HomeMy WebLinkAboutAgenda_ARTAB_11.15.2016Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
Nov ember 15, 2016 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Review of c o rres p o ndence to the Arts & Culture Board. -Betty Ann Sens abaugh, Bo ard Chair
C Anno uncements regard ing arts and c ulture in Georgetown. -Betty Ann S ens abaugh, Bo ard Chair.
D Co nsideration and possible actio n to approve the minutes fro m the October 18, 2016 Arts & Culture
Board meeting. -Betty Ann S ensabaugh, Board Chair.
E Co nsideration and possible actio n to p urc has e a p iece o f art from artist Carol Light. -Gary Anderson,
Board Member and Eric Las hley, Lib rary Directo r.
F Co nsideration and possible actio n to acc ept donations of art p ieces. -Dana Hendrix, Fine Arts Liais on
G Rep o rt on the Natio nal Arts Marketing Projec t. -Dana Hend rix, Fine Arts Lib rarian and Eric Las hley,
Lib rary Direc to r.
H Rep o rt on Arts Adminis trato rs meeting in San Antonio . -Dana Hendrix, F ine Arts Librarian
I Co nsideration and possible actio n regard ing 2016-2017 grant p ro p o s als .
J Rep o rt on Ells worth Peters o n p ro clamation. -Eric Las hley, Lib rary Direc to r.
K Co nsideration and possible actio n regard ing future proc lamation rec ip ients . -Eric Lashley, Library
Directo r.
L Rep o rt on R eq ues t for Proposals (RFP) for econo mic imp act study of the arts and culture sec tor o f
Georgetown. -Eric Las hley, Lib rary Direc to r
M Rep o rt from Geo rgeto wn Art Works regarding the operatio n o f Georgeto wn Art Center. -Eric Lashley,
Lib rary Direc to r
N Co nsideration of future meeting d ates. -Betty Ann S ensabaugh, Bo ard Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
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c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Review o f c orres pond enc e to the Arts & Culture Bo ard . -Betty Ann Sensab augh, Board Chair
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
GHS Theatre Dept. Report Backup Material
COG recognition Backup Material
Handcrafts Unlimited Report Backup Material
HU brochure Backup Material
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GEORGETOWN HIGH SCHOOL
2211 N. Austin Ave. • Georgetown, Texas 78626 • (512) 943-5100 • FAX (512) 943-5109
Georgetown Arts and Culture Board,
On behalf of the GHS Theatre Department I would like to sincerely thank you for your
financial support last year. We were able to purchase 100 scripts to start up our drama library.
Some specific ways we were able to use these funds were to purchase scripts for our UIL
competition last year, our fall show this year, and scripts to use at the International Thespian
Society Texas Convention. Furthermore, students have used these scripts to complete classroom
assignments such as duet scenes, play reviews, and our fall showcase.
Previous to your contribution, we had a very limited amount of scripts to choose from
and students were having to purchase materials on their own or the same scripts would be used
for multiple projects. The purchase of new scripts has allowed students to broaden their literary
knowledge and to become more well read thespians. This is particularly important for my
Seniors who are planning on majoring in theatre and need to have a wide range of script
knowledge as they begin their college career.
As their director, I love being able to tell students “Yes we have that script!” whenever
they come looking for new material to read. I also love having more material to personally pull
from when lesson planning. Again, I would like to thank you for your support of our program
and look forward to continuing this partnership in the future. Please see attached program from
our musical where we placed an ad recognizing your support.
Thank you,
Melody Morton
GHS Theatre Director
mortonm@georgetownisd.org
512-943-5100 x.7034
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Announc ements regarding arts and culture in Geo rgeto wn. -Betty Ann Sens ab augh, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve the minutes from the Oc tober 18, 2016 Arts & Culture
Bo ard meeting. -Betty Ann Sens ab augh, Board C hair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes October 2016 Backup Material
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Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
October 18, 2016
The Arts and Culture Board met on Tuesday, October 18, 2016 at 4:30 p.m. in the Small Conference Room of
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Jane Estes, Tim Fleming, Betty Ann Sensabaugh, Laura Sewell, Carol Watson and
Linda Wilde.
MEMBERS ABSENT: Gary Anderson
STAFF PRESENT: Eric Lashley- Library Director, and Lawren Weiss- Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens wishing to address the board. – None present.
B. Announcements regarding arts & culture in Georgetown . – Betty Ann Sensabaugh, Board
Chair. Board members shared arts and culture related announcements regarding
Southwestern University events and a Fine Arts presentation to the GISD school board. No
action required.
C. Review of correspondence to the Arts & Culture Board. – Lawren Weiss, Administrative
Assistant. Board members reviewed final grant reports from 15-16 Art and Culture grant
recipients. No action required.
D. Consideration and possible action regarding the minutes of the September 20, 2016 Arts &
Culture Board meeting. -Betty Ann Sensabaugh. Tim Fleming moved to approve the
September 2016 minutes as distributed. Laura Sewell seconded the motion, which passed
unanimously.
E. Report from Georgetown Art Works regarding the operation of Georgetown Art Center. –Eric
Lashley, Library Director. The Board reviewed and discussed the monthly report received from
Georgetown Art Works. No action required.
F. Report on future arts & culture promotional video. –Dana Hendrix, Fine Arts Librarian and Eric
Lashley, Library Director. Dana Hendrix reported that she and Eric Lashley met with Keith
Hutchinson (Public Communications Manager) and John Njagi (Multi-Media Specialist) about
creating 4-6, short promotional videos for arts and culture in Georgetown. Hendrix explained
that the goal is to have the first video out by February 2017. No action required.
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G. Discussion of future proclamations for arts and culture leaders in Georgetown . – Eric Lashley,
Library Director. Lashley the City’s use of proclamations and asked the Board to consider arts
and culture leaders in Georgetown who should be recognized. After some discussion, Laura
Sewell moved to recognize Ellsworth Peterson with a proclamation. Jane Estes seconded
the motion, which passed unanimously.
H. Report regarding end of year City of Georgetown Arts & Culture Budget. - Eric Lashley, Library
Director. Lashley reported that the budget funds had been expended for FY 2015-2016 and
funding for arts and culture for 2016-2017 is currently in place. No action required.
I. Review of drafted Request for Proposal language for the arts and culture Economic Impact
Study. – Eric Lashley, Library Director. Lashley passed out a draft Request for Proposal
(attached to these minutes) for the Board to review. No action required.
J. Discussion regarding Hotel Occupancy Tax- future funding of Arts and Culture in Georgetown.
– Eric Lashley, Library Director. Lashley explained that fifteen percent of the Hotel Occupancy
Tax received by the City could be used for arts and culture in Georgetown, but is not currently
being utilized as such. The Board discussed having a special meeting to strategize a plan of
action to advocate for these funds to be spent on arts and culture. No action taken.
K. Consideration of future board meetings. The next Arts and Culture Board meeting will be on
November 15, 2016 at 4:30 PM. No action taken.
Chair Sensabaugh adjourned the meeting at 5:24 p.m.
Respectfully submitted,
Carol Watson, Secretary Betty Ann Sensabaugh, Chair
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to purchas e a piec e of art fro m artis t Caro l Light. -Gary And ers o n,
Bo ard Member and Eric Lashley, Library Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the City's regular bud get for arts and c ulture.
SUBMITTED BY:
Lawren Weis s
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to ac cept d o natio ns o f art piec es . -Dana Hend rix, F ine Arts Liaison
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Report on the National Arts Marketing Projec t. -Dana Hendrix, Fine Arts Librarian and Eric Lashley,
Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Report on Arts Ad minis trators meeting in San Anto nio. -Dana Hend rix, Fine Arts Lib rarian
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing 2016-2017 grant proposals.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the City o f Georgetown's b udget fo r arts and culture. $20,500 has
b een b udgeted for the 2016-17 grant p erio d.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Ches ley Williams Backup Material
Falon Mihalic Backup Material
Fes tival of the Arts Backup Material
GCCMA Backup Material
GHS Boos ter Club - Theatre Backup Material
GHS- Theatre Dept.Backup Material
Gtown Symphony Society Backup Material
Palace Theatre Backup Material
Senior Univers ity Backup Material
SU Native Backup Material
Wilco Symphony Backup Material
Williams on Mus eum Backup Material
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Chesley Williams
Email: CantoinetteStudios@gmail.com
Tel: 512-944-3998
November, 8th 2016
Lawren Weiss
Georgetown Public Library,
402 W. Eighth Street
Georgetown, TX, 78626
Attn: Georgetown Arts and Culture board,
My name is Chesley Antoinette Williams I am writing to
express my intentions for the art and culture grant offer through the Georgetown Arts and
Culture board as an individual artist. I am an educator, fiber artist and accessory designer whose
artistic practices primarily focus is wearable art in the form of headwear.
I like to propose Heart of the Headwrap workshop that focuses on self-confidence through the
styling of headwraps. The workshops would be available free to the public for women over the
age of 13, with a maximum of 35 available spots, to learn fun and creative ways in how to ornate
the head with everyday scarves.
In addition the women would learn about the influence of 17th century British and Spanish
Colonization that took place in Louisiana when Tignon Law of 1786 went into effect, a
symbolism of oppression through the headwrap that led to fashionable attire that continued into
the 19th century.
The Heart of the Headwrap workshop seeks $1850 to offer two 1 hour classes that would take
place during the month of February in partnership with Georgetown public library through the
Fine Arts division.
Thank you for your time and I hope to connect with the women and girls of Georgetown through
your support.
Sincerely,
Chesley Antoinette Williams
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Georgetown Texas Public Art Grant Proposal: Gabriel Meander
Falon Mihalic, Artist
P: 773-320-7520 | E: owner@falonland.com | W: falonland.com | IG: @falonland
Project Description
Gabriel Meander is a temporary public art sculpture constructed out of colored aluminum mesh that’s
reminiscent of a meandering river bend in the San Gabriel River. The painted aluminum mesh is painted in
vibrant colors of deep blue, purple and sky teal to evoke a colorful flowing river. The sculpture, once installed,
will flow through the site and measure approximately 20 feet long with a “river” width of 4 feet. The installation
uses a simple series of aluminum stakes to secure the sculpture to the ground with minimal disturbance. Gabriel
Meander is similar to other temporary public art sculptures I have produced previously. See my included work
samples for examples. The sculpture components will be painted at my studio in Houston and then installed on
site in a public park in a way that makes the sculpture seamlessly integrated into its location. The install will
occur prior to Memorial Day weekend with a public event unveiling the work on the Friday of Memorial Day
weekend.
Amount Requested $2,000
Budget
Aluminum Mesh and Stakes- $850
Acrylic Paint and Primer- $410
2 nights Hotel Stay for installation and take down-$240
Travel expenses- $130
Temporary Interpretative Signage for Sculpture- $220
Marketing (print advertisement in local paper)- $150
Date Installation Week of May 21st, Public Talk on Friday May 26th, De-install June 30th
Location
Exact location for the installation is to be determined pending approval of award. The type of location should be
outdoors in a publicly accessible space, ideally a public park or other open space where the sculpture can be
installed on grass or soil. It would be wonderful to have it located in a space within the main cultural district in
order to attract people who are visiting other cultural events, restaurants, and businesses in the corridor.
Admission Charge FREE
Anticipated Attendance
Based on my prior public art sculpture projects of similar scope, I anticipate a group of 30-40 people to attend
the opening event and artist talk. The opening event is usually of most interest to families with children and
people within the local arts community, like gallery owners, curators, cultural programmers, and other artists.
While the sculpture remains on view, there can be an additional 100 or more people who visit the project on
their own or who happen to walk or drive by the work to see it in person.
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Relevant Work Samples
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October 18, 2016
I propose that a grant of $2,000.00 be given to the Georgetown High School Theatre Booster Club for
the purpose of funding scholarships to Georgetown Independent School District students who aspire to
attend the Texas State Thespian Festival and the International Thespian Festival.
The Texas State Thespian Festival is held every year in Dallas for middle and high school students. It
offers a wide variety of opportunities for students to improve their skills in the theatre arts and to meet
many other thespians from around Texas. The festival features award winning, professional guest
speakers, guest artist workshops, opportunities for students to become state thespian officers and learn
leadership skills, college and university auditions, scholarship awards and competitions for acting and
stagecraft. The International Thespian Festival is held in the summer at the University of Nebraska and
offers the same opportunities for students on an even larger scale.
Travel to and from these festivals, food and lodging as well as general and competition entry fees are
provided by each individual student. This can be a heavy burden on some families. The GHS Booster
Club would like to help students by offering scholarships to offset the cost. The scholarships would be
awarded to students after they complete an application and an essay explaining their need and how
they feel these festivals would help them.
All of the students that choose to participate in the festivals are encouraged to perform in a showcase at
the school that is open to the public. Tickets for the event are at minimal cost to cover the expenses of
the show. In the showcase, students perform monologues, scenes and musical theatre numbers, most
of which will be performed for competition at the festivals.
It is the hope of the GHS Booster Club that by promoting events like the Texas State Thespian Festival
and the International Thespian Festival, students and their families will gain new skills, respect and love
for theatre. This will help to enrich us all by bringing new enthusiasm and excellence to the Georgetown
art community.
Thank you for your consideration. For any questions, please contact Michele Kuhn at
malklds@yahoo.com or 512-590-9075.
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GEORGETOWN HIGH SCHOOL
2211 N. Austin Ave. • Georgetown, Texas 78626 • (512) 943-5100 • FAX (512) 943-5109
Mr. Blair,
Georgetown Arts and Culture Board,
On behalf of the GHS Theatre Department I am applying for your grant in order to
purchase technology for our department. As a program that travels frequently to contests our
students need the ability to have access to a laptop when we attend these various events. At this
time, we have very limited resources, most out dated, and none that are able to travel. Our
students also need the ability to work on up to date programs which our school computers do not
have the ability to access. Any time our department needs access to a laptop we currently have
to use my personal laptop any and I do not have the storage on my laptop to keep up with the
demands of the department so we are very limited in our ability for our students to learn and
work with technology, a skill as we all know that is invaluable in today’s world.
We would like to purchase two Thinkpads for our department, one for the acting
department and one for the technical department for both directors and students to use. The total
costs for these two products would be $3000 and we would greatly appreciate any and all
funding you can provide toward this would be greatly appreciated.
As previously stated, the Thinkpads would be used by both the directors, Dean Baker and
myself, as well as students, particularly those needing access to music, film, and design
programs. Both myself and Dean teach our students how to edit music, create films, and of
course design different technical elements for shows and these laptops would give us access to
up to date technology and allow us to better train our students in current programs.
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For any further questions or concerns about this proposal please contact Melody Morton,
head director, at mortonm@georgetownisd.org or 214-620-1920. Thank you in advance for your
consideration.
Sincerely,
Melody Morton
GHS Theatre Director
mortonm@georgetownisd.org
512-943-5100 x.7034
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GEORGETOWN SYMPHONY SOCIETY
512/864-9591
www.gsstx.org
gsstx.07@gmail.com
November 1, 2016
Mrs. Lawren Weiss
Georgetown Public Library
402 W. 8th Street
Georgetown, TX 78626
Lawren.Weiss@georgetown.org
Dear Mrs. Weiss and members of the Georgetown Arts and Culture Board,
The Georgetown Symphony Society (GSS) respectfully seeks a sponsorship grant of
$3,000 in support of the Society’s 2016-2017 season, our seventeenth year of bringing
first quality musical performances to the Georgetown community. This season comprises
six concerts, all of which take place at the Klett Center for the Performing Arts through a
partnership with the Georgetown ISD. Audiences for our concerts range in size from 500
to 800 and to more than 2,000 for our two yearly children’s Musical Enrichment
programs.
Our audiences are very diverse in age and socioeconomic backgrounds, including young
elementary school students as well as a very large and active retired community. Our
goal is to provide “music to last a lifetime” with access to all ages. Persons from
throughout the Central Texas region attend our concerts, thus bringing individuals and
groups to Georgetown who might not otherwise visit at these particular times. We are
particularly grateful for our connections to both the Round Rock Symphony, which is
featured at two of our concerts during 2016-2017, and the Temple Symphony Orchestra,
which performs at three concerts; the sixth concert brings a noted pianist—a Van Cliburn
finalist—to the Klett stage in October each year.
GSS concerts are funded by ticket sales, both seasonal and at-the-door, contributions
from supporters, corporate sponsorships, grants, and the proceeds of our special
fundraising activities, which will take place on January 25 and 26, 2017, when the
London-based Tenors Unlimited will return to the Palace Theater stage after their single
performance in January 2016. The average production expenditure for each of our six
Sunday afternoon concerts is between $18,000 and $20,000, for a total of almost
$120,000. Additional expenses are essential to cover advertising and administrative costs.
Season tickets for these six concerts are priced at $150 for premium seating and $125 for
general seating. Individual student tickets are $5. Ticket sales total around $50,000, or
approximately only one third of our total annual operating budget. Donations and several
small grants are expected to contribute almost $50,000. Supplemental fundraising, as
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noted above, and personal solicitations must be done throughout the year in order to
balance the budget.
We are deeply grateful for the past support of the Georgetown Arts and Culture Board,
and the receipt of a grant to help support the concerts that will be held between December
1, 2016, and September 30, 2017, would be significant. Those performances are listed
below:
Sunday, December 4, 2016—Annual Holiday Concert with the Temple
Symphony Orchestra.
Sunday, February 19, 2017—“Eastern European Adventure” with the Round
Rock Symphony and featuring pianist Xiaoya Liu.
Sunday, March 5, 2017—Family Pops Concert with the Temple Symphony
Orchestra.
Sunday, April 30, 2017—Season Finale with the Temple Symphony Orchestra
and featuring violinist Yaegy Park.
Sunday, September 24, 2017 (proposed date)—Season Opening Performance.
The Georgetown Symphony Society is proud to have played a role in Georgetown’s
designation as a Cultural District, and we hope to continue to enrich the lives of our
citizens for many years to come.
Thank you very much for considering this grant request.
Sincerely,
Margie Fuhr
2016-2017 President, Georgetown Symphony Society
512/886-8666
rmfuhr@verizon.net
Peggy Westmoreland
GSS Administrator
512/864-9591
westmorelandpeggy@gmail.com
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We are writing this proposal to hopefully help further fund the Thirteenth Annual SU
NATIVE Powwow on April 8, 2017 which will be held at the Corbin J. Robertson Center on the
Southwestern University campus. SU NATIVE is a Southwestern University organization whose
mission is to raise awareness about Indigenous teachings, values, and cultures, and using
these topics to build a connection between the Southwestern and Georgetown communities.
A powwow is an assembly of people who sing, dance, and socialize together. It is a
gathering based on cultural, social, and religious celebration open to all tribes and cultures. It
begins with the participants' Grand Entry and usually a prayer. Afterwards, physical talents are
displayed through dances like Northern Traditional, Southern Straight, Grass Dance, Fancy
Shawl, and Jingle Dress. Our Powwow is strictly social, so we do not offer money or prizes for
the dancers who attend. Our dancers come voluntarily because of the hospitality we provide.
We believe our powwow benefits Southwestern University and Georgetown by positively
advertising both nationwide and locally, as we publicize our event through social media, which
typically brings out-of-state visitors, and dancers from around the country. We have many
attendees who stay overnight and dine in Georgetown which has a great economic impact on
Georgetown. Our powwow is engaging and entertaining through its social nature and cultural
expression. In many ways, our powwow is an educational experience where one may observe
and, in specific instances, participate.
In addition, our powwow hosts vendors, who sell authentic Native American goods such
as dream catchers, moccasins, and beaded jewelry. We base our event on the inclusive
structure of the modern powwow, which welcomes Native Americans and non-Native Americans
as participants and observers.
Our powwow is free of charge to the campus community and the public, which
eliminates economic discrimination. Since we host the powwow on campus, we strive to uphold
all of Southwestern University’s core values, which certainly helps to create an environment that
supports both community and engagement. The two values particularly met by hosting the
powwow, as stated on the university website, are “fostering diverse perspectives” and
“encouraging activism in the pursuit of justice and the common good”. Both values are
conveyed by the interactions of the powwow participants and vendors with attendees.
Every powwow that we have hosted for the past decade has received good attendance
and positive feedback from the Southwestern community, Georgetown community, powwow
participants, and guests from across the nation. The powwow is also a glowing opportunity to
draw together the Southwestern and Georgetown communities, and to highlight diversity on
campus.
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A powwow is a big venture and requires many components. The many dances each
require specific accompaniment, which is achievable only by having both a Northern and a
Southern drum group. Additionally, to run the various components of the powwow, we need to
hire an MC, an Arena Director, and our Head Staff, which includes the Head Man, Head Lady,
and Head Gourd dancers. Because they are so integral to the powwow, we lodge the staff and
drum groups, as well. Furthermore, to thank the dancers and staff for choosing to participate in
our powwow out of many throughout the nation, we provide a catered evening meal and all day
hospitality. Powwows typically cost between $8,500 and $10,000, and we estimated this
powwow to cost $9,300 based on previous years, as indicated in our budget. We are currently
submitting applications to the McMichael Grant, Diversity and Enrichment Committee, and the
Community Chest Fund.
Thank you for your consideration in helping SU NATIVE (Southwestern University Native
Americans Teaching Indigenous Values Everywhere)
Contact Person:
Ben Nava (Adviser for SU Native)
(512) 863-1914 (work)
(512) 639-4437 (cell)
SU Native Spring Powwow Budget:
Head Staff: $5400.00
Hospitality: $2400.00
Publicity: $1500.00
Total: $9300.00
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2016-2017 Board of Directors
Dr. Thomas E Rainey --------------------------------------------------- Director of Music
David Cohen ------------------------------------------------------------------------------------- Concertmaster
John B Gordon, PE ----------------------------------------------- Chairman of the Board
Dorris Smith, Jr -------------------------------------------------------------------------------- Vice Chairman
Phil Ryals -------------------------------------------------------------------------------- Corporate Treasurer
Kathy Landis ----------------------------------------------------------------------------- Recording Secretary
Ronnie Burt ------------------------------------------------------------------------- Corresponding Secretary
Kristen Kozitza -------------------------------------------- President - Orchestra Society
Randy Hudson --------------------------------------------------------- Director of Audio/Visual Activities
Christopher Frenette ------------------------------------------------------- Director of Concert Activities
Paul Zapata ------------------------------------------------------------- Director of Corporate Fundraising
Debbie Bruce-Juhlke --------------------------------------------------Director of Government Relations
Jennifer Gruninger ----------------------------------------------------------- Director of Media Relations
Ellen Skoviera ----------------------------------------------------------------------- Director of Membership
Stephanie Inzana ------------------------------------------------------------ Director of Public Advertising
1007 Green Meadow, Round Rock, TX 78664 – 512-789-5073
Oct 27, 2016
Georgetown Arts & Culture Board
Attn: Lawren Weiss
Subject: Williamson County Symphony Orchestra - 2016 Application for
Grant to Support a Free Concert
Thank you for notifying the Williamson County Symphony Orchestra (WCSO) about the opportunity to apply
for a grant from the City of Georgetown that would support our TWO free concerts on Saturday December 17
(Christmas concert) and Saturday March 11 (Spring Concert), both at 7:30 PM, in the Klett Performing Arts
Center. We are submitting this two page application requesting $4,000 of funding for the TWO FREE
CONCERTS.
ORGANIZATION – The WCSO (Society) is a Texas incorporated, IRS approved, 501 (c) (3) non-profit,
educational corporation. Our certificate from the IRS is on file with the City.
The Orchestra is comprised of 95 all-volunteer musicians. Most are highly skilled having played at the
collegiate level or higher but have chosen to earn a living in a different profession. The Orchestra is the only
permanent orchestra in Williamson County. Its musicians rehearse weekly for 34 weeks a year, taking a break
in the summer.
For the past two years, the WCSO has been the most nationally recognized community-based orchestra in The
American Prize competition for excellence in the performing arts having received eight national awards in 2014
& 2015. The 2016 national awards are just starting to be announced and WCSO has already received the
National Semi-Finalist level in its first competition. WCSO is the only community-based Orchestra in the
nation to have received recognition as a National Semifinalist or higher in the four main categories:
Performance, Conducting, Programming, and Professional Composition – achieved in both 2014 & 2015.
PERFORMANCE – The WCSO will be performing TWO FREE concerts for the public at the Klett
Performing Arts Center. The Orchestra’s concerts are in the “pops” style with 8 to 10 pieces of shorter duration
which are tailored to a more diverse audience. Our purpose is to develop an enjoyment in the public for great
music through performance of a variety of classical, contemporary, movie, TV, and sacred pieces – like taking a
person to a buffet and getting them samples of different food items to see what new dish they might like.
ATTENDANCE - Our attendance at the Klett PAC this year in March exceeded the seating capacity and was
estimated at 1,300. The Orchestra has developed relationships with many assisted living centers which bring
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their senior residents to our concerts. WCSO has a growing following from Sun City residents. Families
especial enjoy our concerts which always have short discussions of a couple pieces and the sounds that are
required from various instruments to make the piece come alive. Because of the excellent acoustics of the Klett
PAC, we often execute a live taping of the performance for submission in national competition. Audiences
appear to enjoy watching the audio/visual taping process. We outreach to all segments of the population
through large “road signs”. We have a large following from the North Austin/Williamson County area which
means several hundred visitors to the Georgetown community. And the price is right for so many – FREE!
BUDGET – The Orchestra musicians and corporation management are all volunteers. If we would have to pay
for equivalent musicians, our “musician” labor cost would be well over $40,000 per concert series of two
concerts. That would be a $20,000 direct labor expense for the Georgetown concert without the generosity of
WCSO’s musicians. The direct and pro-rated costs which are directly associated with each concert in
Georgetown are:
Venue $2,300
Set-up, recording, equipment transport $1,600
Advertising – newspaper, signs, flyers, social medial $1,300
Music purchase liability insurance $ 800
Concert program guide $ 720
Not included in these costs are storage fees for our concert equipment and percussion, rehearsal expenses,
capital purchases of equipment and instruments, educational scholarships, and all administrative costs of the
corporation.
INCOME – The WCSO Board of Directors has set a cash operating budget for the 2016-17 performance year
(July 1 to June 30) of $64,000 for our four concert series of a total of nine FREE concerts (including the one at
Ft Hood for the troops and their families). Our projections are that about 57.5% of the income comes from
contributions by individuals; 12.5% from WCSO endowments; 20% from corporations; and 10% from grants.
WCSO completed its 2015-16 fiscal year within 4% of its total budgeted income projections (slightly over).
ECONOMIC IMPACT – All of the grant will be spent in Georgetown. About 20 to 30% of the audience,
based on past observations, will travel to Georgetown from the surrounding areas of Williamson and Travis
County. Some amount of dining in Georgetown on the two Saturdays could be expect from the “visitors”.
WCSO certainly hopes that the City and local chamber include our FREE concerts in the area as a factor in the
quality of life of Georgetown. A significant number of our musicians and Board members reside in the
Georgetown area.
For further information, you can contact me at 512-789-5073; JnBrGordon@gmail.com
Thank you for considering our application for the grant. We hope our past performances merit our inclusion as
a grant recipient for this year.
John B. Gordon, PE
Chairman of the Board of Directors
Williamson County Symphony Orchestra Society
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Georgetown Arts and Culture Grant Proposal 2017
The Williamson Museum
Purpose:
To implement hands on activities in our museum galleries to promote the history of Georgetown
throughout World War I and beyond. We believe this is an opportunity to share the ways in
which members of the city and county impacted the area, state and nation during the time period
from 1917 through 1924. The exhibit will run through March of 2019.
Description:
The Williamson Museum plans to build an interactive exhibit for all ages. The exhibit opens on
March 3, 2017. Plans include a replica trench for visitors to walk through and play in, along the
right side of our gallery with a periscope in the trench for visitors to experience the act of looking
out through over the battle fields. Pinky Wilson, a Williamson county native, wrote the Texas
A&M fight song in the trenches of World War I.
The exhibit will also highlight some of the war efforts that occurred back at home. For example
Granger baked a 650 pound cake and auctioned off the pieces as well as the cake decorations, to
raise money for the war. The museum envisions building a large three dimensional model with
decorative pieces, so that students can participate in the cake decorating.
Another part of the exhibit will emphasize the way in which Jessie Daniel Ames, operator of The
Georgetown Telephone Company, helped women gain the right to vote during this time. The
museum will use a telephone from this time period, and equip it with a recorded message so that
visitors might experience Jessie’s call to action. We will explore the transportation of the time,
helping visitors to understand the difficulties Ms. Ames endured while getting almost 2,500
women in to the courthouse to register in the two weeks allowed by the state legislature in 1918.
Costumes of the period will be used to allow everyone to look and feel a part of the times.
Amount Requested:
$2000
Total Budget:
$800 Trench Construction
$200 Periscope
$300 Cake Model/Decorative Items
$200 1920’s Phone
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$500 Costumes in a variety of sizes from the 1920s
Demographic/ Size
In 2016, 1,216 people attended the museum during the month of March and we expect this
number will grow to be 1,500. Overall, we plan for this exhibit to expand our reach by two
hundred people for each month of the two years that it is on display. There are a serious of
events, activities and programs to highlight the exhibit already planned for the two-year period.
Since we are a free museum and we plan for this to me our most interactive exhibit to date, it is
our belief that with these funds and these hands on activities we will be able to significantly
expand the reach of our cultural institution.
These activities will also be available for our student field trips. In 2016, The Williamson
Museum served almost 12,000 students with our programs. The hands-on activities in this
exhibit allow us to recruit secondary students to be a part of the program and we are looking to
adding this demographic to our service area.
Cultural Tourism/Economic Impact
We believe this exhibit will have a large economic impact on Georgetown for many reasons. The
museum has the opportunity to reach out to multiple Texas A&M alumni clubs, due to the
impact of Pinky Wilson. In addition, we think this exhibit will benefit the city and the Red Poppy
Festival due to the contribution of the poppies by Okra Compton. Our events and activities will
be shared by the statewide WWI Centennial Commission and its website throughout the course
of the next two years. Celebrating that as well as the women’s suffragette movement will allow
us to put Georgetown on the map in a new way.
Contact Information
Mickie Ross, Executive Director
mross@williamsonmuseum.org
512-943-1674
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City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Report on Ells wo rth P eterson proc lamation. -Eric Las hley, Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 39 of 43
City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing future p ro clamatio n recipients. -Eric Las hley, Lib rary Direc to r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 40 of 43
City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Report on Reques t fo r P ro p o s als (RFP) for ec o nomic impac t s tud y o f the arts and c ulture s ecto r of
Geo rgeto wn. -Eric Las hley, Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 41 of 43
City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Report from Georgetown Art Wo rks regarding the o p eration of Geo rgeto wn Art Center. -Eric Las hley,
Library Director
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 42 of 43
City of Georgetown, Texas
Arts and Culture Advisory Board
November 15, 2016
SUBJECT:
Cons id eration o f future meeting dates . -Betty Ann Sens ab augh, Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
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