HomeMy WebLinkAboutAgenda_ARTAB_02.24.2015Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
February 24, 2015 at 4:30 PM
at Classroom 211, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Announcements of upcoming events.
C Consideration and approval of the minutes of the January 20, 2015 Arts and Culture Board
meeting
D Report from Georgetown Art Works regarding the operation of Georgetown Art Center during the
month of January. --Eric Lashley
E Report on 2015 grant fund distribution. --Lawren Weiss
F Report on the meeting with Austin Monthly concerning marketing Georgetown arts and culture for
2016. -- Amanda Still and Eric Lashley.
G Report on Texans for the Arts Legislative Day. --Eric Lashley
H Considerations and possible action to request 2014 financial statement from Georgetown Art
Works. --Melissa Waggoner
I Consideration and possible action to request from Georgetown Art Works an update on the $3,600
funding request granted by the Arts and Culture Board at the end of FY 2013/2014.
J Report on City of Georgetown web design and schedule for the updated arts.georgetown.org
website. --Dana Hendrix
K Consideration and possible action to fund a mural project for a building located on Main Street. --
Eric Lashley
L Report on ArtPlace Community Development Investments (CDI) workshop on February 9, 2015. -
-Melissa Waggoner
M Report and possible action regarding expenditure of funds from the Arts and Culutre Board. --
Lawren Weiss, Eric Lashley.
N Consideration of dates of future meetings. --Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Consideration and approval of the minutes of the January 20, 2015 Arts and Culture Board
meeting
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes January 2015 Backup Material
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
January 20, 2015
The Arts and Culture Board met on Tuesday, January 20, 2015 at 4:30 p.m. in Classroom 211 of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Liz
Stewart, Amanda Still and Melissa Waggoner
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Announcements of upcoming events. – Liz Stewart announced that Joshua Long will perform
on Thursday, January 22 in the Sun City Ballroom. Stewart also noted that the Georgetown
Symphony Society will present Anton Nel will on February 15 at 4 p.m. to perform in the Klett
Center.
C. Consideration and approval of minutes of December 16, 2014 Arts and Culture Board meeting.
– Betty Ann Sensabaugh moved to approve the minutes as distributed. Liz Stewart
seconded the motion, which passed unanimously.
D. Introduction of Dana Hendrix. – Eric Lashley. Lashley introduced the new Fine Arts Librarian,
Dana Hendrix, to the Board. Hendrix explained that she has had a lifelong love of the arts and
is excited to begin a new position at the library. Dana comes to us from a 23 year career at
Southwestern University. The board then introduced themselves to Dana.
E. Report regarding the operation of the Georgetown Art Center for the month of December. –
Eric Lashley. Lashley noted that Greg Davis provided the exhibit for Georgetown Art Center
January 30-March 8, which featured a longer, 3-hour art reception and 12 minute video.
Lashley reported that Georgetown Art Works discussed having a members only reception for
future exhibits that would begin an hour before the reception open to the public. Georgetown
Art Works is also working on providing an Open Studio Hour for its members. The Dell & White
exhibit ends on January 24.
The board discussed content of the monthly report provided by Georgetown Art Works.
Lashley noted a need for up- to- date information from the treasurer of Georgetown Art Works,
so the report will be more accurate.
F. Consideration and approval of grant applications and funding for 2015. –Eric Lashley. Lawren
Weiss distributed a spreadsheet (attached to these minutes) that summarized and compared
the proposals that had been submitted. Eleven organizations submitted proposals: East View
High School Band, East View High School Percussion Ensemble, Georgetown Art Works,
Georgetown Festival of the Arts, Georgetown High School Jazz Program, Georgetown
Symphony Society, Getsemani Community Center, Palace Theatre, SU NATIVE, Williamson
County Symphony Orchestra and the Williamson Museum. The requests totaled $21,500 but
the Board had budgeted $20,000 for grants, which is $3,000 more than the previous year.
Discussion followed that examined the qualities of each proposal. Awards were proposed as
follows:
1. East View High School Band -- $500
2. East View High School Percussion Ensemble -- $1,000
3. Georgetown Art Works -- $2,500
4. Georgetown Festival of the Arts -- $2,500
5. Georgetown High School Jazz Program -- $2,500
6. Georgetown Symphony Society -- $2,500
7. Palace Theatre -- $2,500
8. SU NATIVE -- $1,500
9. Williamson County Symphony Orchestra -- $2,000
10. Williamson Museum -- $2,500
Still moved to grant the awards as proposed, in a total amount of $20,000. Nichols
seconded the motion, which passed unanimously.
G. Report on meeting with the Main Street and Convention and Visitors Bureau managers
concerning Austin Monthly advertising. –Amanda Still. Still reported that Main Street has
signed a new contract with Austin Monthly. After meeting with the magazine, Still will present
her plans to Georgetown Art Works. Still reported that advertising plans have been well
received thus far.
H. Report on Texans for the Arts conference call concerning the Texas Commission on the Arts
budget request. – Eric Lashley. Lashley reported that he and Jane Estes had a conference
call with Ann Graham with Texans for the Arts. They discussed future lobbying efforts to get
$20 million for the state’s cultural districts. Lashley plans to attend the Texas Commission on
the Arts Lobbying Day, Wednesday, January 28.
I. Local artist perspective and report on the Atlantic Monthly article, The Death of the Artist- and
the Birth of the Creative Entrepreneur. –Gary Anderson. Anderson discussed his thoughts on
the article named above and the Board discussed how it relates to local artists and advertising
for the arts.
J. Report and possible action regarding expenditure of funds from the Arts and Culture Board
budget. –Lawren Weiss, Eric Lashley. Lawren Weiss noted that only one expense had been
paid during the previous month: $25.50 to GTX Awards, for 2 plaques for Michael Epps’ pieces
displayed in the Sculpture Tour. Lashley asked the board how they would like to proceed with
the proposed mural on The Co-Op building facing the library plaza. During November’s Arts
and Culture Board meeting, the board voted in favor of funding a mural project, which would
cost $3,000 for the chosen artist’s stipend and up to $500 to reimburse the artist for materials
used. Lashley explained that after several attempts, he was not able to make contact with Co-
Op owner, Faith Clark. The board agreed to give Faith until mid-February and then move on to
another project if she doesn’t respond.
K. Consideration of dates of coming meetings. –Eric Lashley. Philip Baker explained that he could
not attend the regularly scheduled meeting for February. Anderson stated that he could make
the meeting on the fourth Tuesday, but would have to leave early. After some discussion,
Melissa Waggoner moved to reschedule the Arts and Culture Board meeting for Tuesday,
February 24. Still seconded the motion, which passed unanimously.
Chair Baker adjourned the meeting at 5:46 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report from Georgetown Art Works regarding the operation of Georgetown Art Center during the
month of January. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
GAC January's report Backup Material
Area JAN 2015 YTD 2015
Gift Shop Sales $755.50 $755.50
Exhibit Art Sales $0.00 $0.00
Memberships $880.00 $880.00
Donations &
Sponsorships $233.09 $233.09
TOTAL $1,868.59 $1,868.59
Open 25 days and 188 total hours
Monthly Visitors: 1,915
# Volunteers : 29 + Board Members &
Committees
# of Volunteer Hours: 723
January 2015
Monthly Report
Prepared by Georgetown Art Works
Exhibits
Education Programs, Art Talks & Events
Exhibit Art & Gift Shop Sales, Memberships,
and Donation Activity
Visitors & Volunteers January
Kumbh Mela by Greg Davis
January 30th to March 8, 2015
•Monthly classes – partnership with Cordovan Art School
•Slowly growing students in weekday recurring classes
•3 new students started in January
•Lectures, Workshops & Classes
•Lecture Series: Catalonia – 3 nights – Thu, January 15, 22 & 29
•Adult Workshop – Art of Forensics – Sat, January 24 - Cancelled
•Artist Reception: Dell & White, January 10th – Cancelled due to
weather
•Artist Reception: Greg Davis, January 31st
•Artist Talk: Dell & White, January 11th plus informal Meet & Greet
Jeffrey Dell & Cassie White
December 19th, 2014
to January 24th 2015
Financial Update: P&L Statement – January 2015
January 2015
Monthly Report
Prepared by Georgetown Art Works
Income Expenses
Items Jan 2015 YTD 2015
Donations &
Sponsorships $210.00 $210.00
Membership $755.00 $755.00
Sales (Gift Shop &
Exhibit Art) $778.59 $778.59
Education
Programs
(Workshops &
Classes) $420.00 $420.00
Exhibits
(Submission Fees
for Juried Exhibits) $0.00 $0.00
TOTAL $2,163.59 $2,163.59
Payouts to
Artists $502.97 $502.97
GROSS PROFITS $1,660.62 $1,660.62
Items Jan 2015 YTD 2015
Administrative (bank
fees, insurance ,
legal fees, storage,
etc…) $166.49 $166.49
Marketing (flyers,
signs, advertising) $1,343.67 $1,343.17
Operations &
Supplies $312.74 $312.74
Events (receptions,
artist talks,1st Friday) $1,915.24 $1,915.24
Education Programs
(Instructor Fees &
Supplies) $0.00 $0.00
Exhibits $375.48 $375.48.
Volunteer Support $35.00 $35.00
TOTAL EXPENSES $4,479.19 $4,479.19
Net Income: January = -$2,818.57 YTD = -$2,818.57
January 2015
Monthly Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet – January 2015
Assets Liabilities & Equity
Account Amount
CURRENT
Cash Drawer $206.40
Checking -$664.93
Savings $235.92
Paypal $199.09
Un-deposited Funds $765.52
TOTAL CURRENT $742.00
FIXED
Art Easels $1,529.82
Furniture & Equipment $5,801.22
Studio Window Treatments $1,534.25
Software $856.02
TOTAL FIXED $9,721.31
TOTAL ASSETS $10,463.31
Account Amount
LIABILITIES
Payable to Artists $351.55
Sales Tax Payable $2097.68
TOTAL LIABILITIES $2,449.23
EQUITY
Temporarily Restricted $2565.75
Unrestricted Net Assets $8,266.90
Net Income -$2,818.57
TOTAL EQUITY $8,014.57
TOTAL LIABILITIES & EQUITY $10,463.31
January 2015
Monthly Report
Prepared by Georgetown Art Works
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Notes About January
January was a very busy month at GAC. We had two artist receptions scheduled and only one happened. The Dell & White recept ion was
cancelled due to winter weather. We were able to host a Meet & Mingle after the Artist Talk. We ended the month with a big bang –
Greg Davis Artist Reception (1/31): food and wine plus music and dancers. We also launched our first Thursday Lecture Serie s – free 3
part series.
•Some Event Stats:
•Dell & White Artist Talk & Meet and Mingle: estimated 50 participants
•Greg Davis Reception – between 400 and 500
•Greg Davis Artist Talk – 50+
•Catalonia Lecture Series – averaged 58 attendees for each of the three sessions
•Financial reports are for January 2015
Exhibits – Events – Education Programs
Exhibit: Kumbh Mela – Greg Davis – all month
Brushes & Bottles February: 2/20, 6 – 9 PM
New Open Studio: Figure Drawing: 2/19, 1 to 4 PM
Weekly Classes for Kids & Adults: Mondays, Tuesdays
& Wednesdays
Summer Camp Registration is Open
•No reception or artist talks in February
•New Member Open Studio launches. The first and third
Thursdays from 1 to 4 PM will be an open studio for our
members with a focus on figure drawing. GAC will provide a
model but no instructor. Each participant pays $8 to cover the
cost of the model.
•Summer Camp registration is open and the brochure is printed
and being distributed.
•Finalizing March, April , May & June Workshops and lectures
(more Thursday lecture coming).
About February
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report on 2015 grant fund distribution. --Lawren Weiss
ITEM SUMMARY:
During January's Arts and Culture Board meeting, the board voted to grant money to 10 different
organizations, totaling $20,000. This item is an update on the disbursement of funds.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report on the meeting with Austin Monthly concerning marketing Georgetown arts and culture for
2016. -- Amanda Still and Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report on Texans for the Arts Legislative Day. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Considerations and possible action to request 2014 financial statement from Georgetown Art
Works. --Melissa Waggoner
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Consideration and possible action to request from Georgetown Art Works an update on the $3,600
funding request granted by the Arts and Culture Board at the end of FY 2013/2014.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report on City of Georgetown web design and schedule for the updated arts.georgetown.org
website. --Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Consideration and possible action to fund a mural project for a building located on Main Street. --
Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report on ArtPlace Community Development Investments (CDI) workshop on February 9, 2015. -
-Melissa Waggoner
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Report and possible action regarding expenditure of funds from the Arts and Culutre Board. --
Lawren Weiss, Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Budget Breakdown January 2015 Backup Material
Budget Summary January 2015 Backup Material
Art Center Marketing/Public Art/Scholarships/Training &
Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting $2,000.00
$420.00 $2,580.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $500.00 $19,500.00 $45.00 $1,955.00
$290.75 $8,592.59 $600.00 $14,370.00 $1,000.00 $18,500.00
$800.00 $7,792.59 $1,200.00 $13,170.00 $2,500.00 $16,000.00
$900.00 $12,270.00 $2,500.00 $13,500.00
$600.00 $11,670.00 $2,500.00 $11,000.00
$25.50 $11,644.50 $2,500.00 $8,500.00
$2,500.00 $6,000.00
$1,500.00 $4,500.00
$2,000.00 $2,500.00
$2,500.00 $0.00
Date Item Amount Balance
Opening Balance 49,625.00
10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595.00
10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995.00
10/21/2014 Community Impact ad (1/3 share)1,116.66 47,878.34
11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1,200.00 46,678.34
11/18/2014 sculpture honorarium Terry Tunes x3 900.00 45,778.34
12/4/2014 Wilco Sun ad- Call for grant proposals 290.75 45,487.59
12/8/2014 sculpture honorarium Michael Epps x2 600.00 44,887.59
12/18/2014 plaques for Michael Epps sculptures (GTX Awds)25.50 44,862.09 Art Center expenses
12/22/2014 invoice-Letters of Sacrifice promo materials 800.00 44,062.09 ($3,000 budgeted)
1/28/2015 TCA Conference Eric Lashley 45.00 44,017.09 Marketing/promo
2/12/2015 Invoice- Art center banners OPEN and KUMBH MELA 420.00 43,597.09 ($10,000 budgeted)
2/19/2015 grant to East View High School Band 500.00 43,097.09 Public art/Sculp Tour
2/19/2015 grant to EVHS Percussion Ensemble 1,000.00 42,097.09 ($15,000 budgeted)
2/19/2015 grant to Georgetown Art Works 2,500.00 39,597.09 Scholarships & Grants
2/19/2015 grant to Georgetown Festival of the Arts 2,500.00 37,097.09 ($20,000 budgeted)
2/19/2015 grant to GHS Jazz Program 2,500.00 34,597.09 Training & Administration
2/19/2015 grant to Georgetown Symphony Society 2,500.00 32,097.09 ($2,000 budgeted)
2/19/2015 grant to Palace Theatre 2,500.00 29,597.09
2/19/2015 grant to SU NATIVE 1,500.00 28,097.09
2/19/2015 grant to Williamson County Symphony Orchestra 2,000.00 26,097.09
2/19/2015 grant to Williamson Museum 2,500.00 23,597.09
Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0218-51-335
City of Georgetown, Texas
Arts and Culture Advisory Board
February 24, 2015
SUBJECT:
Consideration of dates of future meetings. --Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss