HomeMy WebLinkAboutAgenda_ARTAB_01.21.2014Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
January 21, 2014 at 4:30 PM
at Classroom, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Announcements of upcoming events.
B Citizens who wish to address the Board. As of the deadline, no persons were signed up to
speak on items other than what was posted on the agenda
C Consideration and approval of minutes of December 17, 2013 Arts and Culture Board meeting.
D Discussion and possible action to support City Council adoption of the 2013 Downtown Master
Plan Update – Matt Synatschk, Historic Planner
E Report about the renovation of the Art Center building and operation during the month of
December 2013-- Eric Lashley and Gary Anderson
F Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
G Consideration and possible action to make a contribution to a gift for Jane Estes, retiring
president of Georgetown Artworks. Philip Baker and Judy Fabry
H Consideration and possible action regarding grant proposals received from local arts-related
organizations in response to the November 2013 call for proposals. Judy Fabry
I Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of December 17, 2013 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
Minutes from 12-17-13 meeting Backup Material
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
December 17, 2013
The Arts and Culture Board met on Tuesday, December 17, 2013 at 4:30 p.m. at the
Georgetown Art Center, 816 S. Main Street, Georgetown, Texas.
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty
Ann Sensabaugh, Liz Stewart
Regular Session – began at 4:30 p.m.
A. Announcements of upcoming events. Liz Stewart announced that at 7:30 p.m. on
January 25, Toby Blumenthal will perform in the Georgetown Festival of the Arts
Chamber Music Series, at Round Rock Presbyterian Church.
B. Citizens who wish to address the Board. None were present.
C. Consideration and approval of minutes of the November 12, 2013 Board meeting.
Stewart moved to approve the minutes as distributed. Dar Richardson seconded the
motion, which passed unanimously.
D. Report about the renovation of the Art Center building and operation during the month of
November 2013—Eric Lashley and Gary Anderson. Lashley introduced Christian Klein,
owner of Drophouse, the design/fabricate company that created the façade of the Art
Center and the seating and planter installations in the adjacent pocket park. Klein said
he had very much enjoyed working on the Art Center and the Board members indicated
how pleased they were with his work.
Lashley reported that the Art Center had been open for first Friday in November and
December, was the starting point for Ladies Night Out on November 21, participated in
the Christmas Stroll on December 6 and 7, and on December 8, artist René Alvarado,
whose work was featured in the gallery during December, spoke to Art Works members
about his work. The gift shop did well throughout the month.
Anderson said that in January Jane Estes will be resigning her position as President of
Art Works. She will stay on with the organization as a volunteer. The Executive Board
will act collectively as president while they search for someone to assume the leadership
position. They will be looking for someone with administrative experience.
The January gallery show will be a display of prints that is part of a larger print show
going on in Austin during January. February’s show will be about humor in art.
The interior of the Art Center is not complete. The reception desk and the glass display
cases are still being fabricated.
E. Report and possible action regarding outcome of artist survey, 2011 Banner Project—
Judy Fabry. Fabry said that she had heard from nearly all of the artists whose images
were used in the Banner Project. While a few wished to have their banner, nearly all had
agreed to give up their banners to benefit the Art Center. Anderson suggested displaying
them at the Art Center with prices on them, like the merchandise in the gift shop. Stewart
said she thought a live auction would be better, that more money might be brought in
that way. Nichols suggested an online auction. Richardson moved to allow Art Works
to choose the way in which the banners would be sold and to handle the sales.
Baker seconded the motion, which passed unanimously. The board members agreed,
however, that they would be willing to help with the project.
F. Report on expenses paid during November-December—Judy Fabry. Fabry referred to
the spreadsheet that had been included in the agenda packet. Expenses paid included
the purchase of Queen of Scotland by Chadwick & Spector ($3822.00), payment of the
honorarium to Micheal Epps for the second sculpture he loaned to the Downtown
Sculpture Project ($300.00), and payment to Matt Graves, who made a short video of
the Art Center that will be used for promotional purposes ($250.00).
G. Board members with expiring terms—Judy Fabry. Fabry reminded the Board members
that Dar Richardson will be leaving the Board in February. The terms of Nichols,
Stewart, and Still are expiring but may be renewed if they apply.
H. Consideration of dates of future meetings—Eric Lashley. Looking ahead to January, the
regular date of January 21 was agreeable to all.
Chair Baker adjourned the meeting at 5:15 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
City of Georgetown, Texas
SUBJECT:
Discussion and possible action to support City Council adoption of the 2013 Downtown Master Plan
Update – Matt Synatschk, Historic Planner
ITEM SUMMARY:
Matt Synatschk will give a brief presentation about the proposed update to the Downtown Master Plan.
He will ask the Board to consider approving a letter of support that Chair Baker would sign.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
Letter to Council supporting Downtown Master Plan Backup Material
January 16, 2014
«AddressBlock»
«GreetingLine»
The City of Georgetown has enjoyed unprecedented growth and economic development in the past 10
years. The Downtown Master Plan, adopted in 2003, served as a vision to guide decisions and
encourage investment in the Downtown District. Many of the goals outlined in the plan have been
accomplished through public and private investments and the City is ready to revise the Downtown
Master Plan to continue developing the vision for the Downtown District.
City staff initiated the 2013 Downtown Master Plan Update in July of 2013, working closely with staff,
members of the Downtown Master Plan Advisory Committee and interested community members to
identify potential projects for the updated plan. This process included three public meetings, two online
surveys and updates for many of the city boards and commissions that play an active role in downtown.
The 2013 Downtown Master Plan Update reflects the vision of city staff and residents alike for the
future of our downtown. The plan identifies opportunities to enhance the lives of area residences, while
utilizing and protecting our historic and cultural resources. Acting on these opportunities will increase
the sustainability and financial standing of Georgetown, and will help ensure continued growth,
awareness and responsible development downtown.
The Arts and Culture Board recommends the adoption of the 2013 Downtown Master Plan Update by
the City of Georgetown City Council. The updated plan will continue to guide the growth and
development of our great downtown, creating a unique destination for residents and tourists alike.
Sincerely,
Philip Baker, Chair
Arts and Culture Board
City of Georgetown, Texas
SUBJECT:
Report about the renovation of the Art Center building and operation during the month of December
2013-- Eric Lashley and Gary Anderson
ITEM SUMMARY:
Review (1) available statistics , (2) progress toward completion of the building renovation and
furnishings, and (3) progress toward completion of the pocket park.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
ITEM SUMMARY:
Since the December 17, 2013 meeting only one expense has been paid, $888.05 to D&L printing for 3000
copies of the new Downtown Sculpture Tour brochure.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
Budget & Expense spreadsheet January 2014 Backup Material
Date Item Amount Balance
10/10/2013 Sponsorship of Chadwick & Spector 50,000 Art Center expense ($10,000 budgeted)
exhibit @ Art Center 2,500 47,500 Marketing/promo ($10,000 budgeted)
& reimbursement for printing of Benini Events/receptions ($2,000 budgeted)
materials PO 3400163 1,000 46,500 Public art/Sculp Tour ($10,000 budgeted)
10/14/2013 Printing invitations for ribbon-cutting 432.94 46,067 Scholarships & Grants ($17,000 budgeted)
10/17/2013 Sun McColgin honorarium 300.00 45,767 Training & Administration ($1,000 budgeted)
Pokey Park honorarium 300.00 45,467
Micheal Epps honorarium 300.00 45,167
Terry M. Jones honorarium (2 pieces)600.00 44,567
10/21/2013 Nick Ramos 10/18/13 ribbon-cutting invite 150.00 44,417
10/26/2013 JF MC charges for ribbon-cutting recep.696.62 43,720
11/13/2013 Micheal Epps honorarium 300.00 43,420
12/2/2013 Purchase of Queen of Scotland 3822.00 39,598
12/9/2013 Matt Graves, Art Center video 250.00 39,348
1/13/2014 D&L Printing, sculpture tour brochures 888.05 38,460
Arts & Culture Board Expenses FY 2013-14
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to make a contribution to a gift for Jane Estes, retiring president of
Georgetown Artworks. Philip Baker and Judy Fabry
ITEM SUMMARY:
At the December meeting, Chair Baker suggested that the Board should do something to recognize the
work Jane Estes has done as president of Georgetown Artworks. She resigned the position on January 13,
2014. The Artworks executive board will be purchasing a gift for her, to which the Arts and Culture
Board could contribute if the members choose to do so.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding grant proposals received from local arts-related organizations
in response to the November 2013 call for proposals. Judy Fabry
ITEM SUMMARY:
The call for proposals went out by email on November 26 to organizations that previously had received
grants from the Board. The call was published in the Austin American Statesman on December 12 and
was posted on the City website at the same time.
The call that appeared in the public venues read as follows:
The Georgetown Arts and Culture Board is seeking grant funding requests from Georgetown arts and
culture nonprofits and other established arts events. The total budget for 2014 grant requests is $17,000.
Grant proposals should be submitted by January 15.
Requests should be one-page proposals from nonprofit organizations and other sponsors, such as schools
or informal arts organizations, for events that take place in Georgetown in 2014 between February 1 and
September 30. These events should have occurred at least twice in the previous four years. Events that are
free to the public will receive special consideration.
Proposals must include: (1) a description of the event, including the date and location of past events; (2)
the size and demographic makeup of past audiences or participants; (3) the budget for the event including
other funding sources (e.g., donations, ticket sales, other grants); (4) contact information (phone and
email) for someone who is readily available to answer questions about the proposal
The funding maximum to any single organization is $3,000. Organizations that receive funding will be
required to: (1) recognize the Arts and Culture Board in their advertising and programs; (2) peak at a City
Council meeting regarding the grant program; (3) submit a one-page report to the Arts and Culture Board
after the event, including a description of the use of grant funds, as well as copies of event promotion
collateral.
The deadline for grant proposals is 5 p.m. on Wednesday, January 15, 2014. Proposals must be
received at the address below by mail or email by this deadline. Discussion of the proposals will begin at
the Arts and Culture Board meeting on Tuesday, January 21. The Board will make funding decisions
before the end of January.
Submit to: Judy Fabry, Georgetown Public Library, 402 W. 8th Street, Georgetown, TX 78626 or
judy.fabry@georgetown.org.
Copies of proposals from the following organizations are attached:
Community Montessori School
Ensemble VIII
EVHS Percussion Clinic
Georgetown Festival of the Arts
Georgetown Heritage Society
Georgetown Symphony Society
Palace Theater
Williamson County Symphony Orchestra
FINANCIAL IMPACT:
The Board has allocated a total of $17,000 for scholarships and grants during FY 2013-14. The call for
proposals stated that an organization could not receive more than $3,000 in this round of grants.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Community Montessori grant proposal Backup Material
Ensemble VIII proposal Backup Material
Ensemble VIII budget Backup Material
EVHS Percussion Clinic proposal Backup Material
Georgetown Festival of the Arts proposal Backup Material
Georgetown Heritage Society proposal Backup Material
Georgetown Symphony Society proposal Backup Material
Palace Theater proposal Backup Material
Williamson County Symphony Orchestra proposal Backup Material
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From: Shawn Edwards, Executive Director of Community Montessori School
To: Judy Fabry c/o Georgetown Arts and Culture Board
Re: Grant Proposal to Support Visual Art Program
Dear Judy Fabry,
Community Montessori School has been providing excellence in Montessori education for more than
30 years and has shaped the lives of hundreds of students; many of whom are now adults giving
back to our local and global community as high school valedictorians, doctors, lawyers, and
humanitarians. Our program is academically rigorous, yet includes a strong focus on emotional and
social development. Art, music and creative expression are integral components of each classroom
from the casita (serving toddlers) through sixth grade.
Two years ago, we decided to implement a recurring three year fine arts program to enhance our
current, existing program. Last year being the first, we performed an amazing children’s opera
(PEARL) using the First Baptist Church on University Avenue as a venue. More than 300 people
came to be wowed by an extraordinary performance. You can watch a video of the performance
here: http://vimeo.com/66702012. The cost for this undertaking was roughly $12,000.00. The W.D.
Kelley Foundation and current parents helped to fund this great work. This year, we are focusing on
visual arts and have hired a resident artist to travel among the classrooms to teach concepts
including basic art elements, art history, portrait design, shape, space, and of course drawing,
painting and sculpture. Her name is Victoria Ortega with www.open2art.com. She has an incredible
ability to teach children to identify their artist within. We will be hosting an art show for the greater
community at the Georgetown Community Center on May 8 from 7 – 9. All projects and a slide show
of the progress will be part of the evening’s program. We plan to have over 300 projects displayed.
The cost for this endeavor, which includes Victoria’s compensation, materials and rental of the
facility, will be roughly $8,000.00.
Please consider supporting our fine arts endeavors through your proposed grant opportunity. Tuition
income leaves us 5 – 10% short of being able to pay our annual expenses, so we rely on fundraising
to bridge the gap and to support other initiatives such as this one! Thank you for your consideration.
