Archeological
complete
Rights of Way Two properties acquired as part of Mays St. Extension. Two
remaining, negotiations ongoing and Council has approved
condemnation.
Total Parcels: 4
Possession: 2
Pending: 2
Utility Relocations Multiple relocations expected – Georgetown Electric and fiber have
completed their move and notifications have gone out to other entities
hanging on the City poles.
Construction Project to go out for bid in June or first part of July.
Other Issues Returning to initial project limits with the landowner donation of ROW. Engineering new
schedule to post when Georgetown electric move underway
Page 7 of 58
Signal Improvements – Various Locations
Project No. PRJ000214 TIP No. None
July 2022
Project Description Design and preparation of Plans, Specifications, Estimate, Bidding Documents, and
construction phase services for the construction of signal improvements for the
intersections of Williams Drive & Estrella Crossing, Shell Road & Verde Vista and
SE Inner Loop & Rockride Lane.
Purpose To better manage traffic movements at the intersection.
Project Manager Joel Weaver
Engineer KPA
Element Status / Issues
Design completed
Surveying Completed
Environmental/
Archeological
TBD
Rights of Way TBD
Utility Relocations TBD
Construction Rock Ride and SE Inner loop complete
Williams/ Estrella should be functional within the month
Other Issues None
Page 8 of 58
City of Georgetown, Texas
Transportation Enhancement Corp
July 20, 2022
S UB J E C T:
S ales Tax P res entation - Nathan P arras, As s is tant F inance Director
IT E M S UMMARY:
R eview of the sales tax methodology and projections.
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Nathan P arras , Assistant F inanc e Direc tor
AT TAC H ME N T S:
Description Type
Sales Tax Presentation Pres entation
Page 9 of 58
Sales Tax
Methodology
Page 10 of 58
22
Overview of Sales Tax
$0.0825
$0.0625
$0.02
Page 11 of 58
33
Sales Tax Break Down:
The City of Georgetown’s Two Cents
Page 12 of 58
44
Sales Tax Model –Shape of Data
Page 13 of 58
55
Sales Tax Model –Large Data
Sources
•Two Major Sources of
Data:
•Confidential Report from
the State Comptrollers
Office (200,000 rows of
data per month)
•All Cities Data
(230,000 rows of data
annually)
Page 14 of 58
66
Sales Tax Model –Excel
Power Pivot
Page 15 of 58
77
Sales Tax Model –NAICS
NorthAmericanIndustrialClassificationSystem
Page 16 of 58
88
Sales Tax Model –Tables
Page 17 of 58
99
Sales Tax Model –Slicers
Page 18 of 58
1010
Sales Tax Model –Slicers
Page 19 of 58
1111
Sales Tax Model –Sector
•FY2020 core sectors –63%
•Food
•Retail
•Information
Page 20 of 58
1212
Sales Tax Model –Subsector
•Information Sector
•Subsectors
•Telecommunications
•Data Processing
•Publishing
•Other Services
•Motion Picture& Sound Recording
Page 21 of 58
1313
Forecasting –Multiple Views
•Different trend analysis
•Regression types
•Different timeframes
•Correlation Models
•Aggregate
•Sector Based
Page 22 of 58
1414
Forecasting –Consistency in
Data
Page 23 of 58
1515
Forecasting –Multiplier
Month Month %Running Month %Multiplier
01) Oct 7.28%7.28%13.74
02) Nov 7.25%14.53%6.88
03) Dec 10.36%24.89%4.02
04) Jan 7.18%32.07%3.12
05) Feb 6.77%38.84%2.57
06) Mar 9.65%48.49%2.06
07) Apr 7.83%56.32%1.78
08) May 8.06%64.38%1.55
09) Jun 9.80%74.18%1.35
10) Jul 8.18%82.35%1.21
11) Aug 8.34%90.69%1.10
12) Sep 9.31%100.00%1.00
Page 24 of 58
1616
Forecasting –Another Way to
Think About This…
Player Average Points Per Game % of Total Points Projected Team Total
Tim Duncan 19 40%87.5
Tony Parker 15.5 30%93.3
Manu Ginobili 13.3 27%88.9
Page 25 of 58
1717
Forecasting –Major Sectors
•Four Year Average of Sectors
•Food
•Retail
•Information
Page 26 of 58
1818
Forecasting
•Multi-Level Analysis
•Georgetown Data
•Austin MSA region
•Top Twenty cities in Texas
•Regions in Texas
•All Cities in Texas
Page 27 of 58
2020
Forecasting
•FY2022: all four-year end models are all in agreement.
•Aggregate Model Average 49.5M
•Correlation 51M
•Trend Analysis 52M
Page 28 of 58
2121
Forecasting
Fund FY2022 Projection FY2023 Budget
100 –General Fund $26,016,147 $28,097,407
203 –Street Maintenance Fund $6,504,029 $7,024,352
400 –GTEC Fund $13,008,059 $14,048,703
420 -GEDCO $3,252,015 $3,512,176
Total Sales Tax $48,780,250 $52,682,638
Page 29 of 58
2222
Questions
Page 30 of 58
City of Georgetown, Texas
Transportation Enhancement Corp
July 20, 2022
S UB J E C T:
C onsideration and pos s ible approval of the minutes from the April 20, 2022 G T EC Board Meeting. --
Danielle Dutra, G T EC Board Liaison
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
N/A
S UB MIT T E D B Y:
Danielle Dutra, Board Liais on
AT TAC H ME N T S:
Description Type
April 2022 GTEC Minutes Backup Material
Page 31 of 58
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the City of Georgetown,
Texas
Wednesday, April 20, 2022
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas,
met on Wednesday, April 20, 2022
Regular Session:
(This Regular Session may, at any time, be recessed to convene an Executive Session for any
purpose authorized by the Open Meetings Act, Texas Government Code 551.)
A. Call to Order: Meeting was called to order at 3:34 PM by David Morgan
B. Introduction of Board Members and Visitors
• Board members and staff were introduced.
C. Review and discussion regarding the Amended Bylaws for GTEC approved by
City Council on April 23, 2019 – David Morgan, City Manager
• Morgan reviewed the Amended Bylaws with all members present.
D. Presentation and discussion of the Economic Development Overview – Michaela
Dollar, Economic Development Director
• Dollar presented the board with an Economic Development Overview.
E. April 2022 GTEC Updates – Wesley Wright, P.E., Systems Engineering Director
• Wright presented the board with transportation updates.
Board Members Present: William Boughton, Mike Triggs, Shawn Hood, Ben Stewart,
Evan Hein, Carly Kehoe, Chris Leon
Board Members Absent:
Staff Present: David Morgan, Laurie Brewer, Michaela Dollar, Wesley Wright, & Danielle
Dutra
Others Present: None
Page 32 of 58
Legislative Regular Agenda
F. Consideration and possible action to nominate and elect a President consistent
with Section 3.02 of the GTEC Bylaws. – David Morgan, City Manager
• MOTION by Shawn Hood second by Mike Triggs to nominate and elect
William Boughton for GTEC President. APPROVED unanimously 7-0.
G. Consideration and possible action to nominate and elect a Vice President
consistent with section 3.02 of the GTEC Bylaws. – David Morgan, City Manager
• MOTION by William Boughton second by Ben Stewart to nominate and
elect Carly Kehoe for GTEC Vice President. APPROVED unanimously 7-0.
H. Consideration and possible action to nominate and elect a Secretary consistent
with section 3.02 of the GTEC Bylaws. – David Morgan, City Manager
• MOTION by Carly Kehoe second by Ben Stewart to nominate and elect
Chris Leon for GTEC Secretary. APPROVED unanimously 7-0.
I. Review and possible action related to the day and time of the GTEC Board
Meetings. – David Morgan, City Manager
• MOTION by Shawn Hood second by Chris Leon to keep GTEC Meetings
on the 3rd Wednesday of each month at 3:30pm. APPROVED unanimously
7-0
J. Consideration and possible approval of the minutes from the February 16, 2022
GTEC Board Meeting – Danielle Dutra, GTEC Board Liaison
• MOTION by William Boughton second by Carly Kehoe. APPROVED
unanimously 7-0
K. Consideration and possible action from Executive Session – Project Man of Steel –
Michaela Dollar, Economic Development Director
• MOTION by Shawn Hood second by Mike Triggs. APPROVED
unanimously 7-0
L. EXECUTIVE SESSION
In Compliance with the Open Meetings Act, Chapter 551, Government Code,
Vernon’s Texas Codes, Annotated, the item listed below will be discussed in closed
session and is subject to action in the regular session.
Page 33 of 58
Sec. 551.087 Deliberation Regarding Economic Development Negotiations
Project Man of Steel – Michaela Dollar, Economic Development Director
ADJOURNMENT:
• MOTION by Shawn Hood second by Ben Stewart. APPROVED
unanimously 7-0
Meeting adjourned at 4:53 PM
Approved: Attest:
William Boughton-President Chris Leon– Secretary
Danielle Dutra-Board Liaison
Page 34 of 58
Page 35 of 58
City of Georgetown, Texas
Transportation Enhancement Corp
July 20, 2022
S UB J E C T:
Dis cus s ion and pos s ible ac tion to rec ommend the F Y2023 propos ed G T EC Budget and Administrative
S ervic es C ontrac t – Nathan P arras, As s is tant F inance Director
IT E M S UMMARY:
T he proposed F Y2023 G T EC budget inc ludes projects identified for funding along with adminis trative
costs and total funding requirements .
T he proposed F Y2023 budget identifies revenues and s pecific projec ts planned for the upcoming year, as
well as c os ts as s ociated with past debt issuanc es .
F IN AN C IAL IMPAC T:
C ouncil is sc heduled to ac t on all c omponents of the F Y2023 budget in S eptember 2022.
S UB MIT T E D B Y:
Nathan P arras , Assistant F inanc e Direc tor
AT TAC H ME N T S:
Description Type
FY2023 GTEC Budget Backup Material
FY2023 GTEC Budget Pres entation Pres entation
GTEC Administrative Services Contract Backup Material
Page 36 of 58
`
GEORGETOWN TRANSPORTATION ENHANCEMENT CORP FUND
The purpose of the Georgetown Transportation Enhancement Corporation Fund (GTEC), a 4B Sales
Tax Corporation, is to promote economic and community development within the City and the
State of Texas through the payment of costs for streets, roads, drainage, and other related
transportation system improvements including the payment of maintenance and operating
expenses associated with such authorized projects. The funding source for GTEC is ½ cent of the
City’s sales tax rate.
FISCAL YEAR 2022
Total revenues are projected to be $17 million, which includes $4 million of bond proceeds
budgeted for the Witteria Way at Gateway 35 Industrial Park, and Jesse Cocke Drive at the new
Costco site. Sales tax collections are projected to end the year at $13 million, 16% more than budget.
Sales tax collections remained strong throughout the year due to strong economic growth.
Total expenses are projected to be $34 million. Projects in progress for this year include the
Gateway 35 Industrial Park and Costco road projects, as well as completing roll forward projects
from prior years. Incentive agreement payments have been made for meeting performance for the
Titan North Park 35 Industrial Park project and the Gateway 35 Industrial Park project.
Total fund balance is projected to be $24.7 million, which includes a debt service reserve of $3.9
million and a contingency reserve of $2.6 million.
FISCAL YEAR 2023
Budgeted revenues are expected to total $34 million. Sales Tax is estimated to increase 8% over
FY2022 projections. Bond proceeds are budgeted at $20 million to cost-share funding with TXDOT
for IH-35 to Wolf Ranch Parkway widening project.
Budgeted expenses total $29 million. This includes GTEC’s total self-supporting debt service
payments of $921,000 in the fund, and $3.2 million of transfers out to the General Debt service fund
for previously issued debt for GTEC projects. The Joint Services Fund allocation increased
significantly due to an updated distribution methodology for Systems Engineering identified in the
FY2022 cost allocation study. The General Fund allocation decreased significantly due to several
changes in the allocation methodology made during the cost allocation study model update. A
reserve of 25% of sales tax revenues is appropriated in Operations for economic development
projects that may come up during the fiscal year. $20 million of capital expense is budgeted for the
IH-35 to Wolf Ranch Parkway widening improvements. Incentive agreement payments are
estimated for a road off of Lakeway Drive to improve access to the west side to of the Airport Costco,
and Loram.
Total fund balance is projected to be $26.4 million by September 30th 2022. This fund is budgeted
to meet the policy of allocating 25% of sales tax as a contingency reserve. This fund also meets a
debt service reserve of $3.9 million.
Page 37 of 58
`
FUND SCHEDULE
GTEC
FY2021 FY2022 FY2023
Actuals
Amended
Budget Projected
Base
Budget Changes
Proposed
Budget
Beginning Fund Balance
31,029,698
38,900,043
41,794,893
24,764,542 -
24,764,542
Operating Revenue
40002:Sales Taxes 10,618,823 11,125,005 13,008,059 14,048,703 - 14,048,703
42001:Interest Income 25,704 24,000 50,000 31,500 - 31,500
Operating Revenue Total
10,644,527 11,149,005 13,058,059 14,080,203 - 14,080,203
Operating Expense
Operations 346,223 247,716 247,416 438,734 - 438,734
Transfers 2,758,343 3,232,111 3,232,111 3,276,732 - 3,276,732
Operating Expense Total 3,104,567 3,479,827 3,479,527 3,715,466 - 3,715,466
Available Operating Fund
Balance
38,569,659 46,569,221 51,373,425 35,129,279 - 35,129,279
Non-Operating Revenue
46001:Bond Proceeds 7,405,000 3,700,000 3,775,000 20,000,000 - 20,000,000
46002:Bond Premium 731,229 - 162,358 - - -
Non-Operating Revenue Total 8,136,229 3,700,000 3,937,358
20,000,000 -
20,000,000
Non-Operating Expense
Operations - 2,500,000 9,700,000 4,300,000 - 4,300,000
CIP Expense 4,027,459 19,901,742 19,901,742 20,000,000 - 20,000,000
Debt Service 883,535 944,500 944,500 921,109 - 921,109
Non-Operating Expense 4,910,994
23,346,242
30,546,242 25,221,109 - 25,221,109
Ending Fund Balance
41,794,893
26,922,979
24,764,542 29,908,170 - 29,908,170
Reserves
AFR Adjustment - - - - - -
Contingency 1,984,375 2,617,664 2,617,664 3,512,176 - 3,512,176
Debt Service Reserve 3,494,232 3,918,959 3,918,959 3,994,673 - 3,994,673
Reserves Total 5,478,607 6,536,623 6,536,623 7,506,849 - 7,506,849
Available Fund Balance
36,316,286
20,386,356 18,227,919 22,401,321 - 22,401,321
Page 38 of 58
GTEC: City of Georgetown
FY2020 FY2021
ACTUALS ACTUALS AMENDED BUDGET PROJECTIONS
%Variance
Fav/(Unfav):
FY2022 Projections
to FY2022 Budget BASE BUDGET CHANGES
PROPOSED
BUDGET
%Variance
Fav/(Unfav):
FY2023 Budget to
FY2022 Projections
REVENUE
40002:Sales Taxes 8,491,326 10,618,823 11,125,005 13,008,059 116.93%14,048,703 - 14,048,703 8.00%
42001:Interest Income 272,223 25,704 24,000 50,000 208.33%31,500 - 31,500 -37.00%
46001:Bond Proceeds 4,740,000 7,405,000 3,700,000 3,775,000 102.03%20,000,000 - 20,000,000 429.80%
46002:Bond Premium - 731,229 - 162,358 0.00%- - - -100.00%
REVENUE TOTAL 13,503,548 18,780,756 14,849,005 16,995,417 114.45%34,080,203 - 34,080,203 100.53%
FY2022 FY2023
Page 39 of 58
GTEC: CC0001 Non-Departmental
FY2020 FY2021
ACTUALS ACTUALS AMENDED BUDGET PROJECTIONS
%Variance
Fav/(Unfav):
FY2022 Projections
to FY2022 Budget BASE BUDGET CHANGES
PROPOSED
BUDGET
%Variance
Fav/(Unfav):
FY2023 Budget to
FY2022 Projections
PERSONNEL
OPERATIONS
51001:Administrative Expense 409,423 - - - 0.00%- - - 0.00%
53001:Public Notices & Recording Fees - - 300 - 0.00%- - - 0.00%
OPERATIONS TOTAL 409,423 - 300 - 0.00%- - - 0.00%
OPERATING CAPITAL
CIP EXPENSE
DEBT SERVICE
55001:Principal Reduction 595,000 620,000 645,000 645,000 100.00%670,000 - 670,000 3.88%
55002:Interest Expense 243,350 219,550 194,750 194,750 100.00%168,950 - 168,950 -13.25%
55003:Handling Fees 750 750 750 750 100.00%2,295 - 2,295 206.00%
55004:Bond Issuance Costs 40,000 43,235 104,000 104,000 100.00%79,864 - 79,864 -23.21%
DEBT SERVICE TOTAL 879,100 883,535 944,500 944,500 100.00%921,109 - 921,109 -2.48%
TRANSFERS
80001:Transfers Out 2,403,361 2,758,343 3,232,111 3,232,111 100.00%3,276,732 - 3,276,732 1.38%
TRANSFERS TOTAL 2,403,361 2,758,343 3,232,111 3,232,111 100.00%3,276,732 - 3,276,732 1.38%
CC0001 Non-Departmental Total 3,691,884 3,641,878 4,176,911 4,176,611 99.99%4,197,841 - 4,197,841 0.51%
FY2022 FY2023
Page 40 of 58
GTEC: CC0500 GTEC
FY2020 FY2021
ACTUALS ACTUALS AMENDED BUDGET PROJECTIONS
%Variance
Fav/(Unfav):
FY2022 Projections
to FY2022 Budget BASE BUDGET CHANGES
PROPOSED
BUDGET
%Variance
Fav/(Unfav):
FY2023 Budget to
FY2022 Projections
PERSONNEL
OPERATIONS
51001:Administrative Expense - 402,162 247,416 247,416 100.00%438,734 - 438,734 77.33%
53010:Uniform Expense 383 - - - 0.00%- - - 0.00%
53011:Economic Development Agreements - - 2,500,000 9,700,000 388.00%4,300,000 - 4,300,000 -55.67%
OPERATIONS TOTAL 383 402,162 2,747,416 9,947,416 362.06%4,738,734 - 4,738,734 -52.36%
OPERATING CAPITAL
60010:Capital Outlay 200,159 - - - 0.00%- - - 0.00%
OPERATING CAPITAL TOTAL 200,159 - - - 0.00%- - - 0.00%
CIP EXPENSE
62001:CIP Expense 3,192 4,027,459 19,901,742 19,901,742 100.00%20,000,000 - 20,000,000 0.49%
CIP EXPENSE TOTAL 3,192 4,027,459 19,901,742 19,901,742 100.00%20,000,000 - 20,000,000 0.49%
DEBT SERVICE
TRANSFERS
CC0500 GTEC Total 203,735 4,429,621 22,649,158 29,849,158 131.79%24,738,734 - 24,738,734 -17.12%
FY2022 FY2023
Page 41 of 58
FY2023 Proposed Budget -
GTEC
Page 42 of 58
2
FY2023 BUDGET -GTEC
AGENDA
•Budget Process
•Revenues
•Allocations and Administrative Contracts
•Expenditures
•Administrative Contract
Page 43 of 58
3
FY2023 BUDGET -GTEC
BUDGET PROCESS
•Georgetown Transportation Enhancement Corporation (GTEC) is a
component unit of the City
•The GTEC Board recommends the budget to City Council
•City Council adopts the presented budget in August and September
•Guided by GTEC Fiscal and Budgetary Policy
•GTEC projects in collaboration with the Economic Development department
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4
FY2023 BUDGET -GTEC
BUDGET PROCESS
•GTEC Budget is developed annually
•Revenue estimates for upcoming year
•Sales Tax revenue is the primary revenue source
•Expenses:
•Approved streets, roads, drainage and other related transportation system improvements
•Economic Development Agreements
•Administrative Costs for staff support, overhead, project management, and training
•Debt Service programmed from previous debt issuances
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5
FY2023 BUDGET -GTEC
REVENUES
•Sales tax is projected to end FY2022 at $13 million
•Exceeds budget as sales tax continues to perform stronger than
anticipated
•22.5% over prior year actuals
•FY2023 sales tax is projected to be $14 million
•Interest revenue is budgeted at $31.5 thousand
7.1%8.6%8.2%
15.2%
25.1%
22.5%
8.3%
K
2.0M
4.0M
6.0M
8.0M
10.0M
12.0M
14.0M
16.0M
FY2016
Actual
FY2017
Actual
FY2018
Actual
FY2019
Actual
FY2020
Actual
FY2021
Actual
FY2022
Projected
FY2023
Budget
SALES TAX -GTEC
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6
FY2023 BUDGET -GTEC
ALLOCATIONS AND ADMINISTRATIVE CONTRACT
•FY2022 the City worked with Wildan on a Cost Allocation Study
•Defined how shared services are allocated
•The City developed a two-year strategy to fully implement the results of
the study
•Administrative Contract increased by 77%
•Allocated based on project count for Economic Development and System
Engineering
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7
FY2023 BUDGET -GTEC
EXPENDITURES
•FY2023 Operations budget -$438,734
•Allocations to General Fund and Joint Services
•FY2023 Administrative Charges -$438,734
•General Fund Allocation -$21,643
•Joint Service Allocation -$417,091
•Debt Service
•Transfer out to the General Debt Service fund in the amount of $3,276,732
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8
FY2023 BUDGET -GTEC
EXPENDITURES
•Economic Development Agreements total $4.3 million in FY2023Project Name FY2022 FY2023
Airport Access Road $1,700,000
Costco $2,000,000
Loram $600,000
Jackson Shaw
Titan -Gateway Commerce 35 $1,700,000
Titan -NorthPark35 $8,000,000*
TOTALS $9,700,000 $4,300,000
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9
FY2023 BUDGET -GTEC
EXPENDITURES
•Reserves
•Contingency equal to 25% of projected sales tax revenue per fiscal
and budgetary policy
•$3.5 Million
•Next year’s debt service requirement reserved per fiscal and
budgetary policy
•$4 Million
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10
FY2023 BUDGET -GTEC
FEEDBACK
•Approval of Administrative Contract
•Questions and feedback
Page 51 of 58
ADMINISTRATIVE SERVICES CONTRACT
BETWEEN THE CITY OF GEORGETOWN, TEXAS
AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR SERVICES ("Contract") is made by and between the City
of Georgetown, 808 Martin Luther King Jr., Georgetown, Texas 78626, hereinafter
called "City" and the Georgetown Transportation Enhancement Corporation,
having its principal business address at 808 Martin Luther King Jr., Georgetown,
Texas 78626, hereinafter called "Corporation" for the purpose of contracting for
administrative services of the staff and employees of the City.
WITNESSETH
WHEREAS, on May 5, 2001 the City established the Corporation pursuant to
Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of
streets, roads, drainage, and other related transportation system improvements,
including the payment of maintenance and operating expenses associated with
such authorized projects.
WHEREAS, on October 9, 2001 the City approved the Articles of Incorporation and
Bylaws of the Corporation.
WHEREAS, Section 3.08 of said Bylaws provide that the City and the Corporation
shall execute an administrative services contract for the services to be provided to
the Corporation by the City by the general manager, finance manager, Secretary,
and other City services or functions, pursuant to Vernon’s Rev. Civ. Stat. Ann.
Section 2(4), as amended, which authorizes the Corporation to pay administrative,
legal and engineering services expenses which are necessary or incidental to
placing a project into operation; and
WHEREAS. the City and Corporation desire to contract for administrative services
described as follows: the services provided by the City Manager, Finance Director,
City Secretary, and the staff and employees of the City's Finance and
Administration Division, the Transportation Division, and the City Attorney's Office,
Page 52 of 58
AGREEMENT
NOW, THEREFORE, the City and Corporation, in consideration of the mutual
covenants and agreements herein contained, do hereby mutually agree as
follows:
ARTICLE I
SCOPE OF SERVICES TO BE PROVIDED BY CITY
The City will furnish items and perform those services for fulfillment of the Contract
as identified in the Bylaws of the Corporation as set forth in bylaws of the
corporation.
ARTICLE 2
CONTRACT PERIOD
This Contract shall begin at the start of business on October 1, 2022 and terminate
at the close of business on September 30, 2023 unless extended by written
supplemental agreement duty executed by the Corporation and the City prior to
the date of termination. Any work performed or cost incurred after the date of
termination shall be ineligible for reimbursement.
ARTICLE 3
CONTRACT PRICE
Corporation shall pay City for the services contemplated herein as follows:
1. For all administrative and legal services, the monthly fee of $36,561 as identified in
Attachment A.
2. external third party legal services will be billed separately as needed.
The allocation of costs will be identified annually in Attachment A – GTEC
Allocation Breakdown
ARTICLE 4
PAYMENT PROCEDURES
The Corporation shall pay the City $36,561 per month on the first of each month,
beginning on October 1, 2022, during the term of this Agreement. In addition, the
Corporation shall pay for all external legal or other professional services invoices
pursuant to the Article 3 within thirty (30) days of receipt.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
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All data, basic sketches, charts, calculations, plans, specifications, and other
documents created or collected under the terms of this Contract are the exclusive
property of the Corporation and shall be furnished to the Corporation upon request.
Release of information shall be in conformance with the Texas Public Information
Act.
ARTICLE 6
SUSPENSION
As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend
services under this Contract without committing a breach of its terms upon the
occurrence of any of the following:
(1) The City Manager does not approve of the utilization of any or all services;
(2) The City Manager feels the City is not receiving reasonable compensation for
any or all services; or
(3) The performance of a service materially interferes with the other duties of the
affected City personnel.
ARTICLE 7
TERMINATION
The Contract may be terminated before the stated termination date by any of the
following conditions:
(1) By mutual agreement and consent, in writing of both parties.
(2) By either party, upon the failure of the other party to fulfill its obligations as set
forth herein.
(3) By either party for reasons of its own and not subject to the mutual consent of
the other party, upon not less than thirty (30) days written notice to the other party.
The termination of this Contract and Payment of an amount in settlement as
prescribed in Article 3, above shall extinguish all rights, duties, and obligations of
the City and the Corporation under this Contract.
ARTICLE 8
INDEMINIFICATION
Corporation's Indemnification. The Corporation agrees, to the extent permitted
by law, to save harmless the City and its officers and employees from all claims
and liability due to activities of itself, its agents, or employees, performed under
this Contract and which are caused by or result from error, omission, or negligent
act of the Corporation or of any person employed by the Corporation. The
Corporation shall also save harmless the City from any and all expense, including,
Page 54 of 58
but not limited to, attorney fees which may be incurred by the City in litigation or
otherwise resisting said claim or liabilities which may be imposed on the City as a
result of such activities by the Corporation, its agents, or employees. This
indemnity shall not include claims based upon or arising out of the willful
misconduct of City, its officers or employees. Further, this indemnity shall not
require payment of a claim by City or its officers or employees as a condition
precedent to City's recovery under this provision.
City's Indemnification. The City agrees, to the extent permitted by law, to save
harmless the Corporation from all claims and liability due to activities of itself, its
agents, or employees, performed under this Contract and which are caused by or
result from error, omission, or negligent act of the City or of any person employed
by the City. The City shall also save harmless die Corporation from any and all
expense, including, but not limited to, attorney fees which may be incurred by the
Corporation in litigation or otherwise resisting said claim or liabilities which may be
imposed on the Corporation as a result of such activities by the City, its agents, or
employees. This indemnity shall not include claims based upon or arising out of
the willful misconduct of Corporation, its officers or employees. Further, this
indemnity shall not require payment of a claim by Corporation or its officers or
employees as a condition precedent to Corporation's recovery under this provision.
ARTICLE 9
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for
any reason, be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provision thereof
and this Contract shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein.
ARTICLE 10
PRIOR CONTRACTS SUPERSEDED
This Contract constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral contracts between the
parties respecting the subject matter defined herein.
ARTICLE 11
NOTICES
All notices to either party by the other required under this Contract shall be
personally delivered or mailed to such party at the following respective
addresses:
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For City: City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627
For Corporation: General Manager
Georgetown Transportation Enhancement Corporation
P.O. Box 409
Georgetown, Texas 78627
Page 56 of 58
ARTICLE 12
SIGNATORY WARRANTY
The undersigned signatory or signatories for the parties hereby represent and
warrant that the signatory is an officer of the organization for which he or she has
executed this Contract and that he or she has full and complete authority to enter
into this Contract on behalf of the firm. The above-stated representations and
warranties are made for the purpose of inducing the other party to enter into this
Contract.
IN WITNESS HEREOF, the City and the Corporation have executed these
presents in duplicate on this the day of , 2022.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
By:
Printed Name:
Title:
ATTEST:
By:
Printed Name:
Title:
CITY OF GEORGETOWN
By:
Printed Name: Josh Schroeder
Title: Mayor
ATTEST:
By:
Printed Name: Robyn Densmore
Title: City Secretary
APPROVED AS TO FORM:
Printed Name: Skye Masson
Title: City Attorney
Page 57 of 58
Attachment A
The GTEC Administrative Allocation for departments such as
Transportation Administration, City Manager’s Office, Finance and
Accounting, and the Legal Department totals $438,734 for FY2023. This
equates to $36,561 per month.
Page 58 of 58