HomeMy WebLinkAboutAgenda_GTEC_08.16.2017Notice of Meeting for the
Georgetown Transportation Enhancement Corp and the Gov erning Body
of the City of Georgetown
August 16, 2017 at 3:30 PM
at GMC Building - 300-1 Industrial Av e, Georgetown, TX 78626
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Call to Ord er
The Board may, at any time, rec es s the R egular S es s io n to convene in Exec utive S es s io n at the reques t of
the Chair, a Board Memb er, the City Manager, As s is tant City Manager, G eneral Manager of Utilities, City
Co uncil Member, o r legal c o uns el for any p urpos e authorized b y the Op en Meetings Act, Texas
Government C o d e Chapter 551, and are s ubjec t to actio n in the Regular Ses s ion that follows .
B Introduction of Vis itors
C Ind ustry/C AMP O/TXDOT Updates
D August 2017 GTEC Updates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP
Manager.
E Pres entatio n o f Georgetown Trans p o rtation Enhanc ement Co rp o ration mo nthly financ ial reports for July
2017. Leigh Wallace, F inance Direc tor, C OG, Financ e Manager, GTEC.
Legislativ e Regular Agenda
F Co nsideration and possible actio n to approve minutes from the regular GTEC Bo ard meeting held July 19,
2017. – David Mo rgan, City Manager – C OG, General Manager - GTEC
G Public hearing b y the Georgetown Trans portation Enhanc ement Co rp oratio n (GT EC) regard ing the
exp enditure of 4B s ales tax fund s for the p ro p o s ed Tamiro II Projec t. – Leigh Wallac e, Financ e Director,
COG, Financ e Manager, GTEC.
H Executive Session
In c o mp lianc e with the Open Meetings Ac t, Chap ter 551, Government C o d e, Verno n's Texas Co d es ,
Anno tated, the item lis ted b elo w will b e d is c us s ed in c lo s ed session and is s ub ject to ac tion in the regular
session.
SEC 551.072 Deliberation Regarding Real Property
Parc el 1 (NEC of Lakeway Dr. and Airp o rt Road), P arcel 3 (2301 Airp o rt Road), P arcel 4 (SEC
Airport R o ad and Aviatio n Dr.), and Parc el 6 (106 Halmar Co ve), Dis c us s ion of Ap p rais als and
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Terms o f an Initial Offer, Airport Road Imp ro vement Projec t.
Weir P ro p erty (NL of 2243/Leander R o ad West of Riverview Drive), Dis c ussion regard ing
med iation and possible s ettlement, S o uthwes t Bypass Projec t.
Parc el 15 (1603 No rthwest Boulevard ), Dis c ussion of an Ap p rais al and Amended Offer, Rivery
Boulevard Extension P ro ject.
I Actio n from Executive S es s io n
Adjournment
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Transportation Enhancement Corp
August 16, 2017
SUBJECT:
Augus t 2017 G T EC Up d ates - Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP
Manager.
ITEM SUMMARY:
Augus t 2017 Cover S heet
Airport Road:
Engineering d es ign 100% +: addressing s torm water/water quality, performing environmental investigatio ns
fo r c learanc es . R o w d o cs read y. WPAP submitted to T CEQ first of May.
FM 1460 ROW & Utility Relocations:
All water/was tewater utility relo cates have been c o mp leted and are in servic e
Three Utility c ompanies have s ubmitted invoic es for reimb ursement – Atmos Energy, ONCOR and
Semino le Pipeline
Mays St Extension:
Counc il – Augus t 9 th; NT P – Octo b er 10, 2016
First 2.5” lift o f paving c o mp lete o n Mays & Wes tinghous e turn lane, d etentio n/filtratio n p o nd is 95%
complete, b ric k p avers o n s ite fo r medians . F inal p aving s ched uled o n o r near firs t week of August, 2017
Northwest Boulevard:
Engineering und erway: Engineering completion s c heduled 12-17, Enviro nmental C learanc e 2-18/ NEPA
Clearance 3-18 R ead y to Let 3-18.
Rabbit Hill Road Improvements:
Task Order award ed by Co uncil August 9, 2016. Utility coordination meeting o n 2/21/17. CP &Y
s urveying and identifying utility conflicts along route with Final Des ign Plans for review late summer of
2017.
Rivery Boulevard - TIA Improvements:
Engineering 95% c o mp lete. S light mo d ification is b eing made to length of added lane to fit with existing
features . Submittal to T CEQ is d eclared “ad minis tratively complete” on June 29th T CEQ averaging 60 days
fo r final.
Rivery Boulevard Extension:
Plans at 100%. S ubmitted to T CEQ first of May for WPAP approval. To s tay o n the c urrent s ched ule for
b id d ing this projec t has b een s ep arated entirely from the No rthwest Blvd . projec t.
Offers have been made o n 21 parc els . Clo s ed o n 16 parc els ; 4 p ending co ntrac t execution or final closing
p rep aration. Enviro nmental as s es s ment c o mplete on 9 parc els . Co ndemnatio n p ro ceedings have been
req uested on 1 p arc el. Aggres s ive effo rts co ntinue to c lo s e all o uts tand ing p arc els in FY 2017.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Wes ley Wright, P.E., S ystems Engineering Direc to r/Mic hael Hallmark, CIP Manager.
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ATTACHMENTS:
Description Type
Augus t 2017 GTEC Updates Backup Material
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City of Georgetown, Texas
Transportation Enhancement Corp
August 16, 2017
SUBJECT:
Presentatio n of Geo rgeto wn Transportation Enhancement Corporatio n monthly financial rep o rts fo r July
2017. Leigh Wallac e, Financ e Directo r, COG, F inance Manager, GTEC.
ITEM SUMMARY:
The Bylaws o f GTEC (Article V, S ectio n 6.02) req uire the F inance Manager to rep o rt the financ ial ac tivity
o f the Corporation to the Bo ard .
• Financ ial rep o rts
• Sales Tax revenues
• Any other relevant financ ial info rmation
Sales tax is rec eived two months in arrears; therefo re the revenues reflect only the
amo unt received, no t actually earned , as of the rep o rt d ate. A report on payments mad e to vendors fo r the
mo nth o f July is als o inc luded.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Leigh Wallace, Financ e Directo r, COG, Financ e Manager, GTEC
ATTACHMENTS:
Description Type
GTEC JULY PACKET Backup Material
Page 12 of 36
Meeting Date August 16, 2017 Item No. _________
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
AGENDA ITEM COVER SHEET
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial
reports for July 2017 . Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the
financial activity of the Corporation to the Board.
• Financial reports
• Sales Tax revenues
• A ny other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the
amount received, not actually earned, as of the report date. A report on payments made
to vendors for the month of July is also included.
ATTACHMENTS:
Monthly Financial Report
Sales Tax History
Disbursement Report
SUBMITTED BY:
Leigh Wallace
Finance Director, COG
Finance Manager, GTEC
Page 13 of 36
APPROVED
BUDGET CURRENT PERIOD
YEAR TO DATE
(W/Encumb)
YEAR-END
PROJECTION
YEAR-END
VARIANCE
% YEAR-END
VARIANCE
BEGINNING FUND BALANCE 11,022,877 11,022,877 - 0%
Operating Revenue
Sales Tax 5,875,000 502,910 4,004,204 6,325,000 450,000 8%
PID Assessments 553,201 - - 553,201 - 0%
Interest 50,000 17,734 136,355 127,000 77,000 50%
Interlocal Agreement 2,905,356 (398,946) 1,546,138 1,945,084 (960,272) -33%
Miscellaneous - - 7,539 7,539 7,539 0%
TOTAL OPERATING REVENUE 9,383,557 121,698 5,694,236 8,957,824 (425,733) 25%
Operating Expenditure
Administrative Support 330,895 27,450 274,561 330,895 - -
TOTAL OPERATING EXPENDITURES 330,895 27,450 274,561 330,895 - -
TOTAL NET OPERATIONS 9,052,662 94,248 5,419,675 8,626,929 (425,733) -5%
Non-Operating Revenue
Debt Proceeds 6,000,000 - 6,119,010 6,342,419 342,419 0%
Other Grant Revenue 450,000 - 61,764 61,763 (388,237) -86%
TxDot Refund - - 223,873 223,873 223,873 0%
TOTAL NON-OPERATING REVENUE 6,450,000 - 6,404,647 6,628,055 178,055 -86%
Non-Operating Expenditure
Available for Projects TBD 1,468,750 - - - (1,468,750) -100%
Debt Service 3,414,754 - 698,335 3,414,754 - 0%
FM 971 / Fontana 91,590 - - 91,590 - 0%
FM1460 Widening 650,000 - 148,353 650,000 - 0%
IH 35 / HWY29 Intersection 650,000 - - 650,000 - 0%
Mays St 3,500,000 586,019 275,940 3,500,000 - 0%
NB Frontage 2338 to Lakeway - - - - - 0%
Pecan Center Dr to Airport Rd (FY15)6,000,000 5,450 609,710 1,850,000 (4,150,000) -69%
Rivery TIA Improvements 1,157,121 6,581 140,330 1,157,121 - 0%
Rivery-Extension Williams Dr to NW Blvd (FY16)4,000,000 231,476 2,434,168 4,000,000 - 0%
SH 29 to RM 2243 SW Bypass - 5,654 11,716 - - 0%
SW Bypass 2243 to IH35 354,920 - 20,957 354,920 - 0%
SW Inner Loop 29 to SW Bypass - - 8 - - 0%
Williams Drive Gateway - - - - - 0%
Wolf Ranch Pkwy Extension 283,350 - - 283,350 - 0%
TOTAL NON-OPERATING EXPENDITURE 21,570,485 835,180 4,339,517 15,951,735 (5,618,750) -169%
TOTAL NET NON-OPERTAIONS (15,120,485) (835,180) 2,065,130 (696,750) 5,796,805 -38%
EXCESS (DEFICIENCY) OF TOTAL REVENUE OVER TOTAL
REQUIREMENTS (6,067,823) (740,932) 7,484,805 7,930,179 13,998,002 231%
ENDING FUND BALANCE 4,955,054 10,326,127 5,371,073 108.40%
RESERVED ENDING BALANCE 1,619,550 1,619,550
Georgetown Transportation Enhancement Corporation Fund
Year End Projection to Approved as of July 2017
Page 14 of 36
Variance % Var.
Month [a] 2012-13 2013-14 2014-15 2015-16 2016-17 To FY 16 To FY 16
Oct 345,296 367,451 392,374 424,201 458,993 34,792 8.20%
Nov 328,333 398,208 411,566 451,065 500,856 49,791 11.04%
Dec 470,330 538,728 575,095 592,798 642,167 49,369 8.33%
Jan 330,857 357,430 350,778 386,252 440,023 53,771 13.92%
Feb 311,562 347,604 356,428 432,468 422,226 (10,242) -2.37%
Mar 462,254 457,421 495,804 533,967 549,206 15,239 2.85%
Apr 337,678 424,007 410,683 435,906 469,044 33,138 7.60%
May 377,648 450,289 382,794 481,672 500,753 19,081 3.96%
Jun 456,529 493,224 522,356 571,069 605,936 34,867 6.11%
Jul 371,061 409,739 435,977 478,136
Aug 370,942 392,059 411,552 530,326
Sep 500,787 477,892 500,805 541,513
Total 4,663,277$ 5,114,052$ 5,246,212$ 5,859,373$ 4,589,204$ 279,806$
YTD 3,420,487$ 3,834,363$ 3,897,878$ 4,309,398$ 4,589,204$ 279,806$ 6.49%[b]
Notes:
[a] Sales tax revenue from the State Comptroller is received two months in arrears.
[b] YTD compared thru current month.
Georgetown Transportation Enhancement Corporation
$0.00
$100,000.00
$200,000.00
$300,000.00
$400,000.00
$500,000.00
$600,000.00
$700,000.00
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Re
v
e
n
u
e
s
Sales Tax 3 Year Trend
2014‐15
2015‐16
2016‐17
Page 15 of 36
Check Report Summary
For the Month Ending
July 31, 2017
C.C. Carlton Construction 555,223.55
Mays St 555,223.55
Chiang, Patel & Yerby, Inc 53,667.60
Mays St 53,667.60
Gardere Wynne Sewell LP 8,088.23
SW Bypass SH 29 to 2243 4,484.00
Rivery Ext 2,507.50
Mays St 1,096.73
Kasberg, Patrick 39,953.60
Rivery Ext 34,503.60
Pecan Center Dr/Airport Rd 5,450.00
Longhorn Title Co 4,401.75
Rivery Ext 3,925.00
Mays St 476.75
M & S Engineering 68,158.67
Rivery TIA Improvements 68,158.67
Terracon Consultants, Inc 960.00
Mays St 960.00
Lone Star Appraisals 1,170.00
Rivery Ext 1,170.00
Sierra Contracting Corportation 22,300.00
Rivery Ext 22,300.00
Atrium Real Estate Services, Inc 14,000.00
Pecan Center Dr/Airport Rd 14,000.00
767,923.40 767,923.40
Page 16 of 36
8/09/2017 3:41 PM A/P HISTORY CHECK REPORT PAGE: 5
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 7/01/2017 THRU 7/31/2017
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011860 SIERRA CONTRACTING CORPORATION
I-17-1194 NA - DEMOLITON SERVICES R 7/06/2017 233680
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTNA - DEMOLITON SERVI 22,300.00 22,300.00
11050 ATRIUM REAL ESTATE SERVICES, I
I-#1/R318779 NA REAL ESTATE APPRAISAL R 7/14/2017 233856
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. APPRAISAL 3,500.00
I-#3/R366008 NA REAL ESTATE APPRAISAL R 7/14/2017 233856
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. APPRAISAL 3,500.00
I-#4/R038710,R038754 NA REAL ESTATE APPRAISAL R 7/14/2017 233856
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. APPRAISAL 3,500.00
I-#6/R099611 NA REAL ESTATE APPRAISAL R 7/14/2017 233856
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. APPRAISAL 3,500.00 14,000.00
10050 CHIANG, PATEL,& YERBY,INC
I-201707191130 DK - CPY 16-001 R 7/21/2017 234050
400 9-0980-90-060 MAYS STREET CPY 16-001 53,667.60 53,667.60
011240 GARDERE WYNNE SEWELL LP
I-1277140 JUNE 2017 INVOICES R 7/21/2017 234051
400 9-0980-90-060 MAYS STREET JUNE 2017 INVOICES 531.00
I-1277143 JUNE 2017 INVOICES R 7/21/2017 234051
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTJUNE 2017 INVOICES 88.50
I-1277144 JUNE 2017 INVOICES R 7/21/2017 234051
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTJUNE 2017 INVOICES 177.00
I-1277145 JUNE 2017 INVOICES R 7/21/2017 234051
400 9-0980-90-060 MAYS STREET JUNE 2017 INVOICES 182.23
I-1277146 JUNE 2017 INVOICES R 7/21/2017 234051
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTJUNE 2017 INVOICES 1,740.50 2,719.23
10560 LONE STAR APPRAISALS
I-5669c.2 INVOICE 5660c.2.cpg R 7/21/2017 234052
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS INVOICE 5660c.2.cpg 1,170.00 1,170.00
15381 LONGHORN TITLE CO
I-15051903 DK - INVOICES R 7/21/2017 234053
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTINVOICES 15051903 3,925.00 3,925.00
15381 LONGHORN TITLE CO
I-gf 12047781 DK - INVOICES R 7/21/2017 234054
400 9-0980-90-060 MAYS STREET INVOICES GF12047781 476.75 476.75
011690 M & S ENGINEERING
I-26545 DK - REPLACE PO 3603928 R 7/21/2017 234055
400 9-0980-90-064 RIVERY TIA IMPROVEMENTS REPLACE PO 3603928 26,234.25
I-27505 DK - REPLACE PO 3603928 R 7/21/2017 234055
400 9-0980-90-064 RIVERY TIA IMPROVEMENTS REPLACE PO 3603928 5,545.00
I-27783 DK - REPLACE PO 3603928 R 7/21/2017 234055
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8/09/2017 3:41 PM A/P HISTORY CHECK REPORT PAGE: 6
