HomeMy WebLinkAboutAgenda_ARTAB_03.19.2019Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
March 19, 2019 at 4:30 P M
at Small conference room, 2nd floor, Georgetown P ublic L ibrary, 402 W. 8th Street
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to speak on items
other than what was pos ted on the agenda.-Jane Es tes, C hair.
B Announc ements regarding arts and c ulture. -Jane Estes , C hair.
C C ons ideration and possible action to approve minutes from the F ebruary 19, 2019 Arts and C ulture
Board meeting. -Jane Es tes, C hair.
D R eview of board bylaws and attendanc e polic y. -Eric Las hley, Library Direc tor.
E C ons ideration and possible action to elect a Vic e-chair and S ec retary. -Jane Estes , C hair.
F C ons ideration and possible action regarding the meeting time, day, and location of the monthly meetings .
– Jane Es tes.
G C ons ideration of Arts and C ulture C oordinator's monthly report. -Amanda S till, Arts and C ulture
C oordinator.
C E RT IF IC AT E O F P O S T IN G
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a place readily
ac cessible to the general public at all times, on the ______ day of __________________, 2019, at
__________, and remained so pos ted for at least 72 continuous hours preceding the sc heduled time of s aid
meeting.
____________________________________
R obyn Densmore, C ity S ecretary
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Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
February 19, 2019
The Arts and Culture Board met on Tuesday, February 19, 2019 at 4:30 p.m. in the Small Conference Room of
Georgetown Public Library, 402 W. 8th Street, Georgetown, TX.
PRESENT: Jane Estes, Susie Flatau, Tim Fleming, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde.
STAFF PRESENT: Eric Lashley – Library Services Director, Amanda Still-Arts and Culture Coordinator, and
Lawren Weiss-Administrative Assistant
Call to order at 4:30 pm
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. None were present. No action
required.
B. Announcements regarding arts and culture. -Jane Estes, Board Chair. Updates from City staff and
board members regarding arts events at Southwestern University, Georgetown Art Center, Central
Texas Philharmonic/Georgetown Symphony Society, Georgetown ISD and Texans for the Arts-Arts
Advocacy Day. No action required.
C. Consideration and possible action to approve minutes from the January 15, 2019 meeting. –Jane
Estes, Chair. No discussion necessary. Motion by Sewell; second by Snuffer to approve the January
2019 minutes as distributed. Approved 7-0.
D. Introduction of Amanda Still, Arts and Culture Coordinator. –Eric Lashley, Library Director. Lashley
introduced new Arts and Culture Coordinator Amanda Still to the board. Still will be focusing efforts on
public art and promoting arts events and cultural institutions in the Cultural District. She will also bring
back the calendar of events on the arts.georgetown.org website. Still would like to restore the monthly
arts leaders’ luncheons similar to the City’s Breakfast Bites program. No action required.
E. Consideration and possible action to establish a process and procedure for selecting art for the new
City Hall lobby wall. –Amanda Still, Arts and Culture Coordinator. Still explained that the curved wall in
City Hall poses a challenge for exhibits in that small pieces fit better than large ones which will limit the
option of what can be displayed in that location. Still recommended inviting artists to participate rather
than an open call, so the City and board can curate the shows quarterly (attachment). Still would like to
provide a stipend to the artists and only request 6-7 small pieces for each exhibit. Board members
recommended that the quarterly exhibits go to Georgetown ISD, Southwestern University and local
professional artists. Board members proposed a stipend of $500 per exhibit. Motion by Flatau,
second by Watson to proceed with a quarterly, local to Georgetown, invitation only exhibition
opportunity for the new City Hall gallery wall. Approved 7-0.
F. Consideration and possible action to select an artist for the first exhibit on the lobby wall of the new City
Hall building. – Amanda Still, Arts and Culture Coordinator. Still recommended Carol Light for the first
art exhibit in City Hall. For this exhibit, the City will purchase 7 pieces of artwork from Light (at $75 per
piece), frame it and distribute pieces to city offices after the exhibit is over. Still discussed pricing for the
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pieces and framing. Motion by Wilde; second by Flatau to approve Carol Light as the first
exhibitionist in City Hall and the purchase and framing of seven of works by Light. Approved 7-0.
G. Report on public art projects at the new City Center facilities. – Amanda Still, Arts and Culture
Coordinator. Still announced the mosaic mural will be installed February 25 at the new Municipal Court
building. Still discussed promotional strategies for public art in new city buildings, as well as sculpture
opportunities for plinth areas between City Hall and Municipal Court. No action required.
H. Consideration and possible action regarding conceptual plans for the City Center landscaping and
public spaces. –Eric Lashley, Library Director. Lashley reviewed conceptual drawings of the City Center
project (attached) and provided updates from the steering committee on the project. Lashley explained
that cost estimates will be coming soon, then he and the committee will present to the Tax Increment
Reinvestment Zone (TIRZ) Board, and finally Council for approval. Board members discussed parking,
bathrooms, noise, capacity for each space, pedestrian safety and traffic flow. No action taken.
I. Consideration of Library Director’s report. –Eric Lashley, Library Director.
Lashley discussed the following topics with the board:
2019 Red Poppy Festival:
o Cari Miller with the Convention and Visitors Bureau wants to do a public art display for
the 20th anniversary of the Red Poppy Festival. City staff are talking with an artist from
Salado Glassworks to commission piece for this project.
Palace Theatre report (attached)
Texans for the Arts report on Arts Advocacy Day (attached), attended by Fleming, Still and
Lashley.
Georgetown Art W orks exhibits
Blue Corn Harvest mural
o Blue Corn Harvest restaurant will be expanding into the former Pinot’s Palette building.
Business owners have asked the board to consider doing a mural on the Rock Street
side of the building. Board members agreed to put a hold on this project until the City
Center project develops further.
Animal Shelter mural
o Board requested more information on this project regarding funding and location of the
mural.
Utility box art project
o Lashley reported that this project had been on hold due to a change of City staff. Board
members requested Lashley reach out to the City’s new hire responsible for utility boxes
to find out more information to move the project forward as quickly as possible. The
pieces selected for this project were created by high school students, so the board would
like to provide a stipend for their works before they graduate.
Street sign project
o Board members would like to see action on this project very soon, now that an Arts and
Culture Coordinator has been hired.
Texas Commission on the Arts- Lashley will submit the Annual Report that is due in June. He
has already received the necessary reports from the Cultural District anchors.
No action required.
J. Consideration and possible action regarding future meeting dates. –Jane Estes, Chair.
The next meeting will continue as regularly scheduled on Tuesday, March 19 at 4:30 p.m. Page 3 of 12
Motion by Watson; second by Wilde to adjourn the meeting. Approved 7-0.
Chair Estes adjourned the meeting at 6:17 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair
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SEC 2.36.010 DUTIES OF COMMISSION, COMMITTEE & BOARD MEMBERS
Attendance by Members is integral to success of the commission, committee or board. It is
Council policy to require a minimum of 75 percent attendance of each Member at each
regularly scheduled meeting including subcommittee meetings. A Member shall be allowed
two excused absences for the Member's personal medical care, required medical care of a
Member's immediate family member (as defined by City Ordinance), or Member's military
Service that shall not count against the 75 percent attendance requirement. Written notice
shall be sent to a Member and the Member's City Council representative when it appears the
Member may violate the attendance policy by being absent from more than 25 percent of
regularly scheduled meetings, including subcommittee meetings. Excessive absenteeism may
result in the Member being replaced by the Council. If a Member is removed from a committee,
commission or board, that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.36.040
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