Respectfully Submitted,
Shawn Edwards
Executive Director
Community Montessori School
www.community-montessori.org; sedwards@community-montessori.org
3300 Bee Caves Road, Suite 650, Box 188, Austin, Texas 78746
www.ensembleviii.org
Introduction and Background
Ensemble VIII is a select group of the country’s most talented early music vocalists that
was formed in early 2011 under the direction of nationally renowned conductor and
soloist, Dr. James Morrow, Director of Choral Studies at the University of Texas Austin.
The mission of Ensemble VIII is to perform vocal works from the Renaissance and
Baroque eras at the highest artistic level with a keen attention to scholarship and
historically informed performance practices. The group is composed of highly trained
early music performers from throughout the United States.
Ensemble VIII’s first season in 2011 was a resounding success and filled venues in
Austin, San Antonio, and Dallas. The Handel’s Messiah concert, in collaboration with
Houston’s Mercury Baroque, was very successful, prompting accolades from the
audience and prominent music critics in Austin. The performance was also broadcast
Christmas day on KMFA in Austin.
Our second season opened on October 12, 2012 with a special performance of early
music from Italian and French composers in both Austin and Georgetown venues. The
2012 Messiah concerts at the St. Louis Catholic Church in Austin completely sold
out both performances: a first for us. Our concerts in March of 2013 received rave
reviews by local audiences and critics and were performed again in Austin and
Georgetown. Our season’s closing concert on May 10, 2013 in Austin featured music
from the Eaton Choirbook; a landmark of choral music in the Western Hemisphere and
seldom heard, especially in live performances.
Our opening concerts of 2013 were titled Renaissance Splendor and featured
masterworks from Germany. Our holiday concerts were titled Lessons and Carols from
King’s and featured the traditional format of carols and lessons read by choir members
and supporters of Ensemble VIII. Our first concert of 2014 featured the men of
Ensemble VIII singing a variety of Renaissance masterworks as they were originally
written; for men’s voices. Both our opening concert and the January 2014 concert were
repeated in Georgetown at First United Methodist Church.
3300 Bee Caves Road, Suite 650, Box 188, Austin, Texas 78746
www.ensembleviii.org
Target Audience and Outreach
Ensemble VIII has had over 2,800 individuals attend our concerts since we began
performing in 2011. We conduct periodic audience surveys to determine demographics.
75% of our audience is white, 10% is Hispanic, 10% is Asian and 5% is Africa n-
American. We have children under the age of 12 in our audience as well as senior
citizens. Our audience has patrons who are visually impaired and physically disabled as
well. Approximately 5% of our audiences come from areas more than 50 miles from
Austin, including out of state and international patrons.
Ensemble VIII seeks to make its performances and music accessible to all audiences
through several ways. We offer discounted tickets to seniors and students.
Ensemble VIII has a growing audience in Georgetown and we just completed our fifth
concert in the city on January 11th at the First United Methodist Church. Our audience in
Georgetown has averaged appoximately 75 and is a mixture of seniors, students, and
families as well as individuals from Austin who drive north for our concerts.
Finance and Budget
Our ticket revenue is approximately 30% of our total revenue, with the balance coming
from donated funds and grants. Our fundraising efforts have been very successful in the
past year with over $120,000 being raised since we began operations in May of 2011.
We were awarded a City of Austin Arts Division grant for $10,000 in 2012 to assist with
the Messiah concerts and we were awarded another $10,000 in 2013. North Coast
Brewing is also a $10,000 sponsor for us this season and 100% of the Ensemble VIII
board members are donors to the organization. The Austin Community Foundation just
awarded us $2,500 for our final two concerts of this season.
Our expenses are primarily for production of concerts, payment of the artists, their travel
and lodging and very little is spent on administration. We have no paid staff and all
administrative work is handled by our board members.
Evaluation
As a public, artistic performance, the project will measure its success in three ways: 1)
ticket sales, 2) audience response, and 3) critical reception. Ticket sales are
3300 Bee Caves Road, Suite 650, Box 188, Austin, Texas 78746
www.ensembleviii.org
measurable and concrete; audience response is subjective; critical reception is public
and in the media.
Request of the City of Georgetown
Our request of the City of Georgetown is a grant of $1,000 to assist in support of this
season’s closing concert (May 16-17, 2014), featuring music of Claudio Monteverdi
(1567-1643) and Antonio Lotti (1667-1740), early Baroque Italian composers credited
with bridging the Renaissance and Baroque periods. Both of these composers
specialized in many musical forms, but especially the madrigal. Madrigals were often
love songs and those will be the focus of this concert. This closing program will include
mixed voices as well as period instruments. The concert will be performed in
Georgetown at First United Methodist Church at 3:00 pm on Saturday, May 17, 2014.
This is our most expensive production this season and underwriting is essential in order
to be able to produce this unique musical experience. These performances feature
period instruments and techniques as well as all professional singers from Austin, New
York, Boston and Washington, D.C. The support of the City of Georgetown, if granted,
would be used for payment of the fee for our Artistic Director in the concert. In
recognition of this support, we would list the City of Georgetown as a sponsor and
include the City’s logo in all publicity.
This is an opportunity for the City of Georgetown to partner with the newest professional
choral group in Central Texas that already has developed a devoted audience of refined
and discerning patrons. Your support would mean so much to the continued success of
this new and important cultural asset for the Georgetown community.
Please feel free to contact Thom Sloan at tjs12454@gmail.com or 512-585-3095 or
512-244-0843 with any questions you may have.
Ensemble VIII
Proposed Budget
Love Songs of Italy
May 2014
The proposed budget for the May concerts featuring love songs by Italian
love songs of the Renaissance and Baroque is itemized below. Our
largest expenses are in the fees paid to our musicians. We propose that
the City of Georgetown consider sponsoring some of the most prominent
positions: The City of Georgetown would be credited in the program with
specific sponsorship of those individual positions as well as a concert
sponsor in our publicity.
BUDGET-May Concerts 2014
INCOME
Ticket Sales $4,000
Individual Donations $5,050
Foundations $2,500
City of Austin $2,500
TOTAL $14,050
EXPENSES
5 Singers $4,450
3 Instrumentalists $2,400
Per Diem $1,050
Space Rental $150
Monitor St. Louis $100
Travel $2,800
Car Rental $700
Printing $400
Recording $500
Hotel $1,000
Advertising $500
TOTAL $14,050
Grant
Request:
East
View
High
School
Percussion
Ensemble
Event:
Christopher
Deane
percussion
ensemble
clinic
Location:
East
View
HS
Band
Hall
or
Theater
Date:
TBD
(March
or
April,
2014)
Amount
requested:
$500
Past
events:
Line
Upon
Line
percussion
trio,
Feb.
28,
2012,
EVHS
Band
Hall
Dr.
Tom
Burritt,
Feb.
12,
2013,
EVHS
Band
Hall
The
East
View
High
School
Percussion
Ensemble
is
a
program
offering
of
the
East
View
High
School
“Patriot”
Band.
Each
spring
we
host
a
percussion
ensemble
clinician
to
perform
for
the
students,
and
to
critique
the
students’
playing.
This
spring,
we
hope
to
bring
in
Christopher
Deane,
well-‐known
composer
and
professor
of
percussion
from
the
University
of
North
Texas.
These
visits
from
professional
musicians
are
critical
to
helping
students
understand
the
performance
levels
to
which
they
should
aspire.
In
addition
to
offering
students
the
opportunity
to
view
professional-‐level
performances
in
the
comfort
of
their
very
own
band
hall,
students
have
the
opportunity
to
ask
questions,
play,
get
feedback,
and
interact
with
people
who
make
a
living
presenting
the
arts
to
the
public.
These
clinicians
can
illustrate
the
pathway
to
a
variety
of
career
possibilities
in
the
arts.
In
the
past
these
clinics
have
been
funded
in
part
through
student
and
parent
fundraising
and
through
support
from
the
clinicians’
sponsors
(instrument
manufacturers).
We
do
not
charge
any
form
of
admission.
These
clinics
are
well
attended
by
music
students
in
the
GISD
school
system
and
their
parents.
Audiences
typically
run
30-‐50,
although
we
would
love
to
see
more
students
and
citizens
take
advantages
of
this
opportunity!
Because
we
try
to
offer
multiple
clinics
covering
different
topics
to
our
students
every
spring,
your
support
for
this
clinic
will
free
up
funding
for
other
needs
in
the
program
(equipment,
tutoring,
clinicians,
etc.).
If
you
need
any
further
information
regarding
this
grant
request
or
our
program
offerings,
please
contact
me
via
email
or
phone
(listed
below).
Thank
you
for
your
time
and
consideration!
Emily
Tannert,
Percussion
Director,
East
View
HS/Tippit
&
Forbes
MS
tannerte@georgetownisd.org
(w)
512-‐943-‐5000
x8140
(c)
512-‐560-‐0614
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY: