HomeMy WebLinkAboutAgenda_ARTAB_10.15.2019Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
October 15, 2019 at 4:30 P M
at Small conference room, 2nd floor, Georgetown P ublic L ibrary, 402 W. 8th Street
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to speak on items
other than what was pos ted on the agenda. –Jane Estes , C hair.
B Announc ements regarding arts and c ulture. -Jane Estes , C hair.
C C ons ideration and possible action to approve minutes from the S eptember 17, 2019 Arts and C ulture
Board meeting. -Jane Es tes, C hair.
D C ons ideration and possible action to approve minutes from the S eptember 13, 2019 strategic planning
meeting. -Jane Es tes, C hair.
E C ons ideration and possible action to approve the G HS mural design, loc ated at 308 W. 8th S treet. -
Amanda S till, Arts and C ulture C oordinator.
F C ons ideration and possible action to approve the "P reserving History" mural des ign, to be loc ated at 808
Martin Luther King Jr. S treet. -Amanda S till, Arts and C ulture C oordinator.
G C ons ideration and possible action to acc ept the resignation of Tim F leming from Texans for the Arts and
appoint Amanda S till to fill the vacancy. –Eric Lashley, Library Director.
H C ons ideration and possible action to review lates t draft of the 2020-2025 Arts and C ulture S trategic P lan.
-Amanda S till, Arts and C ulture C oordinator
I C ons ideration and possible action to prioritize Arts and C ulture projects within the budget for fis cal year
2019-2020. – Amanda S till, Arts and C ulture C oordinator.
J C ons ideration of Arts and C ulture C oordinator's report. - Amanda S till, Arts and C ulture C oordinator.
K C ons ideration and possible action regarding future meeting dates. -Jane Estes , C hair.
L R ec ognition of G I S D student Kayla Moore for "C loudy Day" utility box at the corner of 8th S t. and
Aus tin Ave. -Amanda S till, Arts and C ulture C oordinator.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
Page 1 of 18
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
September 17, 2019
The Arts and Culture Board met on Tuesday, September 17, 2019 at 4:30 p.m. in the second floor Small
Conference Room of Georgetown Public Library, 402 W. 8 th Street.
Present: Jane Estes, Susie Flatau, Tim Fleming, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde.
Absent: None.
Staff present: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director and Lawren
Weiss-Administrative Assistant.
Chair Estes called the meeting to order at 4:30 p.m.
Regular Agenda
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. No citizens were present to
address the board on items, other than what was posted on the agend a. No action required.
B. Announcements regarding arts and culture. – Janes Estes, Chair.
a. Susie Flatau with Georgetown Art Works announced Georgetown Art Center will host a
monthly creative series called Engage in its studio space and local arts organizations. Emma
McMullen will be the first speaker on September 21 and will discuss navigating social media.
This event is free and open to the public. The Canvas Project will take place in Wolf Ranch
on the 3rd Saturday of each month, beginning in September. This is a new partnership
between Georgetown Art Works and Wolf Ranch. Four people will run for the at-large
positions on Georgetown Art W orks’ board. Elections will be held September 9.
b. Carol Watson with Georgetown ISD announced the Fine Arts Design had a productive
planning meeting with special guest speaker, Amanda Still. Georgetown High School will host
a talent show at The Klett Center on September 17. The event is a fundraiser for the choir
department and tickets are $5 each.
c. Jane Estes with Lark & Owl Booksellers announced Laura Prescott, author of The Secrets
We Kept, will be visiting the shop in October.
d. Linda Wilde with Texas Society of Sculptors announced the last day to view the annual
summer show in the library is September 21.
e. Laura Sewell with Southwestern University announced Yael Weiss will open the Sarofim
Music season tonight, 9/17 at 7:30 p.m. at the Alma Thomas Theater.
f. Tim Fleming with Texans for the Arts, read a letter from Texas Commission on the Arts
regarding a grant award to the City of Georgetown for the Preserving History mural. No action
taken.
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C. Consideration and possible action to approve minutes from the August 20, 2019 meeting minutes. –
Jane Estes, Chair. Motion by Wilde; second by Sewell to approve minutes from the August 20,
2019 Arts and Culture Board meeting. Approved 6-0 (Snuffer absent).
D. Consideration and possible action to approve the location and design theme of a GHS mural
proposed by GHS art instructor Angela Morin at 308 W. 8th St. Co-Op. – Amanda Still, Arts and
Culture Coordinator. GHS teacher Angela Morin addressed the board regarding this item. Still
explained that GHS has a budget for supplies and installation for the proposed mural. The building
owner is also in favor of this project. Morin explained that the material used as canvas for this
project is similar to what parachutes are made from. Students would use gel technique to apply the
canvas to wall at proposed location. UV protective coat should be able to seal the mural to protect
against weather and graffiti.
Morin proposed the following student themes to the board: Georgetown’s natural beauty, poppy
people, generations of Georgetown, deep in the heart of Texas, Georgetown kindness, and red
poppies. Discussion ensued regarding cleaning, dimensions, shapes, and the possibility of creating
something that can be added to over time. Over 100 students will submit a design and the art
teachers will make final selections to present to the Arts and Culture Board to vote on the selected
piece. The Board will vote on the final design in October and installation will take place at the end of
November. Still is working with the legal department on a mural easement. Board members
discussed their favorite themes. Following discussion, Watson moved to approve the creation and
install of a mural at 308 W. 8th St. with the theme kindness by Georgetown ISD students and
teachers. Sewell seconds. Motion approved 6-0 (Snuffer absent). Still will get with Keith
Hutchinson in the Communications Department and Williamson County Sun to promote the project.
E. Consideration and possible action to restructure the City of Georgetown’s Arts and Culture grant
process. –Eric P. Lashley, Library Director. Williamson County Symphony Orchestra President John
Gordon addressed the board regarding this item. Lashley explained that awarding grants is part of
the City’s arts and culture strategic plan. Over the years different boards have changed the
stipulations and qualifications to determine eligible groups and individuals. As arts and culture has
become more prominent, the City has seen growth f rom 6-8 groups applying for grants to
approximately 45 individuals and organizations. Discussed creating categories or tiers for non-profit
organizations, incubator programs and individuals. Discussed Hotel Occupancy Tax uses and grant
timelines. Gordon suggested not opening calls too early, so organizations have time to finalize
details of their events before applying for a grant. Board members requested adding this item on the
next regular agenda to continue discussion. No action taken.
F. Consideration and possible action to request a proclamation from Mayor Ross in honor of Doug
Smith’s contributions to arts and culture in our community. –Amanda Still, Arts and Culture
Coordinator. Still proposed asking Mayor Ross to honor citizen Doug Smith with a proclamation to
recognize his contributions to arts and culture in our community. Motion by Sewell; second by
Wilde to request a mayoral proclamation in honor of Doug Smith. Approved 6-0 (Snuffer absent).
G. Consideration and possible action to select sculptures for the 2019-2020 Sculpture Tour. –Amanda
Still, Arts and Culture Coordinator. Still reviewed ratings, locations and recommendations from the
Parks & Rec. department with the board. Discussed keeping certain pieces from current show for
another year or inviting sculptors to fill vacant spots. Motion by Sewell to accept (see Amanda’s
spreadsheet) for the 2019-2020 sculpture tour. Watson seconds; approved 6-0. Still will invite
artists to fill in the vacant locations.
H. Consideration of the Arts and Culture Coordinator’s monthly report. – Amanda Still, Arts and Culture
Coordinator. Still discussed the monthly report with the board, regarding the following topics
(attachment):
a. Public art projects Page 4 of 18
b. Strategic planning-Board members discussed meeting for a second strategic planning
session. Motion by Wilde; second by Sewell to proceed with a strategic planning meeting
on October 1 at 4:30 p.m. Approved 6-0 (Snuffer absent).
c. 2019-2020 fiscal year expenses and projects
I. Consideration and possible action regarding future meeting dates. – Jane Estes, Board Chair. The
next meeting will occur as regularly scheduled on Tuesday, October 15, 2019 at 4:30 P.M. No action
taken.
Chair Estes adjourned the meeting at 7:13 p.m.
Respectfully submitted,
Carol Watson Jane Estes
Board Secretary Board Chair
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Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
September 13, 2019
The Arts and Culture Board met on Tuesday, September 13, 2019 at 9 a.m. in the second floor Classroom
211 of Georgetown Public Library, 402 W. 8th Street.
Present: Jane Estes, Susie Flatau, Tim Fleming, Laura Sewell, Carol Watson and Linda Wilde.
Absent: Sharon Snuffer
Staff present: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director and Lawren
Weiss-Administrative Assistant.
Chair Estes called the meeting to order at 9:18 a.m.
Regular Agenda
A. Consideration and possible action to update the Arts and Culture Board's strategic plan. -Eric P.
Lashley, Library Director and Amanda Still, Arts and Culture Coordinator. Board members
discussed goals and objectives to revise the current strategic plan , as many of the plan’s goals have
already been accomplished. Board members discussed adding a meeting each month to discuss
strategic plan until the update is complete. No action taken.
Chair Estes adjourned the meeting at 11:58 a.m.
Respectfully submitted,
Carol Watson Jane Estes
Board Secretary Board Chair
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Arts and Culture
DRAFT of Goals AND Objectives– 2020-2025 Strategic Plan
Updated Vision Statement – “Members of the Arts and Culture Board believe a vibrant arts
community and cultural offerings are good for the quality of life for residents, will attract
visitors, and will assist Georgetown in becoming [a nationally recognized arts destination by
2030]. The plan incorporates eight major goals:”
I. Establish and foster a vibrant Art Center as a major component of the Cultural
District
a. Restructure the current operating agreement with Georgetown Art Works
i. Add requirement for GAW to apply for grants and solicit sponsorships
b. Ensure the Art Center fulfills its mission of elevating the arts in the community
c. City to take a more operational role with the Art Center
d. Ensure Georgetown Art Works maintains artistic autonomy
II. Continue to develop and expand the Georgetown Public Art Program
a. Continue to develop and expand streetscape art including the Utility Box
Program
b. Continue to develop and expand the Georgetown Sculpture Tour
i. Increase the reach of the Call for Proposals
ii. Increase stipends offered
iii. Develop recruitment strategies for sculptors
c. Develop Guidelines for Commercial Murals and further develop the current City
Mural Program
d. Develop a Sculpture Garden in the new Civic Center of permanent sculptures
purchased by the City
e. Expand the Public Art Program outside the Cultural District
i. Continue to work with the Parks and Recreation Department toward
dedicating parkland for public art
ii. Expand Sculpture Tour and Utility Box Program outside the Cultural
District
f. Percentage for Public Art
i. Develop a program for a percentage of Public Art in Public Development
Agreements
ii. Continue to advocate for the current 1% for Public Art in City Buildings
and strive for a higher percentage over time
Page 7 of 18
III. Establish and foster a vibrant Performing Arts Center as a major component of the
Cultural District
a. Establish a budget for a Feasibility Study that may explore a partnership between
the City and GISD, as well as field studies of existing performing arts centers
b. Explore the feasibility of an arts complex that is inclusive and multi-disciplinary,
including gallery space, incubator space, artist residency space, large
performance auditorium, smaller performance spaces
IV. Establish and foster a vibrant Arts Incubator facility that includes an Artist in
Residency Program
a. Explore alternatives that may include partnerships with local businesses
b. Gather more information and conduct field studies of existing incubator and
residency programs
V. Encourage the development of a thriving Arts, Culture, and Entertainment District in
the downtown
a. Partner with Downtown Development on the Gateway Signage Project
b. Develop an Arts Marketing Plan
c. Develop Guidelines for street performers
d. Increase diversity
e. Attract arts businesses
f. Annual arts festival and/or quarterly Arts Stroll
g. Expand Brown Bag Luncheon Program
i. Add subtitle to event that includes all fine arts
ii. Feature a monthly local organization “Spotlight”
iii. Explore alternate time of day for program
VI. Provide grants to local arts nonprofit organizations
a. Update current grant guidelines to include a rubric for scoring
i. Require workshop attendance to apply for grants
ii. Require organizations to have 501c(3) status
iii. Establish two categories – Established and Emerging Organizations
b. Pursue more budget money for grants
c. Establish a permanent line item in annual budget for some organizations
i. TSOS
ii. Art Center’s Art Hop
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VII. Maintain Cultural District Designation
VIII. Elevate the Arts and Culture staff to include an Arts and Culture Director, a
Coordinator of Activities, and Marketing Coordinator to coordinate the arts and
cultural activities of the City and work with City Boards and local arts organizations
to improve the quality of life in Georgetown
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ARTS & CULTURE BOARD MEETING
OCTOBER 15, 2019
Page 10 of 18
Agenda Item E
Page 11 of 18
ARTS & CULTURE COORDINATOR REPORT
OCTOBER 15, 2019
Page 12 of 18
Communications & Promotion
Website
News posts –Completed public art projects –Updated Cultural District map
–Calls –Arts orgs/Arts businesses/Artists
Brown Bag Luncheon
Great turn-out & helpful information
2020 schedule –January; April; July; October
Newsletter –Monthly Calendar Events –Share FB Posts
Need to send out a “Call” for good Instagram photos
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Public Art Program
Public Art Projects In Progress
Sculpture Tour 2019-2020
Installation schedule almost finalized –Nov 4th & 5th
Award at November Board Meeting??
Rack card w/ professional photography & title plates w/ QR codes
City Hall Gallery
Oct-Dec –Norma Clark
Jan-March 2020 –GISD students
April-June -
Page 14 of 18
Public Art Program
Public Art Projects in Progress
“Preserving History” Mural
Pushing editorial opportunities to CVB PR firm
October 21 sketch date –in the evening
October 24 Community Painting Party; video by John Njagi
Instructors from Mary Bailey Head Start, Administrators from Opps for WBC; City
employees; Board members??
Paulette is helping and has people from her churches coming
Mural dedication on February 15th at 2pm after Art Center workshop that
morning –Chesley, Paulette, local pastor, maybe Mayor to speak; questions
for artists…Art Center reception that eveningPage 15 of 18
Public Art Program
Public Art Projects in Progress
GHS Mural
Future Public Art Projects
Farmer’s Market Stand/Recycled Street Sign Sculpture
Parking Garage
City Hall Reception Desk
City Center Green Space #1/Sculpture Garden
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Public Art Program
Commercial Murals
Mural Guidelines
Images indirectly related to the business may be included in mural as artistic expression; no logos, text, or established branding
Mural lifespan –Must last 5 years w/ evaluations every 5 years; City to maintain
If City and business are satisfied with condition of mural, Wall Easement renews for another 5 years
If mural lifespan/condition has “expired”, City will remove mural and Wall Easement will expire
Goal –Goal for Board to adopt process and guidelines by end of year
Gus’s Drugs
Selected Sarah Blankenship and will submit design to Board
Wag Heaven; Golden RulePage 17 of 18
Future Meeting Timeline
November Meeting
Award Sculpture Prizes
Discuss and adopt Grant guidelines for upcoming grants opening Dec 1st
Discuss Board recruitment strategies
December Meeting
Discuss and adopt Commercial Mural guidelines
Discuss updated strategies in Strategic Plan
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