HomeMy WebLinkAboutAgenda_GTEC_08.19.2015Notice of Meeting for the
Georgetown Transportation Enhancement Corp the Governing Body
of the City of Georgetown
August 19, 2015 at 3:30 PM
at GMC Building, 300-1 Industrial Ave., Georgetown, TX 78626
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
request of the Chair, a Board Member, the City Manager, Assistant City Manager, General
Manager of Utilities, City Council Member, or legal counsel for any purpose authorized by the
Open Meetings Act, Texas Government Code Chapter 551, and are subject to action in the
Regular Session that follows.
B Introduction of Visitors
C Industry/CAMPO/TXDOT Updates
D Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
E Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
July 2015. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC.
F Presentation regarding sales tax forecasting, FY2015 year-end projections and the FY2016 sales
tax budget projections. - Paul Diaz, Budget Manager
Legislative Regular Agenda
G Consideration and possible action to approve minutes from the regular GTEC Board meeting held
July 15, 2015. David Morgan, General Manager - GTEC
H Discussion and possible action to adopt the 2015/16 proposed GTEC Budget and set a date for the
public hearing on the proposed budget. – Micki Rundell, Chief Financial Officer. COG, Finance
Manager, GTEC
I Discussion possible action to approve the 2015/16 Interlocal Service Agreement between GTEC
and the City for administrative services. – Micki Rundell, Chief Financial
Officer. COG, Finance Manager, GTEC
J Consideration and possible action to approve the deposit of the Award of Special Commissioners
in the amount of $634,644.00 into the registry of the court in Cause No. 14-1680-CC2, The City of
Page 1 of 68
Georgetown vs. 4300 S. IH-35, Ltd., Prosperity Bank and Texas Office Products & Supply –
TOPS; Condemnation Proceeding in County Court at Law No. 2, Williamson County, Texas, in
connection with the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services
Coordinator, and Edward G. Polasek, AICP, Transportation Services Director
K Executive Session – SEC 551-072 Deliberation Regarding Real Property
Deliberation concerning real property located at 4300 S. IH-35, Georgetown, Texas – Terri Glasby
Calhoun, Real Estate Services Coordinator, Edward G. Polasek, AICP, Transportation Services
Director, and Bridget Chapman, City Attorney
L Action from Executive Session
Adjournment
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
Page 2 of 68
City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer, and Edward G. Polasek, AICP, Transportation Services Director.
ITEM SUMMARY:
GTEC Projects
FM 1460 ROW & Utility Relocations – Project No. 5RB
Mays Street Extension (Teravista Parkway to Westinghouse Road) – Project No. 5RI
NB Frontage Road (SS 158 to Lakeway Dr.) – Project No. 5QY
Northwest Blvd Overpass – Project No. 5QX
Rivery Boulevard Extension (Williams to Northwest Blvd) – Project 5RM
Snead Drive – Project 5QZ
GTEC Project Update & Status Report
GTAB Projects
Austin Avenue Bridge Evaluation and Repairs
CDBG Sidewalk Improvements
- Madella Hilliard to MLK
- University Ave. (I 35 to Hart St.)
FM 971 Realignment at Austin Avenue
FM 1460 Improvements Project
Southwest Bypass Project (TIP #14C)
Transportation Services Operations – CIP Maintenance
2015 Road Bond Program
Overview
- Southwest Bypass (Leander Dr./RM 2243 to Wolf Ranch Parkway Extension) and Wolf Ranch
Parkway Extension (SW Bypass to DB Wood Rd.)
FINANCIAL IMPACT:
None
SUBMITTED BY:
Bill Dryden, P.E., Transportation Engineer
ATTACHMENTS:
Description Type
GTEC - August Project Progress Reports Exhibit
GTEC - Project Status - 2015-08 Exhibit
GTAB - August Project Progress Reports Exhibit
2015 Road Bond Program Update Exhibit
Page 3 of 68
FM 1460
(Quail Valley Drive to University Drive)
Project No. 5RB TIP No. BO & CD
Rights‐of‐Way Acquisition and Utility Relocation
August 2015
Project Description Acquisition of ROW and relocation of utilities for the FM 1460 Project (Quail Valley Drive
to University Drive).
Purpose To have all ROWs cleared and utilities prior to TxDOT letting the project foe construction.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way
As of October 16th, the City has obtained
Possession and Use Agreements or have
closings completed or planned for all the
remaining FM 1460 parcels.
Section: North South
Acquired: 34 8
Pending: 0 ‐
Condemnation: 2 ‐
Total: 36 8
Utility Relocations Ongoing
Construction TxDOT and the Contractor (OHL USA, Inc.) have signed the Construction
Contract.
OHL has requested “that a Pre‐con be held on October 20th 2015, with an
anticipated start date of November 2nd 2015.”
Other Issues Two known change orders pending – first is due to items from ROW negotiations;
second is due to proposed intersection redesign.
Page 4 of 68
Mays Street Extension
(Teravista Parkway in Round Rock to Westinghouse Road)
Project No. 5RI TIP No. CK
August 2015
Unchanged
Project Description Extend Mays Street northward from Teravista Parkway to the existing intersection with
Westinghouse Road at Rabbit Hill Road. The widening along Westinghouse Road and
Rabbit Hill Road will also be included in the schematic for additional turning lanes
to/from Westinghouse Road. Preliminary layouts for future signals and roadway
illumination will also be included. The project length along the anticipated alignment is
approximately 1.0 miles.
Purpose To complete the schematic design, define rights‐of‐way requirements and complete 30%
design.
Project Managers Bill Dryden, P.E.
Engineer CP&Y, Inc.
Element Status / Issues
Design GTEC and Council have approved the Task Order with CP&Y for Final PS&E.
Environmental/
Archeological
TBD
Rights of Way Will match City of Round Rock standard of 100 ft. within RR’s City Limits; City of
Georgetown standard of 112 ft. within our City Limits.
Utility Relocations TBD
Construction TBD
Other Issues None.
Page 5 of 68
NB Frontage Road
(SS 158 to Lakeway Drive)
Project No. 5QX TIP No. AF
August 2015
Unchanged
Project Description Design and construct a portion of an IH‐35 NB Frontage Road from Williams Drive to
Northwest Boulevard Bridge of a proposed NB FR which would ultimately extend to
Lakeway Drive.
Purpose To relieve congestion in the Williams Drive/Austin Avenue intersection by providing a NB
alternate, interim route to FM 971 and Georgetown High School. This project is the only
remaining portion of IH 35 in Central Texas without a frontage road existing, under
construction or being designed.
Project Manager Bill Dryden
Engineer Klotz Associates
Element Status / Issues
Design Staff and Engineer has met with TxDOT personnel at both the local Area Office and
District Environmental Division.
Environmental/
Archeology
TBD
Rights of Way None identified
Utility Relocations TBD
Construction TBD
Other Issues Staff is working with TxDOT to develop the AFAs required to complete the project.
Page 6 of 68
Northwest Boulevard Overpass
(Fontana Drive to Austin Avenue)
Project No. 5QX TIP No. AF
August 2015
Unchanged
Project Description Construction of overpass and surface roads to connect Northwest Boulevard with
Austin Avenue and FM 971.
Purpose This project will relieve congestion at the Austin Avenue/Williams Drive
intersection and provide a more direct access from the west side of IH 35 corridor to
Georgetown High School and SH 130 via FM 971.
Project Manager Bill Dryden, P.E.
Engineer Klotz Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Rivery Boulevard in moving
towards construction PS&E for both projects to minimize overlap work between
these two projects.
Environmental/
Archeological
Concurrent with preliminary engineering and schematic design.
Rights of Way TBD
Utility Relocations TBD
Construction Tentatively scheduled to begin early FY 2019.
Other Issues Paper work has been submitted to TxDOT to create an AFA for design and
environmental reviews of the bridge over I 35.
Page 7 of 68
Rivery Boulevard Extension
(Williams Drive to Northwest Boulevard @ Fontana Drive)
Project No. 5RM TIP No. AD
August 2015
Project Description Develop the Rights‐of‐Way Map, acquire ROW, address potential environmental
issues and complete construction plans specifications and estimate (PS&E) for the
extension of Rivery Boulevard from Williams Drive to Northwest Boulevard at
Fontana Drive in anticipation of future funding availability.
Purpose To provide a route between Williams Drive and Northwest Boulevard serving the
Gateway area, providing an alternate route from Williams Drive to the future
Northwest Boulevard Bridge over IH 35, to provide a route between the hotels in
the Gateway area and the proposed Conference Center near Rivery Boulevard and
Wolf Ranch Parkway.
Project Manager Bill Dryden, P.E.
Engineer Kasberg Patrick and Associates
Element Status / Issues
Design Engineer is coordinating design with the design for Northwest Boulevard in
moving towards construction PS&E for both projects to minimize overlap work
between these two projects.
Environmental/
Archeology
TBD
Rights of Way Property appraisals are being submitted for City review; once all the appraisals
are in then offers will be extended to the property owners.
Utility Relocations TBD
Construction Tentatively scheduled to begin mid FY 2018.
Other Issues TBD
Page 8 of 68
Snead Drive Project
(SE Inner Loop to Airborn Circle)
Project No. 5QZ TIP No. BM
August 2015
Project Description Develop Construction Plans Specifications and Estimate (PS&E) for the widening
of Snead Drive from S.E. Inner Loop to 600 feet north of Cooperative Way,
including appurtenant waste water improvements.
Purpose This project has been identified as GTEC eligible project and will provide
necessary infrastructure for ongoing economic development in the area.
Project Manager Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way Agreement has been reached for the property needed to install a water quality
pond; paperwork pending.
Utility Relocations Utility relocations either complete or are part of the construction contract.
Construction Construction on‐going for the installation of the sewer line.
Other Issues None
Page 9 of 68
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
Lakeway Drive Overpass #10 5QL Project Complete.
Complete 2,500,000 2,500,000 0 0 0
Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete.
Complete 12,995,625 10,478,499 2,517,126 0 0
Wolf Ranch Parkway Extension (SW Bypass to DB
Wood Road)
#14A 5QW Project Complete.
Complete 1,330,000 1,111,233 218,767 283,350 0 283,350
Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete.
Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320
Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for
Rivery Boulevard in moving towards construction
PS&E for both projects to minimize overlap work
between these two projects.
Construction tentatively scheduled to begin early
FY 2019.
In-process
Unchanged
1,136,178 1,099,076 37,102 571,178 479,588 91,590
NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel
at both the local Area Office and District
Environmental Division.
In-process
Unchanged
613,822 613,822 0 382,822 382,822 0
ROW - 1460 #EEa
#EEb
#EEc
5RB TxDOT and the Contractor (OHL USA, Inc.) have
signed the Construction Contract. OHL has
requested “that a Pre‐con be held on October 20th
2015, with an anticipated start date of November
2nd 2015.”
Utility relocations - ongoing.
As of October 16th, the City has obtained PUAs or
have closings completed or planned for all the
remaining FM 1460 parcels.
In-process 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643
TCS/RR Easement 5RD Project Complete.
Complete 1,500,000 1,503,148 -3,148 0 0
FM 971 / Washam 5RE Project Complete.
Complete 100,000 0 100,000 0 0
Rivery Road 5RF Project Complete.
Complete 779,000 29,000 750,000 750,000 0 750,000
Rivery Boulevard 5RM Engineer is coordinating design with the design for
Northwest Boulevard in
moving towards construction PS&E for both
projects to minimize overlap work
between these two projects.
Property appraisals are being submitted for
City review; once all the appraisals
are in then offers will be extended to the
property owners.
Construction tentatively scheduled to begin mid FY
2018
On Schedule
Snead Drive 5QZ Construction on‐going for the installation of
the sewer line.
Agreement has been reached for the property
need to install a water quality pond; paperwork
pending.
On Schedule 825,100 87,000 738,100 825,100 87,000 738,100
Mays Street Extension 5RI GTEC and Council have approved the Task Order
with CP&Y for Final PS&E.
In Process 196,000 196,000 0 196,000 196,000 0
IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000
GTEC PROJECT UPDATE AND STATUS REPORT
August 2015
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-08.xlsx Page 1 of 2 8/12/2015
Page 10 of 68
Current Capital Improvement Projects TIP
No.
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Projected
Current Year
Cost
Current Year
Available
GTEC PROJECT UPDATE AND STATUS REPORT
August 2015
Project to Date Current Year Budget (13/14)
Current Economic Development Projects Project
Type
Project
No.
Update On Schedule/
Or Behind
Project
Budget
Project
Cost
Available Current Year
Budget
Current Year
Cost
Current Year
Available
100 S. Austin Ave Eco Devo
Project
5RA In-process 507,000 507,000 0 0
Williams Drive Gateway 5RC Engineer working on schematic design alternatives
and preliminary cost estimates.
