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HomeMy WebLinkAboutAgenda_ARTAB_04.21.2015Notice of Meeting for the Arts and Culture Advisory Board of the City of Georgetown April 21, 2015 at 4:30 PM at Classroom 211, Georgetown Public Library, 402 W. 8th Street, Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. B Announcements of upcoming events. C Introduction of new Board member, Steven Harris. D Consideration and approval of the minutes of the March 17, 2015 Arts & Culture Board meeting. E Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the month of March – Eric Lashley F Report on mural project. -Eric Lashley G Consideration and possible action to send a representative to the Americans for the Arts Annual Convention – Eric Lashley. H Consideration and possible action regarding marketing the Cultural District in the October issue of Austin Monthly magazine – Amanda Still. I Discussion of future recruitment of a Southwestern University faculty member and a Georgetown ISD representative to serve on the Arts & Culture Board. – Eric Lashley. J Report and possible action regarding expenditure of funds from the Arts & Culture Board – Lawren Weiss, Eric Lashley. K Discussion on FY 2015/16 budget requests to City Council – Eric Lashley. L Consideration of dates of coming meetings – Eric Lashley. CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. ____________________________________ Jessica Brettle, City Secretary City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Announcements of upcoming events. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Introduction of new Board member, Steven Harris. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Consideration and approval of the minutes of the March 17, 2015 Arts & Culture Board meeting. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Minutes March 2015 Backup Material Minutes of the meeting of the Arts and Culture Board City of Georgetown, Texas March 17, 2015 The Arts and Culture Board met on Tuesday, March 17, 2015 at 4:30 p.m. in Classroom 211 of the Georgetown Public Library, 402 W. 8th Street MEMBERS PRESENT: Gary Anderson, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart and Melissa Waggoner STAFF PRESENT: Dana Hendrix, Eric Lashley, Lawren Weiss Chair Sensabaugh called the meeting to order at 4:30 p.m. Regular Session A. Citizens who wish to address the board. – None were present. B. Announcements of upcoming events. – Liz Stewart announced that the Georgetown Symphony Society’s Season Finale will take place on Sunday, April 26 at 4 p.m. at the Klett Center. Dana Hendrix presented a layout to the Board of the new arts.georgetown.org website. Hendrix announced that the GHS Jazz Band will perform in the library lobby April 19, from 2 - 4p.m. and the Sun City Photography Club will fill the library’s galleries during April. C. Introduction of new board member Steven Harris. –Eric Lashley. Steven Harris was not in attendance for the March meeting, so an introduction was not necessary. D. Consideration and approval of the minutes of the February 24, 2015 Arts & Culture Board meeting. – Melissa Waggoner moved to approve the minutes as distributed. Shana Nichols seconded the motion, which passed unanimously. E. Election of Vice Chair and Secretary. – Nichols made the motion to elect Melissa Waggoner as Vice Chair and Liz Stewart as Secretary. Stewart seconded the motion, which passed unanimously. F. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the month of February. –Eric Lashley. The board reviewed February’s monthly report provided by Georgetown Art Works (attached to these minutes). Lashley reported that he sent a letter to Georgetown Art Works, per the board’s request at last month’s meeting, regarding grant funds from fiscal year 2013-2014. Lashley noted that Georgetown Art Works had since made the designated purchases. Georgetown Art Center’s April exhibit will feature recycled materials as works of art. G. Report on mural project. –Eric Lashley. Lashley presented the Board with a Call to Artists draft (attached to these minutes) for mural proposals on a building located at 711 S. Main Street. Discussion followed regarding the mural requirements. The board was agreeable to the conditions of the draft, so Lashley will send it out for advertising. H. Report on memberships to Americans for the Arts and Texans for the Arts. – Dana Hendrix. Dana Hendrix reported that she purchased organizational memberships for the Arts & Culture Board to Americans for the Arts and Texans for the Arts. Hendrix passed around membership information (attached to these minutes) from the Americans for the Arts’ website. I. Report and possible action regarding expenditure of funds from the Arts & Culture Board budget. – Lawren Weiss, Eric Lashley. Lawren Weiss reported expenses for the previous month: $150 to Americans for the Arts for organizational membership, $100 to Texans for the Arts for organizational membership, $104 to Roberts Printing for Arts & Culture Board letterhead, $210 to Ideal Signs for Art Center banner for Quilt exhibit and $8.25 to GTX Awards for a new board member name tag. J. Consideration of dates of coming meetings. –Eric Lashley. The next Arts & Culture Board meeting will be April 21, 2015 meeting. Chair Sensabaugh adjourned the meeting at 5:10 p.m. Respectfully submitted, Liz Stewart, Secretary Betty Ann Sensabaugh, Chair City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the month of March – Eric Lashley ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Report on mural project. -Eric Lashley ITEM SUMMARY: The Arts & Culture Board sent out a Call to Artists for proposals for a mural on the back of a building located at 711 S. Main St. The deadline for proposals is April 24, 2015 by 5 p.m. FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Consideration and possible action to send a representative to the Americans for the Arts Annual Convention – Eric Lashley. ITEM SUMMARY: Americans for the Arts Annual Convention will take place June 12-14, 2015 in Chicago, Illinois. The cost of attendance for members is $500 each. FINANCIAL IMPACT: The financial impact of sending one Board member to the Americans for the Arts convention will include: $500 for the conference, as well as additional costs for airfare, lodging and meals. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Schedule for AFTA Convention Backup Material 4/17/2015 Schedule At­A­Glance | Americans for the Arts 2015 Annual Convention http://convention.artsusa.or g/schedule 1/3 Americans for the Arts Arts Action Fund National Arts Marketing Project pARTnership Movement Animating Democracy Schedule At-A-Glance Filter the Schedule based on type: Debates Deep Dive Discussions Innovators Lightning Round Long Table Panels Workshop Keynotes Events & Receptions Apply  Reset Wednesday, June 10 4:00 pm ­ 6:00 pm Registration Open Thursday, June 11 8:00 am ­ 6:00 pm Registration and CenterStage Open 9:00 am ­ 6:00 pm United States Urban Arts Federation Summer Meeting and Reception Friday, June 12 8:00 am ­ 11:00 am Arts Research Group Meeting 8:00 am ­ 11:00 am Local Arts Advisory Group Meeting 8:00 am ­ 11:00 am SAAN/State Arts Agencies Combined Meeting 8:00 am ­ 6:00 pm Registration and CenterStage Open 9:00 am ­ 12:00 pm Resource Fair 10:00 am ­ 11:30 am Newcomers and New­at­Heart Orientation and Meet­and­Greet 12:00 pm ­ 2:15 pm Opening Plenary: Empowering the Voices Inside Communities 2:45 pm ­ 4:15 pm A Model for a Do­It­Yourself Cultural Plan 2:45 pm ­ 4:15 pm Activating Board Members as Brand Ambassadors 2:45 pm ­ 4:15 pm Agree or Disagree: Gentrification Is an Inevitable By­Product of Placemaking 2:45 pm ­ 4:15 pm Arts and Culture in this Explosive Moment 2:45 pm ­ 4:15 pm Creative Youth Development as a Catalyst for Civic Engagement 2:45 pm ­ 4:15 pm Living Equity in the Workplace 2:45 pm ­ 4:15 pm Mary Jane Jacob and Juan William Chavez on Public Art as Action 2:45 pm ­ 4:15 pm What Makes a "Publicly Good" Art Nonprofit? 2:45 pm ­ 4:15 pm Why Do Donors Choose the Arts as a Vehicle for Change? 4:45 pm ­ 6:15 pm Barbara Newhouse and Beth Kanter on the #icebucketchallenge 4:45 pm ­ 6:15 pm Building Leadership Across Sectors, Locally 4:45 pm ­ 6:15 pm Building the Arts & Health in the Military Network 4:45 pm ­ 6:15 pm Different Paths to Collective Action in Arts Education 4:45 pm ­ 6:15 pm Getting Past Planning to Take Action Debate Deep Dive Discussion Innovator Lightning Round Long Table Panel Workshop 4/17/2015 Schedule At­A­Glance | Americans for the Arts 2015 Annual Convention http://convention.artsusa.or g/schedule 2/3 4:45 pm ­ 6:15 pm Hebru Brantley and Kevin Coval on Crossing and Empowering Cultures 4:45 pm ­ 6:15 pm New Community Visions for Infrastructure, Transportation, and the Arts 4:45 pm ­ 6:15 pm Racial Equity and the Arts 4:45 pm ­ 6:15 pm Research Round­Up: Five Fresh Ideas in 90 Minutes 4:45 pm ­ 6:15 pm The Nonprofit Treasure Hunt: Local, State, and National Public Money Edition 6:15 pm ­ 7:00 pm Arts Action Fund Reception and Fundraiser 7:00 pm ­ 9:00 pm Opening Reception at Museum of Contemporary Art Saturday, June 13 9:00 am ­ 11:15 am Morning Plenary: Empowering Equity through the Arts 11:45 am ­ 1:00 pm Networking Lunch 1:30 pm ­ 3:00 pm Becoming Fearless without Becoming Reckless 1:30 pm ­ 3:00 pm Getting Arts and Tourism Get into Creative Balance 1:30 pm ­ 3:00 pm How Can Agencies Create Pathways to Engagement for Underserved Communities? 1:30 pm ­ 3:00 pm How Can the Arts and Culture Strengthen Community Identity? 1:30 pm ­ 3:00 pm How Can We Move from Framing to Action in STEAM Education? 1:30 pm ­ 3:00 pm Leadership Transition, Succession, and Generations 1:30 pm ­ 3:00 pm Meet (and Ask) the NEA 1:30 pm ­ 5:30 pm ARTventure Tours 3:30 pm ­ 5:00 pm Agree or Disagree: America Will Never Have a National Cultural Policy 3:30 pm ­ 5:00 pm Collaborating to Create Stability During Upheaval 3:30 pm ­ 5:00 pm Felipe Buitrago on the Creative Economy 3:30 pm ­ 5:00 pm Reimaging Grantmaking: Five Fresh Ideas in 90 Minutes 3:30 pm ­ 5:00 pm The Nonprofit Treasure Hunt: Corporate and Private Sector Money Edition 3:30 pm ­ 5:00 pm Vocabulary to Make the Case for the Arts and Arts Education 3:30 pm ­ 5:00 pm What Is the Connection between Public Art and Education? 3:30 pm ­ 5:00 pm How Can We Use Data and Technology to Affordably Share the Impact of the Arts? 6:00 pm ­ 7:30 pm Members Reception 10:00 pm ­ 12:00 am Culture Crawl (on your own, maps provided) Sunday, June 14 8:00 am ­ 12:00 pm Registration and CenterStage Open 9:00 am ­ 10:30 am Building the Capacity to Create Change in Our Sector 9:00 am ­ 10:30 am David Grant and Diana Aviv on Shifting from Non­ to Social Profit 9:00 am ­ 10:30 am How Can We Nurture Artist Entrepreneurs as Drivers of Creative Economies? 9:00 am ­ 10:30 am Making Progress on Equity, One Step at a Time 9:00 am ­ 10:30 am Telling the Arts' Story in a Digital World 11:00 am ­ 12:30 pm Closing Plenary: Empowering the Future through the Arts This year’s Annual Convention explores power and empowerment of the individual and the greater community. It is organized around five core themes: 4/17/2015 Schedule At­A­Glance | Americans for the Arts 2015 Annual Convention http://convention.artsusa.or g/schedule 3/3 This year’s Annual Convention explores power and empowerment of the individual and the greater community. It is organized around five core themes: Translating Impact: How do we persuade decisions makers to support the arts? Transforming Models: How do we improve arts organizations’ resiliency? Empowering Culture: How do we ensure that all communities are served by the arts? Creating Tomorrow: How can the arts be a part of creating a better future? Building Skills: What are the primary skills needed to succeed in the arts today? Any questions? Read our FAQ PAGE or CONTACT US! © 2009 - 2015 Americans for the Arts Washington, DC Office 1000 Vermont Avenue, NW 6th Floor Washington, DC 20005 T 202.371.2830 F 202.371.0424 New York City Office One East 53rd Street 2nd Floor New York, NY 10022 T 212.223.2787 F 212.980.4857 City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Consideration and possible action regarding marketing the Cultural District in the October issue of Austin Monthly magazine – Amanda Still. ITEM SUMMARY: FINANCIAL IMPACT: If a motion passes to market Georgetown's Cultural District in the October issue of Austin Monthly magazine, the Arts & Culture Board will be financially impacted through the use of their regular budget for marketing & promotional materials. At the beginning of the fiscal year, the Arts & Culture Board designated $10,000 for marketing & promotional materials. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Discussion of future recruitment of a Southwestern University faculty member and a Georgetown ISD representative to serve on the Arts & Culture Board. – Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Report and possible action regarding expenditure of funds from the Arts & Culture Board – Lawren Weiss, Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss ATTACHMENTS: Description Type Budget Summary March 2015 Backup Material Budget Breakdown March 2015 Backup Material Date Item Amount Balance Opening Balance 49,625.00 10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595.00 10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995.00 10/21/2014 Community Impact ad (1/3 share)1,116.66 47,878.34 11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1,200.00 46,678.34 11/18/2014 sculpture honorarium Terry Tunes x3 900.00 45,778.34 12/4/2014 Wilco Sun ad- Call for grant proposals 290.75 45,487.59 12/8/2014 sculpture honorarium Michael Epps x2 600.00 44,887.59 12/18/2014 plaques for Michael Epps sculptures (GTX Awds)25.50 44,862.09 Art Center expenses 12/22/2014 invoice-Letters of Sacrifice promo materials 800.00 44,062.09 ($3,000 budgeted) 1/28/2015 TCA Conference Eric Lashley 45.00 44,017.09 Marketing/promo 2/12/2015 Invoice- Art center banners OPEN and KUMBH MELA 420.00 43,597.09 ($10,000 budgeted) 2/13/2015 Americans for the Arts membership 150.00 43,447.09 Public art/Sculp Tour 2/19/2015 grant to East View High School Band 500.00 42,947.09 ($15,000 budgeted) 2/19/2015 grant to EVHS Percussion Ensemble 1,000.00 41,947.09 Scholarships & Grants 2/19/2015 grant to Georgetown Art Works 2,500.00 39,447.09 ($20,000 budgeted) 2/19/2015 grant to Georgetown Festival of the Arts 2,500.00 36,947.09 Training & Administration 2/19/2015 grant to GHS Jazz Program 2,500.00 34,447.09 ($2,000 budgeted) 2/19/2015 grant to Georgetown Symphony Society 2,500.00 31,947.09 2/19/2015 grant to Palace Theatre 2,500.00 29,447.09 2/19/2015 grant to SU NATIVE 1,500.00 27,947.09 2/19/2015 grant to Williamson County Symphony Orchestra 2,000.00 25,947.09 2/19/2015 grant to Williamson Museum 2,500.00 23,447.09 2/20/2015 Texans for the Arts membership 100.00 23,347.09 2/23/2015 500 sheets-letterhead from Roberts Printing 104.00 23,243.09 3/10/2015 Art Center Banner for Quilt exhibit 210.00 23,033.09 3/13/2015 Name tag for Steven Harris from GTX Awards 8.25 23,024.84 Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0218-51-335 Art Center Marketing/Public Art/Scholarships/Training & Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin Balance Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting $2,000.00 $3,000.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $500.00 $19,500.00 $45.00 $1,955.00 $290.75 $8,592.59 $600.00 $14,370.00 $1,000.00 $18,500.00 $150.00 $1,805.00 $800.00 $7,792.59 $1,200.00 $13,170.00 $2,500.00 $16,000.00 $104.00 $1,701.00 $420.00 $7,372.59 $900.00 $12,270.00 $2,500.00 $13,500.00 $100.00 $1,601.00 $210.00 $7,162.59 $600.00 $11,670.00 $2,500.00 $11,000.00 $8.25 $1,592.75 $25.50 $11,644.50 $2,500.00 $8,500.00 $2,500.00 $6,000.00 $1,500.00 $4,500.00 $2,000.00 $2,500.00 $2,500.00 $0.00 City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Discussion on FY 2015/16 budget requests to City Council – Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss City of Georgetown, Texas Arts and Culture Advisory Board April 21, 2015 SUBJECT: Consideration of dates of coming meetings – Eric Lashley. ITEM SUMMARY: FINANCIAL IMPACT: This item has no direct financial impact. SUBMITTED BY: Lawren Weiss