Loading...
HomeMy WebLinkAboutAgenda_ARTAB_10.13.2015Notice of Meeting for the Arts and Culture Advisory Board of the City of Georgetown October 13, 2015 at 4:30 PM at Classroom 211, Second floor, Georgetown Public Library, 402 W. 8th St. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Announcements of upcoming arts and culture events. C Consideration and approval of the minutes of the September 15, 2015 Arts & Culture Board meeting. D Report on the Texas Commission on the Arts grant application process. -Eric Lashley. E Consideration and possible action to direct staff to write a letter of support on behalf of the Georgetown Palace Theatre for a Texas Commission on the Arts grant application. -Eric Lashley F Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the month of September. -Eric Lashley G Report on the second floor co-op space above Georgetown Art Center. -Eric Lashley H Consideration and possible action to establish grant guidelines, procedures, and deadlines for nonprofit arts and culture organizations. -Eric Lashley, Dana Hendrix I Consideration of dates of future meetings. CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary Page 1 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 2 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Announcements of upcoming arts and culture events. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 3 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Consideration and approval of the minutes of the September 15, 2015 Arts & Culture Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Minutes September 2015 Backup Material Page 4 of 13 Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas September 15, 2015 The Arts and Culture Board met on Tuesday, September 15, 2015 at 4:30 p.m. in Classroom 211 of Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart, Amanda Still and Melissa Waggoner STAFF PRESENT: Eric Lashley, Dana Hendrix, Lawren Weiss Chair Sensabaugh called the meeting to order at 4:30 p.m. Regular Session A. Citizens who wish to address the board. – None were present. B. Announcements of upcoming arts and culture events. – Lashley reminded the Board that the Road Trip to Fort Worth, hosted by the Main Street Program, will be October 23-24. Board members interested in attending should notify Lashley. C. Consideration and approval of the minutes of the August 18, 2015 Arts & Culture Board meeting. Steve Harris moved to approve the minutes as distributed. Liz Stewart seconded the motion, which passed unanimously. D. Final report regarding the Georgetown Art Center Summer Camp scholarships given to Cordovan Art School from the Arts & Culture Board . – Amanda Still, John Howell. John Howell reported that 24 kids were able to attend summer camp at the Georgetown Art Center because of the sponsorships given by the Board. Howell explained that he received messages of gratitude from some of the families, who expressed how the sponsorship helped their child or family. E. Discussion about options for the 2nd floor of Georgetown Art Center. – Eric Lashley. Lashley reported that after pricing the various items needed to create an artist- in- residency space, he found that the project would be more labor intensive and costly than initially anticipated. Lashley explained that a co-op space would allow more artists and organizations to use the space at one time. Lashley projected a rough sketch (attached to these minutes) of the space so the Board could visualize the new proposed use of the second floor of Georgetown Art Center. Lashley explained that each space could be rented out as a revenue generator for Page 5 of 13 Georgetown Art Works. Georgetown Art Works would completely manage the co -op. If Georgetown Art Works wants the space, then the Operating Agreement between them and the City will have to be amended and submitted to City Council for approval. The Board provided feedback about the proposed co-op space. Harris moved that the second floor of the Georgetown Art Center should be turned into a co -op space, to be managed by Georgetown Art Works. Still seconded the motion, which passed unanimously. F. Consideration and possible action on proposed Arts & Culture Board’s budget for FY 2015-16. – Eric Lashley. Lashley presented the board with a proposed budget for fiscal year 2015 -2016 (attached to these minutes). After discussing changes to the proposed budget, the Board decided to categorize funds as follows:  Grants- $20,000  Public Art- $12,000  $1,800 for TSOS awards  $2,200 for Utility Box Art projects  $3,000 for Sculpture Tour honorariums  $4,500 for a Mural projects  Memberships & Dues- $300 (Texans for the Arts & Americans for the Arts)  Training & Travel- $6,000  Administrative- $300  Co-Op Renovation- $2,000  Arts & Culture Intern- $1,600 for one semester  Marketing- $7,000  $5,000 for Austin Monthly  $2,000 for Other  Graphic Design- $1,300 Total budget for fiscal year 2015-2016 is $50,000. Amanda Still moved to approve column E of the proposed budget for FY 15-16 (shown above). Stewart seconded the motion, which passed unanimously. G. Report and possible action regarding the expenditure of funds from the Arts & Culture Board budget. – Lawren Weiss, Eric Lashley. Weiss reported that there were no expenditures from the previous month. She reminded the board that they voted to spend the year’s remaining budget funds on the Austin Monthly insert. The next meeting will be in October, which marks the beginning of a new fiscal year. H. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the month of August. –Eric Lashley. The board reviewed the report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the months of July and August. Page 6 of 13 I. Consideration and possible action to approve Georgetown Art Works’ request to place sculptures on City owned sidewalks. –Eric Lashley. The Board discussed Georgetown Art Works’ request to temporarily place four sculptures by Peter Mangan on City owned sidewalks from November 2015 to February 2016. Stewart moved to approve Georgetown Art Works’ request to temporarily place four sculptures on City of Georgetown sidewalks. Shana Nichols seconded the motion, which passed unanimously. J. Discussion regarding handout on data collection for arts & culture. – Dana Hendrix. Board members returned handouts they filled out regarding data collection for arts & culture. Hendrix explained that she would utilize the responses when moving forward with her data collection strategy. K. Consideration and possible action to write a letter of support for a local nonprofit organization that wishes to apply for a Texas Commission on the Arts Grant. –Eric Lashley. Lashley explained that he would like the Board to have a special meeting to discuss the requirements of the Texas Commission on the Arts Grant. The deadline for grant applications is October 15. The board discussed moving their meeting date in order to consider any nonprofits that wish to apply for the TCA grant, prior to the deadline. The board decided to table this item until October’s meeting, instead of adding an additional meeting date. L. Consideration of future meetings. – Eric Lashley. Nichols moved for the next meeting to be moved to October 13, 2015 at 4:30 p.m. Gary Anderson seconded the motion, which passed unanimously. Chair Sensabaugh adjourned the meeting at 6:10 p.m. Respectfully submitted, Liz Stewart, Secretary Betty Ann Sensabaugh, Chair Page 7 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Report on the Texas Commission on the Arts grant application process. -Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 8 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Consideration and possible action to direct staff to write a letter of support on behalf of the Georgetown Palace Theatre for a Texas Commission on the Arts grant application. -Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 9 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the month of September. -Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 10 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Report on the second floor co-op space above Georgetown Art Center. -Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 11 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Consideration and possible action to establish grant guidelines, procedures, and deadlines for nonprofit arts and culture organizations. -Eric Lashley, Dana Hendrix ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 12 of 13 City of Georgetown, Texas Arts and Culture Advisory Board October 13, 2015 SUBJECT: Consideration of dates of future meetings. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss Page 13 of 13