HomeMy WebLinkAboutAgenda_ARTAB_05.12.2022Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
May 12, 2022 at 8:00 AM
at Dr. P epper Museum, 300 S 5th St, Waco, T X 76701
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's
O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
The Geor getown M ain Str ee t Advisor y B oar d and the Geor getown A rts &
Culture Advisor y B oar d will have a J oint Re tre at & S ite Visit to C ity Ce nte r
Waco
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C all to order - S usie K elly F latau, B oard C hair
B Welcome & O verview
C Disc ussion and possible action on the Ec onomic Development: Downtown Development & Arts and
C ulture O ne-Year Workplan
D Disc ussion of updated G rant G uidelines for 2022 R ound I I - Amanda S till, Arts and C ulture
C oordinator
E Disc ussion of updated C all for Entries for Annual G eorgetown S culpture Tour - Amanda S till, Arts and
C ulture C oordinator
Adjournment
Adjourn
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
Page 1 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
May 12, 2022
S UB J E C T:
C all to order - S usie K elly F latau, B oard C hair
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kim Mc Auliffe
Page 2 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
May 12, 2022
S UB J E C T:
Welc ome & O verview
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kim Mc Auliffe
Page 3 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
May 12, 2022
S UB J E C T:
Dis cus s ion and pos s ible ac tion on the Economic Development: Downtown Development & Arts and
C ulture O ne-Year Workplan
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
KM
AT TAC H ME N T S:
Description Type
2022 workplan Cover Memo
Page 4 of 18
2022 – ONE-YEAR WORK PLAN
Service Area Mission:
To purposefully support a business-friendly environment where companies can and want to grow.
Main Street Mission:
Georgetown Main Street Program is a preservation-driven, economic development organization. We promote diverse community
engagement to create a destination downtown for everyone.
Arts & Culture Mission:
City of Georgetown Arts & Culture Program enhances the quality of life for the residents and visitors of Georgetown by promoting
community engagement & cultural participation, fostering business development, and facilitating cultural tourism through public art
programming & collaborative events.
Page 5 of 18
Department Goals
Goals
(S.M.A.R.T.) Status %
Comp Assigned to Start
Date
End
Date
Date
Completed
Multi-
Dept
Facilitate communication and collaboration among
downtown stakeholders
Build strong business relationships through business
retention visits and touches
Recruit and retain a diverse business mix in downtown Kim
Plan & Host Small Business Workshops during National
Small Business week
Continue to administer Annual Sculpture Tour
Continue to administer semi-annual Arts and Culture Grants
Continue to host quarterly Brown Bag Luncheons
Continue to administer quarterly City Hall Gallery exhibits
Steward any commercial mural requests from property
owners Amanda
Plan and implement semi-annual Art Strolls
Continue to update annual public art directory Amanda
Create a stock photo portfolio for business recruitment and
advertising materials Kim
Continue to administer monthly newsletter Amanda
Continue to administer website updates and social media
platforms Amanda & Kim
Steward annual GISD mural addition Amanda
Continue to develop South Main Arts (SOMA) District public
space that will allow for multi-purpose programming
Page 6 of 18
Steward partnership plan with Georgetown Art Center &
collaborate on facility improvements
Complete public art components of SOMA – (2) benches,
gateway signage, “play sculpture”
Continue to develop City Center public space that will allow
for multi-purpose and multi-cultural programming
Facilitate the gateway/wayfinding signage project Kim
Continue to steward activities of the Arts and Culture Board Amanda
Continue to steward activities of the Main Street Advisory
Board Kim
Invest in stakeholders to support business development,
preservation, and arts programming through grant
programs
All Board Members
Continue to coordinate quarterly volunteer lunch and
annual Christmas party/volunteer appreciation reception Christine, Kim
Train and provide educational opportunities for Main Street
Board members and program volunteers Kim
Continue to produce annual Christmas ornament as part of
Main Street fundraising efforts for the Façade grant
program
Coordinate and collaborate with other preservation-based
organizations for Preservation Month activities
Support efforts for the Downtown Masterplan Update All Board Members
Coordinate and collaborate with other business-support
organizations on Small Business Saturday/Shop Small
activities
Coordinate the Labor Day Sidewalk Sale event
Coordinate the Georgetown Swirl event
Coordinate the Blazin’ Beer Crawl event
Coordinate seasonal events at the City Center site to
activate the space (Food trucks, cultural events, etc.)
Page 7 of 18
Continue to report quarterly activity and reinvestments to
THC Kim
Continue to report annual activity as part of Main Street
Accreditation review Kim & All Board
Members
Continue to serve as staff liaison to Chamber Downtown
Business Circle Meetings Kim
Administer performance agreements and job creation as
part of economic development incentives projects in
downtown
Kim
Serve as staff liaison to the film industry and continue to
administer film application permits, as needed Amanda
Continue to provide walking tours to visitors and civic
groups Amanda & Kim
Wildly Important Goals
Goals
(S.M.A.R.T.) Status %
Comp Assigned to Start
Date End Date Date
Completed
Multi-
Dept
Continue to steward the City Center project through design
development in each phase In process June
2021
Fall/Winter
2023 Yes
Support the Downtown Masterplan Update Summer
2022 June
2022
February
2024 Yes
Continue to steward the wayfinding project through design
development, production, and installation In process January
2022
January
2024 Yes
Support the planning efforts for Georgetown’s 175th Birthday In process June
2022 April 2023 Yes
Expand and elevate the public art program by hosting an
annual South Main Arts Festival
October
2022 April
2022
October
2022 Yes
Celebrate the 40th Anniversary of the Main Street Program October
2022 June
2022
October
2022 Yes
Page 8 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
May 12, 2022
S UB J E C T:
Dis cus s ion of updated G rant G uidelines for 2022 R ound I I - Amanda S till, Arts and C ulture
C oordinator
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Amanda S till
AT TAC H ME N T S:
Description Type
guidelines Cover Memo
Form Cover Memo
Page 9 of 18
City of Georgetown Arts & Culture Grants
The Georgetown Arts and Culture Board awards grants twice a year for art, music, theatre, dance,
literary, and cultural heritage events and programs taking place in Georgetown, as well as
organizational development initiatives including board training, strategic planning, and professional
development. The City of Georgetown Arts and Culture Board considers all applicants without attention
to the following – which includes but is not limited to – race, color, religion, sex, sexual orientation,
gender identity, national origin, veteran, or disability status.
Starting June 1, 2021, the board will invite grant proposals for events and programs occurring
between October 1, 2022 – March 31, 2023 as part of the 2022 Round II grant period. The deadline for
submitting for this grant period is June 30, 2021.
Eligible requests: Nonprofit organizations, schools, and informal arts and culture organizations creating
arts and culture programming, organizational development, or an event open to the public are eligible
to apply. Eligible requests include equipment and supplies specific to the event or program that is
occurring during the period of performance and necessary for the event/program to occur. Eligible
applicants must be in good standing with a history of timely reporting and grant fulfillment
requirements if previous Arts and Culture grants have been awarded.
Ineligible requests: Organizations that received funding in the 2021 Round I grant period are not eligible
to apply for 2021 Round II. Additional ineligible requests include food/beverage expenses, start-up costs
or general operating expenses, and capital improvements. Programming and events must be open to
the public.
The Georgetown Arts and Culture Grants help the Arts and Culture Board fulfill bylaw requirements
which include recognizing and encouraging groups and organizations that enrich Georgetown life by
bringing cultural and artistic values and artifacts to the City. Members of the Arts and Culture Board
believe a vibrant arts community and cultural offerings are good for the quality of life for residents, will
attract visitors, and will assist Georgetown in becoming a nationally recognized arts destination by
2030. The grant program helps develop and strengthen our local arts community by contributing
funding to arts and culture programming that enhances our local community.
For events and programs occurring in… Call will be open Candidates will be notified Checks will be mailed
April 2022-Sept. 2022 (Round I) Dec. 1-31, 2021 January 2022 February
Oct. 2022-March 2023 (Round II) June 1-30, 2022 July 2022 August
The grant proposal form will open on June 1, 2022. Click here to go to the form: Grant Proposal Form
Some of the information requested will be:
• Contact information for someone who is readily available to answer questions about the
proposal
Page 10 of 18
• Purpose and description of the event or project
• Amount being requested and total budget, including other anticipated funding sources (e.g.,
donations, ticket sales, other grants)
• Date, location, admission charge, and anticipated attendance
• Size and demographic makeup of past audiences or participants
• If applying for organization development funding, you will be asked to provide the name of the
facilitator or facilitating organization, the organizational development proposal and scope of
work, as well as the cost of the program.
• Description of how the grant will help your organization fulfill its mission
Special consideration will be given for events or projects that meet one or more of these criteria:
• Are free admission
• Include outreach to populations that are traditionally underrepresented
• Have a cultural tourism or economic impact (e.g., events that may attract people who also
attend other arts & culture venues or events, stay overnight, shop, or dine in Georgetown)
Organizations or individuals that receive funding are subject to the following requirements:
• Complete a grant agreement form and vendor application before funds are disbursed
• Recognize the City of Georgetown Arts and Culture Board in advertising and programs
• Submit a one-page narrative report to the Arts and Culture Board with a description of the use
of grant funds and copies of event promotion materials by April 30, 2022
• Submit a financial report form by April 30, 2022
If you have questions, please email Amanda Still at amanda.still@georgetown.org or call 512-930-8471.
Page 11 of 18
Arts & Culture Grant Agreement Form
Please return this completed form with necessary signatures to City Hall to the attention of Amanda Still, Arts and
Culture, 808 Martin Luther King Jr St, Georgetown, TX 78626 no later than February 15, 2022. If you have questions,
please email Amanda Still at amanda.still@georgetown.org or call 512-930-8471.
