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HomeMy WebLinkAboutAgenda_ARTAB_10.18.2016Notice of Meeting for the Arts and Culture Adv isory Board of the City of Georgetown October 18, 2016 at 4:30 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711. Regular Session (This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.) A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items other than what was posted on the agenda. B Anno uncements regard ing arts and c ulture in Georgetown. -Betty Ann S ens abaugh, Bo ard Chair. C Review of c o rres p o ndence to the Arts & Culture Board. -Lawren Weiss , Ad minis trative Assistant D Co nsideration and possible actio n regard ing the Septemb er 20, 2016 Arts & C ulture Bo ard meeting minutes . -Betty Ann Sens ab augh, Board C hair E Rep o rt from Geo rgeto wn Art Works regarding the operatio n o f Georgeto wn Art Center. -Eric Lashley, Lib rary Direc to r. F Rep o rt on future arts & c ulture p ro mo tio nal video. -Dana Hend rix, Fine Arts Lib rarian and Eric Las hley, Lib rary Direc to r. G Dis cus s ion of future p ro clamatio ns fo r arts and culture leaders in Geo rgetown. -Eric Lashley, Library Directo r. H Rep o rt regard ing end of year City o f Geo rgeto wn Arts & Culture Budget. -Eric Las hley, Lib rary Direc to r. I Review of drafted Req uest for Proposal language fo r the arts and culture Ec o nomic Impac t Study. -Eric Las hley, Library Directo r. J Dis cus s ion regard ing Ho tel Occ upancy Tax- future funding o f Arts and Culture in Georgetown. -Eric Las hley, Library Directo r K Co nsideration of future meeting d ates. -Betty Ann S ensabaugh, Bo ard Chair CERTIFICATE OF POSTING I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times , on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting. ____________________________________ S helley No wling, City Sec retary Page 1 of 31 Page 2 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items o ther than what was p o s ted o n the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 3 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Announc ements regarding arts and culture in Geo rgeto wn. -Betty Ann Sens ab augh, Board Chair. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 4 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Review o f c orres pond enc e to the Arts & Culture Bo ard . -Lawren Weis s , Adminis trative As s is tant ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s ATTACHMENTS: Description Type Mus eum grant report Backup Material Palace grant report Backup Material FOA grant report Backup Material GSS grant report Backup Material GSS ad w/ logo Backup Material GSS program logo page Backup Material GSS brochure w/logo Backup Material Red Poppy Corres pondence Backup Material Page 5 of 31 Georgetown Arts and Culture Final Grant Report 2016 The Williamson Museum Purpose: To promote awareness of the Hispanic culture and history in Georgetown and to celebrate Hispanic Heritage Month, as an opportunity to bring in a population that does not traditionally visit the museum, reaching out to the Hispanic community through the schools and churches and soliciting their help, stories and participation. Result: After working through the logistics of our exhibit, the staff determined that we would invite members of the county’s Hispanic population to plan the materials to be exhibited. Several meetings were held with more than 30 people in attendance. The community answered the call and shared the photos, stories and oral histories that make up the exhibit: “Nuestra Comunidad: Williamson County’s Hispanic Roots”. The exhibit consists of panels designed by Zachary Horst of Minuteman Press along with large copies of photos that were donated. There are also nine oral history recordings and three videos scattered throughout. The back wall of the exhibit hosts a display case of artifacts from the Lopez family and an inviting hands-on activity area for children. The display case will house artifacts from two more families during the course of the exhibit, which ends next May. Description: The exhibit opened on September 1, with 46 people attending. First Friday, September 2, had 267 people in attendance – the largest September First Friday ever. The museum opened 1 – 4 pm all Sundays in September, hosting different Hispanic heritage activities each week. September 18, Austin Museum Day, featured performances by Round Rock Ballet Folklorico with139 people in the museum that day, another record for AMD in our 4th year of participation. Museum attendance in September was 1376 – nearly double the 744 from the previous September. Overall, annual attendance at the museum was up almost 10% over last year. Budget: The museum received $760 from the Arts and Culture board. That money was spent this way: Exhibit panels/posters - $604.00 Voice Recorders - $74.90 Materials for hands on activities: $281.89 We also spent $3,540 with Univision for a two-week advertising campaign targeting the Hispanic marketing. It was a first for us, and very successful. We believe these events had a positive impact on tourism for the city of Georgetown tourism and have added a new dimension to our cultural offerings. Thank you for your support! Contact Information: Mickie Ross, Executive Director mross@williamsonmuseum.org, 512-943-1674 Page 6 of 31 Georgetown Palace Theatre, Inc. ● 810 S. Austin Avenue ● Georgetown, TX 78626 ● (512) 869-7469 ● www.georgetownpalace.com The Georgetown Palace Theatre Arts & Culture Grant Report Grant Award November 2015 for Services up to August 2016 September 28, 2016 The Palace Theatre Inclusion shows for the 2015-16 season included a shortened version of the musical, Beauty and the Beast, that was offered on December 3, 2015 and a shortened version of the musical, Tarzan, which was offered on March 1, 2016. Both productions were offered free to the public and were designed to entertain special needs children and their families or caregivers. Theatre doors opened at 6:50pm for those who needed wheelchair or other special seating assistance and all others at 7:00pm. Both shows ran for about one hour with the opportunity for the audience to meet and greet the cast on stage at the end of the performance. Beauty and the Beast was a highly attended performance, with 281 reservations for the evening. The 300- seat theater was full of energetic and very happy audience members! We believe that at Christmas time, the need is great for families to be able to enjoy an evening together without concern over etiquette or restriction on interaction with the performers on stage. Tarzan was less attended but still very lively and fun for the 175 family members who attended the show! The audience loved seeing Tarzan flying in overhead at the start of the production. Palace volunteer actors look forward to the inclusion shows. It is such a special event and the audiences are unique in that they are totally involved during the production. They audibly react and speak out to the characters on stage. The performance becomes a moving experience for the families and the actors alike. Every participant is touched in some way, either through the enjoyment of experiencing the story onstage or through the emotional excitement of impacting a families evening out together through unrestricted responses to what you are doing onstage. Over 40 volunteers participated in Beauty and the Beast and Tarzan, as seaters, greeters, ushers, audio descriptors, sign language performers, plus the cast and crew. Expenses for the productions include the following: Contract Labor $1153 Payroll Expenses $4812 Printing $425 Production Costs $2000 Equipment Rental $250 Equipment Maintenance $250 Office Supplies $200 Utilities $500 Insurance $800 Cleaning Services $250 TOTAL $10,640 The Palace gratefully acknowledges the Georgetown Arts & Culture Board for its continued support of this program. Without assistance from the Arts & Cult ure Board and several community sponsors, this event could not be made available to the families who most benefit from the opportunity. In Appreciation, Arden Trevino Interim Executive Director Page 7 of 31 Slide on our website: November 19th thru December 3rd. SPONSORED IN PART THRU A GENEROUS GRANT FROM THE GEORGETOWN ARTS AND CULTURE BOARD! Page 8 of 31 FOR IMMEDIATE RELEASE FOR ARTICLES, PUBLIC SERVICE ANNOUNCEMENTS, & CALENDARS The Historic Palace Theatre in Georgetown announces the Inclusion Show for Beauty and the Beast, for Thursday, December 3rd, at 7:30 p.m. This is a special FREE performance for persons with special needs and their families. We are proud to say that this is our fifth year of producing inclusion shows, where twice a year we offer a special sensory viewing for people with special needs and their families. Through grants and donations, we have been able to make this a free event. Because of the Sponsorship of Georgetown Arts & Culture Board and their generosity, we have been able to keep this a free event. The Palace and its volunteers appreciate this opportunity to provide this special evening. This will be a shortened version of Beauty and The Beast, and will run for approximately one hour. The Inclusion Show offers: American Sign Language interpreters, Audio Description, Hearing Loop availability, and special seating. The show starts at 7:30 pm; seating starts at 6:50 pm for those in wheelchairs, and for all others at 7:00 pm. One evening only, Thursday, December 3rd. Curbside drop-off is also available for large groups or people with wheelchairs or walkers. Please feel free to invite a special teacher, paraprofessional, or support individual so that you and your child/family can enjoy our show together! For this performance, the Palace will seat about 250, and all seats are FREE. Make your reservations soon. Because seating is limited, reservations should be made in advance by calling (512) 869-7469 or (512) 869-5081, visiting the Palace office (open M-F 10 am to 4 pm), or by emailing guild.georgetownpalace@gmail.com. Make sure you tell us about any special requirements. The Palace Theatre is located at 810 South Austin Avenue in Historic Georgetown, just a half- block off the Square. Inclusion Show Dec. 19th 7:3acle on 34th Page 9 of 31 Page 10 of 31 FOR IMMEDIATE RELEASE FOR ARTICLES, PUBLIC SERVICE ANNOUNCEMENTS, & CALENDARS The Historic Palace Theatre in Georgetown announces the Inclusion Show for Tarzan The Musical, for Thursday, March 10, at 7:30 p.m. This is a special FREE performance for persons with special needs and their families. We are proud to say that this is our fifth year of producing inclusion shows, where twice a year we offer a special sensory viewing for people with special needs and their families. Through grants and donations, we have been able to make this a free event. This will be a shortened version of Tarzan; the musical, and will run for approximately one hour. The Inclusion Show offers: American Sign Language interpreters, Audio Description, Hearing Loop availability, and special seating. The show starts at 7:30 pm; seating starts at 6:50 pm for those in wheelchairs, and for all others at 7:00 pm. One evening only, Thursday, March 10th. Curbside drop-off is also available for large groups or people with wheelchairs or walkers. The Palace Theatre would like to thank the Georgetown Arts & Culture Board for their generosity in supporting this evening. Please feel free to invite a special teacher, paraprofessional, or support individual so that you and your child/family can enjoy our show together! For this performance, the Palace will seat about 250, and all seats are FREE. Make your reservations soon. Because seating is limited, reservations should be made in advance by calling (512) 869-7469 or (512) 869-5081, visiting the Palace office (open M-F 10 am to 4 pm), or by emailing guild.georgetownpalace@gmail.com. Make sure you tell us about any special requirements. The Palace Theatre is located at 810 South Austin Avenue in Historic Georgetown, just a half- block off the Square. Inclusion Show Dec. 19th 7:3acle on 34th Page 11 of 31 Special Thanks to The Georgetown Arts & Culture Board for providing funds so that we can keep this event free for YOU!!! Thanks for coming! Enjoy the Show! Page 12 of 31 Page 13 of 31 Georgetown Symphony Society Report to Georgetown Arts & Culture Board—October 1, 2016 The Georgetown Symphony Society (GSS) is deeply grateful to the Georgetown Arts & Culture Board for your support toward our season of concerts between November 15, 2015, and September 30, 2016. These concerts were held as scheduled, with the final performance of this set taking place on Sunday, September 25, 2016, featuring the Round Rock Symphony. The full complement of concerts is listed below:  Sunday, November 15, 2015—The Round Rock Symphony Orchestra  Sunday, December 6, 2015—Annual Holiday Concert with The Temple Symphony Orchestra  Sunday, February 14, 2016—The Round Rock Symphony’s “Be My Valentine” Concert  Sunday, March 6, 2016—The Temple Symphony Orchestra’s “Family Pops” Concert  Sunday, May 1, 2016—The Temple Symphony Orchestra’s Season Finale, augmented by the San Gabriel and Temple College Chorales performing “The Coronation” by Mozart  Sunday, September 25, 2016—The Round Rock Symphony Orchestra (opening concert for the 2016-2017 season) All performances took place at the Klett Center for the Performing Arts at Georgetown High School. The concerts were well attended, with audiences ranging in size from 500 to more than 800. In addition, GSS provides a Musical Enrichment program for youth that annually presents two classical musical performances for fourth and fifth graders within the Georgetown Independent School District. GSS celebrates its formal relationships with two excellent area orchestras—Temple and Round Rock. Audiences for GSS concerts were very diverse in age and socioeconomic backgrounds, comprising young school age children through a very large and active retired community. The goal of GSS is to provide “music to last a lifetime” with access to all ages and stages of life. Persons from throughout the greater Georgetown area attend these concerts, thus bringing individuals and groups to Georgetown who might not otherwise have reason to visit at these particular times. The logo of the Arts & Culture Board appeared on our brochures, projected visuals at the concerts, programs, and all media promotions. Once again, the GSS thanks the Georgetown Arts & Culture Board for its gracious support of this important aspect of our community. Page 14 of 31 Page 15 of 31 Page 16 of 31 Page 17 of 31 Page 18 of 31 Page 19 of 31 Page 20 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Cons id eration and p o s s ib le ac tion regard ing the S ep tember 20, 2016 Arts & Culture Board meeting minutes. -Betty Ann S ensabaugh, Bo ard Chair ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s ATTACHMENTS: Description Type Minutes September 2016 Backup Material Page 21 of 31 Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas September 20, 2016 The Arts and Culture Board met on Tuesday, September 20, 2016 at 4:30 p.m. in Classroom 211 of Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Jane Estes, Tim Fleming, Betty Ann Sensabaugh, Laura Sewell, Carol Watson and Linda Wilde. STAFF PRESENT: Eric Lashley- Library Director, and Lawren Weiss- Administrative Assistant OTHERS PRESENT: Georgetown Art Works Board of Directors- Mari Ramirez-President, Kevin Kaplan-Vice President, Malea Cannon-Secretary, John Chapman-member, and Rachael Jonrowe- member & City Council member. Chair Sensabaugh called the meeting to order at 4:30 p.m. Regular Session A. Citizens wishing to address the board. – Members of Georgetown Art Works’ Board of Directors were present to speak on item B (see attachments). B. Introduction of Georgetown Art Works Board of Directors and discussion regarding operations of Georgetown Art Center. – Eric Lashley, Library Director. Members of both boards introduced themselves. Lashley explained that the operating agreement between Georgetown Art Works and the City of Georgetown will expire in August 2017. Discussion ensued regarding goals of Georgetown Art Works for 2017 and how the Arts and Culture Board can help the organization. Topics included, but are not limited to, volunteers, financial reports, partnerships with Cordovan Art School, fundraising, exhibits, gift shop changes, diversity, and collaborating with other downtown Georgetown organizations and businesses. No action taken. C. Report from Georgetown Art Works regarding the operation of Georgetown Art Center. –Eric Lashley, Library Director. Both boards reviewed the monthly report regarding the operation of Georgetown Art Center. No action required. D. Announcements regarding arts & culture in Georgetown . –Betty Ann Sensabaugh, Board Chair. Board members reviewed a flyer for National Arts Month that showcased arts and culture in Georgetown. No action required. E. Review of correspondence to the Arts & Culture Board. –Lawren Weiss, Administrative Assistant. Board members reviewed a report from Georgetown ISD regarding use of funds awarded during the 2015-16 grant process for Mark Kistler’s Learn to Draw Assemblies. No action required. Page 22 of 31 F. Consideration and possible action regarding the minutes of the August 16, 2016 Arts & Culture Board meeting. -Betty Ann Sensabaugh. Jane Estes moved to approve the August 2016 minutes as distributed. Laura Sewell seconded the motion, which passed unanimously. G. Discussion regarding the 2016-2017 grant process. – Eric Lashley. Lashley discussed a proposed timeline for this year’s grant process. Board members discussed allowing individuals to apply for funding for arts outreach projects, in addition to the arts and cultural organizations in Georgetown. No action required. H. Report regarding 2016-2017 Sculpture Tour. –Dana Hendrix. Board members reviewed an email between Hendrix, Weiss, Linda Wilde and Dar Richardson (attached to these minutes) regarding changes to the 2016-2017 Sculpture Tour. No action required. I. Discussion regarding the City of Georgetown arts and culture budget. –Eric Lashley, Library Director and Lawren Weiss, Administrative Assistant. As we enter a new fiscal year, City staff members are planning projects to enhance arts and culture in Georgetown. Lashley reminded the Board that as stated in the bylaws, their role is strictly advisory, and the authority to expend funds lies with City staff, not board members. The Arts & Cu lture Board is designed to advocate and fundraise for arts and culture in Georgetown. Lashley reported on a budget plan for 2016-2017 (attached to these minutes), and discussion followed regarding increasing public art projects in the coming year. J. Consideration of future board meetings. The next Arts and Culture Board meeting will be on October 18, 2016 at 4:30 PM. No action taken. Chair Sensabaugh adjourned the meeting at 6:25 p.m. Respectfully submitted, Carol Watson, Secretary Betty Ann Sensabaugh, Chair Page 23 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Report from Georgetown Art Wo rks regarding the o p eration of Geo rgeto wn Art Center. -Eric Las hley, Library Director. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 24 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Report on future arts & culture promotio nal vid eo . -Dana Hendrix, Fine Arts Librarian and Eric Lashley, Library Director. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 25 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Disc ussion of future proc lamations for arts and c ulture lead ers in Georgeto wn. -Eric Las hley, Lib rary Direc tor. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 26 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Report regarding end o f year City of Geo rgetown Arts & Culture Bud get. -Eric Las hley, Library Directo r. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s ATTACHMENTS: Description Type End of year report Backup Material Page 27 of 31 Vendor Amount Vendor Amount Vendor Amount Vendor Amount Total Available:0.00 Beginning Balance 20,000 Beginning Balance 11,500.00 Beginning Balance 8,300 Beginning Balance 6,000 Festival of the Arts 2,280 STH- Sympatico 300.00 Austin Monthly 5,000 AFTA Conference 625 Frost Elementary 2,230 STH- Seath 300.00 Oct-Feb. AM online 2,950 Southwest Airlines 179.98 Heritage Society 1,520 STH- Lemon Squeezer 300.00 A&C Guide 350 American Airlines 335.1 GSS 2,280 Uhaul Red Poppy transport 236.45 Sheraton Hotel 1579.35 GHS Theatre Dept.1,520 Uhaul gas 43.12 Boston Shuttle 34 Handcrafts Unlim.1,140 STH- Guardian II 300.00 Starbucks 7.76 Palace Theatre 2,280 Red Poppy panels 225.00 Cheesecake Factory 32.14 Williams Elem.1,508 Reimbursement to CS & JR - poppy exhibit 799.45 Dunkin' Donuts 4.63 Wilco Symphony 2,280 Moving from PA to Intern for longer internship 1961.60 California Pizza Kitchen 23.74 Will. Museum 760 TSOS Awards 1800.00 Russell House 21.19 Gtown Poetry Fest.500 STH- Blue Healer 300.00 Dunkin' Donuts 6.58 Diane Gaume-Guide 1500 Hofmeister: Guide design 4000.00 Florentine Café 30.65 A&C Guide 202 GTX Awards- sculpture plates 150.00 McGreevy's 17.25 A&C Guide 784.38 A&C Guide 3102.63 Total 0.00 Total 0.00 Total 0.00 Total 0.00 Vendor Amount Vendor Amount Vendor Amount Vendor Amount Vendor Amount Beginning Balance 300 Beginning Balance 250 Beginning Balance 12,000 Beginning Balance 1,600 Beginning Balance 50 Am. For the Arts 150 Letterhead envelopes 132 COG budget reduction 375 Intern funds from PA GL 1961.60 A&C Guide 50 Texans for the Arts 100 RP- Coffee & Cookies 22 HOTAX for AM 10,000 KK Internship 3561.6 A&C Guide 50 GTXA- board nametags 41.25 March AM Online 590 GTX Awards- KK nametag 8.25 Wildfire-Intern Interview 67.79 A&C Guide 46.5 HEB- Siegel/Rose Recep.47.29 Wildfire-Siegel/Rose lunch 61.88 A&C Guide 858.04 Total 0.00 Total 0.00 Total 0.00 Total 0.00 Total 0.00 Arts & Culture Expenses 2015-2016 Grants Public Art Marketing Travel & Training PostageMemberships & Dues Administrative Co-Op Intern Page 28 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Review o f drafted Reques t fo r P ro p o s al language for the arts and c ulture Ec ono mic Imp act S tud y. -Eric Lashley, Library Direc tor. ITEM SUMMARY: FINANCIAL IMPACT: City Counc il ap p ro ved $25,000 o f Ho tel Occ up anc y Tax earnings to fund an Ec ono mic Imp act Stud y for arts and culture in Geo rgeto wn. SUBMITTED BY: Lawren Weis s Page 29 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Disc ussion regarding Hotel Oc cup anc y Tax- future fund ing of Arts and Culture in Geo rgeto wn. -Eric Lashley, Library Direc tor ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 30 of 31 City of Georgetown, Texas Arts and Culture Advisory Board October 18, 2016 SUBJECT: Cons id eration o f future meeting dates . -Betty Ann Sens ab augh, Board Chair ITEM SUMMARY: FINANCIAL IMPACT: This item has no direc t financial imp act. SUBMITTED BY: Lawren Weis s Page 31 of 31