HomeMy WebLinkAboutAgenda_ARTAB_10.17.2017Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
October 17, 2017 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Jane Estes , Bo ard Chair.
B Review of minutes from the S ep tember 19, 2017 Arts & Culture Board meeting. -Jane Es tes, Board Chair.
C Review of monthly rep o rt fro m Georgeto wn Art Works . -Eric Las hley, Library Directo r.
D Sculp ture Tour up d ate. -Dana Hend rix, Fine Arts Lib rarian.
E Co nsideration and possible actio n regard ing arts and c ulture grants fo r events o cc urring Dec emb er 1,
2017-Septemb er 30, 2018. -Eric Lashley, Lib rary Direc tor and Dana Hend rix, F ine Arts Librarian.
F Up d ate regard ing hiring proc es s for p art-time arts and culture positio n. -Eric Las hley, Lib rary Direc tor.
G Dis cus s ion of work plan for future p ublic art p ro jects at the new City Hall, Munic ip al Co urt and other
loc ations . -Eric Las hley, Library Director.
H Co nsideration of future meeting d ates. -Jane Es tes , Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Jane Es tes , Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Review o f minutes fro m the Septemb er 19, 2017 Arts & Culture Bo ard meeting. -Jane Estes , Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes September 2017 Backup Material
Page 3 of 11
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
September 19, 2017
The Arts and Culture Board will meet on Tuesday, September 19, 2017 at 4:30 p.m. in the Small Conference
Room of Georgetown Public Library, 402 W. 8th Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde.
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix-Fine Arts Librarian and Lawren Weiss-
Administrative Assistant and Kim Mcauliffe, Downtown Development Manager.
OTHERS PRESENT: Southwestern University student, Valentina, attended the meeting as part of a course
requirement but did not wish to address the board.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. –Eric Lashley, Library Director. None were present.
B. Announcements regarding arts and culture in Georgetown. –Jane Estes, Board Chair. Board members
and staff announced upcoming arts and culture events at Southwestern University, St. David’s Hospital
and Georgetown Public Library. Weiss provided a grant report from Paulette Taylor with Georgetown
Cultural Citizens Memorial Association (attached). No action required.
C. Review of minutes from the August 15, 2017 Arts and Culture Board meeting. –Jane Estes, Board
Chair. Motion by Wilde; second by Odell to approve minutes from the August 15, 2017 Arts and
Culture Board meeting. Approved 7-0.
D. Review of the monthly report from Georgetown Art Works. –Eric Lashley, Library Director. Lashley
briefly reviewed GAW ’s monthly report, noting that the upcoming Art Hop exhibit will display at both the
library and Art Center. No action required.
E. Consideration and possible action to select sculpture for the annual Sculpture Tour. –Dana Hendrix,
Fine Arts Librarian. Board members discussed and reviewed 38 sculptures to place in the City
Sculpture Tour. Dana Hendrix asked the board to rank their favorite 11 pieces. Hendrix will compile the
rankings and work with City staff to confirm final selections and ensure safe installations for nine
locations. Hendrix will update the board before next meeting regarding the final sculpture selections.
The Parks and Recreation department will assist in installing each piece in mid-November. No action
taken.
F. Review of final allocations of the City arts and culture budget for fiscal year 2016-2017. –Eric Lashley,
Library Director. Lashley reported that the remaining arts and culture budget had been spent in time for
the end of the fiscal year on September 30. No action required.
G. Consideration and possible action concerning the City of Georgetown arts and culture budget for fiscal
year 2017-18. –Eric Lashley, Library Director. Lashley requested that the board table this item for a
future meeting. No action taken.
Page 4 of 11
H. Consideration and possible action to develop names for the gallery space at Georgetown Public
Library. –Eric Lashley, Library Director. Lashley requested that the board table this item for a future
meeting. No action taken.
I. Discussion of work plan for future public art projects at the new City Hall, Municipal Court and other
locations. –Eric Lashley, Library Director. Lashley requested that the board table this item for a future
meeting. No action taken.
J. Discussion of job description for Arts and Culture Coordinator position and hiring process. –Eric
Lashley, Library Director. Lashley provided a job description from Round Rock’s arts and culture
position and asked the board to provide feedback applicable to Georgetown’s part-time Arts and
Culture Coordinator position. Board members interested in sitting on the hiring panel should contact
Lashley, however, not all board members can participate due to the Open Meetings Act. No action
required.
K. Consideration and possible action regarding future arts and culture proclamations. – Eric Lashley,
Library Director. After some discussion, the board agreed to show support of this proclamation to
celebrate Gaffney’s retirement and years of service to the City of Georgetown. Motion by Sewell;
second by Wilde to request a proclamation for Paul Gaffney. Approved 7-0.
L. Consideration and possible action regarding future meeting dates. – Jane Estes, Board Chair. The next
meeting will be Tuesday, October 17 at 4:30 p.m.
Chair Estes adjourned the meeting at 6:10 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair
Page 5 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Review o f mo nthly report from Geo rgeto wn Art Wo rks. -Eric Lashley, Library Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 6 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Sc ulpture Tour update. -Dana Hendrix, Fine Arts Librarian.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 7 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing arts and culture grants for events oc curring December 1,
2017-September 30, 2018. -Eric Las hley, Library Directo r and Dana Hendrix, Fine Arts Lib rarian.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the City's regular bud get for arts and c ulture.
SUBMITTED BY:
Page 8 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Update regarding hiring p ro cess fo r part-time arts and c ulture p o s ition. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 9 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Disc ussion of wo rk p lan fo r future pub lic art projec ts at the new City Hall, Munic ipal Court and o ther
lo catio ns. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 10 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
October 17, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Jane Es tes , Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 11