Loading...
HomeMy WebLinkAboutAgenda_ARTAB_03.10.2020Notice of Meeting for the Arts and Culture Adv isory Board of the City of Georgetown March 10, 2020 at 4:30 P M at Small Conference, Second F loor, Georgetown P ublic L ibrary, 402 W 8th St; Georgetown 78626 T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C itizens wishing to address the board – Jane Estes , Board C hair B Introduc tion of new board members Jessic a Meurer-S obhani, Maris s a P almer, S onya R obins on, and G aby S hultz,– Jane Estes , Board C hair C Announc ements regarding arts and c ulture – Jane Estes , Board C hair D C ons ideration and possible action to approve the minutes from the F ebruary 18, 2020 Arts and C ulture Board meeting – Jane Es tes, Board C hair E R eview of Arts and C ulture Board bylaws and attendanc e polic y – Eric Lashley, Library Director F Disc ussion and possible action to elect a Vic e-C hair and S ecretary to the Arts and C ulture Board – Jane Estes , Board C hair G C ons ideration and possible action to rank budget priorities for fis cal year 2020-2021 – Eric Las hley, Library Direc tor and Amanda S till, Arts and C ulture C oordinator H C ons ideration and possible action to approve the C all to Artis ts/R equest for Q ualifications for the R ec yc led S treet S ign S c ulpture P roject – Amanda S till, Arts and C ulture C oordinator I C ons ideration of Arts and C ulture C oordinator report - Amanda S till, Arts and C ulture C oordinator J C ons ideration and possible action regarding future meeting dates – Janes Estes , Board C hair Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 1 of 28 Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas February 18, 2020 The Arts and Culture Board met on Tuesday, February 18, 2020 at 4:30 p.m. in Classroom 211 on the second floor of Georgetown Public Library, 402 W. 8th Street. Present: Jane Estes, Susie Flatau, Tim Fleming, Laura Sewell, Sharon Snuffer, and Linda Wilde. Absent: Carol Watson Staff present: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director and Lawren Weiss-Administrative Assistant. Chair Estes called the meeting to order at 4:30 p.m. Regular Agenda A. Citizens wishing to address the board. –Jane Estes, Chair. None were present. No action required. B. Announcements regarding arts and culture. – Jane Estes, Chair. Board members announced upcoming events for Georgetown Art Works, Southwestern University, Georgetown ISD and Lark and Owl Booksellers. Board members introduced themselves to Marissa Palmer and Jessica Meurer-Sobhani who will officially join as members of the Board in March. No action required. C. Consideration and possible action to approve minutes from the January 21, 2020 Arts and Culture Board meeting. -Jane Estes, Chair. No discussion necessary. Motion by Wilde; second by Fleming to approve the January 21, 2020 minutes as distributed. Approved 6-0 (Watson absent). D. Consideration and possible action to adopt the final version of the updated Georgetown Arts and Culture Strategic Plan 2020-2025 -Amanda Still, Arts and Culture Coordinator. Board members previously reviewed updates to the strategic plan following a retreat to discuss the changes. Board members commended Still on her work on the project and changes made to modernize the plan. Motion by Sewell; second by Wilde to adopt the updated Arts and Culture Strategic Plan. Approved 6-0 (Watson absent). E. Consideration and possible action to present an honorary award to Dr. and Mrs. Ellsworth Peterson –Eric Lashley, Library Director. Lashley and Estes explained they had received a request from a citizen who recommends providing a proclamation for Mrs. Peterson’s contributions to arts and culture in the community. Due to rapidly declining health concerns, staff are hesitant to request a proclamation from the Mayor at this time, in an effort to provide privacy to the family. Board members discussed creating an annual award in the Petersons’ name to honor the accomplishments of the couple and also assist local organizations. Discussion continued about the possibility of allocating grant funds in future budget processes in the couple’s name to create an Excellence in the Arts award. Board members and staff discussed submitting a budget request to the City for a certain amount to create this award. Staff asked the board to consider award amounts and options moving forward to bring to future planning. No action taken. F. Consideration of Arts and Culture Coordinator report. -Amanda Still, Arts and Culture Coordinator. Still reviewed her monthly report with the board regarding public art programs and projects (attached). Topics included murals, Red Poppy Festival, and sculpture donations. No action required. Page 2 of 28 G. Consideration and possible action regarding future meeting dates. -Jane Estes, Chair. Following discussion of Spring Break schedules, motion by Sewell to change the next meeting to March 10 at 4:30 pm in the library. Second by Wilde. Approved 6-0 (Watson absent). H. Adjourn to Lark & Owl Booksellers for board member farewell event.-Jane Estes, Chair. Chair Estes adjourned the meeting at 5:12 p.m. Staff, board members exiting the board, and new board members were invited to participate in a farewell appreciation event at Lark and Owl Booksellers. No action required. Chair Estes adjourned the meeting at 5:12 p.m. Respectfully submitted, Carol Watson Jane Estes Secretary Chair Page 3 of 28 Page 4 of 28 Page 5 of 28 Page 6 of 28 Page 7 of 28 Page 8 of 28 Page 9 of 28 Page 10 of 28 SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS Attendance by Members is integral to success of the commission, committee or board. It is Council policy to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting including subcommittee meetings. A Member shall be allowed two excused absences for the Member's personal medical care, required medical care of a Member's immediate family member (as defined by City Ordinance), or Member's military Service that shall not count against the 75 percent attendance requirement. Written notice shall be sent to a Member and the Member's City Council representative when it appears the Member may violate the attendance policy by being absent from more than 25 percent of regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may result in the Member being replaced by the Council. If a Member is removed from a committee, commission or board, that position shall be considered vacant and a new Member shall be appointed to the Board in accordance with Section 2.36.040 Page 11 of 28 FOR IMMEDIATE RELEASE Contact: Amanda Still Arts & Culture Coordinator (512) 930-8471 April 1, 2020 Call to Artists: Request for Qualifications The Arts and Culture Board for the City of Georgetown, TX is accepting qualifications from artists for the commission of a recycled street sign sculpture i n the Texas Cultural District encompassing downtown Georgetown. The Board is seeking artists with demonstrated experience in repurposing used materials – including de-commissioned street signs and traffic signs – into sculptural works of art. Application Deadline: April 15 th, 2020 ELIGIBILITY: This opportunity is open to all professional artists over the age of 18 . BUDGET: Up to three finalists will be selected by the Georgetown Arts and Culture Board to develop concept proposals for this project. The total project budget for th e selected Page 12 of 28 commission is $7,500. Each finalist will be paid a $500 stipend for his/her proposal. The selected artist will be paid $6,000 for the commissioned work. Artist will be responsibl e for their own travel costs , housing, fabrication equipment, and personal lia bility insurance. INSTALLATION DATE: Installation will take place by September 15, 2020. APPLY: Applications will be submitted through Submittable.com; no application fee required: https://artsgeorgetown.submittable.com/Submit SELECTION : The artists selected by the Georgetown Arts and Culture Board to present a design proposal will be notified by April 24th, 2020. Questions: Contact Amanda Still at 512-930-8471 or Amanda.still@georgetown.org ABOUT THE DOWNTOWN GEORGETOWN CULTURAL DISTRICT: The Georgetown Arts and Culture Board maintains the Texas Commission on the Arts Cultural District designation and implements the Georgetown Arts and Culture Program. The Georgeto wn Arts and Culture Program enhances quality of life for the residents and visitors of Georgetown by promoting community engagement, cultural participation, and cultural tourism through p ublic art programming and arts and culture collaborations . This program will help the Board fulfill the vision of becoming a nationally recognized arts destination by 2030. Page 13 of 28 The City of Georgetown is in the process of relocating City buildings and offices off the retail district of the historic Georgetown Square to a central location near the Georgetown Public Library. As part of the development of the new civic spaces, there are plans to connect Georgetown City Hall, the Municipal Court, the Historic Light and Waterworks Building, and the Georgetown Public Library with a community green space for public art, cultural programming, and a supplemental festival space for the historic Georgetown Square . Part of this development plan includes a new parking lot near the library that will include a new bus stop, farmer’s market stand, a pad for a public art sculpture, and possible mural location. Because t he City of Georgetown is dedicated to preserving the cultural heritage of the local community while embracing the innovation and opportunity that comes with community development and urban renewal, the repurposing of the old street signs into a public art sculpture is a great way to commemorate the past and embrace the opportunities of the future. ABOUT THE SITE: Pictured below is the conceptual plan for the development of the community green space for public art and festival/cultural programming. T he 10’ x 10’ sculpture pad where the commissioned street sign piece will be installed is located in the northeast corner of the plan directly above the northeast corner of the farmer’s market canopy. Page 14 of 28 Pictured at left is a detail of the new parking lot across the street from the library. The 10’ x 10’ sculpture pad is indicated with a red square at the southeast corner of the parking lot. PROJECT DESCRIPTION: How do we honor our past and embrace the opportunity that comes with innovation? Can we recycle and reuse old materials and ideas and mold them into something that both commemorates the old use and directs us forward? T he new historic district street signs that replaced the old were beautifully designed to pay tribute to the architectural herita ge of the Georgetown community. The architectural design detail on the new signs was created by Georgetown artist Nick Ramos and was inspired by the large number of Mesker Brothers storefronts in the downtown area. As the “Red Poppy Capitol of Texas”, the new signs are a “red poppy red” color and feature a flower as part of the architectural design. But what to do with the old street signs? Many of these de-commissi oned street signs were sold to residents interested in preserving a little bit of history. The Georgetown Arts and Culture Board would like to use the remaining de-commissioned street signs to create a piece of sculptural public art that embodies the theme of recycling and reusing elements from our past to direct us forward into a better future. (Pictured at right – new historic district street signs) The Georgetown Arts and Culture Board will commission a professional artist to design and fabricate a scul pture using the de-commissioned street signs . The inventory of street signs includes (6) blue metal street signs size 6” x 18-24”, (15) brown metal street signs size 6” x 36”, (5) green plywood street signs size 10” x 48”, (5) green plywood street signs size 18” x 60”-72”, and various metal traffic signs. Additional traffic signs and other recyclable material from the City of Georgetown Recycle Center is available for artists to use as material for the artwork. Once selected as a finalist, (3) artists will make appointments with the Georgetown Arts and Culture Coordinator to view the site and inventory/inspect the materials to be used in order to create their final design proposal. Page 15 of 28 Pictured below are examples of street and traffic signs to be used as materials for the sculpture. SELECTION CRITERIA: The (3) finalists will be selected by the Georgetown Arts and Culture Board based on the following criteria:  Artistic ability as demonstrated in examples of work submitted  Evidence of experience creating durable and sustainable outdoor sculpture with repurposed/recycled materials  Experience with public art projects  Willingness and ability to meet contractual guidelines and deadlines SUBMISSION GUIDELINES: The following will be submitted online through Submittable at https://artsgeorgetown.submittable.com/Submit :  Artist Statement  (10) digital images of previous artwork  Resume  (3) references ANTICIPATED TIMELINE:  Call to Artists/Request for Qualifications – March 16 – April 15  Up to (3) Artists selected by board and notified by April 24  Artist a ppointments to inspect site and materials; final artist design proposa ls due by June 5  Final design proposal selected by board and notified by June 19  Sculpture installation to be completed by September 15 Page 16 of 28 ARTS & CULTURE BOARD MEETING MARCH 10, 2020 Page 17 of 28 ARTS & CULTURE COORDINATOR REPORT MARCH 10, 2019 Page 18 of 28 Public Art Program Public Art Projects Completed in 2019-2020 Art in Municipal Court/City Hall 2019-2020 Annual Sculpture Tour Installations (3) Utility Box Art Wraps (4) Art Exhibitions at City Hall Gallery Preserving History Mural Page 19 of 28 Public Art Program Public Art Projects In Progress City Hall Gallery (Carol Light, Gary Anderson, Norma Clark) Jan-March 2020 –GISD students Reception –March 12, 5-6pm April-June –Southwestern Student Solo Exhibition Julia Canfield –Art Major (meeting in the next couple of weeks to select pieces) Reception -TBD July-September –Devon Clarkson October -November –Resilient Me Page 20 of 28 Public Art Program Public Art Projects in Progress Gus’s Drug Commercial Mural Animal Shelter City Mural Recycled Street Sign Sculpture GHS City/Commercial Mural at Co-op and GPL Installation in the Fall of 2020 Page 21 of 28 Public Art Program Future Public Art Projects NEA Grant & TCA Grant for matching funds Proposal –partner with Field of Honor to include arts component providing outreach and healing opportunities to the underserved population of veterans and military service -members Resilient Me’s “Storytelling Through Music” Resilient Me’s “Removing the Mask” –“Faces of Honor” exhibit at FOH & City Hall Gallery Public Art mural at Wag Heaven; War Dog Memorial at Lackland; community engagement Page 22 of 28 Public Art Program Future Public Art Projects Caring Place City Mural Art Center City Mural Red Poppy Festival City Mural Blue Corn Harvest Commercial Mural Mango Tango Commercial Mural Sweet Lemon Commercial Fence Mural Farmer’s Market Stand City Center Public Art/Sculpture GardenPage 23 of 28 Professional Development Breakfast Bites at Library March 25th at 8am –Building Community Through Arts and Culture Brown Bag Luncheon at Library April 22 nd: Ann Graham –overview of the HOT Toolkit that will be launching early 2020 Page 24 of 28 Texans for the Arts Funding for the Arts through TCA Cultural District Grants Arts and Culture Board Members Tim Fleming Amanda Still Eric Lashley Carol Watson Page 25 of 28 Ho Baron Donation Head Games Head swivels 55x26x29 300 lbs; will travel easily in truck or van Quick shipping estimate from UPS -$1,000 Ho uses a crane ($175) to install Page 26 of 28 Future Meeting Timeline April Meeting Overview of 2020-2025 Strategic Plan/2030 Master Plan Adopt Commercial Mural Guidelines Select (3) artists to submit design proposals for Recycled Street Sign Sculpture May Meeting (Tentative) Select 3-5 designs to recommend for the Animal Shelter Mural Discussion of Georgetown Arts and Culture Grant Guidelines for 2020 Round 2 Cycle June Meeting Select final design for Recycled Street Sign SculpturePage 27 of 28 Future Meeting Timeline July Meeting Award Georgetown Arts & Culture Grants August Meeting (Tentative) Select 3-5 designs to recommend for the Animal Shelter Mural Preliminary discussion of 2020 -2021 Sculpture Tour submissions September Meeting Select final Sculpture Tour submissions Page 28 of 28