HomeMy WebLinkAboutAgenda_ARTAB_11.14.2017Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
Nov ember 14, 2017 at 4:30 PM
at Classroom 211, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline no persons were s igned up to speak on items
other than what was posted on the agenda.
B Anno uncements regard ing arts and c ulture in Georgetown. -Laura Sewell, Vic e C hair.
C Review of minutes from the Oc tober 17, 2017 Arts and Culture Board meeting. -Laura S ewell, Vic e Chair.
D Review of monthly rep o rt fro m Georgeto wn Art Works . -Eric Las hley, Library Directo r.
E Co nsideration and possible actio n to award firs t and sec o nd p lace p rize fo r the Geo rgeto wn Sculp ture
To ur. -Dana Hend rix, F ine Arts Librarian.
F Up d ate regard ing hiring for the part-time arts and c ulture p o s ition. Eric Las hley, Library Directo r.
G Dis cus s ion of c all fo r artis t p ro p o s als for rec yc led street s ign art projec t. -Eric Las hley, Lib rary Direc to r.
H Co nsideration of future meeting d ates. -Laura S ewell, Vic e Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line no p ers o ns were s igned up to s p eak o n items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Announc ements regarding arts and culture in Geo rgeto wn. -Laura Sewell, Vic e Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Review o f minutes fro m the Octo b er 17, 2017 Arts and Culture Bo ard meeting. -Laura Sewell, Vice Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes October 2017 Backup Material
Page 4 of 11
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
October 17, 2017
The Arts and Culture Board met on Tuesday, October 17, 2017 at 4:30 p.m. in the Second Floor Small
Conference Room of Georgetown Public Library, 402 W. 8th Street, Georgetown, TX.
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Sharon Snuffer, Carol Watson and Linda Wilde.
ABSENT: Laura Sewell.
STAFF PRESENT: Eric Lashley- Library Director and Dana Hendrix-Fine Arts Librarian.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. None were present. No
action required.
B. Review of minutes from the September 19, 2017 Arts & Culture Board meeting. –Jane Estes,
Board Chair. Motion by Odell; second by Snuffer to approve minutes from the September
Arts & Culture Board meeting. Approved 6-0. (Sewell absent).
C. Review of monthly report from Georgetown Art Works. –Eric Lashley, Library Director.
Lashley reviewed monthly report with the Board, noting that the Art Hop is the current show
and National Geographic photographer Ralph Lee Hopkins will be the next show. Members of
the Board discussed the financial report that was included, noting that it was very difficult to
decipher. Lashley will ask GAW President Mari Ramirez to simplify the financial report. No
action required.
D. Sculpture tour update. - Dana Hendrix, Fine Arts Librarian. Hendrix reviewed the nine pieces
selected by the board to be installed downtown during the last week of October for the annual
City Sculpture Tour. Board members will be given ballots to select the first and second place
winners after they visit each piece, in time for the November meeting. Lashley, Hendrix, and
Wilde discussed how the process could change for next year. No action required.
E. Consideration and possible action regarding arts and culture grants for events occurring
December 1, 2017-September 30, 2018. – Eric Lashley, Library Director and Dana Hendrix,
Fine Arts Librarian. Lashley and Hendrix presented the criteria for grants and the rankings
board members scored each organization prior to the meeting. Board members then
discussed the merits and asked questions concerning each grant application. Lashley and
Hendrix then presented a funding plan that took into account the rankings. Applicants which
received the highest scores would receive up to 100% of their requests. Other applicants ,
depending on the scoring, would receive 75% or 50%. After much discussion and a few minor
changes, motion made by Odell; second by Fleming to fund the highlighted organizations
in the amounts listed for a total amount of $20,000 according to the following spreadsheet.
Approved 6-0. (Sewell absent).
Page 5 of 11
Organization Name Request Funding
Congregation Havurah Shalom in partnership with the GPL $2,500 $2,500
GISD Fine Arts at Carver Elementary School in Georgetown $250 $250
GISD Angel Fountain Educational Endowment, Inc. $1,750 $1,750
SU Native $2,500 $1,875
Georgetown Festival of the Arts $3,000 $2,250
GISD Annie Purl Elementary PTA $2,000 $1,500
Georgetown Cultural Citizen Memorial Association (GCCMA) $3,500 $1,750
The Georgetown Palace Theatre, Inc. $6,000 $1,000
Georgetown Symphony Society, Inc. $5,000 $2,500
The Williamson Museum $1,500 $750
Williamson County Symphony Orchestra $2,500 $1,250
Georgetown Ballet $4,000 $1,000
Senior University Georgetown $3,000 0
GISD East View Patriot Band $2,000 0
GISD Georgetown Performing Arts Alliance $10,000 $625
GISD Wagner Middle School $5,000 0
Texas Bach Festival, Inc. $5,000 $1,000
Pederson Services (a newly formed non-profit specializing in
raising awareness of the arts in conjunction with sobriety) $4,000 0
$63,500 $20,000
F. Update regarding hiring process for part-time arts and culture position. –Eric Lashley, Library
Director. Lashley reported the total budget for the part-time position will allow the City to hire a
person to work more than 20 hours per week and would allow the employee to be eligible for
retirement benefits. Lashley feels this will make the position more desirable. Odell noted it
would still be difficult to find a person of the caliber we desire at part-time status. No action
required.
G. Discussion of work plan for future public art projects at the new City Hall, Municipal Court and
other locations. – Eric Lashley, Library Director. Lashley noted the large number of projects
slated for the board. Watson asked that a timeline be developed and the board manage their
time to coordinate with the timeline. Watson believed the board could only deal with one
project at a time. Lashley agreed to develop a timeline for the board to review. No action
taken.
H. Consideration future meeting dates. – Jane Estes, Board Chair. The November meeting would
normally have been the week of Thanksgiving so the board discussed moving the meeting
date. Motion by Odell, second by Watson to move the November Arts and Culture Board
meeting to Tuesday, November 14, 2017 at 4:30 P.M. Approved 6-0. (Sewell absent)
Chair Estes adjourned the meeting at 6:43 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair Page 6 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Review o f mo nthly report from Geo rgeto wn Art Wo rks. -Eric Lashley, Library Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 7 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to award firs t and s econd plac e prize for the Georgetown Sc ulpture
Tour. -Dana Hendrix, Fine Arts Lib rarian.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the City's regular bud get for arts and c ulture.
SUBMITTED BY:
Page 8 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Update regarding hiring fo r the p art-time arts and culture positio n. Eric Lashley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 9 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Disc ussion of c all for artist proposals fo r rec yc led s treet sign art p ro ject. -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funds rais ed fro m the Nov. 11 street s ign sale during Market Days will be us ed to as s ist in funding this
p ro ject. Ad ditio nal fund s may be used fro m the C ity's regular b udget fo r arts and culture.
SUBMITTED BY:
Page 10 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
November 14, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Laura Sewell, Vice Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 11