HomeMy WebLinkAboutAgenda_ARTAB_11.17.2020Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
Nov ember 17, 2020 at 4:30 P M
at Virtual
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Consiste nt wi th Gove r nor Gr eg A bbott’s suspe nsion of var ious pr ovi si ons of
the O pen M ee tings A ct, e ffec tive A ugust 1, 2020 and until fur the r notic e, to
r educ e the c hance of C O V I D -19 tr ansmi ssion, all C ity of Geor getown
Advisor y B oar d me etings wi ll be hel d virtually. P ubl ic c omment wi ll be
allowed via telec onfer ence ; no one will be allowed to appear in pe rson.
To par tic ipate, please copy and paste the following we blink into your
browse r:
https://geor getowntx.zoom.us/j/98546644877?
pwd=N U N U W F R L L 0h Y T Csy Q l F S U XltdnhH Zz09
M e eting I D: 985 4664 4877
P assc ode : 772923
Topic : Ar ts and Culture B oar d mee ting
Time: Nov 17, 2020 04:30 P M C entral Time (U S and C anada)
Dial by your loc ation
888 475 4499 U S Toll-fre e
833 548 0276 U S Toll-fre e
833 548 0282 U S Toll-fre e
877 853 5257 U S Toll-fre e
M e eting I D: 985 4664 4877
F ind your loc al numbe r: https://geor getowntx.zoom.us/u/ahl A 1 F D T
Citizen comme nts are acc epted in thr ee differ ent for mats:
1. Submit wr itte n comme nts to lawr en.we iss@ge orge town.org by 4:30 p.m.
on the date of the me e ti ng and the R ec ording S e c r e tar y wi ll r ead your
Page 1 of 7
c omments into the r ec ording during the item that is being discussed.
2. L og onto the me eti ng at the li nk above and “r aise your hand” dur ing the
item
3. Use your home /mobile phone to call the toll-fre e numbe r
To join a Zoom mee ting, c li ck on the l ink pr ovi de d and join as an attende e.
You wil l be asked to e nte r your name and e mail addr ess (this is so we c an
ide ntify you whe n you are c all e d upon). To spe ak on an ite m, c li ck on the
“Raise your H and” opti on at the bottom of the Zoom me eting we bpage onc e
that i tem has opened. Whe n you ar e cal le d upon by the R e cor di ng Se cr etar y,
your de vi ce wil l be re mote ly un-mute d by the Administr ator and you may
spe ak for thre e minute s. P l e ase state your name c le arl y, and whe n your time
is over, your de vice will be muted again.
Use of pr ofanity, thr eate ning language, slande rous r emarks or thr eats of
harm are not allowed and wil l re sult i n you be ing imme di atel y r emove d fr om
the mee ting.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion. -Lawren Weiss, Administrative As s is tant
B C itizens wishing to address the board. -Jane Estes , Board C hair.
C Announc ements regarding arts and c ulture. -Jane Estes , Board C hair.
D C ons ideration and possible action to approve minutes from the O c tober 20, 2020 Arts and C ulture Board
meeting. -Jane Es tes, Board C hair.
E O verview of the updated G eorgetown 2030 Master P lan. – Nat Waggoner, Long R ange P lanning
Manager and S us an Watkins , Housing C oordinator
F C ons ideration and possible action to approve funding toward a grant writer for G eorgetown Art Works . -
Amanda S till, Arts and C ulture C oordinator and Eric Las hley, Library Direc tor
G C ons ideration and possible action to approve updated Arts and C ulture G rant G uidelines for the 2021
R ound I grant cycle. –Amanda S till, Arts and C ulture C oordinator
H C ons ideration of Arts and C ulture C oordinator's report. -Amanda S till, Arts and C ulture C oordinator.
I C ons ideration and possible action regarding future meeting dates and times. -Jane Estes , Board C hair.
Adjournment
Ce rtificate of Posting
Page 2 of 7
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 3 of 7
Minutes of the Virtual Meeting of the
Arts and Culture Board
City of Georgetown, Texas
October 20, 2020
The Arts and Culture Board met virtually on Tuesday, October 20, 2020 at 4:30 p.m. via Zoom.
PRESENT: Jane Estes, Susie Flatau, Marissa Palmer, Sonya Robinson, Gaby Shultz, and Sharon
Snuffer.
ABSENT: Jessica Meurer-Sobhani
STAFF PRESENT: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director
and Lawren Weiss-Administrative Assistant.
MEMBERS OF THE PUBLIC: Stuart Wallace
Chair Estes called the meeting to order at 4:30 P.M.
Regular Agenda
A. Discussion on how this virtual conference will be conducted, to include options for public
comments and how the public may address the commission. -Lawren Weiss, Administrative
Assistant. Weiss asked if the board had questions about utilizing Zoom for the virtual meeting.
She explained that Stuart Wallace had signed up to address the board on item G and Chair
Estes would call on him to speak when the time came. No action required.
B. Citizens wishing to address the Board. – Jane Estes, Chair. As of the deadline, no persons
were signed up to speak on items other than what was posted on the agenda. Georgetown Art
Works President Stuart Wallace signed up to address the board regarding item G. No action
required.
C. Announcements regarding arts and culture. – Jane Estes, Chair. No action required.
Georgetown Art Works has a new website, complete with shopping abilities. Still is announced
that more arts events are being added, with COVID safety precautions in place, which include
events at East View High School and Georgetown High School.
D. Consideration and possible action to approve minutes from the September 15, 2020 Arts and
Culture Board meeting. – Jane Estes, Chair. Motion by Robinson; second by Shultz to
approve the September 15, 2020 Arts and Culture Board virtual meeting minutes. Approved
6-0 (Meurer-Sobhani absent).
E. Overview for new board members of the 2020-2025 Arts and Culture Strategic Plan. – Amanda
Still, Arts and Culture Coordinator. Still reviewed the Arts and Culture Strategic Plan with the
board, noting which goals are already in progress and those that may take more than 5 years to
accomplish. No action required.
F. Consideration and possible action to approve the Call for Entries for the mural at Georgetown
Title. – Amanda Still, Arts and Culture Coordinator. Still reviewed the call for entries for the mural
at Georgetown Title. The business owner is looking for an abstract proposal to bring vibrant colors
and history to the location. The City’s Historic Planner researched the history of the site and
provided that information to be included in the call and artist proposals. Board members had no
Page 4 of 7
amendments to the call. Motion by Robinson; second by Palmer to approve the call for entries
for the mural at Georgetown Title Company. Approved 6-0 (Meurer-Sobhani absent).
G. Consideration and possible action to rank budget priorities for the 2020-2021 Fiscal Year. -
Amanda Still, Arts and Culture Coordinator. Still noted proposed projects for the new fiscal year
and ask board members to discuss and rank their priorities to help direct staff.
Georgetown Art Works President Stuart Wallace requested the board consider funding a grant
writer for 12-18 months for their organization. The rate for a grant writer is $650/month and will
allow Wallace to focus on other Art Center projects and ope rations. While Board members were in
favor of hiring a grant writer, they strongly advised Georgetown Art Works to first create a strategic
plan which would qualify them for more grant opportunities and guide their efforts to better plan for
the future of the organization. Still noted she offered to assist the GAW board in creating their
strategic plan, which will begin in January. Discussion followed about challenges experienced by
Georgetown Art Works and a need to determine the future roles and expectations of each
organization in this partnership.
Board members further discussed projects and rankings for this fiscal year. The top three priorities
were community grants, Sculpture Tour, and marketing. No action was taken on this item and the
board requested adding Georgetown Art Works’ request for a grant writer to next month’s agenda.
H. Consideration of Arts and Culture Coordinator report. – Amanda Still, Arts and Culture
Coordinator. Still discussed her report as included the agenda packet. Topics included the
recycled street sign sculpture installation, Healing Arts for Veterans programs, Wolf Ranch mural
and a timeline of upcoming projects. No action required.
I. Consideration and possible action regarding future meeting dates. – Jane Estes, Board Chair.
The next meeting will be held as regularly scheduled on November 17, 2020 at 4:30 p.m. This will
be a virtual meeting.
Chair Estes adjourned the meeting at 6:21 p.m.
Respectfully submitted,
Sharon Snuffer Jane Estes
Board Secretary Board Chair
These minutes were approved at the virtual meeting on 11/17/20.
Page 5 of 7
City of Georgetown Arts & Culture Grants
The Georgetown Arts and Culture Board awards grant twice a year for art, music, theatre, dance, and
cultural heritage events and programs taking place in Georgetown. Starting December 1, 2020, the
board will be seeking proposals for events and programs between April 2021 -September 2021.
Nonprofit organizations, schools, and informal arts and culture organizations creating arts and culture
programming, or an event open to the public are eligible to apply. The City of Georgetown Arts and
Culture Board considers all applicants without attention to the following – which includes but is not
limited to – race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or
disability status. Organizations that received funding in the 2020 Round II cycle are not eligible to apply
for 2021 Round I.
The Georgetown Arts and Culture Grants help the Arts and Culture Board fulfill bylaw requirements
which include recognizing and encouraging groups and organizations that enrich Georgetown life by
bringing cultural and artistic values and artifacts to the City. Members of the Arts and Culture Board
believe a vibrant arts community and cultural offerings are good for the quality of life for residents, will
attract visitors, and will assist Georgetown in becoming a nationally recognized arts destination by
2030. The grant program helps develop and strengthen our local arts community by contributing
funding to arts and culture programming that enhances our local community.
For events and programs occurring in… Call will be open Candidates will be notified Checks will be mailed
April 2021-Sept. 2021 Dec. 1-31, 2019 January 2021 February
Oct. 2021-March 2022 June 1-30, 2020 July 2021 August
The grant proposal form for events and programs occurring April 2021-September 2021 will be live at
12:01 am on December 1, 2020 and will close at 11:59 pm on December 31, 2020. Click here to go to the
form:
Grant Proposal Form
Some of the information requested will be:
• Contact information for someone who is readily available to answer questions about the
proposal
• Purpose and description of the event or project
• Amount being requested and total budget, including other anticipated funding sources (e.g.,
donations, ticket sales, other grants)
• Date, location, admission charge, and anticipated attendance
• Size and demographic makeup of past audiences or participants
Page 6 of 7
Special consideration will be given for events or projects that meet one or more of these criteria:
• Are free admission
• Include outreach to populations that are traditionally underrepresented
• Have a cultural tourism or economic impact (e.g., events that may attract people who also
attend other arts & culture venues or events, stay overnight, shop, or dine in Georgetown)
Organizations or individuals that receive funding will be required to follow up by:
• Recognizing the City of Georgetown Arts and Culture Board in their advertising and programs
• Submitting a one-page report to the Arts and Culture Board with a description of the use of
grant funds and copies of event promotion materials
If you have questions, please email Amanda Still at amanda.still@georgetown.org or call 512-930-8471.
Page 7 of 7