HomeMy WebLinkAboutAgenda_ARTAB_11.18.2014Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
November 18, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
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contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Announcements of upcoming events.
C Consideration and approval of minutes of October 21, 2014 Arts and Culture Board meeting.
D Consideration and possible action regarding the Utility Box Art project and other public art. --Eric
Lashley
E Report regarding the operation of the Georgetown Art Center from October 22, 2014 through
November 18, 2014 -- Eric Lashley and Gary Anderson
F Report and possible action regarding expenditure of funds from the Arts and Culture Board budget
-- Lawren Weiss and Eric Lashley
G Report on Gallery Georgetown. --Eric Lashley
H Report on the available Fine Arts Librarian and Administrative Assistant positions. --Eric Lashley
I Consideration and possible action to fund the mural project for the library plaza. --Eric Lashley
J Consideration and possible action regarding the nonprofit organizations grant application process.
--Eric Lashley
K Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of October 21, 2014 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes October 2014 Backup Material
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
October 21, 2014
The Arts and Culture Board met on Tuesday, October 21, 2014 at 4:30 p.m. in the small conference room of
the Georgetown Public Library, 402 W. 8 th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart,
Amanda Still and Melissa Waggoner
Regular Session – Chair Philip Baker called the meeting to order at 4:35 p.m.
A. Citizens who wish to address the Board - None were present.
B. Announcements of upcoming events – Liz Stewart informed the Board that Sunday, October 26, Fei
Fei Dong will perform at the Klett Performing Arts Center at 4:00 p.m. for the Georgetown Symphony
Society. Eric Lashley noted that Dar Richardson will replace the sculptures at the library and Council
Chambers this month. Lashley also explained that Dar expressed a desire to communicate with the
Board about the pieces he rotates throughout the city. The Board decided to invite Dar to address
the board as a citizen at the monthly meetings whenever he deems it necessary.
C. Consideration and approval of minutes of the September 16, 2014 Board meeting - Liz Stewart
moved to approve the minutes as distributed. Betty Ann Sensabaugh seconded the motion, which
passed unanimously.
D. Report regarding the operation of the Georgetown Art Center from September 16, 2014 through
October 20, 2014 – Eric Lashley, Gary Anderson. Lashley handed out an Art Center monthly report
created by President Diane Gaume of Georgetown Art Works. The Operating Agreement between
the City of Georgetown and Georgetown Art Works states that Georgetown Art Works will provide a
monthly report on the Art Center, this is the first one presented to the board. Diane would like
feedback from the board regarding the format of the report. The Art Hop pieces were hung on
October 3, at the Georgetown Public Library, Cianfrani’s Coffee Company, Artisans Connect, and
the Art Center. They will come down on October 31. Melissa Waggoner reported an underwhelming
opening reception. Sarah Parent-Ramos will display her sculptures from November 7 through
December 14. Lashley expressed concern about possible damage to the sculptures during the
reception because they are very fragile. The opening reception will be held on November 15 at 7:00
p.m. There will also be an artist talk on November 16, from 1:30 – 3:00 p.m.
E. Report and possible action regarding expenditure of funds from the Arts and Culture Board budget –
Judy Fabry, Eric Lashley. Judy Fabry informed the board that there was only about $100 left in the
account at the end of the 2013 -2014 fiscal year. Fabry noted the expenses that had been paid during
the previous month: $882 for ads in the Williamson County Sun, $600 to Pokey Park to display her
sculptures in the city, $30 for the plaques that go on those sculptures and $1,162 to the Williamson
County Sun for a group ad that will promote downtown businesses during the holidays. The cost of
the ad will be shared by Main Street and the Convention and Visitors Bureau.
F. Report on Art and Wine in the Square e vent survey of artists – Eric Lashley, Gary Anderson.
Anderson discussed results from the survey he gave the artists from the Art and W ine in the Square
event held September 26-28, 2014. Anderson reported that most artists were disappointed in the
sales and attendance of the event but were very happy with the wine and ambiance of the venue.
Lengthy discussion ensued; the board felt that a change of venue and marketing to the correct
audience could bring a more positive outcome to future events.
G. Consideration and possible action regarding proposed mural and mural subcommittee for library
plaza - Eric Lashley. Lashley reported that Faith Clark, owner of The Co-Op, is open to having a
mural painted on the side of her building that’s part of the library plaza. The Historic and Architectural
Review Commission (HARC) does not have to approve the alteration of a downtown building if paint
is the only material used. If the board decides to add 3D elements to the prop osed mural, then
HARC would have to approve it. A subcommittee will be formed in order to choose an artist to create
the mural and decide what the mural will look like. Lashley, Faith Clark, Rob Reddick of Double Wide
Décor, Marci Urban from the Main Stree t Advisory Board, and up to three Arts and Culture Board
members will make up the subcommittee. Stewart, Waggoner and Amanda Still volunteered to serve
on the subcommittee. If the proposed mural is approved, the board will pay a $3,000 stipend to the
artist, in addition to reimbursement for a UV/ anti-graffiti coating and materials purchased to create
the mural. Funding for this project will come from the Arts and Culture Board’s regular budget for
public art. No motion was made in regard to the mural.
H. Review of final reports submitted by the nonprofit arts organizations who received grants in 2014 -
Judy Fabry. Fabry presented to the board the final reports from 2014 grantees, which include: The
Festival of the Arts, Palace Theater, Georgetown Symphony So ciety, Williamson County Symphony
Orchestra, East View High Percussion Group, and Community Montessori School.
