HomeMy WebLinkAboutAgenda_ARTAB_02.23.2021Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
F ebruary 23, 2021 at 4:30 P M
at Virtual
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r educ e the c hance of C O V I D-19 tr ansmission, all C ity of Ge orge town
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Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A Disc ussion on how this virtual c onference will be c onducted, to inc lude options for public c omments and
how the public may addres s the C ommis s ion. -Amanda S till, Arts and C ulture C oordinator
B C itizens wishing to address the board. -Jane Estes , Board C hair.
As of the deadline Eric P. Las hley signed up to addres s the board.
C Announc ements regarding arts and c ulture. -Jane Estes , Board C hair
D C ons ideration and possible action to approve minutes from the January 19, 2021 Arts and C ulture Board
meeting. -Jane Es tes, Board C hair
E R ec ognition of Jane Es tes and S haron S nuffer for their s ervic e on the Arts and C ulture Advisory Board -
Amanda S till, Arts and C ulture C oordinator;
F C ons ideration and possible action to approve the artwork for the mural at G eorgetown Title as part of the
"P erc ent for P ublic Art Adjac ent to C apital Improvements P rojects " - Amanda S till, Arts and C ulture
C oordinator
G C ons ideration and possible approval of draft artwork for the G eorgetown Art C enter mural – Amanda
S till, Arts and C ulture C oordinator
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H P resentation of Arts and C ulture C oordinator report - Amanda S till, Arts and C ulture C oordinator
I C ons ideration and possible action regarding future meeting dates and times. - Jane Es tes, Board C hair
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2021, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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City of Georgetown, Texas
Arts and Culture Advisory Board
February 23, 2021
S UB J E C T:
C onsideration and pos s ible ac tion to approve minutes from the January 19, 2021 Arts and C ulture Board
meeting. -Jane Estes , Board C hair
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
None.
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Minutes Backup Material
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City of Georgetown, Texas
Arts and Culture Advisory Board
February 23, 2021
S UB J E C T:
P res entation of Arts and C ulture C oordinator report - Amanda S till, Arts and C ulture C oordinator
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
S haron P arker
AT TAC H ME N T S:
Description Type
Arts and Culture Coordinator Report Pres entation
Financial Report Backup Material
Page 13 of 31
Georgetown Arts and
Culture Coordinator Report
February 16, 2021
Page 14 of 31
Economic
Development
Arts & Culture at City Hall
•Arts & Culture Coordinator: Kim Mcauliffe,
Downtown Development Manager
•Convention & Visitors Bureau under Eco
Devo
Opportunities
•Founders Park
•City Center
•Arts Alley and Sculpture Donations from
Arts Businesses
•Dedicated Arts & Multi-Cultural Festivals
Page 15 of 31
Public Art Program
•City Hall Gallery
•April –June
•Possibly City Staff
•July –September
•Need Artist
•October –December
•David Valdez for
Veteran Exhibit
•January –March 2022
•Ellen Greeney
Page 16 of 31
Public Art Program
•Projects in Progress
•Animal Shelter Mural
•Installation in March
•% for Art in Capital Projects
•Georgetown Title Mural –
installation in April
•Art Center Mural
•Artist Collaboration/Painting Day
with Art From the Streets
•Installation in April/May Celebration
in July Page 17 of 31
New Arts &
Culture Board
Members
Outgoing Board Members
•Jane Estes
•Sharon Snuffer
New Board Members
•David Valdez, Photographer
•Karen Turpin, Georgetown
Palace Theatre Board
Page 18 of 31
Georgetown
Art Works
Update
Annual Report
•Net gain of 3.5% in Revenue
•Strongest Asset Position to Date
•GAW has procured
Bookkeeping/Accounting Services
Strategic Planning
•Great first Retreat
•Initial Vision & Major Goals
Established
Page 19 of 31
Future
Meeting
Timeline
March
•Welcome New Board Members
•Elect New Chair and Vice Chair
•Approve Art Center Mural
Design
April
•Planning Ahead: Grants &
Sculpture Tour
Page 20 of 31
Financial Report of the
Georgetown Art Works
to the Arts and Culture Board
of the City of Georgetown, Texas
for the Year Ending Dec. 31, 2020
Page 21 of 31
Treasurer's Report on
Preliminary Financial Statements
f or Georgetown Art W orks f or
Year Ending Dec. 31, 2020
The preliminary financial statements for the Georgetown Art W orks for 2020 are unaudited
draft results which may undergo material revision prior to release of final results for the year.
