HomeMy WebLinkAboutAgenda_ARTAB_03.18.2014Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
March 18, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to
the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users
route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda
B Introduction of Board members -- Eric Lashley
C Announcements of upcoming events.
D Consideration and approval of minutes of February 18, 2014 Arts and Culture Board meeting.
E Review of City Council Attendance Policy for Board members -- Eric Lashley
F Set day and time for 2014 Board meetings -- Eric Lashley
G Elect Vice Chair of the Board -- Eric Lashley
H Elect Secretary of the Board -- Eric Lashley
I Report regarding the operation of the Georgetown Art Center during the past month -- Eric Lashley and Gary
Anderson
J Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
K Consideration and possible action on the application of the Williamson Museum for a grant of $5000 -- Eric
Lashley
L Consideration and possible action on Gary Wang's proposal for the Board to hire a professional to photograph the
Art Center interior and exterior -- Eric Lashley
M Consideration and possible action to approve paying the necessary honorariums to create a rotating sculpture
show at the Georgetown Municipal Airport -- Eric Lashley
N Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was
posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of
__________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the
scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Introduction of Board members -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
2014 roster Backup Material
03/11/2014
ARTS AND CULTURE BOARD
2014-2015
Name, Address, Phone
Number, & E-mail
Date
Of
Appt
Exp.
Date
Terms Restriction on
Position
Notes
1
Gary Anderson
9/12
2/13
2/13
2/15
1st partial
1st full
Appointed 9/2012 to
replace Karen Lange, to
complete her term
2
Philip Baker, Chair
2/10
2/11
2/13
2/11
2/13
2/15
1st – Partial
1st full
2nd full
Appointed 2010 to
replace Penny
Plueckhahn, to complete
her term
Appointed chair 2011,
2012, 2013
3
Shana Nichols
2/12
2/14
2/14
2/16
1st full
2nd full
4
Betty Ann Sensabaugh
2/13
2/15
1st full
5
Liz Stewart
6/11
2/12
2/14
2/12
2/14
2/16
1st- partial
1st full
2nd full
-replaced Jukes 6/11
Term end changed in
2011 to 2/12 to help
balance board rotation
Elected secretary 2/12,
2013
6
Amanda Still
6/11
2/12
2/12
2/14
1st - partial
1st full
-replaced Solin 6/11
Elected vice chair 2012,
2013
7
Melissa Waggoner
2/14
2/16
1st Full
Meeting date: 3rd Tuesday at 4:30 p.m. in the Library conference room (unless otherwise noted)
Staff Liaisons: Eric Lashley, Library Director (eric.lashley@georgetown.org; 930-2513 and
Judy Fabry, Library Administrative Assistant (judy.fabry@georgetown.org, 930-3552)
Last roster update: 2.19.2014
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of February 18, 2014 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
Minutes of 2.18.2014 Board meeting Backup Material
City of Georgetown, Texas
SUBJECT:
Review of City Council Attendance Policy for Board members -- Eric Lashley
ITEM SUMMARY:
Sec. 2.36.010. Duties of members of Commissions, Committees, and Boards (from Georgetown City
Code, Chapter 2.36 City Commissions, Committees and Boards)
Attendance by Members is integral to success of the commission, committee or board. It is Council policy
to require a minimum of 75 percent attendance of each Member at each regularly scheduled meeting
including subcommittee meetings. A Member shall be allowed two excused absences for the Member's
personal medical care, required medical care of a Member's immediate family member (as defined by City
Ordinance), or Member's military service that shall not count against the 75 percent attendance
requirement. Written notice shall be sent to a Member and the Member's City Council representative
when it appears the Member may violate the attendance policy by being absent from more than 25 percent
of regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may result in
the Member being replaced by the Council.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Set day and time for 2014 Board meetings -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Elect Vice Chair of the Board -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Elect Secretary of the Board -- Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Report regarding the operation of the Georgetown Art Center during the past month -- Eric Lashley and
Gary Anderson
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
door signage Backup Material
City of Georgetown, Texas
SUBJECT:
Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
expenses by category Backup Material
2013-14 expense detail Backup Material
Art Center Marketing/Events/Public Art/Scholarships/Training &
Balance Promotion Balance Receptions Balance Sculpture Tour Balance Grants Balance Admin Balance
$10,000.00 $10,000.00 $2,000.00 $10,000.00 $17,000.00 $1,000.00
2,500.00$ $7,500.00 888.05$ $9,111.95 432.94$ $1,567.06 300.00$ $9,700.00 $2,000.00 $15,000.00
1,000.00$ $6,500.00 132.10$ $8,979.85 $150.00 $1,417.06 300.00$ $9,400.00 $3,000.00 $12,000.00
250.00$ $6,250.00 $696.62 $720.44 300.00$ $9,100.00 $500.00 $11,500.00
$175.00 $6,075.00 600.00$ $8,500.00 $1,500.00 $10,000.00
206.75$ $5,868.25 300.00$ $8,200.00 $3,000.00 $7,000.00
3,822.00$ $4,378.00 $2,500.00 $4,500.00
300.00$ $4,078.00
300.00$ $3,778.00
58.75$ $3,719.25
15.00$ $3,704.25
Date Item Amount Balance
10/10/2013 Sponsorship of Chadwick & Spector 50,000
exhibit @ Art Center 2,500 47,500
& reimbursement for printing of Benini
materials PO 3400163 1,000 46,500
10/14/2013 Printing invitations for ribbon-cutting 432.94 46,067
10/17/2013 Sun McColgin honorarium 300.00 45,767
Pokey Park honorarium 300.00 45,467 Art Center expense ($10,000 budgeted)
Micheal Epps honorarium 300.00 45,167 Marketing/promo ($10,000 budgeted)
Terry M. Jones honorarium (2 pieces)600.00 44,567 Events/receptions ($2,000 budgeted)
10/21/2013 Nick Ramos 10/18/13 ribbon-cutting invite 150.00 44,417 Public art/Sculp Tour ($10,000 budgeted)
10/26/2013 JF MC charges for ribbon-cutting recep.696.62 43,720 Scholarships & Grants ($17,000 budgeted)
11/13/2013 Micheal Epps honorarium 300.00 43,420 Training & Administration ($1,000 budgeted)
12/2/2013 Purchase of Queen of Scotland 3822.00 39,598
12/9/2013 Matt Graves, Art Center video 250.00 39,348
1/13/2014 D&L Printing, sculpture tour brochures 888.05 38,460
1/22/2014 Faith Schnexnayder honorarium 300.00 38,160
1/22/2014 Dar Richardson honorarium 300.00 37,860
1/28/2014 D&L Printing, Art Galleries rack cards 132.10 37,728
1/27/2014 grant to Wmson Co Symph Orch 2000.00 35,728
1/27/2014 grant to Georgetown Symp Society 3000.00 32,728
2/4/2014 grant to EVHS Percussion Program 500.00 32,228
2/4/2014 GTX plaques for (2) library sculptures 58.75 32,170
2/17/2014 grant to Community Montessori 1500.00 30,670
2/24/2014 GTX plaques (repl Pokey Park/Shaman)15.00 30,655
2/25/2014 Affordable Signs (signage on 3 doors)175.00 30,480
3/3/2014 grant to Georgetown Festival of the Arts 3000.00 27,480
3/10/2014 Affordable Signs (addtl signage)31.75 27,448
Arts & Culture Board Expenses FY 2013-14
City of Georgetown, Texas
SUBJECT:
Consideration and possible action on the application of the Williamson Museum for a grant of $5000 --
Eric Lashley
ITEM SUMMARY:
Museum director Mickie Ross requested $5000 to support the Museum's purchase of the statue of 3-
Legged Willie that has been installed in front of the museum. (Request letter is attached)
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
Williamson Museum grant request Backup Material
.:
THE WILLIAMSON
MUSEUM
716 South Austin Avenue
Georgetown,TX 78626
tel:512.943.1670
williamsonmuseum.org
February 11,2014
Dear Arts and Culture Board,
Thank you for notifying me of the grant money that is available for Public Art in the City of
Georgetown.I am writing to request funding from the Arts and Culture Board for our Three-
Legged Willie Statue that has been installed in front of the museum.I am requesting $5,000 for
the statue,which had a total cost of just under $50,000.It has been funded so far by private
donations,and no tax-payer money has been spent on the project up to this point.
Robert McAlpin Williamson is the namesake of Williamson County.Several of the founders and
first officials of Georgetown as well as the county served with Judge Williamson in the early
days of Texas.His service to our state is immense,and he is well-deserving ofthis monument-
the only existing one for Judge Williamson.It is receiving state-wide attention from Texas
history buffs and history organizations.Several of his descendants attended the unveiling and
have visited since.They have also contributed to the fundraising effort.
The 400-lb bronze statue was designed by Georgetown artist,Lucas Adams.It is a testament to
his talent and a perfect fit for the continuing initiative of placing public art in our public spaces.
I believe the statue is a wonderful addition to downtown.I hope that you agree and will be
willing to help with the financing of this beautiful work of art.Thank you for all you do to
promote the arts in Georgetown and move us along as a City of Excellence.
Sincerely,
Mickie Ross
Executive Director
City of Georgetown, Texas
SUBJECT:
Consideration and possible action on Gary Wang's proposal for the Board to hire a professional to
photograph the Art Center interior and exterior -- Eric Lashley
ITEM SUMMARY:
At the February meeting the Board considered Mr. Wang's request but asked for more information before
making a decision.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Description Type
Wang proposal Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve paying the necessary honorariums to create a rotating
sculpture show at the Georgetown Municipal Airport -- Eric Lashley
ITEM SUMMARY:
Eric Lashley received a request from the new airport manager, Curtis Benkendorfer, to consider placing
some pieces of sculpture at the airport.
FINANCIAL IMPACT:
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY: