HomeMy WebLinkAboutAgenda_ARTAB_03.15.2016Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
March 15, 2016 at 4:30 PM
at Conference Room, Second Floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Introduction of b o ard members and s taff. -Betty Ann S ensabaugh
C Anno uncements of upc o ming arts and c ulture events .
D Co nsideration and approval of the minutes o f the February 2016 Arts and Culture Board meeting. -Betty
Ann Sensab augh
E Electio n of Vic e - Chair. -Betty Ann Sens ab augh
F Electio n of Sec retary. -Betty Ann Sens abaugh
G Review and d is cus s io n o f the Arts and C ulture Bo ard 's mission and strategic plan. -Eric Las hley
H Rep o rt on the arts and culture student intern. -Dana Hendrix
I Rep o rt on the Geo rgeto wn Arts and Culture Guid e. -Eric Las hley, Dana Hendrix
J Review and d is cus s io n o f the Arts and C ulture Bo ard 's 2015 - 2016 b ud get. -Eric Las hley
K Rep o rt from Geo rgeto wn Art Works regarding the operatio n o f Georgeto wn Art Center during the month
of February. -Eric Lashley
L Rep o rt on C ity C o uncil's Strategic Plan Tac tic s meetings . -Eric Las hley, Dana Hendrix
M Co nsideration of future meeting d ates.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
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City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Intro d uc tion o f board memb ers and staff. -Betty Ann Sens ab augh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 3 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Announc ements o f up coming arts and culture events .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 4 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Cons id eration and ap p ro val o f the minutes of the F eb ruary 2016 Arts and C ulture Bo ard meeting. -Betty
Ann Sens ab augh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes February 2016 Backup Material
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Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
February 16, 2016
The Arts and Culture Board met on Tuesday, February 16, 2016 at 4:30 p.m. in the Staff Conference
Room of Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh, Liz
Stewart, Amanda Still and Melissa Waggoner
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss-
Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:31 p.m.
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Announcements of upcoming arts and culture events. – Sunday, March 6, 2016 at 4 p.m. at
the Klett Center, the Georgetown Symphony Society presents the Family Pops Concert
featuring favorites from film and stage.
C. Review of correspondence to the Arts & Culture Board. Board members reviewed
correspondence including an invitation from GISD for board members to attend the Mark
Kistler art assemblies and a thank you letter from Georgetown Symphony Society regarding
funds the Arts & Culture Board had awarded the organization.
D. Consideration and approval of the minutes of the January 2016 Arts & Culture Board meeting.
Board members reviewed the minutes from the previous month. Steve Harris moved to
approve the minutes as distributed. Liz Stewart seconded the motion, which passed
unanimously.
E. Consideration and possible action to accept a donation of artwork from Wes Odell . – Dana
Hendrix. Wes Odell has offered to donate a piece of his artwork to the City of Georgetown.
Wes is a local artist who has displayed his photography pieces at the library a few times, and
has also donated artwork in the past. Any artwork accepted by the City should b e approved by
the Arts & Culture Board. Wes gave 3 pieces for the board to choose from (1. Palace Theatre,
2. Sunset with a tree 3. Christmas lights in front of the Municipal Court building), which he will
matte and frame before he donates. Following discussion, Amanda Still moved to select the
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photograph featuring the Municipal Court building lit up for the holiday season. Melissa
Waggoner seconded the motion. Motion passes 6-1, Harris opposed.
F. Report on Red Poppy public art project with Richland College. –Eric Lashley. Lashley reported
that he, Nick Ramos (Graphismo and Georgetown Art Center), Betty Ann Sensabaugh (Arts &
Culture Board member), Cari Miller (Convention and Visitors Bureau manager), and Mickie
Ross (Williamson Museum Executive Director) met with professors Jen Rose and Clive Siegel
to determine if they would be willing to bring their red poppy public art to Georgetown. The
poppies would be on display from April 2 to the end of May. The location of the display is yet to
be determined. Location options include the Williamson County courthouse lawn on the
square, and Founder’s Park on 811 Main Street. The partnership with Richland College could
include lectures from the professors involved in this project. The Convention and Visitors
Bureau is exploring the possibility of selling the poppies during the display. Lashley screened
two YouTube videos about the red poppy display at Richland College from the following links:
https://www.youtube.com/watch?v=-qSiv3xdl98 and
https://www.youtube.com/watch?v=54nMtiUa1iI.
G. Report on February 9, 2016 Council Workshop and amended agreement with Georgetown Art
Works regarding the second floor of Georgetown Art Center. –Eric Lashley. Lashley reported
on his presentation to City Council on February 9 regarding the second floor of Georgetown Art
Center. Lashley proposed using 15% of the Hotel Occupancy Tax for the arts, as well as doing
an economic impact study of the arts in Georgetown. Lashley also presented Georgetown Art
Works’ annual report to Council and requested that the organization gain control of the second
floor of the Georgetown Art Center, in order to provide rental space to non -profits for artistic
purposes. Council members will vote on the new operating agreement with Georgetown Art
Works at the February 23, 2016 City Council meeting.
H. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of January. – Eric Lashley. Still reported that she, board member Gary
Anderson, Lashley, and Hendrix are all participating on the panel tasked with selecting artists
for 2017 exhibits at the Art Center. Still explained that the Little Boxes reception was well
attended and the Botanicals exhibit will open March 5. Memberships are on the rise as Melissa
Waggoner takes over recruiting new members, as well as encouraging and reminding current
members to renew each year.
I. Report on City Council’s Strategic Plan Tactics meetings. – Eric Lashley, Dana Hendrix.
Lashley and Hendrix discussed topics from Council’s strategic plan tactics meetings including
bringing tourists to Georgetown and how to build and maintain entertainment platforms and
venues. Meetings will continue as City staff decide how to accomplish these goals and who will
manage each project.
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J. Report on the arts & culture student intern. – Dana Hendrix. Hendrix explained that the job
posting for an arts & culture student intern has been posted (at tached to these minutes). The
intern will be paid $12/hour for a summer internship. Duties for this position include but are not
limited to, publicity, social media, assisting with art installations, and development of the City’s
arts & culture website. Hendrix explained that the job post will be open until the position is
filled. She hopes to have 2-3 strong candidates by the end of February.
K. Farewell comments by exiting board members. –Eric Lashley. Exiting board members Nichols,
Stewart, Still and Waggoner shared their experiences from their term(s) on the Arts & Culture
Board. Lashley expressed his appreciation for their passion and commitment to expanding arts
and culture in Georgetown.
L. Consideration of dates of future meetings. – The next meeting will be March 15, 2016.
Chair Sensabaugh adjourned the meeting at 5:45 p.m.
Respectfully submitted,
Liz Stewart, Secretary Betty Ann Sensabaugh, Chair
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City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Elec tion of Vic e - Chair. -Betty Ann Sens abaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 9 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Elec tion of Sec retary. -Betty Ann S ensabaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 10 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Review and dis c us s ion of the Arts and Culture Board's mis s io n and s trategic p lan. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Strategic Plan Backup Material
Bylaws Backup Material
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A CITY OF EXCELLENCE: ARTS AND CULTURE STRATEGIC PLAN
CITY OF GEORGETOWN – A SIGNATURE DESTINATION
2013-2018
Current Banner Project - Nick Ramos – Graphismo
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DRAFT: A CITY OF EXCELLENCE: Arts and Culture Strategic Plan
City of Georgetown
2013-2018
The aim of art is to represent not the outward appearance of things, but their inward significance - Artistole
Gary Wang – Wang Architects
Executive Summary
The Arts and Culture Board was established for the purpose of actively pursuing the
placement of public art in public places and serving to coordinate, promote and support
public access to the arts. The Board was also established to encourage, stimulate, promote
and foster programs for the cultural enrichment of the City, thereby contributing to the
quality of life in Georgetown, and develop an awareness of the value of the arts in the
business community, local government and the general public.
According to the Arts and Culture Board’s bylaws, the Board is directed to:
1. Ensure the arts continue to be of value as an integral part of Georgetown;
2. Seek to improve communication and organization of the activities in the Georgetown
arts community;
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3. Promote the arts in Georgetown to enrich the lives of its residents through education
and demonstration;
4. Assist other City boards, commissions and committees and the City Council in using
public art to enhance development in public parks and other public lands and
structures;
5. Advise other City boards, commissions and committees and City departments
regarding artistic components of municipal projects under consideration by the City
and serve as a resource for artistic components of private developments;
6. Develop and recommend to the City Council policies and programs that would
enhance and encourage planning, placement and maintenance of public displays of
art in location open to the public within the community:
7. Encourage connections with other local, regional and national organizations working
for the benefit of art and preservation of artistic values, and other similar activities;
8. Recognize and encourage groups and organizations that enrich Georgetown life by
bringing cultural and artistic values and artifacts to the City; and
9. Pursue funding, including gifts and grants, for support of art programs and activities
and the procurement of public art.
Danielle’s Dream by Dan Pogue
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Purpose
The purpose of the Arts and Culture Board’s Strategic Plan is to establish goals and
objectives to accomplish the directives establish in the Board’s bylaws. Two of the City’s
major planning documents, the 2030 Comprehensive Plan and the Downtown Master Plan
call for promoting and establishing more arts and cultural venues and events. The 2030
Comprehensive Plan calls for the City to invest in arts and cultural facilities and to establish
Georgetown as a cultural destination by promoting a vibrant community of artists and
artisans. The Downtown Master Plan calls for more arts and cultural venues for the
downtown and the creation of an arts, cultural, and entertainment district. The formulation
of an art and culture strategic plan helps meet the goals of these two plans.
Members of the Arts and Culture Board believe a vibrant arts community and cultural
offerings are good for the quality of life for residents, will attract visitors, and will assist
Georgetown in becoming a “city of excellence.” The plan incorporates seven major goals:
I. Establish and foster a vibrant Art Center as a major component of a downtown arts,
cultural, and entertainment district.
II. Develop a sustainable arts in public places program for the City of Georgetown.
III. Encourage the development of a thriving arts, cultural, and entertainment district in
the downtown.
IV. Improve access to information as well as assist in the promotion of local arts and
cultural events.
V. Provide grants to local nonprofit arts organizations.
VI. Attain the Cultural District Designation from the Texas Commission on the Arts.
VII. Hire a Director of Arts and Culture to coordinate the arts and cultural activities of the
City and work with local nonprofit arts organizations to improve the quality of life in
Georgetown.
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Waterin the Work Mules by Bob Coffee
Goals, Objectives, and Strategies
Goal I. Establish and foster a vibrant art center as a major component of a
downtown arts, cultural, and entertainment district.
Objective 1: Insure art center is open an average of 180 hours per month.
Strategies
a. Partner with a nonprofit arts organization to provide volunteers to staff the art center
during all hours of operation
b. Work with nonprofit to establish a liaison between the nonprofit and City
c. Work with nonprofit to determine staffing schedules and recruit volunteers
d. Work with nonprofit to recruit and train volunteers
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Objective 2: Attract 2,000 visitors per month to the art center.
Strategies
a. Schedule an art show ever month
b. Organize an artist’s reception each month
c. Coordinate and schedule art classes
d. Promote the art center to be used for receptions and other gatherings
e. Participate in the First Friday events on the Square
f. Participate in Red Poppy Festival, Christmas Stroll, and other major events on the Square
Objective 3: Establish innovative arts education programs for adults and children to demonstrate the
effectiveness of the arts in enhancing the quality of life for the community.
Strategies
a. Identify and partner with nonprofit children’s outreach programs to provide arts education
Objective 3: Investigate the feasibility of an incubator artists work space to be located near the art
center.
Strategies
a. Locate appropriate facility
b. Facilitate meetings with working artists to gage interest
c. Conduct a feasibility study
d. Research economic development funding for an incubator space
Objective 4: Investigate the feasibility of an Artist In Residency program
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a. Contact representatives of the Sarofim School of Fine Arts at Southwestern University to
determine whether or not there is interest in collaborating in the establishment of a
residency program
b. Determine goals of the residency program
c. Establish criteria for the selection of artist
d. Establish budget for program
Goal II. Develop a sustainable arts in public places program for the
City of Georgetown.
Strength by Julio Sanchez De Alba Main Street Program Mural 2005
Objective 1: Maintain partnership with Texas Society of Sculptors.
Strategies
a. Support annual Texas Society of Sculptors show at the Georgetown Public Library
b. Provide stipends for artist who loan work for the downtown and parks
c. Purchase a piece of sculptor for the City each year from a member of the Texas
Society of Sculptors
d. Plan for an arts component in the future Garey Park
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Objective 2: Expand utility box art project
Thru by Davin Hoyt A Quarter of Four by Judith Shriner
Strategies
a. Identify utility boxes available for artwork through the Street Department and
Georgetown Utility Systems.
b. Establish criteria for selecting artist
c. Publish a call for artists
Objective 3: Expand public art displays in other City facilities
Strategies
a. Gain Council Approval
b. Establish staff liaison for each appropriate City facility to coordinate display of works
of art
c. Establish a percentage for art in new construction projects that are appropriate
d. Encourage the use of murals, tile mosaics and other forms of art work in new
construction projects
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Objective 4: Expand lamp post banner project
Nick Ramos – Graphismo Boots by Jean Townsend
Strategies
a. Establish committee to identify lamp post locations and coordinate yearly banner
displays
b. Utilize lamp post banners to publicize special seasonal events
c. Utilize lamp post banners to encourage visitors to the downtown
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Goal III. Encourage the development of a thriving arts, cultural, and
entertainment district in the downtown.
Objective 1: Work with Historic District Planner, consultants, and other City staff to update
the Downtown Master Plan
Strategies
a. Attend public meetings to provide input
b. Research other communities that have a thriving arts, cultural , and entertainment
district
Objective 2: Advocate for an amphitheater in the downtown
Strategies
a. Work with consultants and community partners to update the Downtown Master
Plan
b. Work with local performing arts organizations to gage interest in an amphitheater
project
c. Research other communities that have an amphitheater
d. Identify locations in the downtown that could accommodate an amphitheater
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Neal’s Yard London
Objective 3: Develop an art park in the downtown
Strategies
a. Work with the Parks and Recreation Department to identify areas to develop an arts
park
b. Work with the Parks and Recreation Department and consultants to design an arts
park
c. Incorporate sculptural elements which can serve multiple functions: seating, art, and
play scape
d. Incorporate infrastructure to allow small musical performances and art festivals
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Goal IV. Improve access to information as well as assist in the
promotion of local arts and cultural events.
Objective 1: Develop an aggressive publicity program designed to increase the frequency with
which Georgetown citizens hear about arts and culture events.
Strategies
a. Design promotional information guides for distribution to the public
b. Distribute information about arts and culture events through the Internet, social media, local
community networks, and media outlets
c. Increase public knowledge about arts and culture programs and services by publishing
articles in the Williamson County Sun, City Reporter, and other local publications
d. Promote arts.georgetown.org website and arts calendar feature
e. Purchase group advertising for local nonprofit arts groups
f. Encourage local arts groups to publicize their events in the City’s annual Visitors Guide
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Goal V. Provide grants to local nonprofit art organizations.
Objective 1: Establish criteria and budget for providing grants to local nonprofit arts
organizations
Strategies
a. Determine economic impact of grants
b. Estimate the number of residents that will attend or be impacted by the grant
c. Determine the overall financial health of the arts organization
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Goal VI. Attain the Cultural District Designation from the Texas
Commission on the Arts.
Objective 1: Meet all requirements established by the Texas Commission on the Arts
Strategies
a. Gather information about community arts and culture assets
b. Conduct community meetings
c. Gain Council Support
d. Establish staff liaison
e. Determine Geographic boundaries of the district
f. Establish a management structure for the district
g. Establish cultural district budget
Goal VII. Hire a Director of Arts and Culture to coordinate the arts
and cultural activities of the City and work with local non-profit arts
organizations to improve the quality of life in Georgetown.
Objective 1: Budget for the Director of Arts and Culture position within the next five years
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Gary Wang – Wang Architects
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City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Report on the arts and c ulture s tud ent intern. -Dana Hend rix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 34 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Report on the Georgetown Arts and Culture Guide. -Eric Lashley, Dana Hend rix
ITEM SUMMARY:
FINANCIAL IMPACT:
The financial impac t to the Arts and Culture bud get is unkno wn at this time.
SUBMITTED BY:
Lawren Weis s
Page 35 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Review and dis c us s ion of the Arts and Culture Board's 2015 - 2016 bud get. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 36 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Report from Georgetown Art Wo rks regarding the o p eration of Geo rgeto wn Art Center d uring the month
o f F eb ruary. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Financials January 2016 Backup Material
GAC Report January 2016 Backup Material
Page 37 of 47
2016 GEORGETOWN ART WORKS
Budget vs Actual 2016
Prior Year Comparison
INCOME Jan‐16 Budget $ Over/(Under)
Budget Jan‐15 $ Difference from
Pr year
Donations , Grants &
Sponsorships $1,152.50 $252.00 $900.50 $210.00 $942.50
Membership $3,320.00 $7,330.00 ($4,010.00)$755.00 $2,565.00
Sales (Gift Shop & Exhibit Art)$1,146.40 $1,036.00 $110.40 $941.90 $204.50
Education Programs (Workshops
& Classes)$136.00 $462.00 ($326.00)$420.00 ($284.00)
Exhibits (Submission Fees for
Juried Exhibits)$10.00 $500.00 ($490.00)$0.00 $10.00
Fund Raising Events 600.00$ 1,950.00$ ($1,350.00)20.00$ 580.00$
TOTAL 6,364.90$ 11,530.00$ (5,165.10)$ 2,346.90$ 4,018.00$
Payouts to Artists 908.35$ 725.00$ $183.35 1,829.47$ (921.12)$
GROSS PROFITS 5,456.55$ 10,805.00$ (5,348.45)$ 517.43$ 4,939.12$
EXPENSES Jan‐16 Budget $ Over/(Under)
Budget Jan‐15 $ Difference from
Pr year
Administrative (bank fees,
insurance , legal fees, storage,
etc…)$150.59 $83.49 $67.10 $166.49 ($15.90)
Marketing (flyers, signs,
advertising)$1,515.10 $0.00 $1,515.10 $1,247.28 $267.82
Operations , Utilities & Supplies $1,059.10 $1,515.47 ($456.37)$643.81 $415.29
Events (receptions, artist talks,1st
Friday)$440.68 $1,450.00 ($1,009.32)$2,011.13 ($1,570.45)
Education Programs (Instructor
Fees & Supplies) $60.00 $0.00 $60.00 $0.00 $60.00
Exhibits $596.05 $455.00 $141.05 $375.48 $220.57
Volunteer Support $35.00 $35.00 $0.00 $35.00 $0.00
TOTAL EXPENSES 3,856.52$ 3,538.96$ 317.56$ 4,479.19$ ($622.67)
NET PROFIT/LOSS 1,600.03$ 7,266.04$ (5,666.01)$ (3,961.76)$ 5,561.79$
Cordovan Art Classes Jan‐16 Budget $ Over/(Under)
Budget Jan‐15 $ Difference from
Pr year
Classes & Camps Income $918.00
Cordovan Payout (50%)$0.00
Instructor Fees ‐ Cordovan ($888.00)
Management Fee ‐ Cordovan ($500.00)
Supplies‐ Cordovan $0.00
Total Cordovan Art Class
Net Income ($470.00)
Paid out to GAC
Left in Cordovan Restricted
Account 6557.35
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Monthly Report
February 2016
(January Financials 2016)
Page 39 of 47
FEBRUARY 2016
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
FEB
2015
FEB
2016 VAR
# of Days Open 24 24 0
# of Open Hours 172 176 4
Monthly Visitors 1621 991 -630
# of Volunteer Hours 659 547 -112
# of Volunteers 32 31 -1
Visitor traffic in February of 2016 was down in comparison to February 2015. Visitor traffic and volunteer hours were down in February
compared to last month partly due to less days and number of hours open. But more importantly, there were no events or opening
receptions in February.
March should see a spike in both volunteer hours and visitor traffic due to the much anticipated Botanicals exhibition.
**(The Georgetown Art Works board would like to begin submitting the financial report one month behind starting
this month.)
2 Page 40 of 47
YEAR TO DATE 2016
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2016
FEB
2016
MAR
2016
APR
2016
MAY
2016
JUN
2016
JUL
2016
AUG
2016
SEP
2016
OCT
2016
NOV
2016
DEC
2016
YTD
2016
# of Days
Open 25 24 48
# of Open
Hours 188 176 364
Monthly
Visitors 1294 991 2285
# of
Volunteer
Hours 672 547 1,219
# of
Volunteers 36 31 34 AVG
3 Page 41 of 47
FEBRUARY 2016
Monthly Report
Prepared by Georgetown Art Works
Membership
Every member who joined the Art Center since it’s opening in 2013 was sent a membership status letter in January, and memberships up for
renewal were sent a renewal form in January. Of the members up for renewal, 64 renewed in January and 29 renewed in February. As
memberships expire throughout the year, renewal forms will be sent to these members quarterly. Our new Membership Chair, Melissa Waggoner,
is tracking our membership program and sending membership confirmation postcards to each new member and renewed member. The emails from
the visitor logs will be used to solicit new members quarterly.
**Please note that the number of total active members does not increase at the same rate as new and renewed members because o f
monthly expirations. 4
Area
JAN
2016
JAN
2015 VARIANCE
Gift Shop and
Exhibit Art
Sales $1145 $940 $205
Memberships $3320 $755 $2565
Donations,
Grants,
Sponsorships
& Fund
Raising Events
$1150
$210
$940
Education
Programs $136 $420 ($284)
TOTAL $5751 $2325 $3426
Featured Incoming Funds Activity
JAN
2016
FEB
2016
MAR
2016
YTD
2016
# of Active
Members 180 187 187
# New
Members 12 6 18
# Renewed
Members 64 29 93
Business 0 8 8
Total for
Month 76 43 119
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JANUARY 2016
Financial Report
Prepared by Georgetown Art Works
Financial Update: P&L Statement – January 2016
*New format for providing income & expenses – as we grow and with experience we strive to improve our tracking and reporting.
5 Page 43 of 47
JANUARY 2016
Financial Report
Prepared by Georgetown Art Works
Financial Update: Balance Sheet – January 2016
Assets
Liabilities & Equity Account Amount
CURRENT
Cash Drawer $206.40
Checking $3,014.74
Savings $463.00
Paypal $657.05
Un-deposited Funds / Cordovan $7337.21
TOTAL CURRENT $11,678.40
FIXED
Accumulated Depreciation -$3,217.00
Art Easels $1,529.82
Furniture & Equipment (includes desk chairs) $6,234.20
Studio Window Treatments $1,534.25
Software $1,055.02
TOTAL FIXED $7,136.29
TOTAL ASSETS $15,536.01
Account Amount
LIABILITIES
Payable to Artists & Vendors $1,658.35
Sales Tax Payable $81.40
TOTAL LIABILITIES $1,739.75
EQUITY
Temporarily Restricted $1,000.00
Unrestricted Net Assets $14,474.91
Net Income $1,600
TOTAL EQUITY $17,074.94
TOTAL LIABILITIES & EQUITY $18,814.69
6 Page 44 of 47
FEBRUARY 2016
Monthly Report
Prepared by Georgetown Art Works
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Notes About February
February was a “breather” month with no big events taking place.
Summer camp brochures have been widely distributed at summer
camp fairs throughout the month of January as we also focus on
growing our children's education program through summer camp
registration. Our new Education Co-chair, Kalena Powell, has
created a children’s education scholarship application that will be
available on our website. We also hope to distribute summer
camp brochures and scholarship info in school folders.
Exhibits – Events – Education Programs
Exhibit: Little Boxes – January 29 to February 28
Exhibit: Peter Mangan until March 31, 2016
Member Open Studio: February 5 and 19, 2016 - 1 to 4 PM
Weekly Classes for Kids & Adults: Monday Evening, Tuesday &
Wednesday
Summer Camps on Sale; $1,000 in scholarships available
7
The donor development cycle is underway and includes better attention to stewardship. Members are receiving their monthly em ail
newsletters. The board is in the process of strategic planning training. We also have a new Vice President of the board, Kevin Kaplan.
The upcoming exhibit for March is Botanicals , with an opening reception on Saturday, March 5 th and free artist talk
on Sunday, March 6th. Page 45 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Report on City Counc il's S trategic Plan Tac tic s meetings. -Eric Lashley, Dana Hend rix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 46 of 47
City of Georgetown, Texas
Arts and Culture Advisory Board
March 15, 2016
SUBJECT:
Cons id eration o f future meeting dates .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 47 of 47