HomeMy WebLinkAboutAgenda_ARTAB_03.17.2015Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
March 17, 2015 at 4:30 PM
at Classroom 211, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
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contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Announcements of upcoming events.
C Introduction of new Board member Steven Harris. -Eric Lashley
D Consideration and approval of the minutes of the February 24, 2015 Arts and Culture Board
meeting.
E Election of Vice-Chair and Secretary
F Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of February. – Eric Lashley
G Report on mural project. -Eric Lashley
H Report on memberships to Americans for the Arts and Texans for the Arts. -Dana Hendrix
I Report and possible action regarding expenditure of funds from the Arts and Culture Board –
Lawren Weiss, Eric Lashley.
J Consideration of dates of coming meetings. -Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Introduction of new Board member Steven Harris. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Consideration and approval of the minutes of the February 24, 2015 Arts and Culture Board
meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes February 2015 Backup Material
ArtPlace summary Backup Material
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
February 24, 2015
The Arts and Culture Board met on Tuesday, February 24, 2015 at 4:30 p.m. in Classroom 211 of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh and
Melissa Waggoner
Chair Baker called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Announcements of upcoming events. – Eric Lashley announced that this was Philip Baker’s
last meeting and thanked him for contributing so much to the community through the Arts &
Culture Board.
Melissa Waggoner noted that the shows and summer camp schedules are now available at the
Georgetown Art Center.
Betty Ann Sensabaugh mentioned that the Williamson County Symphony Orchestra will have a
March Madness Concert Series March 13 & 14, at the First Methodist Church in Round Rock
and the Klett Performing Arts Center in Georgetown. Lawren Weiss noted that the flyers
dispersed throughout the community promoting this series features the City’s logo at the
bottom.
C. Consideration and approval of minutes of January 20, 2015 Arts and Culture Board meeting. –
Sensabaugh moved to approve the minutes as distributed. Shana Nichols seconded the
motion, which passed unanimously.
D. Report from Georgetown Art Works regarding the operation of Georgetown Art Center during
the month of January. – Eric Lashley. Lashley reported that there was not an art reception for
the Dell & White exhibit due to inclement weather.
Lashley noted that the Kumbh Mela reception was fantastic and well attended. The reception
featured Indian food, dancers and music. Artist Greg Davis showed a short documentary, and
the artist talk went well. Lashley noted that there will be an Open Studio at the Art Center,
which is a special benefit for members.
Lashley reported that the Art Center will be participating in the Georgetown Swirl event the first
Saturday in March. Lashley also noted that the scaffolding currently in front of the Art Center
should be down on March 7.
Lashley asked the board to consider options and ideas for the second floor of the Art Center.
The space is currently occupied by the City’s Public Communications department. The
department plans to move into a new location sometime this fiscal year. Assistant City
Manager, Laurie Brewer, asked for a wish list for the space. The Board discussed options
including an artist residency program, Art Center storage space and a meeting space for the
Arts and Culture Board.
E. Report on 2015 grant fund distribution. – Lawren Weiss. Weiss informed the Board that the
grant funds had been distributed on February 20. Grant letters were sent on Arts & Culture
Board letterhead, purchased by the board.
F. Report on the meeting with Austin Monthly concerning marketing Georgetown arts and culture
for 2016. –Eric Lashley. Lashley reported that a 40 page insert will go out to all subscribers of
Austin Monthly beginning in October 2015 and run through December 2016. The insert will
focus on the arts in Georgetown. The consensus is that the insert will be paid for by multiple
entities including but not limited to, CVB, Laurie Brewer and the Arts & Culture Board.
G. Texans for the Arts Legislative Day. –Eric Lashley. Lashley reported that the Texans for the
Arts, State of the Arts Conference was sold out. Lashley was able to attend the Legislative Day
on Wednesday, January 28. Lashley had the opportunity to meet with Senator Schwertner,
Representative Gonzales and Representative Farney. Jane Estes and Lashley met with
Texans for the Arts Executive Director, Ann Graham, to discuss how to get more funding for
the cultural districts. Lashley reported that a decision will be made on c ultural district funds
when Governor Abbott signs the budget.
H. 2014 Financial Statement from Georgetown Art Works. – Melissa Waggoner. Waggoner
expressed a concern that a complete financial report for 2014 regarding the Georgetown Art
Center’s expenses had not been provided by Georgetown Art Works. The board discussed
how to ensure the statement is received, as well as consequences for Georgetown Art Works if
a statement is not provided. Waggoner moved to approve Lashley to send a letter to
Georgetown Art Works President, Diane Gaume, stating that a complete 2014 financial
statement must be received by the Arts & Culture Board by March 10, 2015. Gary Anderson
seconded the motion, which passed unanimously.
I. Consideration and possible action to request from Georgetown Art Works an update on the
$3,600 funding request granted by the Arts and Culture Board at the end of FY 2013/2014 . –
The board discussed frustration over granting money to Georgetown Art Works for specific
items they expressed a need for, and the items not being purchased. In September 2014,
Georgetown Art Works presented the Arts & Culture Board with a Wish List of items they
needed, but didn’t have the funds to purchase. These items include: $1250 for window shades
in the studio, $1,500 for contract legal support, $550 for a Kenmore refrigerator and $286 for 2
desk chairs. After viewing the wish list, the Board voted to grant $3,600 to Georgetown Art
Works for these items. As of February 24, not all of the items had been purchased by
Georgetown Art Works.
Lashley reported that Georgetown Art Works thought they had a year to spend the funds after
receiving them. All items have been purchased except the 2 desk chairs and refrigerator.
Lashley explained that Mickie Avery is responsible for ordering the refrigerator and Diane
Gaume would order the chairs. Two of the door shades had to be re-ordered because the first
set came in the wrong size.
Waggoner moved to approve Lashley to send a letter to Diane Gaume stating that the
remaining items from the 2014 wish list must be purchase within 30 days of the Arts & Culture
Board meeting. Nichols seconded the motion, which passed unanimously.
J. Report on City of Georgetown web design and schedule for the updated arts.georgetown.org
website. –Dana Hendrix. Dana Hendrix explained that the current arts.georgetown.org site
looked dated and had not been maintained since Judy Fabry’s retirement. Hendrix is now in
charge of this site, and explained that the City is re-doing all of its websites. The library and
arts site will be the first to be updated and go live. Hendrix showed the board what the current
site looks like, then presented a sample of what the new site will be. In the new site , art, music,
theater, and cultural district information will be included and the calendar will be more
functional to users. Hendrix asked for feedback from the board about other City’s arts cites and
what they would like to include for Georgetown. Hendrix also asked the board to consider
having one combined site for the arts and cultural district.
K. Consideration and possible action to fund a mural project for a building located on Main Street .
–Eric Lashley. Lashley reported that after a month of no response from Faith Clark, owner of
the Co-Op, the Board could move on to another mural project. Chet Gardner, host of the Day
Tripper on PBS, owns a Main Street building where the backside is facing a large alley.
Lashley showed a picture (attached to these minutes) of the building to the board so they could
consider whether or not it would be a good location for a mural. After some discussion, the
board felt that a mural on Chet Gardner’s building would be a major lift to the property and
would easily catch the attention of passersby. Sensabaugh moved to allow Lashley to go
forward with Chet Gardner in the planning of a mural on his building on Main Street. Nichols
seconded the motion, which passed unanimously.
L. Report on ArtPlace Community Development Investments (CDI) Workshop on February 9,
2015. –Melissa Waggoner. Waggoner presented the board with an investment opportunity
through ArtPlace America (attached to these minutes). $3 million will be awarded to selected
organizations over a 3 year period. To qualify, an organization must meet the criteria of a
charitable organization, be located in a nonmetropolitan area with less than 50,000 residents,
and may not have a significant history of working with the arts and cultural sector. After a
lengthy discussion, the board felt that they should not submit an application to ArtPlace
because eligibility requirements couldn’t be met through the board. The board encouraged
Waggoner to share her information, in case another organization wanted to apply.
M. Report and possible action regarding expenditure of funds from the Arts & Culture Board. –
Lawren Weiss, Eric Lashley. Weiss noted expenses paid during the previous month: $45 to
Texans for the Arts for Lashley to attend the Legislative Day, $420 to Ideal Signs for Art Center
banners in front of safety fence, $20,000 in grant funds to approved grantees.
Lashley asked the board to consider purchasing another banner to go in front of the Art Center
if the safety fence must remain due to scaffolding. Nichols moved to approve the purchase of
a banner for the Georgetown Art Center during construction, if it’s needed. Waggoner
seconded the motion, which passed unanimously.
N. Consideration of dates of future meetings. Board members present were agreeable to the
regularly scheduled March meeting. The next Arts & Culture Board meeting will be March 17,
2015.
Chair Baker adjourned the meeting at 6:20 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
ArtPlace America overview – Feb 2015 Georgetown Arts & Culture Board
1
melissa waggoner
How did this organization show up on the radar?
- Philanthropy News Digest newsletter January 2015
o Newsletter highlights Requests for Proposals for grants by category
o Abstract on new Community Development Initiative for ArtPlace had Texas focus
Why understand more about ArtPlace America?
- To see of the programs match the mandate of the Arts & Culture strategic plan and if
any programs match the needs of the Georgetown Downtown Master Plan
ArtPlace America background
- Ten year collaboration to position art and culture as core sector of community planning
and development (5 years left)
- Focuses on creative placemaking, the set of practices in which art and culture work to
help transform a place. Focuses on four core areas of activity:
o National grants program (projects in communities of all sizes)
o Invest deeply in 5-6 communities
o Understand, document, and disseminate successful placemaking practices
o Connect practitioners, organizations, and communities
ArtPlace America Community Development Investments Grant Workshop Feb 9, 2015
National Grants Program is annual and project based
o 189 have been funded and were typically 18 months in duration
o Typically $300K
New One-time Community Development Initiative (CDI)
o 6 sites (two rural, two urban, two wild cards)
o Up to 3 million in funding per organization/site
o Interested in stewards of the community with a long term vision
o Want to impact a place
o Most community planning & dev organizations don’t have adequate experience
o Not trying to shift missions of organizations, but want to add tools
o ArtSpace view = most of $$ will go to partners
o Not looking for a proposal
o Tell us who you are and what you have going on
o Tell us what is special about this moment and why the timing is right
o 501c3 status not mandatory, but must be eligible to receive charitable donations
o Coalition of people is acceptable as submitter
ArtPlace CDI Eligibility (four charts pulled from workshop materials)
ArtPlace America overview – Feb 2015 Georgetown Arts & Culture Board
2
melissa waggoner
ArtPlace America overview – Feb 2015 Georgetown Arts & Culture Board
3
melissa waggoner
ArtPlace America overview – Feb 2015 Georgetown Arts & Culture Board
4
melissa waggoner
Why ArtPlace CDI looks like a potential fit
- Texas is a target state
- Defined geographic focus, partnerships across sectors, long-term vision and not a
significant history of working with the arts
Challenges
ArtPlace wants budget control inside a Non-Governmental Organization (NGO) so that it will
not be at the whim of a governmental budgeting/expenditure process
One organization to have the lead and be the focal point for the ArtSpace staff
Georgetown may feel they have adequate plans in place for the future and not need support
from an organization like this
Application deadline = March 12, 2015
Ideas that might match with ArtPlace Community Development Initiative
- Art incubator work space (part of Arts & Culture strategic plan)
- Artist residency program with Southwestern (part of Arts & Culture strategic plan)
- Festival street (part of Downtown Master plan)
- Design and build an artist live/work complex adjacent to San Gabriel Park (within
walking or biking distance of downtown (housing related)
- Resurrect idea of converting old police station into bigger art center with classes and
apprenticeship programs for youth and/or veterans (health & human services)
- Detailed work plan for public art or art venues in Garey Park
- Agreement with new convention center to display local artists on grounds/indoors
- Connecting new convention center, Garey Park, downtown, Sun City, Southwestern via
shuttles (transportation related)
- Sculptor studio or ceramics studio adjacent to downtown
- How to include seniors, Sun City, veterans into the mix – what has worked in other parts
of the country that we are not aware of?
- Annual Fall Art and Wine Festival (economic development)
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Election of Vice-Chair and Secretary
ITEM SUMMARY:
Per the Arts and Culture Board bylaws the Vice-Chair and Secretary are, "elected by a majority
vote of the Members at the first meeting after the annual appointment process."
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of February. – Eric Lashley
ITEM SUMMARY:
A monthly report will be submitted to the City by Georgetown Art Works regarding the operation
of the Georgetown Art Center, per the Operating Agreement.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Report on mural project. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Report on memberships to Americans for the Arts and Texans for the Arts. -Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Report and possible action regarding expenditure of funds from the Arts and Culture Board –
Lawren Weiss, Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Budget Summary February 2015 Backup Material
Budget Breakdown February 2015 Backup Material
Date Item Amount Balance
Opening Balance 49,625.00
10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595.00
10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995.00
10/21/2014 Community Impact ad (1/3 share)1,116.66 47,878.34
11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1,200.00 46,678.34
11/18/2014 sculpture honorarium Terry Tunes x3 900.00 45,778.34
12/4/2014 Wilco Sun ad- Call for grant proposals 290.75 45,487.59
12/8/2014 sculpture honorarium Michael Epps x2 600.00 44,887.59
12/18/2014 plaques for Michael Epps sculptures (GTX Awds)25.50 44,862.09 Art Center expenses
12/22/2014 invoice-Letters of Sacrifice promo materials 800.00 44,062.09 ($3,000 budgeted)
1/28/2015 TCA Conference Eric Lashley 45.00 44,017.09 Marketing/promo
2/12/2015 Invoice- Art center banners OPEN and KUMBH MELA 420.00 43,597.09 ($10,000 budgeted)
2/13/2015 Americans for the Arts membership 150.00 43,447.09 Public art/Sculp Tour
2/19/2015 grant to East View High School Band 500.00 42,947.09 ($15,000 budgeted)
2/19/2015 grant to EVHS Percussion Ensemble 1,000.00 41,947.09 Scholarships & Grants
2/19/2015 grant to Georgetown Art Works 2,500.00 39,447.09 ($20,000 budgeted)
2/19/2015 grant to Georgetown Festival of the Arts 2,500.00 36,947.09 Training & Administration
2/19/2015 grant to GHS Jazz Program 2,500.00 34,447.09 ($2,000 budgeted)
2/19/2015 grant to Georgetown Symphony Society 2,500.00 31,947.09
2/19/2015 grant to Palace Theatre 2,500.00 29,447.09
2/19/2015 grant to SU NATIVE 1,500.00 27,947.09
2/19/2015 grant to Williamson County Symphony Orchestra 2,000.00 25,947.09
2/19/2015 grant to Williamson Museum 2,500.00 23,447.09
2/20/2015 Texans for the Arts membership 100.00 23,347.09
2/23/2015 500 sheets-letterhead from Roberts Printing 104.00 23,243.09
3/10/2015 Art Center Banner for Quilt exhibit 210.00 23,033.09
3/13/2015 Name tag for Steven Harris from GTX Awards 8.25 23,024.84
Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0218-51-335
Art Center Marketing/Public Art/Scholarships/Training &
Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting $2,000.00
$3,000.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $500.00 $19,500.00 $45.00 $1,955.00
$290.75 $8,592.59 $600.00 $14,370.00 $1,000.00 $18,500.00 $150.00 $1,805.00
$800.00 $7,792.59 $1,200.00 $13,170.00 $2,500.00 $16,000.00 $104.00 $1,701.00
$420.00 $7,372.59 $900.00 $12,270.00 $2,500.00 $13,500.00 $100.00 $1,601.00
$210.00 $7,162.59 $600.00 $11,670.00 $2,500.00 $11,000.00 $8.25 $1,592.75
$25.50 $11,644.50 $2,500.00 $8,500.00
$2,500.00 $6,000.00
$1,500.00 $4,500.00
$2,000.00 $2,500.00
$2,500.00 $0.00
City of Georgetown, Texas
Arts and Culture Advisory Board
March 17, 2015
SUBJECT:
Consideration of dates of coming meetings. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss