HomeMy WebLinkAboutAgenda_ARTAB_04.19.2016Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
April 19, 2016 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Anno uncements of upc o ming arts and c ulture events .
C Review of c o rres p o ndence to the Arts & Culture Board. -Eric Lashley
D Co nsideration and approval of the minutes o f the March 15, 2016 Arts & C ulture Bo ard meeting. -Betty
Ann Sensab augh
E Introduction of City Manager, David Morgan. -Betty Ann Sens ab augh
F Introduction of new board memb ers , Laura Sewell and Jeff Hillery. -Betty Ann Sens ab augh
G Electio n of Vic e- Chair. -Betty Ann Sens abaugh
H Electio n of Sec retary. -Betty Ann Sens abaugh
I Rep o rt regard ing the o p eration of Geo rgetown Art Center. -Eric Las hley
J Rep o rt on R ed P o p p y art exhib it. -Eric Las hley
K Rep o rt on the Americans for the Arts Conferenc e in Bosto n, Massac hus etts d uring June. -Eric Lashley
L Rep o rt on 2016 - 2017 Art Guide. -Dana Hendrix
M Rep o rt on s ec o nd ro und of Texas Co mmis s ion on the Arts grants. -Eric Las hley
N Co nsideration of future b o ard meeting dates . -Eric Lashley
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Announc ements o f up coming arts and culture events .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 3 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Review o f c orres pond enc e to the Arts & Culture Bo ard . -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Wilco. Symphony Orch. grant report Backup Material
GHS thank you part 1 Backup Material
GHS thank you part 2 Backup Material
Page 4 of 20
From: John Gordon [mailto:jnbrgordon@gmail.com]
Sent: Wednesday, March 23, 2016 6:03 PM
To: Eric Lashley <eric.lashley@georgetown.org>
Cc: Doc Rainey <maestrowcso@earthlink.net>; Phil Ryals <pryals@austin.rr.com>
Subject: Report from Williamson County Symphony Orchestra to City of Georgetown - Mar 12 Concert
Dear Mr Eric Lashley, City of Georgetown, Library Director
& Arts Grants Coordinator
Per the grant requirement, the Williamson County Symphony Orchestra provides this summary
of our activities related to a $2,280.00 grant from the City of Georgetown to support the FREE
March 12 concert of WCSO at the Georgetown Klett Performing Arts Center.
1. RECOGNITION - The WCSO place the City of Georgetown logo and a statement "Concert
Sponsored by Grant from" on our program guide cover, on our concert posters (a couple of the
posters were left at the library for you), and on our newspaper advertising at the Williamson
County Sun.
2. CONCERT - The Saturday evening (March 12) concert was executed efficiently. The
attendance was above the capacity of the Klett Performing Arts Center with standing room
having to be utilized (some attendees came, stood for awhile, then left) for over 50 attendees for
the full concert. The concert was successfully video and audio recorded. We should have a
DVD for presentation to you and the City Council in a couple weeks.
3. USE OF FUNDS - We spent an appreciable amount of money in Georgetown. Minuteman
Press does all of our yearly poster printing. The Williamson County Sun gives us great
advertising value. The GT ISD gets a healthy chunk of our money for the use of their venue and
the assistance of their personnel (at double the overtime rates because it is spring break!).
I believe this e-mail should be sufficient for the reporting purposes. If not, please let me know
what other requirements/items are needed.
AND THANK YOU FOR SUPPORTING THE CONCERT BY HELPING US FINANCIALLY.
--
John B. Gordon, PE
Chairman of the Board
Williamson County Symphony Orchestra
Family, Engineer, Church, Orchestra, Politics, Soccer
1007 Green Meadow Dr, Round Rock, TX 78664
512-789-5073 (cell), 512-255-5727 (home)
Page 5 of 20
Page 6 of 20
Page 7 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Cons id eration and ap p ro val o f the minutes of the Marc h 15, 2016 Arts & Culture Board meeting. -Betty
Ann Sens ab augh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes March 2016 Backup Material
Page 8 of 20
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
March 15, 2016
The Arts and Culture Board met on Tuesday, March 15, 2016 at 4:30 p.m. in the Small Conference
Room of Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Tim Fleming, Betty Ann Sensabaugh, Carol Watson, and
Linda Wilde.
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss-
Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Introduction of board members and staff. – Betty Ann Sensabaugh. Board members and City
staff introduced themselves to each other.