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 7/01/2017 THRU 7/31/2017
CHECK CHECK CHECK CHECK
VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT
011690 M & S ENGINEERING CONT
I-27783 DK - REPLACE PO 3603928 R 7/21/2017 234055
400 9-0980-90-064 RIVERY TIA IMPROVEMENTS REPLACE PO 3603928 29,798.75 61,578.00
10190 TERRACON CONSULTANTS, INC.
I-T918775 DK TCI 16-008 R 7/21/2017 234056
400 9-0980-90-060 MAYS STREET TCI 16-008 960.00 960.00
011240 GARDERE WYNNE SEWELL LP
I-1280338 DK - JULY 2017 INVOICES R 7/28/2017 234228
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS JULY 2017 INVOICES 4,484.00
I-1280340 DK - JULY 2017 INVOICES R 7/28/2017 234228
400 9-0980-90-060 MAYS STREET JULY 2017 INVOICES 383.50
I-1280341 DK - JULY 2017 INVOICES R 7/28/2017 234228
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWESTJULY 2017 INVOICES 501.50 5,369.00
011690 M & S ENGINEERING
I-27938 DK - REPLACE PO 3603928 R 7/28/2017 234229
400 9-0980-90-064 RIVERY TIA IMPROVEMENTS REPLACE PO 3603928 6,580.67 6,580.67
011700 C.C. CARLTON CONSTRUCTION
I-10 DK - BID# 201618 proj#5RI E 7/14/2017 999999
400 2-0000-20-005 A/P - RETAINAGE DK - BID# 201618 pro 29,222.30CR
400 9-0980-90-060 MAYS STREET BID# 201618 PROJECT 584,445.85 555,223.55
10090 KASBERG, PATRICK &
I-14-130-028 NA 1ST AMENDMENT E 7/21/2017 999999
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST1ST AMENDMENT 24,055.00
I-14-130-029 NA 1ST AMENDMENT E 7/21/2017 999999
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST1ST AMENDMENT 10,448.60
I-16-138-008 DK - KPA 17-001 E 7/21/2017 999999
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. KPA 17-001 5,450.00 39,953.60
* * T O T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
REGULAR CHECKS: 11 172,746.25 0.00 172,746.25
HAND CHECKS: 0 0.00 0.00 0.00
DRAFTS: 0 0.00 0.00 0.00
EFT: 2 595,177.15 0.00 595,177.15
NON CHECKS: 0 0.00 0.00 0.00
VOID CHECKS: 0 VOID DEBITS 0.00
VOID CREDITS 0.00 0.00 0.00
TOTAL ERRORS: 0
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8/09/2017 3:41 PM A/P HISTORY CHECK REPORT PAGE: 7
VENDOR SET: 02 CITY OF GEORGETOWN
BANK: JPM JP MORGAN CHASE
DATE RANGE: 7/01/2017 THRU 7/31/2017
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
----------------------------------------------------------------------
400 2-0000-20-005 A/P - RETAINAGE 29,222.30CR
400 9-0980-90-022 SH 29 TO RM2243 SW BYPASS 5,654.00
400 9-0980-90-060 MAYS STREET 640,646.93
400 9-0980-90-062 RIVERY EXT (WILLIAMS DR -NWEST 63,236.10
400 9-0980-90-063 PECAN CENTER DR./ AIRPORT RD. 19,450.00
400 9-0980-90-064 RIVERY TIA IMPROVEMENTS 68,158.67
*** FUND TOTAL *** 767,923.40
NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT
VENDOR SET: 02 BANK: JPM TOTALS: 13 767,923.40 0.00 767,923.40
BANK: JPM TOTALS: 28 767,923.40 0.00 767,923.40
REPORT TOTALS: 28 767,923.40 0.00 767,923.40
Page 19 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
August 16, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve minutes fro m the regular GTEC Board meeting held July 19,
2017. – David Morgan, City Manager – COG, General Manager - GTEC
ITEM SUMMARY:
Bo ard to review the minutes fro m the meeting held on July 19, 2017 and revis e or ap p ro ve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
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Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 19. 2017
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, July 19, 2017
Board Members Present: Jay Warren – President, John Hesser – Vice President, Joe Pondrom –
Secretary, Al Hajka, Colin McGahey, Leo Wood, Rachel Jonrowe
Board Members Absent:
Staff Present: David Morgan, Jim Briggs, Jana Kern, Wes Wright, Octavio Garza, Ed Polasek,
Leigh Wallace, Tristan Whitmire, Laurie Brewer, Paul Diaz, Michaela Dollar
Others Present: Steven Widacki – M&S Engineering, JJ Parker - Citizen
Minutes
Regular Session
A. Call to Order: Mr. Jay Warren called the regular GTEC Board meeting to order on Wednesday,
July 19, 2017 at 3:30 PM.
