HomeMy WebLinkAboutAgenda_ARTAB_12.15.2015Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
December 15, 2015 at 4:30 AM
at Classroom 211, Second floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East
8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B Announcements of upcoming arts and culture events.
C Review of correspondence to the Arts & Culture Board. -Eric Lashley
D Consideration and approval of the minutes of the November 17, 2015 Arts & Culture Board meeting.
E Report on the potential red poppy public art project with Richland College. -Eric Lashley
F Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the
month of November. -Eric Lashley
G Report concerning the Texans for the Arts Foundation's Arts Funding & Leadership Development
Workshop on February 24, 2016 in Waco, TX. -Eric Lashley
H Report on City Council's goals and objectives. -Eric Lashley
I Report on the new Sheraton Hotel and Civic Center as it relates to local art. -Eric Lashley
J Report on the Texas Commission on the Arts cultural district grant allocations. -Eric Lashley
K Report regarding the expenditure of funds from the Arts & Culture Board budget. -Lawren Weiss, Eric
Lashley
L Consideration of future meeting dates.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the ______ day of __________________, 2015, at __________, and remained so posted for at
least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
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City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
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City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Announcements of upcoming arts and culture events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 3 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Review of correspondence to the Arts & Culture Board. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 4 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Consideration and approval of the minutes of the November 17, 2015 Arts & Culture Board
meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes November 2015 Backup Material
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Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
November 17, 2015
The Arts and Culture Board met on Tuesday, November 17, 2015 at 4:30 p.m. in Classroom 211 of
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh, Liz
Stewart, Amanda Still and Melissa Waggoner
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss-
Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Introduction of City Manager, David Morgan. – Eric Lashley. Lashley reported that the City
Manager had to re-schedule his visit to an Arts & Culture Board meeting for January 19, 2016.
C. Announcements of upcoming arts and culture events. – Georgetown Symphony Society’s
December concert will be held on the 6th at 4 pm at the Klett Center. GSS will showcase the
annual holiday concert, “Home for the Holidays” with the Temple Symphony Orchestra. The
Live Music at the Library series continues with the Austin Flute Project on December 20 and
Kiyoshi Tamagawa on January 17.
D. Consideration and approval of the minutes of the October 13, 2015 Arts & Culture Board
meeting. Board members reviewed the minutes from the previous month. Liz Stewart moved
to approve the minutes as distributed. Steve Harris seconded the motion, which passed
unanimously.
E. Consideration and possible action regarding the 2015 - 2016 mural project. – Eric Lashley. At
the beginning of fiscal year 2015- 2016, the Board voted to allot $4,500 of the regular budget
for a mural project. Lashley informed the board that Convention and Visitor’s Bureau Manager
Cari Miller expressed an interest in having a mural painted on the back of the CVB building,
located on 103 W. 7th Street. The proposed project would include a Red Poppy theme, which
will encourage artists to tell the story of Henry “Okra” Compton, the man credited with bringing
red poppies to Georgetown. Lashley proposed sending out a call for proposals on November
18, 2015 with a proposal deadline in January. Board members will select the mural artist
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during the January meeting. The mural must be completed in April before the Red Poppy
Festival. Lashley asked the Board to consider funding this project. After some discussion,
Gary Anderson made a motion to proceed with the Red Poppy Mural Project. Steve Harris
seconded the motion, which passed unanimously.
Lashley presented an idea to bring a red poppy display by Jen Rose and Clive Siegle to the
downtown area, to go along with the mural for the Red Poppy Festival. These poppies are
ceramic and have metal stakes that would be inserted in the ground, to give the illusion of real
flowers. The board reviewed the handout Lashley provided (attached to these minutes) and
expressed interest in this project. Board members asked Lashley to contact the artist for more
details.
F. Consideration and possible action regarding 2015 – 2016 grant proposals. – Eric Lashley.
Lashley reviewed grant applications with the board and discussed ineligible applicants. Board
members agreed that the Georgetown Ballet is not eligible because the proposed
performances take place after the grant period ends in September 2016. Susie Flatau is
ineligible for this fiscal year’s grant funds because the proposal was turned in past the
deadline. Lashley explained that the Georgetown Cultural Citizen Memorial Associa tion will be
receiving help to renovate the “Shotgun House” through other City of Georgetown funds via the
Downtown West Project.
Following some discussion, Board members chose to award each eligible organization 76% of
their grant requests. Grants will be awarded as follows:
Festival of the Arts - $2,280
Frost Elementary - $2,230
Georgetown Art Works - $2,280
Georgetown Heritage Society - $1,520
Georgetown Symphony Society - $2,280
Georgetown High School’s Theatre Department - $1,520
Handcrafts Unlimited - $1,140
Palace Theatre - $2,280
Williams Elementary - $1,508
Williamson County Symphony Orchestra - $2,280
Williamson Museum - $760
Amanda Still moved to award all eligible 2015 – 2016 grant applicants 76% of their funding
requests. Melissa Waggoner seconded the motion, which passed unanimously.
G. Report on the Texans for the Arts Foundation’s Arts Funding & Leadership Development
Workshop on February 24, 2016 in Waco, Texas. – Eric Lashley. Lashley reminded the Board
that they are invited and encouraged to attend the Texans for the Arts Foundation’s Arts
Funding & Leadership Development Workshop on February 24, 2016 in Waco, Texas.
Members interested in attending should let Lashley know as soon as possible, so we can
register for the event.
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H. Report on the Sculpture Tour. – Dana Hendrix. Hendrix discussed changes made regarding
the City of Georgetown Sculpture Tour. Hendrix projected the arts.georgetown.org website and
explained that sculptures featured in the Sculpture Tour will no longer be presented to the
public in a brochure, and instead be showcased on the arts website. She also passed out a
map (attached to these minutes) that will show the locations where sculpture can be enjoyed
by the community. When it’s time to re-set the art at any location, the City will send an official
letter to artists requesting that their piece(s) be removed. The Sculpture Tour will consist of 4
or 5 locations with sculpture from many different local artists.
I. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of October. –Eric Lashley. The Board reviewed the report from Georgetown
Art Works regarding the Art Center’s operation during October. Board members discussed the
Small Works exhibit at the Georgetown Art Center, where board member Gary Anderson also
has a piece on display. Lashley explained that Georgetown Art Works plans to elect new board
members during their December meeting, so the new members can begin serving in January.
J. Report on the proposed second floor co-op space above Georgetown Art Center. – Eric
Lashley. Lashley updated the Board about the vacant space above Georgetown Art Center.
K. Consideration of dates of future meetings. – The next meeting will be December 15, 2015.
Chair Sensabaugh adjourned the meeting at 5:45 p.m.
Respectfully submitted,
Liz Stewart, Secretary Betty Ann Sensabaugh, Chair
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City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report on the potential red poppy public art project with Richland College. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Red Poppy Art Backup Material
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City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of November. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 18 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report concerning the Texans for the Arts Foundation's Arts Funding & Leadership Development
Workshop on February 24, 2016 in Waco, TX. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 19 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report on City Council's goals and objectives. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 20 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report on the new Sheraton Hotel and Civic Center as it relates to local art. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 21 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report on the Texas Commission on the Arts cultural district grant allocations. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 22 of 25
City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Report regarding the expenditure of funds from the Arts & Culture Board budget. -Lawren Weiss,
Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Financial Report Dec. 2015 Backup Material
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Running Total 49,625
Vendor Amount Vendor Amount Vendor Amount Vendor Amount 150.00 49,475
Beginning Balance 20,000 Beginning Balance 11,500 Beginning Balance 7,000 Beginning Balance 6,000 5000.00 44,475
Festival of the Arts 2,280 Austin Monthly 5,000 375.00 44,100
Frost Elementary 2,230 20078.00 24,022
GAW 2,280
Heritage Society 1,520
GSS 2,280
GHS Theatre Dept.1,520
Handcrafts Unlim.1,140
Palace Theatre 2,280
Williams Elem.1,508
Wilco Symphony 2,280
Will. Museum 760
Total -78.00 Total 11,500 Total 2,000 Total 6,000
Vendor Amount Vendor Amount Vendor Amount Vendor Amount
Beginning Balance 300 Beginning Balance 300 Beginning Balance 2,000 Beginning Balance 1,600
Am. For the Arts 150 Grant overage 78 COG budget reduction 375
Total 150 Total 222 Total 1,625 Total 1,600
Memberships & Dues Administrative Co-Op Intern
Arts & Culture Board Expenses
2015-2016
Grants Public Art Marketing Travel & Training
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City of Georgetown, Texas
Arts and Culture Advisory Board
December 15, 2015
SUBJECT:
Consideration of future meeting dates.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
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