C. Announcements of upcoming arts and culture events. Carol Watson announced that “On
Broadway” stars are coming to Georgetown to teach GISD students of all ages on vocal
health, character voices, and audition tips. The workshops take place May 6 -8, 2016.
Proceeds from ticket sales benefit the GISD Fine Arts Department. Watson passed out
promotional materials to board members (attached to these minutes). Eric Lashley reported
that last month, he and Dana Hendrix attended a workshop in Waco regarding advocacy for
non-profit organizations.
D. Consideration and approval of the minutes of the February 2016 Arts & Culture Board meeting.
Betty Ann Sensabaugh. Gary Anderson moved to approve the February 2016 minutes as
distributed. Carol Watson seconded the motion, which passed unanimously.
E. Election of Vice – Chair. – Betty Ann Sensabaugh. Due to the absence of a few board
members, Watson moved to table this item until next month’s meeting. Tim Fleming
seconded the motion, which passed unanimously.
F. Election of Secretary. –Betty Ann Sensabaugh. Due to the absence of a few board members,
Watson moved to table this item until next month’s meeting. Tim Fleming seconded the
motion, which passed unanimously.
Page 9 of 20
G. Review and discussion of the Arts and Culture Board’s mission and strategic plan . –Eric
Lashley. Lashley reviewed the Arts and Culture Board strategic plan and explained which
goals have been accomplished and which goals still need to be met. The City’s Cultural District
is one of only 28 in the state of Texas. Lashley also discussed in-progress project that fall
under the board’s mission.
H. Report on the arts and culture student intern. – Dana Hendrix. Hendrix reported that over 20
applications were received for the arts and culture student intern position. Kaleigh Kelley has
been interviewed and offered the position. Hendrix is waiting for the response. A copy of
Kaleigh’s resume was provided to the board (attached to these minutes).
I. Report on the Georgetown Arts and Culture Guide. – Eric Lashley, Dana Hendrix. Lashley
explained that the arts and culture guide done by Austin Monthly was so well received, he and
Hendrix are working on options to bring another guide to the citizens next year. Options
include partnering with Community Impact Newspaper or producing the guide in-house and
printing through an outside vendor. Anderson asked for statistics regarding the impact of the
guide done by Austin Monthly. Hendrix agreed to provide that information to the board.
J. Review and discussion of the Arts and Culture Board’s 2015-2016 budget. – Eric Lashley.
Lashley reviewed the 2015-2016 arts and culture budget with the board (attached to these
minutes).
K. Report from Georgetown Art Works regarding the operation of Georgetown Art Center during
the month of February. –Eric Lashley. Lashley explained the role and partnership between the
City and Georgetown Art Works. The organization is 100% volunteer operated, which makes
their success even more astounding. In August 2017, the Arts and Culture Board will vote
whether or not to extend the operating agreement moving forward with Georgetown Art Works.
L. Report on City Council’s Strategic Pan Tactics meetings. – Eric Lashley, Dana Hendrix.
Lashley and Hendrix reported Council’s strategic plan to the new board members, as it had
previously been discussed at last month’s meeting.
M. Consideration of future meetings. The next Arts & Culture Board meeting will be Tuesday, April
19 at 4:30 p.m.
Chair Sensabaugh adjourned the meeting at 6:04 p.m.
Respectfully submitted,
Betty Ann Sensabaugh, Chair
Page 10 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Intro d uc tion o f C ity Manager, David Morgan. -Betty Ann S ensabaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 11 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Intro d uc tion o f new b o ard members, Laura S ewell and Jeff Hillery. -Betty Ann S ens abaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 12 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Elec tion of Vic e- C hair. -Betty Ann Sensabaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 13 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Elec tion of Sec retary. -Betty Ann S ensabaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 14 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Report regarding the operatio n o f Georgetown Art C enter. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 15 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Report on Red Poppy art exhibit. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 16 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Report on the Americ ans fo r the Arts Conferenc e in Bo s ton, Mas s achusetts during June. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the City's arts b udget fo r travel & training.
SUBMITTED BY:
Lawren Weis s
Page 17 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Report on 2016 - 2017 Art Guid e. -Dana Hend rix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 18 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Report on sec ond round o f Texas Commiss io n o n the Arts grants . -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 19 of 20
City of Georgetown, Texas
Arts and Culture Advisory Board
April 19, 2016
SUBJECT:
Cons id eration o f future board meeting d ates. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 20 of 20