HomeMy WebLinkAboutAgenda_ARTAB_02.18.2014Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
February 18, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
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assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
B Announcements of upcoming events.
C Consideration and approval of minutes of January 21, 2014 Arts and Culture Board meeting.
D Report about the operation of the Art Center during the month of January/February 2014-- Eric Lashley
and Gary Anderson
E Report on expenditures since January 2014 board meeting -- Judy Fabry
F Proposal for City of Georgetown to host the 2016 National Alliance of Preservation Commissions
biannual Forum -- Eric Lashley
G Consideration and possible action regarding hiring a professional photographer to take pictures of the Art
Center that will be used for promotional purposes -- Eric Lashley
H Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of January 21, 2014 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
1-21-14 minutes Backup Material
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
January 21, 2014
The Arts and Culture Board met on Tuesday, January 21 at 4:30 p.m. in the Classroom of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Dar Richardson, Betty
Ann Sensabaugh, Liz Stewart, Amanda Still
Regular Session – began at 4:30 p.m.
A. Announcements of upcoming events. Liz Stewart announced that at 7 p.m. on February
13, Fred Burton, the author of Under Fire, will speak in the Sun City Ballroom. The
lecture is one of the free offerings of Senior University. Regular Senior University
classes begin on January 27 and run through March 3. On February 16 the Georgetown
Symphony Society presents the Round Rock Symphony in a Spanish Fantasy with
guitarist Thomas Echols.
Eric Lashley announced that Dar Richardson had installed two new sculptures on the
south side of the library, Blue Healer by Faith Schnexnayder and Richardson’s The Last
Lollipop Tree. The sculptures are part of the renovation of the south entrance gardens
that is being done by the local chapter of the Texas Native Plant Society in cooperation
with the City of Georgetown.
B. Citizens who wish to address the Board. None were present.
C. Consideration and approval of minutes of the December 17, 2013 Board meeting.
Richardson moved to approve the minutes as distributed. Betty Ann Sensabaugh
seconded the motion, which passed unanimously.
D. Discussion and possible action to support City Council adoption of the 2013 Downtown
Master Plan Update – Matt Synatschk, Historic Planner. Synatschk provided a brief
overview of the update process. The Master Plan creates a vision and is not a regulatory
document. The first Downtown Master Plan, adopted in 2003, set goals for 10 years. The
update process looked at the goals and what has been accomplished and then set new
goals for the coming decade. Input for the update came from three public meetings and
an online survey. Nore Winter is the consultant who has been involved in both the
creation of the original plan and this update.
A change has been proposed to enlarge the boundaries of the Downtown Master Plan to
include two blocks on the west side of Martin Luther King, Jr. Street, between 8th and
10th Streets, on which the old library and the Georgetown Communications and
Technology Building (GCAT) is located. These blocks would be part of the largest
“catalyst project” that the updated Plan proposes—a Municipal Center. Synatschk
believes there is a good chance that a parking structure will be built at the corner of MLK
and 8th Streets, an improvement that would facilitate the development of a Municipal
Center.
Synatschk asked for a letter of support from the Board which would be sent to the Mayor
and Council members prior to the March 11, 2014 meeting at which he will present the
updated Downtown Master Plan. Richardson moved to endorse the plan and Stewart
seconded the motion, which passed unanimously.
E. Report about the renovation of the Art Center building and operation during the month of
December 2013-- Eric Lashley and Gary Anderson. Lashley reported that the reception
for the next exhibit, part of the Prints/Austin show, will be on Sunday, January 26, from
2-4 p.m. A print-making demonstration will be part of the event. He said that the exhibits
continue to be good and are lined up through May. The gift shop is making money, and
the volunteers are working hard and making a good impression on visitors. Misty Adair is
getting classes booked. Art Works executive board is going through a 60-day transition
period before they select a new president to replace Jane Estes, who has retired. Vic
Figurelli and Bob Novello, members of the Williamson County Institute for Excellence in
Nonprofits, are working with the board to identify key qualities that a new president will
need.
The reception desk has been installed but still needs some work to be complete. The
park elements are finished and planting should begin within the next month. The historic
plaques that had been in the park area will be returned except for the one honoring
Emzy Taylor, which will be installed in a yet-to-be-determined place. The plaque
commemorating the standpipe will be installed across 9th Street from the Art Center park,
oriented to match where a person would have stood to view the standpipe as it appears
on the plaque.
F. Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy
Fabry. Fabry reported that the only expenditure since the December meeting was to pay
$888.05 for 3,000 Sculpture Tour brochures. She said that the Galleries rack card
should be finished soon.
G. Consideration and possible action to make a contribution to a gift for Jane Estes, retiring
president of Georgetown Artworks. Philip Baker and Judy Fabry. Sensabaugh moved
to donate $50 to Art Works, as the Board’s contribution toward a thank-you gift for the
work Estes did to help open the Art Center. Amanda Still seconded the motion, which
passed unanimously.
H. Consideration and possible action regarding grant proposals received from local arts-
related organizations in response to the November 2013 call for proposals. Judy Fabry.
Fabry distributed a spreadsheet (made a part of these minutes) that summarized and
compared the proposals that had been submitted. Eight organizations submitted
proposals: Community Montessori, Ensemble VIII, the East View High School
Percussion Group, Georgetown Festival of the Arts, Georgetown Heritage Society,
Georgetown Symphony Society, the Palace Theater, and the Williamson County
Symphony Orchestra. The requests totaled $18,000 but the Board had budgeted only
$17,000 for grants.
Discussion followed that examined the qualities of each proposal. Awards were
proposed as follows:
1. Community Montessori -- $1,500
2. Ensemble VIII – no award because of the small audience expected, that the
event is not free, and that the group is based in Austin.
3. East View High School Percussion Group -- $500
4. Georgetown Festival of the Arts -- $3,000
5. Georgetown Heritage Society -- $2,000
6. Georgetown Symphony Society -- $3,000
7. Palace Theater -- $2,500
8. Williamson County Symphony Orchestra -- $2,000
Shana Nichols moved to grant the awards as proposed, in a total amount of
$14,500. Richardson seconded the motion, which passed unanimously. Fabry will
confirm the actual dates of the Heritage Society and Palace Theater events and will
issue checks to them not more than one month in advance.
I. Consideration of dates of future meetings—Eric Lashley. Although Chair Baker will be
absent for the February 18 meeting, the board members agreed to meet on that date.
Chair Baker adjourned the meeting at 5:40 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
City of Georgetown, Texas
SUBJECT:
Report about the operation of the Art Center during the month of January/February 2014-- Eric Lashley
and Gary Anderson
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Report on expenditures since January 2014 board meeting -- Judy Fabry
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
A&C budget spreadsheet Backup Material
Date Item Amount Balance
10/10/2013 Sponsorship of Chadwick & Spector 50,000 Art Center expense ($10,000 budgeted)
exhibit @ Art Center 2,500 47,500 Marketing/promo ($10,000 budgeted)
& reimbursement for printing of Benini Events/receptions ($2,000 budgeted)
materials PO 3400163 1,000 46,500 Public art/Sculp Tour ($10,000 budgeted)
10/14/2013 Printing invitations for ribbon-cutting 432.94 46,067 Scholarships & Grants ($17,000 budgeted)
10/17/2013 Sun McColgin honorarium 300.00 45,767 Training & Administration ($1,000 budgeted)
Pokey Park honorarium 300.00 45,467
Micheal Epps honorarium 300.00 45,167
Terry M. Jones honorarium (2 pieces)600.00 44,567
10/21/2013 Nick Ramos 10/18/13 ribbon-cutting invite 150.00 44,417
10/26/2013 JF MC charges for ribbon-cutting recep.696.62 43,720
11/13/2013 Micheal Epps honorarium 300.00 43,420
12/2/2013 Purchase of Queen of Scotland 3822.00 39,598
12/9/2013 Matt Graves, Art Center video 250.00 39,348
1/13/2014 D&L Printing, sculpture tour brochures 888.05 38,460
1/22/2014 Faith Schnexnayder honorarium 300.00 38,160
1/22/2014 Dar Richardson honorarium 300.00 37,860
1/28/2014 D&L Printing, Art Galleries rack cards 132.10 37,728
1/27/2014 grant to Wmson Co Symph Orch 2000.00 35,728
1/27/2014 grant to Georgetown Symp Society 3000.00 32,728
2/4/2014 grant to EVHS Percussion Program 500.00 32,228
2/4/2014 GTX plaques for (2) library sculptures 58.75 32,170
Arts & Culture Board Expenses FY 2013-14
City of Georgetown, Texas
SUBJECT:
Proposal for City of Georgetown to host the 2016 National Alliance of Preservation Commissions
biannual Forum -- Eric Lashley
ITEM SUMMARY:
Matt Synatschk, the City's historic planner, has proposed Georgetown as the location of this national
meeting of preservation commissions. The letter of support to the organization that Library Director Eric
Lashleysigned is attached.
FINANCIAL IMPACT:
The Arts and Culture Board may be asked to provide financial support for this project.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Lashley letter of support Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding hiring a professional photographer to take pictures of the Art
Center that will be used for promotional purposes -- Eric Lashley
ITEM SUMMARY:
No official photographs have been taken of the Art Center. Two that were taken by Lucas Adams have
been used on the City's website. Good quality photos of the interior and exterior are needed for future
promotions, both by the City and by Art Works. Any photographs that the Arts and Culture Board
finances would become the property of the City and could be used as the Board sees fit.
FINANCIAL IMPACT:
The cost of professional photography could come out of the Board's budget for the Art Center.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY: