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HomeMy WebLinkAboutAgenda_ARTAB_04.15.2014Notice of Meeting for the Arts and Culture Advisory Board of the City of Georgetown April 15, 2014 at 4:30 PM at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Announcements of upcoming events. C Consideration and approval of minutes of March 18, 2014Arts and Culture Board meeting. D Consideration and possible action to institute the use of City-owned iPads at Arts and Culture Board meetings. Judy Fabry E Report about the operation of the Georgetown Art Center since the March Arts and Culture Board meeting. Gary Anderson F Report on assessment of Georgetown Airport as a possible location for additional pieces of borrowed sculpture. Judy Fabry G Consideration of and possible action to approve purchase of architectural photographs of the Georgetown Art Center. Judy Fabry H Consideration and possible action on Georgetown Art Works' request for $3500 from the Arts and Culture Board for the Don Snell exhibit in the gallery in May 2014. Judy Fabry and Gary Anderson. I Report on expenses since the March meeting and possible action to authorize new expenditures for projects proposed in this meeting. Judy Fabry J Consideration of dates of coming meetings -- Eric Lashley CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas SUBJECT: Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Announcements of upcoming events. ITEM SUMMARY: FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: Judy Fabry City of Georgetown, Texas SUBJECT: Consideration and approval of minutes of March 18, 2014Arts and Culture Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: Passage of these minutes will permit payment of a $2,500 grant to the Williamson Museum to support their purchase of the sculpture of Three-Legged Willie. SUBMITTED BY: Judy Fabry ATTACHMENTS: Description Type minutes of 3-18-14 meeting Backup Material Minutes of the Meeting of the Arts and Culture Board City of Georgetown, Texas March 18, 2014 The Arts and Culture Board met on Tuesday, March 18 at 4:30 p.m. in the small conference room of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart, Amanda Still, and Melissa Waggoner Regular Session – began at 4:30 p.m. A. Citizens who wish to address the Board. None were present. B. Introduction of Board members – Chair Baker introduced the new board member, Melissa Waggoner. C. Announcements of upcoming events – Eric Lashley announced that the opening reception for the Benini show at the Art Center will be Saturday, March 29, from 7 to 9 p.m. The artist’s talk will be on Sunday afternoon, March 30. D. Consideration and approval of minutes of the February 18, 2014 Board meeting. Stewart moved to approve the minutes as distributed. Still seconded the motion, which passed unanimously. E. Review of City Council Attendance Policy for Board Members – Eric Lashley. Lashley reminded the members that they must attend 75 percent of the regular meetings but exceptions will be made when absences are due to personal or family illness. The calendar runs from March through February and resets each year. F. Set day and time for 2014 Board meetings – Eric Lashley. Sensabaugh moved to continue to meet at 4:30 p.m. on the third Tuesday of the month. Still seconded the motion, which passed unanimously. G. Elect Vice Chair of the Board – Eric Lashley. Lashley asked whether anyone wished to volunteer for the position and Melissa Waggoner said she was willing. The Board voted unanimously to elect Waggoner as Vice Chair. H. Elect Secretary of the Board – Eric Lashley. Liz Stewart said she was willing to continue as secretary. The Board voted unanimously to elect Stewart as Secretary. I. Report about the operation of the Art Center during the past month – Eric Lashley and Gary Anderson. Lashley said the Tomfoolery show had been well attended. The Art Works board is working on reviewing or establishing all policies and procedures that affect the operation of the Art Center. Anderson reported that at the Art Works board meeting on March 17 a new slate of officers was elected: Diane Gaume, President; Micki Avery, Vice Chair; Janet Taylor, Secretary; Mari Ramirez, Treasurer; and Gary Anderson, At-Large Member. Taylor Kidd is the new chair of fund-raising. Anderson also reported that Art Works had published three calls for artists to which local artists may respond. The organization hopes that these shows—The American Dream (June 6 – July 20), The Great Outdoors (September 5-28), and Art Hop (October 3-29)— will improve relations with local artists who have expressed a desire to show their