On Schedule 65,000 61720 3,280 0 0
Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500
16,062,596 3,467,093 12,595,503
Project to Date Current Year Budget (13/14)
L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-08.xlsx Page 2 of 2 8/12/2015
Page 11 of 68
Austin Avenue – Bridge Evaluations
(North and South San Gabriel Rivers)
Project No. TBD TIP Project No. N/A
August 2015
Unchanged
Project
Description
Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue
bridges over the North and South San Gabriel Rivers. The process will involve several
phases – I) determination of testing needed, II) structural testing, analyses and
evaluation of test data to determine/recommend corrective measures and a project
budget, III) develop construction plans, specifications and contract documents,
estimates of probable construction costs and, last, IV) construction administration.
Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity
and pedestrian safety along Austin Avenue.
Project Manager Bill Dryden, P.E.
Engineer Aguirre & Fields, LP
Element Status / Issues
Design Staff met with Engineer and discussed potential courses of action. There are four basic
paths to consider: Do Nothing. Short Term Temporary Fix. Medium Term Fix. Replace
Structure.
Engineer has developed 2 potential conceptual alignments for the proposed
reconstruction of the bridge.
Surveying TBD
Environmental TBD during Phase II
Rights of Way Prop. ROW from 3rd Street to N. of 2nd; Exist. ROW from N. of 2nd to Morrow Street.
Utility Relocations TBD (future)
Construction TBD
Other Issues Project submitted for CAMPO funding;
Project eligible for TxDOT Off‐System Bridge Replacement Program.
Meeting schedules July 6th to discuss Project Scope and Planning.
Page 12 of 68
CDBG Sidewalk Improvements Project
MLK/3rd Street (Scenic Dr. to Austin Ave.)
Project No. None TIP No. None
August 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along MLK/ and 3rd streets from Scenic Drive to Austin Avenue.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Steger Bizzell
Element Status / Issues
Design Engineer has submitted 30% preliminary alignment and plans for review.
Environmental/
Archeological
TBD
Rights of Way N/A
Utility Relocations N/A
Construction TBD
Other Issues None.
Page 13 of 68
CDBG Sidewalk Improvements Project
University Avenue (SH 29) (I 35 to Hart St.)
Project No. None TIP No. None
August 2015
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk
improvements along University Avenue (SH 29) from I 35 to Hart Street.
Purpose To provide ADA/TDLR compliant sidewalks in the area.
Project Managers Bill Dryden, P.E.
Engineer Baker‐Aicklen
Element Status / Issues
Design Engineer had submitted the 99% plans (couple of minor corrections) and the
Contract Documents for staff review.
Staff is completing the Contract Documents in‐house.
Environmental/
Archeological
N/A
Rights of Way Existing
Utility Relocations TBD
Construction Bid opening TBD; contingent upon completion of the MUA with TxDOT.
Other Issues Project has been submitted to TxDOT for coordination.
Project has been submitted for T.A.S./TDLR compliance review.
The original design firm has closed its doors. Staff will complete the Contract
Documents in‐house and will bid the project.
City is completing a Multiple Use Agreement with TxDOT to install new
sidewalk within TxDOT ROW; process will require approximately 2½ months
for TxDOT to complete.
Page 14 of 68
FM 971 at Austin Avenue
Realignment Intersection Improvements
Project No. 1BZ TIP No. AG
August 2015
Unchanged
Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening
and realignment of FM 971 at Austin Avenue, eastward to Gann Street.
Purpose To provide a new alignment consistent with the alignment of the proposed Northwest
Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to
Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to
SH 130.
Project Managers Bill Dryden, P.E.
Engineer Klotz Associates, Inc.
Element Status / Issues
Design Preliminary Engineering complete;
Engineer working on 60% design submittal
Environmental/
Archeological
10/2015
Rights of Way Complete
Utility Relocations TBD
Construction 10/2016
Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding
Agreement for plans review and construction administration.
Page 15 of 68
FM 1460
Quail Valley Drive to University Drive
Project No. 5RB TIP No. BO & CD
August 2015
Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and
reconstruction of FM 1460. Project will include review and update to existing Schematic,
Right‐of‐Way Map and Environmental Document and completion of the PS&E for the
remaining existing roadway.
Purpose To keep the currently approved environmental documents active; purchase ROW, effect
utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later
than August 2013, pending available construction funding.
Project Managers Ed Polasek, AICP and Bill Dryden, P.E.
Engineer Brown and Gay Engineers, Inc.
Element Status / Issues
Design Complete
Environmental/
Archeological
Complete
Rights of Way As of October 16th, the City has obtained Possession and
Use Agreements or have closings planned for all the
remaining FM 1460 parcels.
Acquired: 34
Pending: 0
Condemnation: 2
Total: 36
Utility Relocations Ongoing
Construction Bid opened August 2014
Contractor has asked TxDOT for an early November 2015 NTP.
Other Issues Two task order amendments were approved by Council April 28th.
Engineer preparing Change Orders for construction contract.
Page 16 of 68
Southwest Bypass Project
(RM 2243 to IH 35)
Project No. 1CA Project No. BK
August 2015
Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH
35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E)
for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road
(RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion
from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from
the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC.
Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM
2243) to IH 35 Southbound Frontage Road.
Project Manager Williamson County
City Contact: Ed Polasek, AICP and Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Williamson County
Project Status
(from WilCo’s status
report)
Southwest Bypass (RM 2243 to IH 35) – Driveway permits for driveways at IH 35
SB frontage road and RM 2243 were submitted to the City of Georgetown on 6/9/15
and resubmitted on 7/6/15. A project status meeting was held on 6/1/15. A QA/QC
plan submittal was received on 5/27/15 and reviewed.
Rights of Way PUAs have been obtained for the final two parcels of property; condemnation
hearings have been (re)scheduled.
Other Issues None.
Page 17 of 68
Transportation Services Operations
CIP Maintenance
August 2015
Project Description 2014‐2015 CIP Maintenance of roadways including, Chip seal, Cutler Overlays,
Fog seal applications and Engineering design of future rehabilitation projects.
Purpose To provide protection and maintain an overall pavement condition index of
85%.
Project Manager Mark Miller
Engineer/Engineers KPA
Task Status / Issues
2nd Street
Construction
(KPA) 2nd St. to College – utility construction underway and on schedule.
Chip Seal 2015 Start date – August 17. Estimating completion by mid Sept. In‐house
chip seal going well as of 8‐5.
Fog Seal 2015 Fog sealing in‐house suspended until cooler temperatures in the fall.
HIPR/overlay 2015 Cutler expected to Start Monday, August 10th. Estimating 3‐4 weeks.
Page 18 of 68
2015 Road Bond Program
Program
Overview
In May 2015, voters approved the 2015 Road Bond Program (“the Program”) in the amount of
$105M. Staff has prioritized the projects schedule based on various existing and pending
commitments into which the City has entered through industrial agreements and/or development
agreements, projected bond funding cash flow and travel demand needs of the citizens.
The proposed schedule was developed over the entire 10‐year life of the Program and presented
to GTAB with the caveat that the schedule was “fixed” only for the first two years of project
implementation. Future scheduling will be responsive to funding availability, changes in
development patterns and demands, future coordination of our projects with TxDOT and
Williamson County. Further, the Program projects will be included with the annual CIP projects
list.
At its June 2015 meeting, GTAB unanimously adopted the schedule and caveat and unanimously
recommended is adoption by Council. Given that priorities and needs are dynamic and subject to
change, the schedule will be reviewed annually as part of the CIP to assure it continues to meet
the goals and objectives of the City and maintains the terms of the “Contract with the Voters” of
not having greater than 2¢ per year increase to the City’s tax rate not more than 10¢ total increase
in the tax rate over the life of the Program.
Project
Managers
Ed Polasek, AICP
Transportation Services Director
Bill Dryden, P.E.
Transportation Engineer
Wes Wright, P.E.
Systems Engineering Director
Page 19 of 68
2015 Road Bond Program
Southwest Bypass (Leander Rd. to Wolf Ranch Parkway Extension)
Wolf Ranch Parkway Extension (SW Bypass to DB Wood Rd.)
Project No. 1DI OTP Project No. AD & AZ1
August 2015
Project
Description
Construction of Southwest Bypass from Leander Road (RM 2243) to Wolf Ranch
Parkway Extension and Wolf Ranch Parkway Extension from Southwest Bypass to
DB Wood Road.
Purpose To complete a connection from Leander Road (RM 2243) to University Avenue
(SH 29)
Project Manager Bill Dryden, P.E.
Engineer HDR, Inc.
Element Status / Issues
Design Final design PS&E Task Order approved by Council July 28, 2015, meeting.
Surveying Complete
Environmental TBD
Rights of Way ROW through the Weir Trust property is still pending.
Utility
Relocations
TBD
Construction NTP tentatively scheduled for first quarter 2016.
Other Issues Weir ROW still outstanding.
Page 20 of 68
City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Presentation of Georgetown Transportation Enhancement Corporation monthly financial report for
July 2015. Micki Rundell, Chief Financial Officer, COG, Finance Manager GTEC.
ITEM SUMMARY:
The Bylaws of GTEC (Article V, Section 6.02) require the Finance Manager to report the financial
activity of the Corporation to the Board.
Financial reports
Sales Tax revenues
Any other relevant financial information
Sales tax is received two months in arrears; therefore the revenues reflect only the amount
received, not actually earned, as of the report date. A report on payments made to vendors for the
month of July is also included.
This month’s report reflects the impacts of the 2015 Sales Tax Refunding Bonds that were issued
in June.
This transaction refunded $8,470,000 Series 2007 Revenue Bonds with average coupon of
4.39%
Replaced with $7,755,000 Series 2015 Revenue Refunding Bonds at 2.88%
o Bonds have the same ending maturity or term as Series 2007 (2028)
NPV saving on this transaction is $291,832 or 3.45%
Because this was a Refunding Transaction, the impacts are being recognized below line, and
are not included in the budgetary transactions. The net impact was a below the line decrease
in Working Capital of ($505,951) which is offset by savings in interest expense, thus having
an overall ending net increase in overall Working Capital of $193,579.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Micki Rundell
ATTACHMENTS:
Description Type
coversheet & Financials Backup Material
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City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Presentation regarding sales tax forecasting, FY2015 year-end projections and the FY2016 sales
tax budget projections. - Paul Diaz, Budget Manager
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Paul Diaz
ATTACHMENTS:
Description Type
Presentation - Sales Tax Analysis Presentation
Page 30 of 68
Sales Tax Analysis
Page 31 of 68
Sales Tax Projection Process
•Monthly Report from the State
–Individual Companies – about 15,000 each month
•Sales Tax ID
•Date of Collections
•Amount
•NAICS Code: North American Industry Classification
System
–453998
»45: Retail
»453: General Merchandise
Page 32 of 68
Sales Tax Projection Process
Wal-Mart,
Kohl’s, Target,
Old Navy
General
Merchandise
Subsector
Retail Sector
Page 33 of 68
Sales Tax by Sector
Page 34 of 68
Georgetown Data
•Current Year: Correlation
•Variance analysis
•Year-end projections
Page 35 of 68
Georgetown Data
•Next Year: Trend Analysis
–Regression & multi-year trends by sector.
Page 36 of 68
Statewide Economy
•Regional Cities: Austin MSA
•Top Twenty Cities
•All Texas Cities
Page 37 of 68
FY2015 Projection
•Year end projection totals $21 M.
–Less than budget
–Directly tied to large, one-time in nature
occurrences last year.
–Year to date, the Retail, Food and Information
sectors are up nearly 10%.
Page 38 of 68
FY2016 Budget
•Overall budgeted increased of 2.5%
–Slowing Texas economy
–No new direct retail generators
–Hedges against highly volatile sectors
Page 39 of 68
Questions
Page 40 of 68
City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Consideration and possible action to approve minutes from the regular GTEC Board meeting held
July 15, 2015. David Morgan, General Manager - GTEC
ITEM SUMMARY:
Board to review the minutes from the meeting held on July 15, 2015 and revise or approve.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
David Morgan by jana kern
ATTACHMENTS:
Description Type
Draft Minutes Backup Material
Page 41 of 68
Minutes of the Meeting of
Georgetown Transportation Enhancement Corporation
and the Governing Body of the
City of Georgetown, Texas
Wednesday, July 15, 2015
The Georgetown Transportation Enhancement Corporation of the City of Georgetown, Texas, met on
Wednesday, July 15, 2015.
Board Members Present: Bill Connor- President, Tom Crawford – Vice President, Joe Pondrom-
Secretary, John Hesser, Tommy Gonzalez, Leo Wood, Anna Eby
Board Members Absent:
Staff Present: David Morgan, Jim Briggs, Micki Rundell, Ed Polasek, Bill Dryden, Nat Waggoner,
Bridget Chapman
Others Present: Kristina Silcocks – Gardere Wynne Sewell, LLP
Minutes
Regular Session
A. Call to Order - Mr. Bill Connor called the regular GTEC Board Meeting to order on Wednesday,
July 15, 2015 at 3:30 PM
The Board may, at any time, recess the Regular Session to convene in Executive Session at the
President, A Board Member, The City Manager, Assistant City Manager, General Manager of
Utilities, City Council Member, and/or legal counsel for any purpose authorized by the Open
Meetings Act, Texas Government Code Chapter 551, and are subject to action in the Regular
Session that follows.
B. Introduction of Visitors
C. Industry/CAMPO/TXDOT Updates: TxDOT has selected projects for the IH 35 corridor. Started
schematic design work – Williams Drive Intersection.
D. Discussion regarding the Project Progress Reports and Time Lines. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director
E. Discussion regarding various concerns from members of GTEC. – Bill Dryden, P.E.,
Transportation Engineer and Edward G. Polasek, AICP, Transportation Services Director.
Updates by Dryden. Professional procurement process several years ago. As projects come up,
we discuss with Exec Mgmt, select a consultant. Consultant does task order – brings to board
for discussion. The board/staff sends to council with their recommendations. Council decides.
Wood – do they look at how many bankruptcies they have had, etc? - Gonzalez How long do
they have to be incorp to be considered? Answered by Dryden. Gonzalez – if they have been in
business 2 months – do we look at the experience background of those in the company since
they are so new? Dryden – yes they submit their resumes when they go through the RFP
process. Trina keeps a list of qualifications and the RFP. Rundell - Qualifications determined in
the RFQ. We can bring that forward if the board prefers. If they are on the list – must update –
not on the list – now have opportunity to be added.
WOOD LEFT THE MEETING AT 4:10 pm.
Page 42 of 68
F. Presentation of Georgetown Transportation Enhancement Corporation monthly financial report
for June 2015. – Micki Rundell, Chief Financial Officer, COG, Finance Manager
Rundell updated the Board and informed them that the 2015/16 Budget will be brought to the
August meeting.
Legislative Regular Agenda
G. Consideration and possible action to approve the minutes from the regular GTEC Board
meeting held May 20, 2015. – David Morgan, General Manager, GTEC Board
Motion by Gonzalez, second by Crawford to approve the minutes, as presented. Approved
unanimously 6-0 (Wood Absent)
H. Consideration and possible action to (1) approve the updated appraised value of 4.614 acres
owned by the W. W. Laubach Trust of $905,000; and (2) authorize a Possession and Use
Agreement in the amount of $814,500 (90% of the approved appraised value), between the City
and the W. W. Laubach Trust by and through its Trustees: Wilburn Bernard Laubach and Carol
Ann Laubach and Georgetown Corporation in connection with the acquisition of real property
for the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services
Coordinator, and Kristina Silcocks, Attorney for the City
Item presented by Polasek. Motion by Gonzales, second by Pondrom to approve the updated
appraised value of 4.614 acres owned by the W. W. Laubach Trust of $905,000; and to authorize
a Possession and Use Agreement in the amount of $814,500 (90% of the approved appraised
value), between the City and the W. W. Laubach Trust by and through its Trustees: Wilburn
Bernard Laubach and Carol Ann Laubach and Georgetown Corporation in connection with the
acquisition of real property for the Southwest Bypass Road Project. Approved unanimously
6-0 (Wood absent)
I. Consideration and possible action to (1) approve the updated appraised value of 0.558 of an
acre owned by 4300 S. IH-35, Ltd. of $415,000; and (2) authorize a Possession and Use
Agreement in the amount of $373,500 (90% of the approved appraised value), between the City
and 4300 S. IH-35, Ltd. in connection with the acquisition of real property for the Southwest
Bypass Road Project – Terri Glasby Calhoun, Real Estate Services Coordinator, and Kristina
Silcocks, Attorney for the City.
Polasek presented the item. Motion by Pondrom, second by Gonzalez to approve the updated
appraised value of 0.558 of an acre owned by 4300 S. IH-35, Ltd. of $415,000; and (2) authorize a
Possession and Use Agreement in the amount of $373,500 (90% of the approved appraised
value), between the City and 4300 S. IH-35, Ltd. in connection with the acquisition of real
property for the Southwest Bypass Road Project Approved unanimously 6-0 (Wood absent)
Adjournment
Motion by Pondrom second by Hesser to adjourn meeting. Approved unanimously 6-0
(Wood absent) Meeting Adjourned at 4:46 PM
Adjournment
The meeting was adjourned at 4:46 PM.
Page 43 of 68
Approved: Attest:
_______________________ ________________________
Bill Connor - President Joe Pondrom – Secretary
_________________________
Jana R. Kern – Board Liaison
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City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Discussion and possible action to adopt the 2015/16 proposed GTEC Budget and set a date for the
public hearing on the proposed budget. – Micki Rundell, Chief Financial Officer. COG, Finance
Manager, GTEC
ITEM SUMMARY:
The proposed 2015/16 GTEC budget includes the projects identified for funding at the May 20,
2015 GTEC meeting, along with administrative costs, as well as total funding requirements.
The proposed 2015/16 budget identifies revenues and specific projects planned for the upcoming
year, as well as, costs associated with past debt issues. Schedules include:
Proposed 2015/16 Budget
5-year fund "Pro-forma"
The 5-year Pro-forma is only a projection, and should only be used for analytic purposes. The
projects included can and will change over the next few years, as participation partners are
identified and secured.
SPECIAL CONSIDERATIONS:
Once the GTEC budget is adopted, GTEC must hold a public hearing prior to requesting City
Council approval of the GTEC budget. The public hearing requires published notice of the planned
2015/16 project list. From the date the notice is published, the citizens have 60 days to contest and
petition an election on project expenditures, therefore, project funds cannot be spent until after
the 60 day period.
Council is scheduled to take action on all components of the 2015/16 budget in September 2015.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Micki Rundell
ATTACHMENTS:
Description Type
Coversheet & Budget Backup Material
Page 45 of 68
Page 46 of 68
Prepared by: LKemp
8/14/2015 L:\Division\finance\Share2\AGENDA\GTEC\2016GTEC\Budget\GTEC FY16 Budget v2
Georgetown Transportation Enhancement Corporation
FY 2016 Proposed Budget
Beginning Fund Balance - Projected $5,635,116
Revenue:
Sales Tax Revenue 5,381,250
Interest 15,000
PID Assessment 500,000
Bond Proceeds 17,500,000
Total Revenue 23,396,250
Expense:
Interlocal Agreement (Indirect Costs)86,400
Direct Cost Allocation 271,732
Administrative Expense & Supplies 18,000
Subtotal - Operating Expense 376,132
Debt Service 2,572,312
Transportation Improvement Program
Rivery Extension (Williams Dr. to Northwest Blvd.)1,500,000
Rivery Traffic Impact Analysis Improvements 1,400,000
Subtotal - Transportation Improvement Program 2,900,000
Projects rolling forward from 14/15
Rivery Rd.721,000
SH 29 Bypass (SH 29 to RR 2243)435,579
Wolf Ranch Pkwy Extension (DB Wood)283,350
SH 29 Intersection Improvements (I H 35 to Haven Ln.)650,000
FM 971 / Northwest (Washam over I H 35)91,590
Mays Street (Rabbit Hill)10,150,000
Pecan Center Dr. / Airport Rd.6,350,000
Subtotal - Transportation Improvement Program - Prior year 18,681,519
Economic projects to be determined 1,345,312
Total Expense 25,875,275
Available Fund Balance $3,156,091
Reserves:
Contingency 1,474,063
Available Working Capital $1,682,028
Page 47 of 68
Prepared by: LKemp
8/14/2015 L:\Division\finance\Share2\AGENDA\GTEC\2016GTEC\Budget\GTEC FY16 Budget v2
Georgetown Transportation Enhancement Corportation
Budget Projected VAR to BUD Proposed Projected Projected Projected Projected
FY15 FY15 FY15 FY16 FY17 FY18 FY19 FY20 Notes:
Beginning Fund Balance 12,390,398 13,347,960 957,562 5,635,116 3,156,091 2,659,839 2,256,707 2,122,640
Revenue:
Sales Tax Revenue 5,491,500 5,250,000 (241,500) 5,381,250 5,542,688 5,708,968 5,880,237 6,056,644 Projected at a 3% growth
Interest 12,500 40,300 27,800 15,000 15,000 15,000 15,000 15,000
PID Assessment 500,000 500,000 - 500,000 500,000 500,000 500,000 500,000
Grant Revenue 1,350,000 1,350,000 - -
Reimbursement due from the City of Round Rock - 93,960 93,960 - - - - -
Miscellaneous Revenue - 189,672 189,672 - - - - -
Bond Proceeds 17,500,000 - (17,500,000) 17,500,000 - - - -
Total Revenue 24,854,000 7,423,932 (17,430,068) 23,396,250 6,057,688 6,223,968 6,395,237 6,571,644
Expense:
Interlocal Agreement (Indirect Costs)77,000 77,000 - 86,400 88,128 89,891 91,688 93,522 Projected at a 2% growth
Direct Costs Allocation 305,101 288,227 16,874 271,732 277,167 282,710 288,364 294,131 Projected at a 2% growth
Administrative Expenses 23,000 11,200 11,800 18,000 18,000 18,000 18,000 18,000
Expense Subtotal 405,101 376,427 28,674 376,132 383,295 390,601 398,053 405,654
Debt Service 2,600,131 1,900,601 (699,530) 2,572,312 2,284,972 2,309,258 2,311,192 2,228,746
CIP Projects:
14a Wolf Ranch Pkwy Extension (DB Wood)283,350 - 283,350 [a]283,350 - - - -
14b SH 29 Bypass (SH 29 to RR2243)3,704,107 3,268,528 435,579 [a]435,579 - - - -
SW Bypass - 2243 to I H 35 1,500,000 1,500,000 - - - - - -
ROW - FM 1460 1,500,000 1,500,000 - - - - - -
Arterial SE1: Inner Loop /SH 130 - 107,503 (107,503) - - - - -
24.3 Design NB Frontage Rd
(FM 2338 to Lakeway)- - - - - - 1,250,000 2,500,000
AT 1 SH 29 Intersection Improvements ( IH 35 to Haven Ln.)650,000 - 650,000 [a]650,000 - - - -
AG FM971/Northwest(Washam over IH35)91,590 - 91,590 [a]91,590 - - - -
EE FM 1460 Widening (Quail Valley to CR 114)300,000 300,000 - - - - - -
Snead Drive Improvements 1,128,510 1,128,510 - - - - - -
AD Rivery Extension (Williams Dr. to Northwest Blvd.)1,500,000 1,500,000 - 1,500,000 - - - -
Riv TIA Rivery TIA Improvements - - - 1,400,000 - - 1,100,000 -
Rivery Rd.721,000 - 721,000 [a]721,000 - - - -
Mays Street (Rabbit Hill)10,650,000 500,000 10,150,000 [a]10,150,000 - - - -
Pecan Center Dr. / Airport Rd.6,850,000 500,000 6,350,000 [a]6,350,000 - - - -
BL South East Inner Loop -Widening to 4 lanes( IH 35
to Rock Ride Lane)- - - - 2,500,000 - - -
QQ Airport Road ( Berry Creek Drive south of Three Forks)- - - - - 2,500,000 - -
Williams Dr. Widening - 915,891 (915,891) - - - - -
CIP Projects Subtotal 28,878,557 11,220,432 17,658,125 21,581,519 2,500,000 2,500,000 2,350,000 2,500,000
Economic Development Projects:
(25% of Sales Tax Rev)
Economic Projects to be decided 1,133,365 1,133,365 - 1,345,312 1,385,672 1,427,242 1,470,059 1,514,161
Eco Devo Projects:1,133,365 1,133,365 - 1,345,312 1,385,672 1,427,242 1,470,059 1,514,161 Set by GTEC policy
TOTAL PROJECT COSTS:30,011,922 12,353,797 (17,658,125) 22,926,831 3,885,672 3,927,242 3,820,059 4,014,161
Total Expense 33,017,154 14,630,825 (18,386,329) 25,875,275 6,553,939 6,627,101 6,529,304 6,648,561
Ending Fund Balance, Budgetary Basis 4,227,244 6,141,067 1,913,823 3,156,091 2,659,839 2,256,707 2,122,640 2,045,724
Reserves:
Contingency - 25% of Revenue (Sales Tax, Interest,
and PID Assessment).1,501,000 1,447,575 (53,425) 1,474,063 1,514,422 1,555,992 1,598,809 1,642,911
Available Working Capital, Budgetary Basis 2,726,244 4,693,492 1,967,248 1,682,028 1,145,417 700,715 523,831 402,813 Unreserved balance for Projects
Net Impact of 2015 Bond Refunding - (505,951)505,951
Available Working Capital, After Refunding 2,726,244 4,187,541 (1,461,297)
Debt Service Coverage 2.15 2.85 2.15 2.48 2.53 2.59 2.77
Notes:
[a]2014/15 aprroved projects that will not start until 2015/16 are shifted to the 2015/16 budget now instead of at year-end.
Page 48 of 68
City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Discussion possible action to approve the 2015/16 Interlocal Service Agreement between GTEC
and the City for administrative services. – Micki Rundell, Chief Financial
Officer. COG, Finance Manager, GTEC
ITEM SUMMARY:
As part of the budget process, GTEC reviews and updates its interlocal agreement with the City
for administrative services and management of the corporation. This agreement reimburses the
City for staff time spent on GTEC related projects, as well as, funding commitments made by
GTEC in previous years for City staff.
Costs are divided into both direct and indirect support. Direct support includes a proportionate
share of the actual costs for salary and benefits for City staff positions that have previously
approved by GTEC. These include:
o 30% - Administrative Assistant to support the Board
o 25% - GIS Technician to provide mapping support
o 30% - Transportation Administration
o 25% - Assistant City Attorney
o 10% - Financial Analyst
To ensure accurate recognition of costs, a direct allocation of actual costs will be charged to
GTEC. Direct costs are budgeted at $271,732, but will be expensed on actual costs.
In addition, an additional $7,200.00 per month will be charged to offset the indirect management
expenses of GTEC. This includes the compensation for the amount of time that other City staff,
such as the City Manager and Chief Financial Officer, provides to GTEC. This cost has decreased
since 2014/15.
Therefore, the total budgeted interlocal agreement is:
Direct costs $271,732
Indirect costs 86,400 ($7,200.00 per month)
Total administrative budget $358,132
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Micki Rundell
ATTACHMENTS:
Description Type
Admin Svc Contract Backup Material
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ADMINISTRATIVE SERVICES CONTRACT
BETWEEN THE CITY OF GEORGETOWN, TEXAS
AND THE GEORGETOWN TRANSPORTATION ENHANCEMENT
CORPORATION
STATE OF TEXAS §
COUNTY OF WILLIAMSON §
THIS CONTRACT FOR SERVICES ("Contract") is made by and between the
City of Georgetown, 113 East 8th Street, Georgetown, Texas 78626, hereinafter
called "City" and the Georgetown Transportation Enhancement Corporation,
having its principal business address at 113 East 8 th Street, Georgetown, Texas
78626, hereinafter called "Corporation" for the purpose of contracting for
administrative services of the staff and employees of the City.
WITNESSETH
WHEREAS, on May 5, 2001 the City established the Corporation pursuant to
Vernon's Rev. Civ. Stat. Ann., Article 5190.6. Section 4(B) to pay the costs of
streets, roads, drainage, and other related transportatin system improvements,
inlcuding the payment of maintenance and operating expenses associated with
such authorized projects.
WHEREAS, on October 9, 2001 the City approved the Article s of Incorporation
and Bylaws of the Corporation.
WHEREAS, Section 3.08 of said Bylaws provide that the City and the
Corporation shall execute an administrative services contract for the services to
be provided to the Corporation by the City by the genera l manager, finance
manager, Secretary, and other City services or functions, pursuant to Vernon’s
Rev. Civ. Stat. Ann. Section 2(4), as amended, which authorizes the Corporation
to pay administrative, legal and engineering services expenses which are
necessary or incidental to placing a project into operation; and
WHEREAS. the City and Corporation desire to contract for administrative
services described as follows: the services provided by the City Manager, Chief
Financial Officer, City Secretary, and the staff and employees of the City's
Finance and Administration Division, the Transportation Division, and the City
Attorney's Office,
Page 50 of 68
AGREEMENT
NOW, THEREFORE, the City and Corporation, in consideration of the mutual
covenants and agreements herein contained, do hereby mutually agree as
follows:
ARTICLE I
SCOPE OF SERVICES TO BE PROVIDED BY CITY
The City will furnish items and perform those services for fulfillment of the
Contract as identified in the Bylaws of the Corporation as set forth in bylaws of
the corporation.
ARTICLE 2
CONTRACT PERIOD
This Contract shall begin at the start of business on October 1, 2015 and
terminate at the close of business on September 30, 2016 unless extended by
written supplemental agreement duty executed by the Corporation and the City
prior to the date of termination. Any work performed or cost incurred after the
date of termination shall be ineligible for reimbursement.
ARTICLE 3
CONTRACT PRICE
Corporation shall pay City for the services contemplated herein as follows:
1. for all management services (indirect costs) other than legal services, the
monthly flat fee of SEVEN THOUSAND TWO HUNDRED AND XX/100ths
DOLLARS ($7,200.)
2. for the salary and benefits for previously approved City staff (direct costs) that
has been added, whose costs are partially funded by GTEC. The proportionate
actual costs will be charged on a monthly basis through administrative allocation.
3. external third party legal services will be billed separately as needed.
The allocation of both direct and indirect costs will be identified annually in
Attachment A – GTEC Allocation Breakdown
Page 51 of 68
ARTICLE 4
PAYMENT PROCEDURES
The City shall submit monthly invoices to Corporation for the amounts incurred
by Corporation during the previous month, pursuant to Article 3, above, Payment
shall be due 10 days of receipt of invoice.
ARTICLE 5
OWNERSHIP OF DOCUMENTS
All data, basic sketches, charts, calculations, plans, specifications, and other
documents created or collected under the terms of this Contract are the exclusive
property of the Corporation and shall be furnished to the Corporation upon
request. Release of information shall be in conformance with the Texas Public
Information Act.
ARTICLE 6
SUSPENSION
As authorized by Section 3.08 of the Corporation’s Bylaws, the City may suspend
services under this Contract without committing a breach of its terms upon the
occurrence of any of the following:
(1) The City Manager does not approve of the utilization of any or all services;
(2) The City Manager feels the City is not receiving reasonable compensation for
any or all services; or
(3) The performance of a service materially interferes with the other duties of the
affected City personnel.
ARTICLE 7
TERMINATION
The Contract may be terminated before the stated termination date by any of the
following conditions:
(1) By mutual agreement and consent, in writing of both parties.
(2) By either party, upon the failure of the other party to fulfill its obligations as
set forth herein.
(3) By either party for reasons of its own and not subject to the mutual consent
of the other party, upon not less than thirty (30) days written notice to the other
party.
The termination of this Contract and Payment of an amount in settlement as
prescribed in Article 3, above shall extinguish all rights, duties, and obligations of
the City and the Corporation under this Contract.
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ARTICLE 8
INDEMINIFICATION
Corporation's Indemnification. The Corporation agrees, to the extent permitted
by law, to save harmless the City and its officers and employees from all claims
and liability due. to activities of itself, its agents, or employees, performed under
this Contract and which are caused by or result from error, omission, or negligent
act of the Corporation or of any person employed by the Corporation. The
Corporation shall also save harmless the City from any and all expense,
including, but not limited to, attorney fees which may be incurred by the City in
litigation or otherwise resisting said claim or liabilities which may be imposed on
the City as a result of such activities by the Corporation, its agents, or
employees. This indemnity shall not include claims based upon or arising out of
the willful misconduct of City, its officers or employees. Further, this indemnity
shall not require payment of a claim by City or its officers or employees as a
condition precedent to City's recovery under this provision.
City's Indemnification. The City agrees, to the extent permitted by law, to save
harmless the Corporation from all claims and liability due to activities of itself, its
agents, or employees, performed under this Contract and which are caused b y or
result from error, omission, or negligent act of the City or of any person employed
by the City. The City shall also save harmless die Corporation from any and all
expense, including, but not limited to, attorney fees which my be incurred by the
Corporation in litigation or otherwise resisting said claim or liabilities which may
be imposed on the Corporation as a result of such activities by the City, its
agents, or employees. This indemnity shall not include claims based upon or
arising out of the willful misconduct of Corporation, its officers or employees.
Further, this indemnity shall not require payment of a claim by Corporation or its
officers or employees as a condition precedent to Corporation's recovery under
this provision.
ARTICLE 9
SEVERABILITY
In the event any one or more of the provisions contained in this Contract shall for
any reason, be held to be invalid, illegal, or unenforceable in any respect, such
invalidity, illegality, or unenforceability shall not affect any other provision the reof
and this Contract shall be construed as if such invalid, illegal, Or unenforceable
provision had never been contained herein.
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ARTICLE 10
PRIOR CONTRACTS SUPERSEDED
This Contract constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral contracts between the
parties respecting the subject matter defined herein.
ARTICLE 11
NOTICES
All notices to either party by the other required under this Contract shall be
personally delivered or mailed to such party at the following respective
addresses:
For City: City Manager
City of Georgetown
P.O. Box 409
Georgetown, Texas 78626
For Corporation: General Manager
Georgetown Transportation Enhancement Corporation
P.O. Box 409
Georgetown, Texas 78626
Page 54 of 68
ARTICLE 12
SIGNATORY WARRANTY
The undersigned signatory or signatories for the parties hereby represent and
warrant that the signatory is an officer of the organization for which he or she has
executed this Contract and that he or sh e has full and complete authority to enter
into this Contract on behalf of the firm. The above -stated representations and
warranties are made for the purpose of inducing the other party to enter into this
Contract.
IN WITNESS HEREOF, the City and the Corporation have executed these
presents in duplicate on this the ___________day of ________________, 2015.
GEORGETOWN TRANSPORTATION ENHANCEMENT CORPORATION
By:
Printed Name:
Title:
ATTEST:
By:
Printed Name:
Title:
CITY OF GEORGETOWN
By:
Printed Name: Dale Ross
Title: Mayor
ATTEST:
By:
Printed Name: Jessica Brettle
Title: City Secretary
APPROVED AS TO FORM:
Printed Name: Bridget Chapman
Title: City Attorney
Page 55 of 68
Attachment A - Fee Schedule
GTEC ALLOCATION BREAKDOWN
2015/16
I. DIRECT COSTS: Approved positions Estimated
GTEC
Allocation
GUS Admin Support GUS Admin 30% of Admin Asst.$19,910
GIS Support GIS Analyst 25% of Technician 17,296
Transportation Department 30% of Administrative Department 192,850
Assistant City Attorney Asst City Attorney 25% of Assistant City Attorney 31,401
Financial Analyst Financial Analyst 10% of Financial Analyst 10,275
TOTAL DIRECT COSTS:271,732
II. INDIRECT COSTS:
Hours Hours Loaded Rate GTEC
(Monthly)(Yearly)(Hourly)Allocation
Management City Manager 3 36 135.87 4,891
Management General Manager of Utilities 6 72 113.08 8,142
Management CFO 6 72 98.33 7,080
Economic Development ED Director 6 72 73.86 5,318
Accounting Accountant 8 96 34.57 3,319
ROW acquisition paralegal Real Estate Coordinator 12 144 43.03 6,196
Utilities - Engineering Review Systems Engineering Director 15 180 69.13 12,443
Utilities - Engineering Project Manager Engineering Project Manager 15 180 50.41 9,073
Utilities - Streets Transportation Svcs Manager 20 240 62.55 15,012
Utilities - Engineering Project Manager 15 180 45.66 8,219
Utilities - Engineering Sr Inspector 15 180 37.43 6,737
Rounding (29)
TOTAL INDIRECT COSTS:121 1452 86,400
TOTAL GTEC COSTS $358,132
Page 56 of 68
City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Consideration and possible action to approve the deposit of the Award of Special Commissioners
in the amount of $634,644.00 into the registry of the court in Cause No. 14-1680-CC2, The City of
Georgetown vs. 4300 S. IH-35, Ltd., Prosperity Bank and Texas Office Products & Supply –
TOPS; Condemnation Proceeding in County Court at Law No. 2, Williamson County, Texas, in
connection with the Southwest Bypass Road Project – Terri Glasby Calhoun, Real Estate Services
Coordinator, and Edward G. Polasek, AICP, Transportation Services Director
ITEM SUMMARY:
As part of the right of way acquisition for the Southwest Bypass Road Project, a Special
Commissioners Hearing was held on July 14, 2015 to acquire 0.558 acres of real property owned
by 4300 S. IH-35, Ltd. The amount of the Special Commissioners Award was $634,644.
Objections have been filed by counsel.
The City took possession of the property on July 29, 2015, pursuant to a Possession and Use
Agreement ("PUA") approved by Council on July 28, 2015. The PUA provides for the City's
deposit of the difference between the Special Commissioners Award ($634,644) and the amount
previously tendered to the landowner for the PUA ($373,500); a difference of $261,144.
Staff recommends approval to deposit the $261,144 difference into the court registry in order to
comply with the PUA and obtain constructive title to the property.
FINANCIAL IMPACT:
$261,144 to be expended from funds budgeted for Southwest Bypass Project 1CA, GL #120-9-
0880-90-086.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Description Type
Award of Special Commissioners - 4300 S. IH-35, Ltd. Backup Material
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City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Executive Session – SEC 551-072 Deliberation Regarding Real Property
Deliberation concerning real property located at 4300 S. IH-35, Georgetown, Texas – Terri Glasby
Calhoun, Real Estate Services Coordinator, Edward G. Polasek, AICP, Transportation Services
Director, and Bridget Chapman, City Attorney
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern for Terri Calhoun
Page 67 of 68
City of Georgetown, Texas
Transportation Enhancement Corp
August 19, 2015
SUBJECT:
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Jana Kern
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