I. Report concerning the Texans for the Arts legislative initiative for funding the Texas Commission on
the Arts Cultural District – Eric Lashley, Amanda Still. Lashley announced that Georgetown Art
Works member, Jane Estes, was nominated by Jim Bob McMillan to sit on the board of Texas
Commission on the Arts. Still discussed what she learned from a workshop titled, “Developing a
Fundraising Board and the Seven Faces of Philanthropy.” She provided a Powerpoint to the board
which included notes from Still’s experience at the workshop, as wel l as slides created by Diane
Gaume regarding Gallery Georgetown.
J. Consideration and possible action to fund a public art project in November 2014 – Eric Lashley.
Lashley asked the board to consider funding the Letters of Sacrifice memorial to be displayed on the
splash pad of the Art Center during November 2014. Lashley showed a short video about the
memorial, so the board could see what it looks like. Lashley explained that the memorial, created by
veteran Jenn Hassin, will go to the Pentagon in December and then will reside in Arlington
Cemetery. If approved, the board will pay $1,200 to the artist and $800 t o promote the memorial.
Funding for this project will come from the Arts and Culture Board’s regular budget for public art. The
board discussed concerns about graffiti and weather damage to the memorial but felt those reasons
were not detrimental enough to decline displaying the piece. Stewart made the motion to approve
funding $2,000 for the Letters of Sacrifice memorial and promotional materials and Sensabaugh
seconded the motion, which passed unanimously.
K. Consideration of dates of coming meetings - Eric Lashley. Betty Ann Sensabaugh said she will not
be able to attend the meeting next month. All other members present said they would be able to
attend the regularly scheduled November meeting.
Chair Baker adjourned the meeting at 6:20 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding the Utility Box Art project and other public art. --Eric
Lashley
ITEM SUMMARY:
Possible revision to last year's utility box art project. An update and possible action to obtain more
public art.
FINANCIAL IMPACT:
Funding for this item will come from the Arts and Culture Board's regular budget for public art.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Utility Box Art project call for artists Backup Material
City of Georgetown, Texas
SUBJECT:
Report regarding the operation of the Georgetown Art Center from October 22, 2014 through
November 18, 2014 -- Eric Lashley and Gary Anderson
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Report and possible action regarding expenditure of funds from the Arts and Culture Board budget
-- Lawren Weiss and Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Budget Summary Oct 2014 Backup Material
Budget Breakdown Oct. 2014 Backup Material
Date Item Amount Balance
Opening Balance 49,625
10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595
10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995
10/21/2014 Community Impact ad (1/3 share)1116.66 47,878
11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1200.00 46,678
Art Center expense ($3,000 budgeted)
Marketing/promo ($10,000 budgeted)
Public art/Sculp Tour ($15,000 budgeted)
Scholarships & Grants ($20,000 budgeted)
Training & Administration ($2,000 budgeted)
Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0218-51-335
Art Center Marketing/Public Art/Scholarships/Training &
Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting $2,000.00
$3,000.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $20,000.00 $2,000.00
$600.00 $14,370.00
City of Georgetown, Texas
SUBJECT:
Report on Gallery Georgetown. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Report on the available Fine Arts Librarian and Administrative Assistant positions. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to fund the mural project for the library plaza. --Eric Lashley
ITEM SUMMARY:
Continuing discussion from October's meeting. The board seemed agreeable to move forward with
the mural project, but no motion was made.
FINANCIAL IMPACT:
Funding for this item will come from the Arts and Culture Board's regular budget for public art. A
$3,000 stipend will be given to the artist, as well as reimbursement for materials.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding the nonprofit organizations grant application process.
--Eric Lashley
ITEM SUMMARY:
The board will review the call for grant proposals from 2013-14 and consider whether or not to
make changes to this year's guidelines.
FINANCIAL IMPACT:
Funding for the grants for the nonprofit organizations will come from the Arts and Culture Board's
$20,000 regular budget for scholarships and grants.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
2013-14 Call for grant proposals Backup Material
The Georgetown Arts and Culture Board has $17,000 to share with Georgetown arts and
culture nonprofits and other established arts events. Grant proposals are invited from
now until January 15, 2014.
The Board is seeking one-page proposals from 501(c)(3) organizations and other
sponsors, such as schools or informal arts organizations, for events that will take place
in Georgetown between February 1 and September 30, 2014 . These events should have
taken place at least twice before and events that are free to the public will receive
special consideration.
Proposals must include:
a description of the event and when and how often it has taken place before
its location
the size and demographic makeup of your past audiences
a brief summary of the budget for the event and the way in which your
organization plans to fund it (e.g., donations, ticket sales, other income)
contact information (phone and email) for the person who can answer questions
about your proposal. This person should be readily available.
a completed City of Georgetown vendor application (attached to this email),
which is required before the City can cut a check to your organization.
There is no suggested amount for which any organization may apply but funding to any
organization will not exceed $3,000. Organizations that receive funding will be required
to
recognize the Arts and Culture Board in their advertising and programs,
speak at a City Council meeting to thank the Council for its willingness to support
the arts in Georgetown, and
after the event takes place, submit to the Arts and Culture Board (a) a one-page
report about the event, including a description of how you spent the grant
monies, and (b) copies of all print materials that displayed recognition of the
Board.
Proposals must be received, either by mail or email, at the addresses below, no
later than 5:00 p.m. on Wednesday, January 15. Discussion of the proposals will
begin at the Arts and Culture Board meeting on Tuesday, January 21 and the Board will
make funding decisions before the end of January 2014.
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Lawren Weiss