HomeMy WebLinkAboutAgenda_ARTAB_10.20.2020Notice of Meeting for the
Arts and C ulture Adv isory B oard
of the City of Georgetown
October 20, 2020 at 4:30 P M
at Virtual
T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u
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O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay
Texas at 711.
C onsiste nt wi th Gove rnor Gre g A bbott’s suspension of vari ous pr ovisions of
the O pe n M e eti ngs A c t, effe ctive A ugust 1, 2020 and until further notice , to
r educ e the c hanc e of C O V I D -19 tr ansmi ssion, all C i ty of Geor getown
A dvisor y B oard me etings will be hel d vir tually. P ubl ic c omme nt will be
allowed via te le confe re nc e; no one wil l be allowed to appe ar i n per son.
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M e eting I D : 966 6526 3494
Topic : A r ts and C ul tur e B oar d me e ting
Time: O c t. 20, 2020 04:30 P M C e ntral Ti me (U S and C anada)
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C itizen c omments ar e ac ce pte d in thr ee di ffer ent for mats:
1. Submi t wr itte n c omments to lawre n.weiss@geor ge town.org by 4:30 p.m.
on the date of the me eting and the R ec ording S e c r e tar y wi ll re ad your
c omme nts into the re cor ding duri ng the item that is be ing di sc usse d.
2. L og onto the me eting at the li nk above and “r ai se your hand” dur ing the
ite m
3. Use your home/mobile phone to cal l the toll-fre e number
To join a Zoom mee ting, clic k on the l ink provided and joi n as an atte ndee .
You will be asked to enter your name and email addr e ss (this is so we c an
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“Raise your H and” option at the bottom of the Zoom me e ti ng webpage onc e
that ite m has ope ne d. When you ar e cal le d upon by the R ec ording S ec re tar y,
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is over, your devic e will be mute d again.
U se of pr ofani ty, thre atening l anguage, slande rous r e mar ks or thre ats of
harm ar e not all owe d and will r e sult i n you be ing imme diate ly r emove d from
the mee ti ng.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e
authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.)
A Disc ussio n o n how this virtual conferenc e will b e c o nducted , to inc lude optio ns fo r pub lic comments and
ho w the p ublic may address the C ommis s io n. -Lawren Weiss, Ad minis trative As s istant
B C itizens wis hing to ad d res s the b o ard . As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. P resident of G eorgetown Art Works S tuart Wallace will address
the board regarding I tem G .-J ane E stes, C hair.
C Announc ements regarding arts and culture. -Jane Estes , C hair.
D C ons id eratio n and p o s s ib le ac tion to app ro ve the minutes from the S ep tember 15, 2020 Arts and C ulture
Bo ard meeting. -Jane Estes , C hair.
E O verview for new board memb ers of the 2020-2025 Arts and C ulture S trategic P lan. – Amand a S till, Arts
and C ulture C o o rd inato r
F C ons id eratio n and p o s s ib le ac tion to app ro ve the C all fo r Artist Entries for the mural at G eo rgeto wn Title
- Amand a S till, Arts and C ulture C o o rdinator
G C ons id eratio n and p o s s ib le ac tion to rank bud get priorities for the 2020-2021 F is c al Year - Amand a S till,
Arts and C ulture C o o rd inato r
H C ons id eratio n o f Arts and C ulture C o ordinator rep o rt. -Amand a S till, Arts and C ulture C o o rd inato r
I C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates. –Janes Es tes , Bo ard C hair
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Ce rtificate of Posting
I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of
Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily
acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2020, at
__________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid
meeting.
__________________________________
R o b yn Dens more, C ity S ecretary
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Minutes of the Virtual Meeting of the
Arts and Culture Board
City of Georgetown, Texas
September 15, 2020
The Arts and Culture Board met virtually on Tuesday, September 15, 2020 at 4:30 p.m. via Zoom.
PRESENT: Jane Estes, Susie Flatau, Sonya Robinson, Gaby Shultz, Sharon Snuffer, and Jessica
Meurer-Sobhani.
ABSENT: Marissa Palmer
STAFF PRESENT: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director
and Lawren Weiss-Administrative Assistant.
MEMBERS OF THE PUBLIC: Jusak Yang Bernhard and Jeff Manley
Chair Estes called the meeting to order at 4:30 P.M.
Regular Agenda
A. Discussion on how this virtual conference will be conducted, to include options for public
comments and how the public may address the commission. -Lawren Weiss, Administrative
Assistant. No action required.
B. Citizens wishing to address the Board. – Jane Estes, Chair. As of the deadline, no persons
were signed up to speak on items other than what was posted on the agenda. Wag Heaven
business owners Jusak Yang Bernhard and Jeff Manley signed up to address the board
regarding item E. No action required.
C. Announcements regarding arts and culture. – Jane Estes, Chair. No announcements this
month. No action required.
D. Consideration and possible action to approve minutes from the June 16 and August 18, 2020
Arts and Culture Board meeting. – Jane Estes, Chair. Motion by Snuffer; second by Flatau
to approve the August 18, 2020 Arts and Culture Board virtual meeting minutes. Approved 6-0
(Palmer absent).
E. Consideration and possible action to approve a mural at Wag Heaven as part of the Healing Arts
for Veterans grant funded program and located at 205 West 6th Street, #115, 78626. – Amanda
Still, Arts and Culture Coordinator. Board members and business owners of Wag Heaven
reviewed and discussed three mural proposals. While “Best Friends” was a favorite among
everyone, Bernhard and Manley felt the Field of Honor and a service member should be included
in the design. They would also like to see the flag changed to the U.S. flag instead of the one in
the proposal. Board members agreed with the suggested changes from the Bernhard and Manley.
Still agreed to contact the artist about the change requests. Following discussion, motion by
Robinson; second by Flatau to approve the “Best Friends” mural proposal, contingent upon the
artist agreeing to proposed changes. Approved 6-0 (Palmer absent). Still will work with the artist
regarding the changes and to move the project forward.
F. Consideration and possible action to select sculptures for the Georgetown Sculpture Tour 2020-
2021. – Amanda Still, Arts and Culture Coordinator. Still explained that there were 18 spaces
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available in the 2020-21 Sculpture Tour. Selected pieces will be installed November 16 and 17,
following the removal of the current tour’s sculptures. Still noted that some of the sculpture
submissions were proposals and not completed pieces. If selected, the artists will have two
months to finish the piece before install. Brief discussion followed regarding proposals, ratings,
and locations. Motion by Flatau; second by Robinson to select the top 18 rated submissions for
the 2020-2021 Sculpture Tour. Approved 6-0 (Palmer absent). The top 18 pieces and artists are
as follows:
1. Great Bird by Peter Mangan
2. Interaction of Thought by John Mark Luke
3. Moment of Reflection by Dan Pogue
4. The Optimist by Linda Wilde
5. The Feather by Kirk Seese
6. And He Was Sad by Bob Coffee
7. Tree Branches by Kirk Seese
8. Paths We Choose by Anthony St. James
9. Letting Go by Peter Mangan
10. Luminous Beings Are We by Kirk Seese
11. Ascension by Scott Brunson
12. Zenith by Scy Caroselli
13. Sunburst by Scott Shubin
14. Twist by Peter Mangan
15. Golden Hugs by Marianne Caroselli
16. Butterfly by Mary Angers
17. Nine by Scott Shubin
18. Uncommon Egret by Marla Ripperda
G. Consideration and possible action to approve a purchase of public art, “Quest for Knowledge” by
Jay Schaan. –Amanda Still, Arts and Culture Coordinator. Still explained that Quest for
Knowledge, located at the front of the library, is a favorite piece among citizens. Staff identified
available funds that need to be used before the end of the current fiscal year and proposed
purchasing this piece to add to the City’s permanent collection. Purchasing art is part of the Arts
and Culture Strategic Plan. Following brief discussion, motion by Robinson; second by Meurer-
Sobhani to approve the purchase of Quest for Knowledge by Ja y Schaan for $5,520. Approved
6-0 (Palmer absent).
H. Consideration of Arts and Culture Coordinator report. – Amanda Still, Arts and Culture
Coordinator. Still discussed her report as included the agenda packet. Topics included the City’s
public art programs, grants, and future project timeline. Still noted that artist receptions for exhibits
at City Hall had been cancelled until at least January 2021. The install for the Recycled Street
Sign project is postponed until Tuesday, 9/22 to allow artist Scott Shubin time to complete the
piece. No action required.
I. Consideration and possible action to approve a Cultural District Grant award from the Texas
Commission on the Arts for $4,200 for a mural at Georgetown Art Center. - Amanda Still, Arts and
Culture Coordinator. Still explained that TCA will award the City of Georgetown a grant of $4,200
for a mural at Georgetown Art Center. To accept the grant award, staff needs approval from the
Arts and Culture Board and City Council. Motion by Meurer-Sobhani; second by Robinson to
approve a Cultural District Grant award from Texas Commission on the Arts for $4,200.
Approved 6-0 (Palmer absent). With the board’s approval, staff will present this item to City
Council for final approval.
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J. Consideration and possible action regarding future meeting dates. – Jane Estes, Board Chair.
The next meeting will be held as regularly scheduled on October 20, 2020 at 4:30 p.m. This will be
a virtual meeting.
Chair Estes adjourned the meeting at 6:03 p.m.
Respectfully submitted,
Sharon Snuffer Jane Estes
Board Secretary Board Chair
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City of Georgetown
A Texas Commission on the Arts Cultural District
Georgetown Arts and Culture Strategic Plan
2020-2025 Update
Georgetown’s Arts & Culture Program enhances the quality of life for
the residents and visitors of Georgetown by promoting community
engagement, cultural participation, and cultural tourism through
public art programming and arts & culture collaborations
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Executive Summary
The Arts and Culture Board was established for the purpose of actively pursuing the placement
of public art in public places and serving to coordinate, promote and support public access to
the arts. The Board was also established to encourage, stimulate, promote and foster programs
for the cultural enrichment of the City, thereby contributing to the quality of life in
Georgetown, and to develop an awareness of the value of the arts in the business community,
local government and the general public.
According to the Arts and Culture Board’s bylaws, the Board is directed to:
1. Ensure the arts continue to be of value as an integral part of Georgetown;
2. Seek to improve communication and organization of the activities in the Georgetown
arts community;
3. Promote the arts in Georgetown to enrich the lives of its residents through education
and demonstration;
4. Assist other City boards, commissions and committees and the City Council in using
public art to enhance development in public parks and other public lands and
structures;
5. Advise other City boards, commissions and committees and City departments regarding
artistic components of municipal projects under consideration by the City and serve as a
resource for artistic components of private developments;
6. Develop and recommend to the City Council policies and programs that would enhance
and encourage planning, placement and maintenance of public displays of art in
locations open to the public within the community:
7. Encourage connections with other local, regional a nd national organizations working for
the benefit of art and preservation of artistic values, and other similar activities;
8. Recognize and encourage groups and organizations that enrich Georgetown life by
bringing cultural and artistic values and artifacts to the City; and
9. Pursue funding, including gifts and grants, for support of art programs and activities and
the procurement of public art.
Georgetown Palace Theatre
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Purpose
The purpose of the Arts and Culture Board’s Strategic Plan is to establish goals and objectives to
accomplish the directives established in the Board’s bylaws. Two of the City’s major planning
documents, the 2030 Comprehensive Plan and the Downtown Master Plan call for promoting
and establishing more arts and cultural venues and events. The 2030 Comprehensive Plan calls
for the City to invest in arts and cultural facilities and to establish Georgetown as a cultural
destination by promoting a vibrant community of artists and artisans. The Downtown Master
Plan calls for more arts and cultural venues for the downtown and the creation of an arts,
cultural, and entertainment district. The formul ation of an arts and culture strategic plan helps
meet the goals of these two major planning documents .
Members of the Arts and Culture Board believe a vibrant arts community and cultural
offerings are good for the quality of life for residents, will attract visitors, and will assist
Georgetown in becoming a nationally recognized arts destination by 2030. The plan
incorporates eight major goals :
I. Continue to foster a vibrant Georgetown Art Center as a major component of the
Cultural District
II. Continue to develop and expand the Georgetown Public Art Program
III. Establish and foster a vibrant Performing Arts Center as a major component of the
Cultural District
IV. Explore the possibility of establishing a vibrant Arts Incubator Facility that includes an
Artist in Residency Program
V. Continue the development of a thriving Arts, Culture, and Entertainment District in the
downtown
VI. Provide grants to local arts and culture nonprofit organizations
VII. Maintain Texas Commission on the Arts Cultural District Designation
VIII. Elevate the Arts and Culture staff to include an Arts and Culture Director, a Coordinator
of Activities, and Marketing Coordinator to coordinate the arts and cultural activities of
the City and work with City Boards and local arts organizations
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Goals, Objectives, and Strategies
Goal I. Continue to foster a vibrant Georgetown Art Center as a major
component of the Cultural District
Objective a. Ensure the Georgetown Art Center fulfills its mission of elevating the arts in the
community
Strategies
i. The City may take a more operational role with the Georgetown Art Center as Operating
Agreements come up for renewal with its nonprofit partner, Georgetown Art Works
ii. Ensure Georgetown Art Center maintains artistic autonomy if City Operating Agreements are
restructured
iii. Support the Georgetown Art Works Board in developing a strategic plan
iv. Support the Georgetown Art Works Board in positioning the organization to apply for grants
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Goal II. Continue to develop and expand the Georgetown Public Art
Program
Objective a. Continue to develop and expand streetscape art
Strategies
i. Expand the Utility Box Art Program
ii. Collaborate with CVB and Main Street to develop a strategy for gateway signage and
artistic banners
iii. Explore opportunities for bridge public art
Objective b. Continue to develop and expand the Georgetown Sculpture Tour
Barn Martian by Dave Speer Strength by Julio Sanchez de Alba
Strategies
i. Increase the reach of the Call for Proposals
ii. Increase stipends offered
iii. Develop recruitment strategies for sculptors
iv. Explore marketing/event opportunities for the tour
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Objective c. Develop Guidelines for Commerc ial Murals and further develop the current City
Mural Program
Commercial Mural; Greetings from Georgetown Tx by Sarah Blankenship
Objective d. Develop a Sculpture Garden of permanent sculptures purchased by the City in
the new City Center and Public Art Plaza
Public Art at the Georgetown Public Library
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Objective e. Expand the Public Art Program outside the Cultural District
Strategies
i. Continue to work with the Parks and Recreation Department toward dedicating
parkland for public art
ii. Expand Sculpture Tour and Utility Box Art Program outside the Cultural District
Lady of Georgetown by Mya Stoessel Colorful Georgetown by Makenna Baylor, Cassidy
Salyer, and Beti Wain
Objective f. Percentage for Public Art
Strategies
i. Develop a program for a percentage of Public Art in Public Development Agreements
ii. Continue to advocate for the current 1% for Public Art in City Buildings and strive for a
higher percentage over time
iii. Add budget item for the purchase of artwork for the City Permanent Collection
Public Art in City Buildings; El Arbol by J Muzacz, Dayscape Wonder by Kevin Greer, Blue Hole Park by Mike
McConnell, Collages by Carol Light
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Goal III. Establish and foster a vibrant Performing Arts Center as a
major component of the Cultural District
Carnegie Hall, New York City
Objective a. Establish a budget for a Needs Assessment and Feasibility Study that may
explore a partnership between the City and partnering organizations, as well as field studies of
existing performing arts centers
Strategies
i. Explore the feasibility of an arts complex that is inclusive and multi -disciplinary,
including but not limited to gallery space, incubator space, artist residency space, large
performance auditorium, smaller performance s paces
ii. Identify location
iii. Develop relationships with local philanthropists, funding organizations, and other
funding avenues
Goal IV. Explore the possibility of establishing a vibrant Arts
Incubator facility that includes an Artist in Residency Program
Objective a. Explore alternatives that may include partnerships with local businesses
Objective b. Gather more information and conduct field studies of existing incubator and
residency programs
Objective c. Identify a location
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Goal V. Continue the development of a thriving Arts, Culture, and
Entertainment District in the downtown
Objective a. Increase diversity of programming and collaboration between local arts
organizations
Objective b. Partner with Downtown Development on the Gateway Signage Project
Objective c. Partner with CVB on tourism initiatives
Objective d. Develop an Arts Marketing Plan and Budget
Objective e. Develop Guidelines for street performers
Objective f. Attract arts businesses
Objective g. Annual arts festival and/or quarterly Arts Stroll
Objective h. Expand Brown Bag Luncheon Program
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Goal VI. Provide grants to local arts and culture nonprofits
Objective a. Update current grant guidelines to include a rubric for scoring
Strategies
i. Require workshop attendance to apply for grants
ii. Require organizations to have 501c(3) status
iii. Establish two categories – Established and Emerging Organizations
Objective b. Increase the Arts and Culture budget to provide more funding for grants
Objective c. Establish a permanent line item in annual budget for select arts and culture
programming that demonstrates sustainability, diversity, and an economic development
component
Strategies
i. Texas Society of Sculptors
ii. Georgetown Art Center’s Art Hop
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Goal VII. Maintain Texas Commission on the Arts Cultural District
Designation
Objective a. Utilize the resources available to Cultural Districts
Strategies
i. Apply for grants
ii. Advocate for the full 15% of HOT go to Arts and Culture
iii. Develop an Arts Marketing Plan
iv. Participate in legislative arts advocacy by maintaining memberships with Texans for the
Arts and Americans for the Arts
Objective b. Increase diversity of arts and culture programming in order to provide outreach
to underrepresented groups and increase arts participation across all audience segments
Preserving History mural by Norma Clark and Devon Clarkson
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Strategies
i. Implement marketing initiatives to reach diverse populations
ii. Prioritize demographic data collection for arts events
Objective c. Increase accessibility to the arts through innovative, engaging, and interactive
arts and culture programming for all audience segments
Goal VII I . Elevate the Arts and Culture staff to include an Arts and
Culture Director, a Coordinator of Activities, and Marketing
Coordinator to coordinate the arts and cultural activities of the City
and work with City Boards and local arts organizations
City staff; Eric Lashley, Library Director and Amanda Still, Arts and Culture Coordinator with Quest
for Knowledge by Jay Schaan
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Call for Artist Entries: Commercial Mural at Georgetown
Title
Georgetown Title – in collaboration with the Georgetown Arts and Culture Board - would like to
commission an artist to design and install a mural on an exterior wall of the ir building. Call
opens November 1st, 2020
Application Deadline: December 30th, 2020
PROJECT DESCRIPTION: Beginning November 1st, 2020, The City of Georgetown’s Arts and
Culture Board will invite artist entries for the Commercial Mural Project at Georgetown Title.
The mural design should be an interpretation of the history of the site using abstract
representation with an emphasis on color and shape instead of realistic representation. For
more details see the full submission guidelines.
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ELIGIBILITY: This opportunity is open to all professional artists over the age of 18.
BUDGET: This project is part of the Percent for Public Art in Municipal Capital Improvement
Projects and provides matching City funds to the Commercial Mural at Georgetown Title. An
artist stipend of $4,000 will be paid to the artist selected to install the mural. The cost of
materials and equipment necessary to install the mural will be covered up to $2,000. Any
material and equipment costs exceeding this amount will require prior approval. The selected
artist will be responsible for their own travel costs, housing, and personal liability insurance.
INSTALLATION DATE: Mural will be completed by April 30th, 2021.
APPLY: Applications will be submitted through Submittable.com between November 1st and
December 30th, 2020: https://artsgeorgetown.submittable.com/Submit
SELECTION: From the entries submitted by the deadline, the Arts and Culture Board in
collaboration with Georgetown Title will award an artist commission for the mural design and
installation. Artists will be notified of the final selection by the late January, 2021.
APPLICATION FEE: None
Questions: Contact Amanda Still at 512-930-8471 or Amanda.still@georgetown.org
ABOUT GEORGETOWN TITLE AND THE HISTORY OF THE SITE: The area just to the west of
Georgetown’s historic Courthouse Square was once the city’s center of industry and transportation.
When the railroad arrived in 1876, it had a huge impact on the transportation of goods and agricultural
products, and lumber yards were quickly built around the rail spurs to take advantage of the incoming
building supplies. The railroad brought more refined building products in, as well as connected local
agricultural products like cotton to larger markets. The railroad also brought in everything from produce
to rubber, and the Sanborn Fire Insurance Maps of Georgetown are an early picture of the affluence the
rail connection brought to the community. The rail spurs remained downtown for nearly a century until
they were removed in the mid 1960’s.
The location of the Georgetown Title Company was previously the site of the Belford Lumber Yard.
Owned by Charles Sanford (C. S.) Belford, who was one of the most notable builders in Georgetown’s
history, this was his center of operations for his substantial building business. Belford has a National
Register Historic District named after him and is known for building remarkable houses in the city’s Old
Town Historic District as well as commercial structures in the Downtown. Belford’s toolbox, ledgers and
some of his construction plans are housed in Special Collections at Southwestern University.
A group of buildings known as Belford Square where built in the early 1970’s and became home to
Georgetown Title. Georgetown Title employees are experts in closing and insuring all types of land
transactions, from farm and ranch to commercial, residential and new construction.
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The Belford National Register Historic District nomination form is available here:
https://atlas.thc.texas.gov/NR/pdfs/86000991/86000991.pdf, pages 15-16 have a brief history.
A video presentation on the history of Georgetown’s railroads is available here:
https://www.youtube.com/watch?v=0UeLhO06ZhM&list=PLwNcbKpuKse0G_FoXdtVcQ7BrqODRDFdn&i
ndex=5&t=16s.
Sanborn Fire Insurance Maps of Georgetown are available here:
http://legacy.lib.utexas.edu/maps/sanborn/g.html, scroll down to Georgetown maps. Please note that
street names changed before 1916!
CURRENT SITE CONDITIONS:
The Georgetown Title building now backs up to the new 8th Street Parking Lot Capital
Improvement Project. The completion of the parking lot project presents an opportunity for
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public art to enhance the new public space, as well as raise awareness of the history of the site
and the role Georgetown Title plays in the historic timeline of the City.
The wall dimensions are 56’ wide x 12’ high, and the mural will cover the entire wall. The wall
material is concrete block, with a small area of utility equipment that should be creatively
incorporated into the proposed design and could be realized as a three-dimensional element to
the mural.
The artistic style requested is a unique, non-traditional, abstract style that is artistically
creative and colorful. The “industrial” history of the site should be referenced using abstract
interpretation that emphasizes shapes and colors instead of realistic interpretation. This
mural is envisioned to invite photo opportunities for visitors to the mural. The location of the
utility boxes on the wall is also an opportunity to introduce a three -dimensional component
to the design! Think unique, colorful, abstract, outside-the-box, innovative, and non-
traditional.
SELECTION CRITERIA: The final artist’s design will be selected by the Georgetown Arts and
Culture Board and Georgetown Title based on the following criteria:
• Quality of artistic composition
• Creativity of design in addressing the history of the site and artistic style requested
• Artistic ability as demonstrated in examples of work submitted
• Evidence of experience creating durable and sustainable outdoor mural art
• Experience with public art projects
• Willingness and ability to meet contractual guidelines and deadlines
• Ability to fulfill submission guidelines
SUBMISSION GUIDELINES: Each artist may submit only (1) design for consideration. The
following will be submitted online through Submittable at
https://artsgeorgetown.submittable.com/Submit:
Contact information
• Full Name, address, telephone number, e-mail address
Concept statement for proposed design
Image(s) of proposed design
• Artist may submit up to (5) images to communicate proposed design (upload)
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Support materials/Previous work
• Proposals should be accompanied by 5 to 10 images of previous work (upload)
• An artist statement describing experience and interest in creating a mural in
Georgetown
• Resume (upload)
ANTICIPATED TIMELINE:
Call for Artist Entries – November 1st – December 31st
• The Arts and Culture Board and Georgetown Title will review the design submissions
and select the winning design at the January 19th, 2021 Arts and Culture Board meeting
• Artists will be notified of the final selection by late January 2021.
• Artist contracts will be executed by mid-February, 2021
• Work to commence by March 1st, 2021
• Mural to be completed by April 30th, 2021
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2020-2021 Arts & Culture Budget Rankings
We’d like your input on projects you are most interested in funding in the next fiscal year (1 =most
interest). Please rank the projects and bring your ranking sheet to the meeting.
2020-2021 A&C Budget Rankings
_____ Grant Support for GAW/Art Center
_____ Grants to Community Arts and Culture Organizations
_____ Utility Box Art
_____ Sculpture Tour
_____ Murals
_____ Sculpture Garden
_____ City Hall Exhibits
_____ Training/Travel
_____ Marketing
_____ Brown Bag Luncheon Program
_____ Other: ______________________
_____ Other: ______________________
_____ Other: ______________________
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Dear Arts & Culture Board,
Thank you very much for your continued support of Georgetown Art Works, the
non-profit that operates the Georgetown Art Center.
Georgetown Art Works, as the Arts & Culture Board, wants Georgetown to be a
nationally recognized arts destination by 2030. The help of the Arts & Culture Board is
vital to this goal. By dedicating funds for a professional grant writer, the Arts & Culture
Board would be fostering a vibrant Art Center and help us fulfill our mission of elevating
the arts in our community.
Georgetown Art Works has, in just the last few years, secured tens of thousands
of dollars in grants in the form of operational support, prize money, website redesigns,
and more. This has been through the volunteer efforts of board members and interns
who have no experience grant writing. This happens in addition to all the other aspects
of running a facility like marketing, website, exhibits, HR, point of sale, etc. Gary
Anderson, our office administrator with a long history with the Art Center, also estimates
that we are up against the following turnover figures:
If I define turnover among board members as leaving before fully completing a 3-year
term, my guess would be about 50%. If I define turnover among volunteers as leaving
before completing 50 hours of volunteer service, I would guess 75%.
Passionate board members and volunteers will continue to do our best if we are unable
to secure a professional grant writer. Imagine the possibilities if a professional grant
writer can work for us.
Keri McDonald was referred to me by the Regional Foundation Library, which is a
library at the University of Texas in Austin dedicated to grants. Due to COVID-19, the
amount of time that GAW board members spend on grants has dramatically increased. I
feel that we have outgrown the model in which our volunteer board members and
interns write grants for funding.
To speak briefly about details, GAW has years of documentation of previous
grants, images, etc that Keri can quickly utilize through Google Drive. When COVID-19
hit, the Regional Foundation Library provided a concierge service in which it would
research possible grant sources. We took advantage of this resource. Keri has her own
subscriptions to grant databases. We have a long list of possible sources of grants
along with the images, data, history, etc that Keri needs. We just need her paid
expertise in completing these grants.
Keri estimates that 33% of our operating budget could come from grants with her
help. That means she could pull in roughly $23,000 for increased activities and funds
reserved for an additional part-time position.
Page 25 of 44
Some targets we have in mind are (regional) Seeds of Strength, Chaparral
Women’s Club, Chisholm Trail, Texas Commission on the Arts, and (national) NEA,
Knight Foundation, and Rockefeller Foundation. Some of our near-term goals include
increasing the caliber of our exhibits and workshops through stipends, adding an
additional part-time employee, and adding a paid part-time Executive Director position.
We propose a one-year trial of Keri’s services. We would hope that it would be
advantageous to extend her services as she would be best suited to manage final
reporting of earned grants.
Thank you for your consideration in helping us apply for grants.
Respectfully,
Stuart Wallace
President, Georgetown Art Works
Page 26 of 44
Proposal to Georgetown Art Works
Summary and Deliverables
Georgetown Art Works seeks leadership and support in grant prospecting,
cultivation, and writing. Should Georgetown Art Works accept this proposal from
Keri McDonald Consulting,
Keri will:
1. Facilitate a virtual meeting with the Georgetown Art Works team to develop
an effective strategy.
2. Create “generic grant” and LOI templates to be most efficient in grant
applications.
3. Research potential funders and create a grants prospect list with probability
of receiving funding.
4. Develop a project plan with calendar to apply for grants from funders who
know and understand the goals of Georgetown Art Works.
5. Provide coaching on foundation and donor cultivation in preparation for
applications.
6. Communicate with regularity to the Georgetown Art Works team to include
monthly Zoom meetings (or in-person when necessary) and weekly emails.
7. Write grants based on the project plan and provide to the team for review.
Georgetown Art Works will:
1. Provide verbiage about programs as well as applicable data, evaluation tools,
and results.
2. Provide regular programmatic updates and inform Keri of any pertinent
changes in outcomes or scope of work.
3. Cultivate relationships based on coaching from Keri and existing contacts
before, during, and after grant submissions.
4. Participate in monthly Zoom meetings with Keri and reply in a timely manner
to all communication.
5. Review grants prior to submission and ensure adherence to project plan.
Contract Structure/Next Steps
1. Pending acceptance by signature below, this proposal will serve as the Scope
of Work for a year-long, retainer-based contract.
2. Keri will draft a contract with any edits or feedback to the proposal
incorporated.
Page 27 of 44
Cost Options
Select from one of the options below, then sign, scan, and return document to Keri.
☐ A monthly retainer of $1,250 to include Items 1-7 above, with a minimum of 20
hours per month dedicated to the project and support with the development
section of the Georgetown Art Works strategic plan.
☐ A monthly retainer of $950 to include Items 1-7 above, with a minimum of 15
hours per month dedicated to the project and support with the development
section of the Georgetown Art Works strategic plan.
☐ A monthly retainer of $650 to include Items 1-7 above, with a minimum of 10
hours per month dedicated to the project.
GEORGETOWN ART WORKS KERI McDONALD CONSULTING
BY: ______________________________ BY: ______________________________
Stuart Wallace Keri McDonald, M.P.Aff.
Board President President
Page 28 of 44
1
Amanda Still
From:Laura Sewell <sewelll@southwestern.edu>
Sent:Wednesday, October 14, 2020 3:48 PM
To:Amanda Still
Cc:Stuart Wallace
Subject:[EXTERNAL] funding for a grant writer for GAW
[EXTERNAL EMAIL]
Dear Amanda,
Stuart has informed me of the request for funding from the A&C Board for the contracting of a grants writer for the
GAW. As it seems appropriate, please share my support of this idea. I believe the priorities of the GAW Board would be
bolstered by the support of a paid professional grants writer. In addition, this request may have a long-lasting impact on
the entire Georgetown community as the consultant will work with the board to prioritize, reflect, and engage. This
critical skill may be passed through other organizations that board members belong to and other Georgetown endeavors
may be supported. I see many benefits in the contracting of this expert. Benefits that will have a deep impact to the
GAW and our entire arts community.
Thank you for your time,
Laura Sewell '95
Director of the Sarofim School of Fine Arts Administration
Southwestern University
512-863-1379, I am currently working remotely, please call my office number or text: if you need any assistance.
www.southwestern.edu/sarofim/
If you need to make an appointment with me, please go to Book Me.
“Southwestern is one of the few jewels of the Southwest whose mission is to prepare a new generation to
contribute to a changing society, and to prosper in their jobs, whatever and wherever in the world they may
be.”
- Loren Pope, Colleges That Change Lives
Page 29 of 44
Georgetown Arts and Culture
Coordinator Report
October 20, 2020
Page 30 of 44
Public Art Program
•Projects in Progress
•City Hall Gallery
•Sonia Colonna Mathis:
October –December
•Southwestern student Julia
Canfield: January –March
2021
Artwork pictured from Sonia Colonna MathisPage 31 of 44
Public Art Program
•Projects in Progress
•Healing Arts for Veterans (Music)
•Storytelling –Nov 7th at 3pm
•JROTC; Wynn Williams;
Patriotic songs; mini-FoH
•Reservations? FB Live Stream
•Video Project/Audio Recordings
•Healing Arts for Veterans (Public
Art)
•K9 Heroes Mural at Wag Heaven
•Community painting on 11/11
•Sign Up link live on Friday
•Red Poppy Mural Selection Pictured:Welcome to Wolf Ranch by Angela Effenberger
Page 32 of 44
Public Art Program
•Projects in Progress
•Recycled Sculpture
•Installation September 22
•Annual Sculpture Tour
•Installations Nov 16/17
•Animal Shelter Mural Call Open!
•Call open-Oct 15 to Nov 30
•Art Center Mural Proposal
•Percent for Art in Capital Projects
•Georgetown Title Opens Nov
1st
Page 33 of 44
Professional
Development
•Arts & Culture Brown Bag
•HOT Toolkit: Jan 2021
•Breakfast Bites
•December 3rd at 8:30am
•Municipal Court
•In person & virtual
•Marketing/Promotion/Arts
District
•Brochure of sculptures &
murals available in
December Page 34 of 44
Future Meeting Timeline
•November Meeting
•Approval of Arts and Culture grant guidelines for the 2021 Round I grants; grant
applications accepted Dec 1 –30, 2020
•Overview of 2030 Georgetown Master Plan
•December
•Evaluate Animal Shelter mural designs
•Award Sculpture Tour prizes
Page 35 of 44
Timeline Image Locations
Monday, November 16th
Installation: 8:45-9:15am
Golden Hugs by Marianne Caroselli Roberts Printing
36" tall x 33" wide approximate
125 lbs
(Sculpture will be shipped and stored on library
loading dock)
New Title Plate in Ground
Installation 9:30-10am
Paths We Choose by St James
62''X48''X42''Library Wall 1
150 lbs
(Artist to help install)
Installation: 10:30-11am
Page 36 of 44
Great Bird by Peter Mangan Art Center/Tax Office
9.5' x 7.5' x 2.5'
175 lbs; attached with 3 anchor bolts
(Artist to help install)
(Laura Sturtz will pick up set aside sculptures)
Installation: 11:15am-11:45pm
Twist by Peter Mangan Library Wall 2
89" x 43" x 25"
75 lbs
(Artist to help install)
Installation: 11:45am-12:15pm
Letting Go by Peter Mangan
105" x 24" x 24"Library Landscape Bed 1
75 lbs
(Artist to help install)
Page 37 of 44
Lunch 12:15-1:15pm
Installation: 1:15-1:30pm
And He Was Sad (Eeyore) by Bob Coffee Library Lawn 1
3' T x 2'8"W x 2'8"D
75lbs
(Per artist: To be set in place directly on the grass)
Installation: 2:15-2:45pm
Interaction of Thought by John Mark Luke 8th St. - Antiques & Artisans
90 inches (high) x 48 inches (wide) x 36 inches
200 lbs
(Artist to help install)
Page 38 of 44
De-installation: 3:30-4pm 7th St. and Main - Gumbo's Sidewalk
"Garden Femme" by Mary Paige Huey
48" x 28" which includes the carved base
Tuesday, November 17th
Installation 8-8:30am
Head Games by Ho Baron New Pad at Library Wall at 9th St Entrance
(Sculpture will be shipped and stored on library
loading dock)
New Title Plate in Ground
Installation: 9:30-10am
Moment of Reflection by Dan Pogue Kork/Grace Plaza
84" Toal height (Bronze is 62") Pedestal
is 48" x 18" x 18"
250 lbs
New Title Plate in Planter?
Page 39 of 44
(Artist to help install)
Installation: 10:15-10:45am
Nine by Scott Shubin Library Lawn 2
9'H x 5'W by 6'D
200 lbs
(Artist to help install)
Installation: 11-11:30am Gumbo's Landscape Bed
Butterfly by Mary Angers
6 feet by 30 inches around
100 lbs
(Sculpture will be shipped and stored on library
loading dock)
Page 40 of 44
Installation: 11:45am-12:15pm
Zenith by Scy Caroselli Monument/L&O
5'X 16" X16'
125 lbs
(Sculpture will be shipped and stored on library
loading dock)
New Title Plate in Ground
Lunch 12:15-1:15pm
Installation: 1:30-2:15pm
Ascension by Scott Brunson Founders Park
72-84 x 24 x 24
500 lbs
(Artist to help install)
Page 41 of 44
Installation 2:30-3pm
Ventura by Humberto DeGarrio
111" x 24" x 16"Library Bed 2
50 lbs
New Title Plate in Ground
(Artist to help install)
Installation: 3:15-3:45pm
The Optimist by Linda Wilde Gumbo's Sidewalk (near All Things Kids)
42"x18"x30"
80 lbs
(Artist to help install)
New Title Plate Flush with Ground
Page 42 of 44
Installed/De-installed by Others
Installed at Wolf Ranch by Scott Shubin
Sunburst by Scott Shubin Wolf Ranch 2
14'H x 9'D x 7'W
New Title Plate in Ground
Installed at Wolf Ranch by Kirk Seese
Luminous Beings Are We by Kirk Seese Wolf Ranch 1
7.5'H x 6'W x 6'D
New Title Plate in Ground
Installed by Kirk Seese
The Feather by Kirk Seese Rec Center
10'H x 22"W x 22"D
Page 43 of 44
Installed on by Kirk Seese
Tree Branches by Kirk Seese Century 21
7.5'H x 4'W x 4"D
BonsaiTECH: Late Fall by Chuck Collins Library Interior
3' x1.5' x 1'
Page 44 of 44