work at the Art Center. Anderson said that one of the priorities of the Art Works board is to make clear to visitors to the Art Center that their donations are needed. He said they are working on ways to appeal to all types of visitors. Baker suggested that there need to be permanent “fixtures” in the gallery and studio that make it easy to donate, because approaching each visitor personally to ask for a gift may not be the best way to get people to give. J. Report regarding expenditure of funds from the Arts and Culture Board budget – Judy Fabry. Fabry reported that she had issued checks to Affordable Signs for the door signage at the Art Center and a check for $3000 to the Festival of the Arts for their grant to support the free public concert associated with the Festival. Lashley said that the Art Center needs $625 to pay for an advertisement of the Benini show in the next issue of the Community Impact. The decision to purchase an ad was made at the last minute, so they could not request the payment in advance. Sensabaugh moved to pay for the ad. Still seconded the motion, which passed unanimously. K. Consideration and possible action on the application of the Williamson Museum for a grant of $5000 – Eric Lashley. Still opened the discussion by saying that she believed that any money given to the Museum should come from the public art budget, not the grants budget, since the request came outside of the regular grant process. Nichols said she didn’t believe the Board should give any amount to the Museum. Sensabaugh said that they definitely should not give the requested $5000, since none of the grants that were made earlier were more than $3000. Baker brought up the Museum’s previous failure to comply with the conditions of the grant they received said he agreed with Nichols that the Board should not get involved in helping to pay for the 3-Legged Willie sculpture. He pointed out, however, that Dar Richardson’s parting request was that the Board give something to support the Museum’s public art. Lashley said he could see both sides of the discussion but in his opinion, fostering good relations among the institutions in the Cultural District should be a priority. Anderson suggested moving the $2500 remaining in the grant budget, after the Heritage Society withdrew their request, to the public art budget. Anderson moved to give the Museum $2500 from the public art budget, making certain that the Micki Ross understands that this is not a grant and is a one-time contribution to support public art. Sensabaugh seconded the motion. Further discussion ensued. The final vote was four members in favor and three opposed. Motion carried. L. Consideration and possible action on Gary Wang’s proposal for the Board to hire a professional to photograph the Art Center interior and exterior – Eric Lashley. Lashley reported that Wang had decided to pay for the photographer himself and the shoot will take place during the Benini exhibition. Wang will allow the Board to purchase specific photographs and the rights to use them in publications and on websites if the photographer will agree to that arrangement. M. Consideration and possible action to approve paying the necessary honorariums to create a rotating sculpture show at the Georgetown Municipal Airport – Eric Lashley. Lashley said that the new interim airport director had contacted him and proposed putting some sculptures at the airport. Lashley has contacted Dar Richardson and the two of them will visit the airport soon to decide whether there are any locations that might be appropriate. He said that he will invite Richardson to attend the meeting next month to discuss the project if they decide it has merit. It probably would involve no more than two pieces. N. Consideration of dates of coming meetings—Eric Lashley. The regular April 15 date for the next meeting was agreeable to everyone. Chair Baker adjourned the meeting at 5:35 p.m. Respectfully submitted, Liz Stewart, Secretary Philip Baker, Chair City of Georgetown, Texas SUBJECT: Consideration and possible action to institute the use of City-owned iPads at Arts and Culture Board meetings. Judy Fabry ITEM SUMMARY: The City has iPads available for use at boards and commission meetings. If the members of the Arts and Culture Board wish to use them, staff will begin bringing them to the meetings. FINANCIAL IMPACT: There is no financial impact from this item. SUBMITTED BY: City of Georgetown, Texas SUBJECT: Report about the operation of the Georgetown Art Center since the March Arts and Culture Board meeting. Gary Anderson ITEM SUMMARY: FINANCIAL IMPACT: No action will be taken from the report so there will be no financial impact from this item. SUBMITTED BY: City of Georgetown, Texas SUBJECT: Report on assessment of Georgetown Airport as a possible location for additional pieces of borrowed sculpture. Judy Fabry ITEM SUMMARY: Eric Lashley and Dar Richardson visited the Georgetown Airport and met with interim director Curtis Benkendorfer. He suggested two possible sites, one near the entrance to the terminal that pilots use and the other near a picnic area where people sit to watch the planes coming and going. Lashley and Richardson agreed that the sites were appropriate and Richardson suggested a piece by Terry Jones and another by either Micheal Epps or himself. Lashley said that either Parks & Rec or Facilities staff would be able to build the concrete pads at no cost to the Arts and Culture Board. FINANCIAL IMPACT: Honorariums for two additional sculptures would be $300 each, which is available in the Arts and Culture Board's budget. SUBMITTED BY: City of Georgetown, Texas SUBJECT: Consideration of and possible action to approve purchase of architectural photographs of the Georgetown Art Center. Judy Fabry ITEM SUMMARY: After Gary Wang received the proof sheets (attached to this item) from the photographer he had hired, he proposed that the Arts and Culture Board split the bill of $4,500. He said this division would give rights to the photos to the City, but not Georgetown Art Works. Alternatively, he said that if he paid the full bill himself and the Arts and Culture Board decided later to purchase single shots, the cost for each shot would be $500 for one owner and only for web-use. The cost for a photo that was to be used for a print publication could be in the thousands, depending upon how many booklets/flyers/rack cards were going to be printed. Lashley and Fabry considered this proposal and agreed that it was not a good deal. Lashley consulted with Keith Hutchinson, the City's public information officer, and Cari Miller, the director of the Convention and Visitors Bureau, both of whom engage local professional photographers to take pictures for them. Hutchinson shared a photo he'd recently commissioned of the front of the Art Center (attached to this agenda item). He said the cost of this photo had been $100 and that it was available for any City departments to use. If Georgetown Art Works wanted to use the photo they would have to purchase it from the photographer. Miller estimated that she pays about $100 per photo for professional shots, too, although the photographers are seldom engaged on that basis. Lashley countered Wang's proposal by offering that the Arts and Culture Board would pay $1500 (a little more than $100 each for 14 photos), and that the photos would have to be available to both the City and Georgetown Art Works for any application. Wang agreed to this compromise. FINANCIAL IMPACT: Purchase of the photographs would cost $1,500, which is available in the Arts and Culture Board's budget. SUBMITTED BY: ATTACHMENTS: Description Type Wang proof sheets Backup Material Hutchinson photo Backup Material PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F PR O O F City of Georgetown, Texas SUBJECT: Consideration and possible action on Georgetown Art Works' request for $3500 from the Arts and Culture Board for the Don Snell exhibit in the gallery in May 2014. Judy Fabry and Gary Anderson. ITEM SUMMARY: Georgetown Art Works is seeking a sponsorship to defray costs associated with the Snell exhibit and memorial service. Ruth Roberts is able to contribute $1000, most of which will be used for food and beverages for the memorial event. Other costs include the banner that hangs outside the Art Center, invitations, rack cards, rental of a truck to transport the artwork, and any modifications to the gallery that may be necessary. FINANCIAL IMPACT: The cost of approving this sponsorship could be as much as $3500. The Board's budget would allow for this expenditure. SUBMITTED BY: City of Georgetown, Texas SUBJECT: Report on expenses since the March meeting and possible action to authorize new expenditures for projects proposed in this meeting. Judy Fabry ITEM SUMMARY: FINANCIAL IMPACT: If the Board authorizes any expenditures they will be paid from budgeted funds. SUBMITTED BY: ATTACHMENTS: Description Type April budget spreadsheet Backup Material City of Georgetown, Texas SUBJECT: Consideration of dates of coming meetings -- Eric Lashley ITEM SUMMARY: Consideration of whether the dates of future meetings are agreeable to the Board. FINANCIAL IMPACT: This item has no financial impact. SUBMITTED BY: