HomeMy WebLinkAboutAgenda_ARTAB_01.19.2016Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
January 19, 2016 at 4:30 AM
at Classroom 211, Second floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Announcements of upcoming arts and culture events.
C Consideration and approval of the minutes of the December 15,2015 Arts & Culture Board
meeting.
D Report on the potential red poppy public art project with Richland College. -Eric Lashley
E Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of December. -Eric Lashley
F Considerations and possible action to select an artist to construct the Red Poppy "Okra Compton"
mural. -Eric Lashley
G Discussion and consideration regarding a possible grant project for the Texas Commission on the
Arts cultural district grants. -Eric Lashley
H Consideration of dates of future meetings.
CERTIFICATE OF POSTING
I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this
Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general
public at all times, on the ______ day of __________________, 2016, at __________, and remained
so posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Shelley Nowling, City Secretary
Page 1 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Announcements of upcoming arts and culture events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 3 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Consideration and approval of the minutes of the December 15,2015 Arts & Culture Board
meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes December 2015 Backup Material
Page 4 of 19
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
December 15, 2015
The Arts and Culture Board met on Tuesday, December 15, 2015 at 4:30 p.m. in Classroom 211 of
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh,
Amanda Still and Melissa Waggoner
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss-
Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Announcements of upcoming arts and culture events. – Tickets are now on sale for the
Funding the Arts Event Series: David Chapman Lindsay event. The event takes place on
Saturday, January 16, 2016 from 6:30- 9:00 pm at the Georgetown Art Center. Tickets are $30
each. David Chapman Lindsay’s art is on display at the Art Center from December 11- January
24, 2016.
C. Review of correspondence to the Arts & Culture Board. – Eric Lashley. Lashley explained that
moving forward, board members will review any letters or correspondence directed to the
Board under a specific item, instead of under the announcements item. Weiss passed out a
thank you note (attached to these minutes) from Margie Fuhr President of Georgetown
Symphony Society, regarding grant funds the Board awarded the organization for their 2015-
2016 season. The Board also reviewed a donor newsletter (attached to these minutes) from
Georgetown Art Works Fundraising Chair Amanda Still, explaining all of the wonderful things
the Georgetown Art Center has provided to the community through contributions of donors.
D. Consideration and approval of the minutes of the November 17, 2015 Arts & Culture Board
meeting. Board members reviewed the minutes from the previous month. Steve Harris moved
to approve the minutes as distributed. Amanda Still seconded the motion, which passed
unanimously.
Page 5 of 19
E. Report on the potential red poppy public art project with Richland College . – Eric Lashley.
Lashley reported that he spoke with Jen Rose & Clive Siegle to see if they would be interested
in displaying their ceramic poppies in the City of Georgetown (the Red Poppy Capitol of
Texas). Rose and Siegle expressed an interest in the project and explained that they have
3,000 poppies to display. Lashley explained that he, Cari Miller with the Convention and
Visitor’s Bureau and Mickie Ross with the Williamson Museum would meet with Rose and
Siegle in January to discuss the possibility of bringing the art to Georgetown. Due to the high
volume of poppies involved in this project, volunteers may be recruited to help install the
poppies. Costs associated with bringing this public art display to Georgetown would include
shipping for the poppies and travel for the artists.
F. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of November. – Eric Lashley. Board members reviewed the monthly report
provided by Georgetown Art Works (attached to these minutes). Amanda Still reported that
Georgetown Art Works will focus on strategic planning in the coming year, as she takes on the
role of President in the organization.
G. Report concerning the Texans for the Arts Foundation’s Arts Funding & Leadership
Development Workshop on February 24, 2016 in Waco, Texas. – Eric Lashley. Lashley
reminded the Board that they are invited and encouraged to attend the Texans for the Arts
Foundation’s Arts Funding & Leadership Development Workshop on February 24, 2016 in
Waco, Texas. Members interested in attending should let Lashley know as soon as possible,
so we can register for the event. Cost of attendance for the event is $38.92 and will come from
the Arts and Culture -Travel & Training part of the budget for those who attend.
H. Report on City Council’s goals and objectives. – Eric Lashley. Lashley reviewed a draft of City
Council’s Strategic Plan Summary (attached to these minutes) with the Board and mentioned
that arts & culture is included in the plan.
I. Report on the new Sheraton Hotel and civic Center as it relates to local art. –Eric Lashley.
Lashley reported that he spoke with developer Jeff Novak and a Sheraton Hotel representative
to explore the possibility of bringing local art to the civic center. Still reported that she is in
contact with the interior designer of the Sheraton, who is looking to purcha se four pieces of art
(3D wood, metal and ceramic) for the hotel.
J. Report on the Texas commission on the Arts cultural district grant allocations. – Eric Lashley.
Lashley reported that the Palace Theatre did not receive gra nt funds from Texas Commission
on the Arts for the children’s education center and performance space. They will likely apply in
the second round. Lashley gave the Board a copy of the TCA Cultural District Projects
Recommended Awards for Fiscal Year 2016 (attached to these minutes). Lashley discussed
the pros and cons of the TCA grant process and qualifications with the board.
Page 6 of 19
K. Report regarding the expenditure of funds from the Arts & Culture budget. –Lawren Weiss, Eric
Lashley. Weiss reviewed the expenses from the beginning of the fiscal year to December
2015. $20,078 in grant funds to selected arts organizations; $5,000 to Austin Monthly for the
Georgetown Arts & Culture Guide, and $150 to Americans for the Arts for the Board’s
membership fee.
L. Consideration of dates of future meetings. – The next meeting will be January 19, 2015.
Chair Sensabaugh adjourned the meeting at 5:45 p.m.
Respectfully submitted,
Liz Stewart, Secretary Betty Ann Sensabaugh, Chair
Page 7 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Report on the potential red poppy public art project with Richland College. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 8 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of December. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
December 2015/Year End Report Backup Material
Page 9 of 19
2015 Year End Report
Page 10 of 19
YEAR END 2015
Monthly Report
Prepared by Georgetown Art Works
Exhibits
ROAD TRIPPIN
2 Page 11 of 19
YEAR END 2015
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2015
FEB
2015
MAR
2015
APR
2015
MAY
2015
JUN
2015
JUL
2015
AUG
2015
SEP
2015
OCT
2015
NOV
2015
DEC
2015
YTD
2015
# of Days
Open 25 24 26 26 27 25 26 26 26 27 25 24 307
# of Open
Hours 188 172 188 196 196 184 200 196 192 200 172 176 2,084
Monthly
Visitors 1,915 1,691 3,054 3,264 3,000+ 2,743 1,854 1,451 1,888 1,820 1,812 1,372 25,865
# of
Volunteer
Hours 723 659 673 848 605 673 556 718 783 686 563 512 4,487
# of
Volunteers 36 32 36 48 37 40 28 33 33 34 38 36
62
unique
Visitor traffic in December was very similar to last year. Our average monthly visitors for 2015 was 2,155. This was down s lightly from 2105. The
difference was the month of April. In 2014 was the Benini exhibit and our most visited month by far – over 6,000. Once you remove the anomaly
the comparison to last year is similar. We have a loyal group of supporters and participants.
The Art Center was open on average 26 days and 174 hours each month. This can only be accomplished by our volunteers and their commitment .
3 Page 12 of 19
YEAR END 2015
Monthly Report
Prepared by Georgetown Art Works
Financial Update: P&L Statement – YTD thru December 2015
*New format for providing income & expenses – as we grow and with experience we strive to improve our tracking and reporting.
4 Page 13 of 19
YEAR END 2015
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Cordovan Art School Partnership – YTD thru December 2015
Cordovan Art School, owned and managed by John Howell has been an invaluable partner for our monthly classes and summer camps. We will
continue our partnership in 2016. The Summer Camp brochure is already in distribution and our goal is to increase our occupancy for camps 20%.
Just like last year we will invest our profits (primarily from summer camp) into supporting and growing our monthly classes. We have grown from an
average of 11 to 23 monthly students.
5 Page 14 of 19
YEAR END 2015
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet – DECEMBER 2015
Assets
Liabilities & Equity Account Amount
CURRENT
Cash Drawer $206.40
Checking $3,281.81
Savings $2.162.89
Paypal $16.70
Un-deposited Funds - Cordovan $6,557.35
TOTAL CURRENT $12,225.15
FIXED
Accumulated Depreciation -$3,217.00
Art Easels $1,529.82
Furniture & Equipment (includes desk chairs) $6,234.20
Studio Window Treatments $1,534.25
Software $1,055.02
TOTAL FIXED $7,136.29
TOTAL ASSETS $19,361.44
Account Amount
LIABILITIES
Payable to Artists & Vendors $3,252.61
Sales Tax Payable $663.37
TOTAL LIABILITIES $3,915.98
EQUITY
Temporarily Restricted $1,000.00
Unrestricted Net Assets $6,669.80
Net Income $7,775.66
TOTAL EQUITY $15,445.46
TOTAL LIABILITIES & EQUITY $19,361.44
6 Page 15 of 19
YEAR END 2015
Monthly Report
Prepared by Georgetown Art Works
Ja
n
u
a
r
y
S
c
h
e
d
u
l
e
Notes About January
The focus for January will be growing our membership program.
All Membership renewal notifications and Membership status
letters have been mailed, and we are already receiving renewals
in the mail and through walk-ins at the Art Center. Summer camp
brochures are being widely distributed at summer camp fairs and
schools throughout the month of January as we also focus on
growing our children's education program through summer camp
registration.
Exhibits – Events – Education Programs
Exhibit: David Chapman Lindsay – 12/11/15 to 1/26/2016
Exhibit: Peter Magnan until March 31, 2016
Exhibit Little Boxes – 1/29 to 2/28/16
Member Open Studio: January 21, 2016, 1 to 4 PM
Weekly Classes for Kids & Adults: Monday Evening, Tuesday &
Wednesday- start back up
Artist Reception: Little Boxes – Saturday January 300, 2016
The Art Center was closed on January 1st for the holiday
7 Page 16 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Considerations and possible action to select an artist to construct the Red Poppy "Okra Compton"
mural. -Eric Lashley
ITEM SUMMARY:
Board members will discuss and review mural proposals, then select an artist to construct a mural
on the rear wall of 107 W. 7th Street.
FINANCIAL IMPACT:
Funding for this item will come from the City's arts and culture budget for public art. The selected
artist will received a $3,000 stipend. Fifty percent of the stipend will be paid within two weeks of
a signed letter of agreement. The remaining fifty percent of the stipend will be paid upon
completion of the mural. The selected artist will also receive up to $1,000 in materials
reimbursement (with receipts and subject to a signed letter of agreement). Additional funds may be
approved by the Arts & Culture board if appropriate.
SUBMITTED BY:
Lawren Weiss
Page 17 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Discussion and consideration regarding a possible grant project for the Texas Commission on the
Arts cultural district grants. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 18 of 19
City of Georgetown, Texas
Arts and Culture Advisory Board
January 19, 2016
SUBJECT:
Consideration of dates of future meetings.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 19 of 19