HomeMy WebLinkAboutAgenda_ARTAB_12.17.2013Notice of Meeting for the
Arts and Culture Advisory Board Regular monthly meeting
of the City of Georgetown
December 17, 2013 at 4:30 PM
at Georgetown Art Center, 816 S. Main St.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Announcements of upcoming events.
B Citizens who wish to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda
C Consideration and approval of minutes of November 12, 2013 Arts and Culture Board meeting.
D Report about the renovation of the Art Center building and operation during the month of
November 2013-- Eric Lashley and Gary Anderson
E Report and possible action regarding outcome of artist survey, 2011 Banner Project--Judy
Fabry
F Report on expenses paid during November-December -- Judy Fabry
G The terms of board members Shana Nichols, Dar Richardson, Liz Stewart, and Amanda Still
expire in February. Richardson is not eligible for reappointment but the others are.
H Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2013, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of November 12, 2013 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
minutes of 11.12.2013 meeting Backup Material
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
November 12, 2013
The Arts and Culture Board met on Tuesday, November 12, 2013 at 4:30 pm in the studio at the
Georgetown Art Center, 816 S. Main St.
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty
Ann Sensabaugh
Regular Session – With a quorum of five being present, Chair Baker called the meeting to
order at 4:30 p.m. Nichols had called to say she was tied up in traffic and would be late.
A. There were no announcements of upcoming events.
B. There were no citizens wishing to address the Board.
C. Consideration of minutes from the October 15, 2013 Arts and Culture Board meeting.
Richardson moved to accept the minutes as published. Sensabaugh seconded the
motion, which passed unanimously. (Nichols was not present for this vote.)
D. Art Center update – Eric Lashley. Lashley reported that a few things remain to be
completed before the Certificate of Occupancy may be issued: the restrooms need soap
dispensers and the sink in the pantry needs to be installed. Otherwise, the work that
remains is not code-related. A few more ceiling lights need to be hung, the reception
desk and display cases are still being built, and the outdoor seating pieces are still under
construction. Lashley thanked Gary Anderson, who is on the Art Works board as well as
the Arts and Culture Board, for accepting the task of seeing to cleaning and
maintenance of the Art Center. He also commended the volunteers who run the center
for the fine jobs they are doing. During October Art Works took in $4000 in
memberships, many of which came through personal contact in the Art Center.
By contract, Art Works is required to report monthly to the Arts and Culture Board about
their door count, events held, and other statistics that show they are meeting the
requirements of the contract. Baker asked whether someone from Art Works needs to sit
on the Arts and Culture Board and Lashley said that he believes Anderson can fill that
role, and Anderson agreed.
The November show in the gallery will be the High School Art Hop competition. A
number of the entries were in the studio already. The work of René Alvarado will be the
December exhibit.
E. Consideration of guidelines to use when making grants to nonprofit arts organizations--
Eric Lashley. The guidelines that the board had used in the 2011 grant process were a
part of the agenda packet and all board members said they had read them and thought
they could be used again. Richardson, however, said he thought any call for proposals
should include information about the maximum amount that would be granted. Still
moved that grants would be made up to a maximum of $3,000 and that the Board would
be open to proposals not only from arts nonprofits but also from organizers of arts-
related events that have taken place for two consecutive years in the past four years.
The deadline for submission of proposals will be January 15, 2014. Richardson
seconded the motion, which passed unanimously. (Nichols not present.) Fabry will
publicize the request for proposals in the next few weeks.
F. Consideration of what should be done with the art banners from the 2011 Art Hop—Eric
Lashley. (Nichols arrived during discussion of this agenda item.) Lashley stated that Nick
Ramos, who was responsible for the Art Banner project originally, doesn’t want the
banners to be used another year. However, the banners belong to the Arts and Culture
Board and the board will decide whether they will be displayed again. Discussion
followed with board members being equally divided about whether they should hang
again or not. The issue of whether the Board has the right to dispose of the banners at
their discretion also was discussed. Richardson moved to contact each artist to find out
whether they want to keep their banner or whether they are willing to let the Board sell or
otherwise dispose of them. Sensabaugh seconded the motion, which passed
unanimously.
G. Consideration of purchase of a piece of art from the Chadwick & Spector exhibit at the
Art Center—Gary Anderson. The board members moved to the Art Center gallery to look
at the pieces in the show. Anderson had a price list and explained that since Art Works
was to receive 30% of the sale price of any of the pieces, the Board might be able to
purchase a piece for only 70% of the listed cost. Each piece was considered, with the
group being divided between those who preferred the larger pieces and those who
preferred the smaller ones. Ultimately, Still moved to purchase Madeline de France,
Queen of Scotland, which was the piece that had been used on the banner and rack
cards publicizing the exhibit, with the understanding that the piece will be hung in the Art
Center. Richardson seconded the motion which passed 5 to 1 with Sensabaugh
voting in opposition. The full price of the piece is $5460, discounted price is $3822.
Anderson will be involved in the negotiation to purchase at the reduced price.
H. Consideration of dates of upcoming meetings – Eric Lashley. The next meeting will be
on Tuesday, December 17, as regularly scheduled.
Chair Baker adjourned the meeting at 5:25 p.m.
Respectfully submitted,
Judy Fabry, Acting Secretary Philip Baker, Chair
City of Georgetown, Texas
SUBJECT:
Report about the renovation of the Art Center building and operation during the month of November
2013-- Eric Lashley and Gary Anderson
ITEM SUMMARY:
Review (1) available statistics for first month of operation and (2) progress toward completion of the
building renovation and (3) progress toward completion of the pocket park.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Report and possible action regarding outcome of artist survey, 2011 Banner Project--Judy Fabry
ITEM SUMMARY:
Fabry emailed all of the artists whose images were used in the 2011 Banner Project, asking whether they
wanted their banner or if they'd be willing to donate it for fund-raising purposes. The great majority
donated their banners and were very enthusiastic about them being used to raise money for the Art Center.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Report on expenses paid during November-December -- Judy Fabry
ITEM SUMMARY:
Summary of Arts and Culture Board expenses as of December 11, 2013.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
expense spreadsheet Backup Material
Date Item Amount Balance
10/10/2013 Sponsorship of Chadwick & Spector 50,000
exhibit @ Art Center 2,500 47,500
& reimbursement for printing of Benini
materials PO 3400163 1,000 46,500
10/14/2013 Printing invitations for ribbon-cutting 432.94 46,067
10/17/2013 Sun McColgin honorarium 300.00 45,767
Pokey Park honorarium 300.00 45,467
Micheal Epps honorarium 300.00 45,167
Terry M. Jones honorarium (2 pieces)600.00 44,567
10/21/2013 Nick Ramos 10/18/13 ribbon-cutting invite 150.00 44,417
10/26/2013 JF MC charges for ribbon-cutting recep.696.62 43,720
11/13/2013 Micheal Epps honorarium 300.00 43,420
12/2/2013 Purchase of Queen of Scotland 3822.00 39,598
12/9/2013 Matt Graves, Art Center video 250.00 39,348
39,348
Arts & Culture Board Expenses FY 2013-14
Art Center expense ($10,000 budgeted)
Marketing/promo ($10,000 budgeted)
Events/receptions ($2,000 budgeted)
Public art/Sculp Tour ($10,000 budgeted)
Scholarships & Grants ($17,000 budgeted)
Training & Administration ($1,000 budgeted)
Arts & Culture Board Expenses FY 2013-14
City of Georgetown, Texas
SUBJECT:
The terms of board members Shana Nichols, Dar Richardson, Liz Stewart, and Amanda Still expire in
February. Richardson is not eligible for reappointment but the others are.
ITEM SUMMARY:
The application form is made a part of this packet.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
2014 Boards and Commissions application Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY: