HomeMy WebLinkAboutAgenda_ARTAB_11.12.2013Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
November 12, 2013 at 4:30 PM
at Georgetown Art Center, 816 S. Main St.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Announcements of upcoming events.
B Citizens who wish to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda
C Consideration and approval of minutes of October 15, 2013 Arts and Culture Board meeting.
D Report about the renovation of the Art Center building and its first month of operation -- Eric
Lashley and Gary Anderson
E Consideration of guidelines to use when making grants to nonprofit arts organizations--Eric
Lashley.
F Consideration of what should be done with the art banners from the 2011 Art Hop --Eric Lashley
G Consideration of purchase of a piece of art from the Chadwick & Spector exhibit at the Art
Center--Gary Anderson, Eric Lashley.
H Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2013, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of October 15, 2013 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
minutes 10-15-13 Backup Material
City of Georgetown, Texas
SUBJECT:
Report about the renovation of the Art Center building and its first month of operation -- Eric Lashley and
Gary Anderson
ITEM SUMMARY:
Review (1) available statistics for first month of operation and (2) progress toward completion of the
building renovation and (3) progress toward completion of the pocket park.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration of guidelines to use when making grants to nonprofit arts organizations--Eric Lashley.
ITEM SUMMARY:
The budget approved at the September board meeting included $17,000 for grants and scholarships to arts
nonprofits and educational institutions. Before doing a call for proposals, the board must establish the
guidelines and criteria by which the proposals will be evaluated. Attached are the guidelines used during
the last round of grant-making that the board did in 2011.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
grant guidelines 2011 Backup Material
RE: The Georgetown Arts and Culture Board is seeking informal grant proposals by May
16, 2011.
On April 26, 2011, the Georgetown City Council appropriated funds for the Arts and
Culture Board which must be spent by September 30. The Board wants to share this
funding with as many Georgetown arts and culture nonprofits as possible, but the short
time-frame eliminates the possibility of using our regular grants process. Instead, the
Board has chosen to provide sponsorships for events that are already scheduled to take
place between May 1 and December 31, 2011.
The Board is seeking one-page proposals from 501(c)(3) organizations for events that
will take place in Georgetown. These events should have taken place at least twice
before and events that are free to the public will receive special consideration.
Proposals must include:
· a description of the event and how often it has taken place
· its location
· the size and demographic makeup of your past audiences
· a brief summary of the budget for the event and the way in which your
organization plans to fund it (e.g., donations, ticket sales, other income)
· contact information (phone and email) for the person who can answer questions
about your proposal. This person should be readily available.
· a completed City of Georgetown vendor application (attached to this email),
which is required before the City can cut a check to your organization.
There is no suggested amount for which any organization may apply; rather, the Board
wants to know what you are spending to bring your event to the community and will
consider sponsorships for all credible proposals within the limits of their funding.
Organizations that receive funding will be required to
· recognize the Arts and Culture Board in their advertising and programs,
· speak at a City Council meeting to thank the Council for its willingness to support
the arts in Georgetown, and
· after the event takes place, submit to the Arts and Culture Board (a) a one-page
report about the event, including a description of how you spent the grant
monies, and (b) copies of all print materials that displayed recognition of the
Board.
Proposals must be received, either by mail or email, at the addresses below, no
later than 5:00 p.m. on Monday, May 16. Discussion of the proposals will begin at the
Arts and Culture Board meeting on Tuesday, May 17 and the Board hopes to make
funding decisions by the end of May 2011.
City of Georgetown, Texas
SUBJECT:
Consideration of what should be done with the art banners from the 2011 Art Hop --Eric Lashley
ITEM SUMMARY:
The art banners created for the 2011 Art Hop have been displayed annually in October since then. Should
they be displayed again or should they be designated for some other use?
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration of purchase of a piece of art from the Chadwick & Spector exhibit at the Art Center--Gary
Anderson, Eric Lashley.
ITEM SUMMARY:
During the October meeting Gary Anderson suggested the Board purchase a piece from the Art Center's
initial show. He agreed to bring images of the pieces and a price list to the November meeting.
FINANCIAL IMPACT:
The Board budgeted $10,000 for public art and the honorariums for the Sculpture Tour. To date, $1500
has been spent for the Sculpture Tour.
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
