HomeMy WebLinkAboutAgenda_ARTAB_01.15.2019Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
January 15, 2019 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Jane Estes , Chair.
B Anno uncements regard ing arts and c ulture. -Jane Es tes, Chair.
C Co nsideration and possible actio n to approve minutes from the Decemb er 18, 2018 meeting. -Jane Estes ,
Chair.
D Co nsideration and possible actio n to s elec t grant p ro p o s als for arts and c ulture events taking plac e Ap ril-
Sep tember 2019. -Eric Lashley, Library Direc tor and Lawren Weis s , Adminis trative As s is tant.
E Co nsideration and possible actio n regard ing future arts and c ulture grant program. -Eric Las hley, Lib rary
Directo r.
F Up d ate on vac ant Arts and Culture Co ordinator p o s ition. -Eric Las hley, Library Directo r.
G Review of Lib rary Direc tor's mo nthly rep o rt. -Eric Lashley, Library Direc tor.
H Co nsideration and possible actio n regard ing future meeting dates . -Jane Es tes , Chair.
CERTIFICATE OF POSTING
I, Robyn Dens more, City S ecretary fo r the C ity of Geo rgeto wn, Texas , do hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2019, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
Ro b yn Densmo re, City Sec retary
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Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
December 18, 2018
The Arts and Culture Board met on Tuesday, December 18, 2018 at 4:30 p.m. in Classroom 211 of
Georgetown Public Library, 402 W. 8th Street, Georgetown, TX.
PRESENT: Jane Estes, Tim Fleming, Sharon Snuffer, and Linda Wilde.
STAFF PRESENT: Eric Lashley – Library Services Director, Lawren Weiss-Administrative Assistant
ABSENT: Susie Flatau and Laura Sewell
Call to order at 4:30 pm
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. None were present. No action
required.
B. Announcements regarding arts and culture. -Jane Estes, Board Chair. Updates from City staff and
board members on the following topics:
Georgetown ISD
Southwestern University’s Senior Show
Georgetown Symphony Society and Round Rock Symphony merger
Texans for the Arts board update
C. Consideration and possible action to approve the November 27, 2018 meeting minutes. –Jane Estes,
Chair. No discussion necessary. Motion by Wilde; second by Snuffer to approve the November 2018
minutes as distributed. Approved 5-0 (Flatau and Sewell absent).
D. Review of Library Director’s monthly report. –Eric Lashley, Library Director.
Lashley reviewed his report with the board (attached). He also provided updates on the meeting with
Georgetown Art W orks regarding memberships, bylaws and other topics. Lashley reported the City will
have an estimated thirty thousand dollars to create an outdoor arts project, utilizing the Covey architect
firm. City staff have discussed options such as a farmers market, sculpture garden, shade structures
and performance space. The Arts and Culture Board will be invited to stakeholders meeting in
February. There will also be a parking garage project coming soon that could involve the board’s
participation. No action required.
E. Discussion of the arts and culture grant program. –Eric Lashley, Library Director.
Lashley asked the board to consider making changes to the current structure of the arts and culture
grant program. The current program is contingent upon funding from the City and allows individuals or
non-profits to apply for one of two rounds within the City’s fiscal year. This model is confusing both to
staff and applicants. Lashley proposed doing one call per calendar year that will cover events taking
place within an 18 month period, instead of the two 6 months rounds currently in place. The goal is to
make the grant timelines more straightforward so the program can eliminate barriers for individuals and
non-profits who may want to apply. No action required.
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F. Discussion of Arts and Culture Coordinator vacancy. –Eric Lashley, Library Director.
Lashley announced that the Arts and Culture Coordinator position had been posted on the City’s
website. Lashley has put together a panel who will conduct interviews for the selected applicants. No
action required.
G. Consideration and possible action regarding future meeting dates. –Jane Estes, Chair.
The next meeting will continue as regularly scheduled on Tuesday, January 15 at 4:30 p.m.
Motion by Snuffer; second by Fleming to adjourn the meeting. Approved 4-0 (Flatau, Sewell and
Watson absent).
Chair Estes adjourned the meeting at 5:08 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair
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