The following comments are contingent on the current results. Footnotes to the financial
statements identify the major components of selected items in the statements.
Financial Activity
Despite the many challenges of 2020—including the closure or limited hours of operation of
the Georgetown Art Center from mid-March through August due to the impact of
COVID-19—the Art W orks experienced a gain in revenues of 3.5 percent. The Art Center is
operated by the Georgetown Art W orks under an agreement with the City of Georgetown.
This revenue increase reflected the combined impact of a fundraising campaign early
in the year (before the pandemic cut the campaign short), much-welcomed emergency and
other grants from the City of Georgetown and other funding sources, and full-occupancy
income from rentals of studio space to local artists. Together, these sources more than
offset a sharp drop in donations to the Art W orks and in sales of art on behalf of area artists.
At the same tim e, expenditures fell by about 15 percent, largely due to the layoff and
reduced hours of the Art Center's sole paid staff person during the closure/restriction of
the Art Center.
Financial Position
W hile the Art W orks ended 2020 in the strongest asset position of its existence, including
$52,254 in its bank accounts—that result was accompanied by the impact of emergency
loans on the liability side of the balance sheet. In aggregate, the Art W orks took on short-
and long-term debt totaling $23,500 in 2020.
On the plus side, with prudent management the infusion of cash put the Art W orks in
position to weather a much more severe and extended impact of the pandemic. Positive too
are the highly favorable interest rate and payment terms of the largest loan, the $21,500
borrowed under the SBA's EIDL program. On the less positive side, the size of the new
liability m ay impair the Art W orks' ability to obtain future emergency loans over the 30-year
term of the loan.
Accounting Operations
As part of its ongoing program to strengthen its financial recordkeeping, the Art W orks has
hired Silva Business Services of Georgetown, Texas to provide bookkeeping for the
organization. It has also engaged the accounting firm Reynolds & Franke, PC, of Austin,
Texas to prepare its tax returns and to provide accounting advice.
Feb 4, 2021
Page 22 of 31
Georgetown Art Works
Preliminary Statement of Activity
January - December 2020
Prepared by Cam Huff, Treasurer
February 4, 2021
Total
Revenue
Cordovan Art Class Income 2,500
Direct Public Support
Contributions
Contributions - Individual 2,348
Contributions - Corporate and Business 2,100 1
Total Contributions 4,448$
Grants
Grants - City of Georgetown 3,935
Other Grants 10,741 2
Total Grants 14,676$
Total Direct Public Support 21,624$
Program Income
Membership Dues 5,830
Program Service Fees
Exhibit Proposal Entry Fees 1,239
Art Competition Entry Fee 6,945
Total Program Service Fees 8,184$
Gallery and Gift Shop Sales
Exhibit Art Consignment Sales 5,423
Gift Shop Art Consignment Sales 3,553
Other Gift Shop Sales 199
Total Gallery and Gift Shop Sales 9,175$
Fundraising Event Income 4,397
Program Rental Income
Artist Studio Space 7,525
Meeting Space for Arts-Related Groups 8
Total Program Rental Income 7,532$
Total Program Income 35,117
Other Income 263
Total Revenue 57,004$
Cost of Goods Sold
Consignment Payments to Artists (5,199)
Other Merchandise (Post Cards)(97)
Total Cost of Goods Sold (5,296)$
Net Income 51,708$
Page 1 of 3Page 23 of 31
Expenditures
Personnel
Wages 8,145
Taxes 3,974
Fees 1,307
Total Personnel 13,426$ 3
Administrative Expenses
Bank and Credit Card Service Charges
Bank Service Charges 51
Credit Card Service Charges 948
Total Bank and Card Service Charges 999$
Insurance - Liability, D&O, Small Art Gallery 1,606
Accounting and Bookkeeping Fees 1,170
Outside Contract Services 1,840 4
Total Administrative Expenses 5,615$
Events and Exhibits
Advertising and Marketing 100
Food and Drink Events 531
Prizes 4,607
Printing and Copying 1,590
Honoraria and Expense Reimbursement 650
Supplies 38
Total Events and Exhibits 7,516$
Fundraising
Food and Drink 100
Entertainment 500
Total Fundraising 600$
Facilities and Equipment
Rent, Parking, Utilities 5,822 5
Total Facilities and Equipment 5,822$
Marketing
Brand 218
Marketing and Promotion 100
Total Marketing 318$
Program
Supplies 142
Total Program 142$
Operations
Office Supplies 133
Software Licenses, Subscriptions, Website Costs 3,788
Other Supplies 71
Total Operations 3,992$
Other Expenses 270
Total Expenditures 37,700$
Net Income minus Expenses 14,007$
Page 2 of 3Page 24 of 31
1.All but $100 was donated by a single individual under a corporate matching program.
2.Other grants include:
- $3,000 grant from the Texas Commission on the Arts.
- $2,100 grant from the Texas Commission on the Arts.
- $1,361 grant from the Texas Commission on the Arts.
- $2,900 grant from the federal Payroll Protection Program
- $1,380 grant from Williamson County Forward Small Business program.
3.Due to COVID-19 regulations and concerns, the Art Center operated
by Georgetown Art Works was closed or operating under limited
hours from March through August.
4.Of the total, $1,600 was paid to Road Warriors Creative for the costs of
installing the on-line store. This consulting cost was 85% funded by the
Williamson County Forward Small Business Grant of $1,380.
5.Utility payments for the building occupied by the Art Works at 816 S. Main Street.
Feb 4, 2021
Page 3 of 3Page 25 of 31
Georgetown Art Works
Preliminary Statement of Financial Position
As of December 31, 2020
Prepared by Cam Huff, Treasurer
February 4, 2021
Total
ASSETS
Current Assets
Bank Accounts
Cash Drawer 206
Chase Checking 9770 46,432
FTB Georgetown Art Works 5,532
PayPal 290
Total Bank Accounts 52,254$
Total Current Assets 52,254$
Fixed Assets
Accumulated Depreciation (7,686)
Art Easels 1,530
Furniture and Equipment 6,800
Software 856
Window Treatments 1,534
Total Fixed Assets 3,034$
Other Assets
Due from Cordovan 2,249$ 1
Total Other Assets 2,249$
TOTAL ASSETS 57,538$
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Notes Payable
Payroll Protection Plan Loan 1,000
EIDL Advance 1,000
Total Notes Payable 2,000$
Other Current Liabilities
Payable to Consignment Artists 805
Sales Tax Payable 416
Total Other Current Liabilities 1,221$
Total Current Liabilities 3,221$
Long-Term Debt
EIDL Loan 21,500
Total Long Term Debt 21,500$
Total Liabilities 26,721$
Equity
Temporarily Restricted Net Assets 5,100 2
Unrestricted Net Assets 11,709
Page 26 of 31
Net Revenue 14,007
Total Equity 30,817$
TOTAL LIABILITIES AND EQUITY 57,538$
1.50% of account balance of $4,498.49 after profit share through 12/31/2020.
2.Texas Commission of the Arts grants of $3,000 received on 11/10/2020 and
of $2,100 received on 11/18/2020.
Feb 4, 2021
Page 27 of 31
Total
Revenue
Cordovan Art Class Income 5,091.20
Classes & Camps 0.00
Enrollment Class Management Sof 0.00
Instructor Fees - Cordovan 0.00
Management Fee - Cordovan 0.00
Marketing 0.00
Supplies- Cordovan 0.00
Web Design 0.00
Total Cordovan Art Class Income $ 5,091.20
Direct Public Support
Corporate Contributions 2,860.00
Grants 6,000.00
Arts & Culture Board 3,000.00
Total Grants $ 9,000.00
Individual Contributions 5,843.99
Total Direct Public Support $ 17,703.99
Other income 2,000.00
Other Types of Income
Gift Shop Sales 19,399.38
Total Other Types of Income $ 19,399.38
Program Income
Gallery Artwork Sales 493.00
Membership Dues 4,097.66
Program Service Fees
Art Hop 818.68
Call for Art 7,083.62
Nosotros 2,145.00
Total Call for Art $ 9,228.62
Total Program Service Fees $ 10,047.30
Total Program Income $ 14,637.96
Rental Income - Downstairs 299.00
Rental Income- Upstairs 2,397.03
Total Revenue $ 61,528.56
Cost of Goods Sold
Consignment Payouts 11,146.34
Cost of Goods Sold 850.63
Total Cost of Goods Sold $ 11,996.97
Gross Profit $ 49,531.59
Expenditures
Administrative Expenses
Bank Service Charges 58.18
Georgetown Art Works
Statement of Activity
January - December 2019
Page 28 of 31
Insurance - Liability, D and O 1,446.02
Transaction Fees 1,216.69
Travel and Meetings 7.44
Total Administrative Expenses $ 2,728.33
Events
Exhibit Reception 1,654.57
Exhibit Reception-Nosotros 1,613.00
Exhibit Winners - Nosotros 1,524.00
Total Events $ 4,791.57
Facilities and Equipment
Equip Rental and Maintenance 96.60
Rent, Parking, Utilities 6,563.71
Total Facilities and Equipment $ 6,660.31
Marketing 551.76
Brand 100.00
Donations 30.00
Events 120.00
Fundraising 122.50
Membership 336.00
Printing 539.75
Website 44.11
Total Marketing $ 1,844.12
Operations
Books, Subscriptions, Reference 836.33
Postage, Mailing Service 74.25
Printing and Copying 2,503.08
Software Licenses and Subscriptions 1,344.96
Supplies 66.12
Office/Gift Shop 1,204.35
Total Supplies $ 1,270.47
Total Operations $ 6,029.09
Other expenses 350.00
PayPal Fees 286.06
Payroll Expenses
Payroll Fees 1,176.81
Payroll Taxes 328.76
Wages 17,640.89
Total Payroll Expenses $ 19,146.46
Program Expenses
Art Education Programs
Art Education
Model Fee 120.00
Total Art Education $ 120.00
Total Art Education Programs $ 120.00
Exhibits 1,100.00
Exhibit Expenses 400.00
Exhibit Prizes 150.00
Page 29 of 31
Small Works Exhibit Winners 84.00
Total Exhibits $ 1,734.00
Total Program Expenses $ 1,854.00
Volunteers 406.00
Total Expenditures $ 44,095.94
Net Operating Revenue $ 5,435.65
Net Revenue $ 5,435.65
Wednesday, Sep 23, 2020 07:41:17 PM GMT-7 - Accrual Basis
Page 30 of 31
Total
ASSETS
Current Assets
Bank Accounts
Cash Drawer 206.40
Chase Checking 9770 9,769.33
FTB Georgetown Art Works 5,523.26
PayPal 972.39
Total Bank Accounts $ 16,471.38
Total Current Assets $ 16,471.38
Fixed Assets
Accumulated Depreciation -7,686.00
Art Easels 1,529.82
Furniture and Equipment 6,800.22
Software 856.02
Window Treatments 1,534.25
Total Fixed Assets $ 3,034.31
Other Assets
Due from Cordovan 80.19
Total Other Assets $ 80.19
TOTAL ASSETS $ 19,585.88
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Payable to Consignment Artists 1,204.00
Sales Tax Payable 898.41
Total Other Current Liabilities $ 2,102.41
Total Current Liabilities $ 2,102.41
Total Liabilities $ 2,102.41
Equity
Unrestricted Net Assets 12,047.82
Net Revenue 5,435.65
Total Equity $ 17,483.47
TOTAL LIABILITIES AND EQUITY $ 19,585.88
Georgetown Art Works
Statement of Financial Position
As of December 31, 2019
Wednesday, Sep 23, 2020 08:01:31 PM GMT-7 - Accrual Basis
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