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Industry/CAMPO/TXDOT Updates: By September, the CAMPO Policy Board hopes to have
developed new criteria to utilize Transportation Development Credits (TDC). TDC’s are a
financing tool that allow the states to earn credit when the State or toll authority fund capital
transportation projects with toll revenue. The Texas Transportation Commission has
distributed a portion of those credits to MPO’s with toll projects across the State. CAMPO
currently has over 50,000,000 in unused TDC. The TDC can be used to fulfill some or all of the
federal matching fund requirements usually provided by a non-federal partner. Current TDC
criteria make it difficult to utilize credits on construction projects because of TxDOT/FHWA
auditing procedures that audit actual construction cost and cash expenditures, not taking into
account the TDC. CAMPO is working on developing a policy/procedure that would allow
more flexibility to local jurisdictions to apply for, receive and use TDC’s on construction
projects. We hope that this policy will be in place later this year or early 2018 when CAMPO
expects to make their next call for projects.
C. Introduction of Visitors
D. Project Updates – Wesley Wright P.E., Systems Engineering Director
E. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for June 2017. – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
Page 21 of 36
Legislative Regular Agenda
F. Consideration and possible action to approve the minutes from the special GTEC Board
meeting held June 21, 2017. – David Morgan, General Manager, GTEC Board
Motion by Jonrowe second by Pondrom to approve the minutes as presented. Approved 7-0
G. Set Public Hearing for August 16, 2017 by the Georgetown Transportation Enhancement
Corporation (GTEC) regarding the expenditure of 4B sales tax funds for the proposed Tamiro II
project. – Leigh Wallace, Finance Director, COG, Finance Manager, GTEC.
Motion by Pondrom second by Wood to set the date for a public hearing on the proposed
Tamiro II project and expenditures of GTEC 4B sales tax funds to be held on Wednesday,
August 16, 2017 at 3:30 PM at 300-1 Industrial Avenue, Georgetown, Texas. Approved 7-0
H. Discussion and possible action to recommend the Georgetown Transportation Enhancement
Corporation budget for Fiscal Year 2018. – Leigh Wallace, Finance Director, COG, Finance
Manager, GTEC.
Wallace explained that technically we were not posted for action at the June 2017 GTEC Board
meeting. So we reposted this item for this meeting so we can legally take action. Nothing has
changed with the budget that was presented in June.
Motion by Pondrom second by Hajka to recommend to Council that the 2018 GTEC Budget be
adopted by Council. Approved 7-0
I. Consideration and possible recommendation on Amendment #2 to Task Order KAI-14-001 in
the amount of $158,021.00 to Klotz Associates, Inc. of Austin, Texas for professional services
related to the Northwest Blvd Bridge – Wesley Wright, P.E. Systems Engineering Director
Wright explained that the planning and funding phases of the project have taken longer
than originally anticipated resulting in additional coordination efforts with TxDOT, as
well as some additional design expense. Wright also informed the Board that since the
award of the original task order, Klotz has put significant effort into an alternatives
analysis in an attempt to create a workable bridge design that would accommodate a
westbound movement from northbound IH35. Ultimately, five potential layouts were
prepared that can be considered in the future, if traffic warrants. Additionally, as the
Rivery Blvd Extension (separate project) has completed design, additional coordination
between the two design firms was necessary to ensure a proper connection of the two
projects, a functional intersection during interim phases, and drainage was properly
handled for both projects. Question asked and answered – This amendment #2 is
paying for work already done, yes.
Motion by Pondrom second by McGahey to approve Amendment #2 to Task Order
KAI-14-001 in the amount of $158,021.00 to Klotz Associates, Inc. of Austin, Texas for
professional services related to the Northwest Blvd Bridge. Approved 7-0
Adjournment
Motion by Pondrom second by Wood to adjourn meeting. Approved 7-0
Meeting adjourned at 3:50 PM
Page 22 of 36
Adjournment
Approved: Attest:
_______________________ ________________________
Jay Warren - President Joe Pondrom – Secretary
_________________________
Jana R. Kern – Board Liaison
Page 23 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
August 16, 2017
SUBJECT:
Pub lic hearing by the Geo rgeto wn Transportatio n Enhancement Corporation (GTEC) regarding the
expend iture o f 4B s ales tax funds fo r the p ropos ed Tamiro II P ro ject. – Leigh Wallace, F inance Direc tor,
COG, Financ e Manager, GT EC.
ITEM SUMMARY:
State Law requires GT EC to provid e public no tic e and ho ld a p ublic hearing on the propo s ed pro jec ts to
b e fund ed with the 4B s ales tax. T he req uired no tic e was p ublis hed in the Williams o n C o unty S un o n
Augus t 9, 2017.
The p ublic hearing will b e c o nducted by the GTEC Bo ard of Direc tors.
FINANCIAL IMPACT:
N/A
SUBMITTED BY:
Leigh Wallace, Financ e Directo r, COG, Financ e Manager, GTEC
ATTACHMENTS:
Description Type
SUMMARY OF INCENTIVES - BOTH PHASES Backup Material
Final Tamiro Plaza II GTEC Pres entation
THE SUN PUBLICATION Backup Material
Page 24 of 36
TAMIRO PLAZA Project Overview
Date: August 16, 2017
Phase I
(Existing)
Phase II
(Proposed)
Incentive ($) from GTEC $571,478 $410,000
Date of Performance
Agmt. Approval
November 17, 2006
(amended March 2008)
TBD… August or September 2017
Development
(approximate square
feet and residential
units)
Commercial building containing up to
37K square feet of office, retail and
service businesses
Mixed use development with 34
residential units above ground floor
commercial of 17.5K square feet and a
structured parking garage
GTEC Finding Expenditures made for rebuilding and
upgrading the Owner-Constructed
Public Improvements… transportation
infrastructure to promote or develop
new or expanded businesses that will
create and retain 23 jobs on or nearby
the property
Tamiro Plaza II will promote or develop
new or expanded businesses that will
create and retain jobs on or nearby the
property.
Scope of Public
Improvements in public
ROW
Sidewalks, parking, and hardscape on
all four block fronts
Improvement of roughly 64 on-street
parking spaces, of which 32 are net
new parking spaces, along with
sidewalks and hardscape
Timeframe for
Construction
Construction Commencement…
3/01/2007;
Construction Completion…
12/31/2008; and
Completion of Public Improvements in
ROW… 12/31/2008
Construction Commencement…
10/01/2018 with flexibility for 6 month
extension;
Construction Completion… 3/01/2020
adjusted if Construction Commencement
is delayed; and
Completion of Public Improvements in
ROW… 3/01/2020 adjusted if Construction
Commencement is delayed
NOTE about Phase II Figures: The number of residential units in Phase II may change slightly (one or two fewer
or more units) as the developer refines the plans and creates construction drawings. The amount of commercial
area should remain constant as this is the ground floor area. The number of private parking spaces in the parking
garage may change slightly as the design is refined because of technical and functional considerations.
Page 25 of 36
Tamiro Plaza Phase 2
Tamiro Plaza, Phase II
Transportation Infrastructure
Performance Agreement
GTEC
August 16, 2017
Page 26 of 36
Tamiro Plaza Phase 2
capmetro.org
Agenda
•Tamiro Plaza II Design
•Incentive
•Incentive History (Tamiro Plaza I)
•GTEC Motion
Page 27 of 36
Tamiro Plaza Phase 2
Tamiro Plaza II Design
•Existing Office
Building… 28,027 sq. ft.
•Proposed mixed-use…
•17,500 sq. ft. of retail
•34 residential units
•107 on-site parking
spaces
•64 on-street parking
spaces
•Required… 161
parking spaces
Page 28 of 36
Tamiro Plaza Phase 2
capmetro.org
Incentive for Transportation Infrastructure
•Tamiro Plaza II On-street parking improvements
o Enhanced sidewalks, landscape, and hardscape
o 64 total on-street spaces, including 32 new spaces
o 45 on-street around block (adjacent to Tamiro Plaza)
o 19 on-street located on the north side of Main Street
Street Existing Proposed
Austin Ave 0 5
5th St 6 14
Main Street
(South side)
11 20
Main Street
(North side)
10 19
6th Street 5 6
Total 32 64
Page 29 of 36
Tamiro Plaza Phase 2
Tamiro Plaza II Incentive
•On-street Parking & Hardscape Improvements
•Net New 32 Parking Spaces ($410,000) to fund
transportation infrastructure to promote or develop
new or expanded businesses that will create and
retain jobs on or nearby the property
•Funding Source
•GTEC
Page 30 of 36
Tamiro Plaza Phase 2
capmetro.org
Incentive History –Trans. Infrastructure
•Tamiro Plaza, Phase I
o City provided $571,478 for transportation improvements in the
ROW through GTEC (4B): parking, sidewalks, and hardscape
Page 31 of 36
Tamiro Plaza Phase 2
capmetro.org
Phase I –Trans. Infrastructure
Office Building
(Phase I)
Page 32 of 36
Tamiro Plaza Phase 2
Incentive–GTEC (4B)
•Tamiro Plaza II
o $1.4 million available for economic development projects
o Eligible expenses include “Streets, roads, drainage and other
related transportation system improvements…”
Page 33 of 36
Tamiro Plaza Phase 2
Tamiro Plaza II Incentive Considerations
•Investment in Downtown (estimated $12 million)
•Adds jobs on and nearby the property
•Adds roughly 17,500 sq. ft. of retail
•Advances Downtown Master Plan
•Encourages Mixed-Use Development (1st of its kind)
Page 34 of 36
GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION NOTICE OF PUBLIC HEARING
Wednesday, August 16, 2017 - 3:30 p.m.
Georgetown Municipal Complex
300-1 Industrial Avenue - Georgetown, Texas
In accordance with Article 5190.6, Vemon’s Annotated Texas Civil
Statutes, the Georgetown Transportation Enhancement Corporation
will hold a public hearing regarding the expenditures of 4B sales taxes
for the fiscal year 2018 proposed transportation improvement plan.
Proposed project to be funded in FY2018 Estimated Amount
Tamiro II Project $ 410,000
Total $ 410,000Page 35 of 36
City of Georgetown, Texas
Transportation Enhancement Corp
August 16, 2017
SUBJECT:
Executive Session
In compliance with the Op en Meetings Act, C hapter 551, Go vernment Code, Vernon's Texas Codes,
Annotated, the item lis ted below will be d is cus s ed in closed s es s io n and is s ubjec t to actio n in the regular
s es s io n.
SEC 551.072 Deliberation Regarding Real Property
Parc el 1 (NEC o f Lakeway Dr. and Airport R o ad ), Parc el 3 (2301 Airport R o ad ), Parc el 4 (SEC
Airport Road and Aviation Dr.), and P arc el 6 (106 Halmar Cove), Dis c us s io n o f Appraisals and
Terms of an Initial Offer, Airp o rt Road Improvement P ro ject.
Weir Property (NL o f 2243/Leand er Road Wes t o f Riverview Drive), Dis c us s io n regarding med iatio n
and p os s ible s ettlement, Southwest Bypas s Projec t.
Parc el 15 (1603 Northwes t Bo ulevard), Dis cus s io n o f an Appraisal and Amend ed Offer, Rivery
Bo ulevard Extens io n Projec t.
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
Page 36 of 36