I have read and fully understand the Arts and Culture Grant Guidelines and award requirements
established by the Georgetown Arts and Culture Advisory Board. I intend to use the awarded grant funds
for the approved project to forward the efforts of the Georgetown Arts and Culture Program and enrich
Georgetown life by bringing cultural and artistic values and artifacts to the City.
I understand that any deviation from the approved project without prior consent from the Arts and
Culture Board may result in the partial or total withdrawal of the Arts and Culture Grant, and funds must
be returned to the City of Georgetown. If the approved project must be altered for any reason, a scope
change request must be submitted in writing to the Arts and Culture Coordinator for approval by the
board. I understand that if is determined that the grant funds are to be returned to the City and they
are not returned, I am no longer eligible for grant funding from the Arts and Culture Board.
I understand that reporting is due 30 days after the period of performance of the grant. Report materials
include:
• A one-page narrative report to the Arts and Culture Board with a description of the use of grant
funds and copies of event promotion materials that include recognition of the Arts and Culture
Board
• A completed financial report form
___________________________________________________________
Business/Organization Name
_____________________________________________________________________________________
Authorized Organization Signature Printed Name Date
_____________________________________________________________________________________
Arts and Culture Coordinator Signature Printed Name Date
Page 12 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
May 12, 2022
S UB J E C T:
Dis cus s ion of updated C all for Entries for Annual G eorgetown S c ulpture Tour - Amanda S till, Arts and
C ulture C oordinator
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
.
S UB MIT T E D B Y:
Amanda S till
AT TAC H ME N T S:
Description Type
sculpture tour Cover Memo
Page 13 of 18
Call for Artist Entries: 2022-2023 Annual Georgetown
Sculpture Tour
The City of Georgetown Arts and Culture Program sponsors an annually rotating Sculpture Tour
in the Downtown Georgetown Cultural District and surrounding areas of the Georgetown
community.
Application Deadline: August 1st, 2022
PROJECT DESCRIPTION: Beginning June 1st, 2022, The City of Georgetown’s Arts and Culture
Board will invite artist entries for the 2022-2023 Annual Georgetown Sculpture Tour – a juried,
year-long outdoor exhibition in Georgetown’s historic Cultural District and surrounding areas of
the Georgetown community. Each artist may submit up to (3) sculptures for consideration.
ELIGIBILITY: This opportunity is open to all professional artists over the age of 18.
Page 14 of 18
STIPENDS: All sculptures selected for the 2022-2023 Sculpture Tour will receive a cash prize
awarded by the City of Georgetown Arts & Culture Board, which includes (1) $2,000 First Prize,
(1) $1,500 Second Prize, and up to (15) $1000 Honorable Mention awards. Judging will occur
in October 2022, and checks will be mailed in November 2022. Artists will be required to sign a
Sculpture Tour contract, which includes a 25 percent commission to the City on any sculpture
sold during the exhibit period.
INSTALLATION DATE: Installations will take place the first week of October 2022 by
appointment. Delivery and pickup are the artist’s responsibility; sculptures will be installed by
City of Georgetown Parks and Recreation staff working with the artist. Sculptures will be
removed in October 2023 by appointment.
APPLY: Applications will be submitted through Submittable.com between June 1st and August
1st, 2022: https://artsgeorgetown.submittable.com/Submit
SELECTION: From the entries submitted by the August 1st deadline, the City of Georgetown Arts
and Culture Board will select up to (15) pieces for the 2022-2023 Annual Georgetown
Sculpture Tour. All applicants will be notified of the board’s decision for inclusion in the tour
in August 2022. Prize winners will be selected by the Arts and Culture Board in December 2021.
APPLICATION FEE: None
Questions: Contact Amanda Still at 512-930-8471 or Amanda.still@georgetown.org
ABOUT THE DOWNTOWN GEORGETOWN CULTURAL DISTRICT: The Georgetown Arts and
Culture Board maintains the Texas Commission on the Arts Cultural District designation and
implements the Georgetown Arts and Culture Program. The Georgetown Arts and Culture
Program enhances quality of life for residents and visitors of Georgetown by promoting
community engagement, cultural participation, and cultural tourism through public art
programming and arts and culture collaborations. This program will help the Board fulfill the
vision of becoming a nationally recognized arts destination by 2030.
SELECTION CRITERIA: Up to 15 pieces will be selected by the Georgetown Arts and Culture
Board based on the following criteria:
• Artistic ability as demonstrated in examples of work submitted
• Evidence of experience creating durable and sustainable outdoor sculpture
• Experience with public art projects
• Willingness and ability to meet contractual guidelines and deadlines
• Ability to fulfill submission guidelines
Page 15 of 18
SUBMISSION GUIDELINES: Each sculptor may submit up to (3) sculptures for consideration. The
following will be submitted online through Submittable at
https://artsgeorgetown.submittable.com/Submit:
Contact information
• Full Name, address, telephone number, e-mail address
Sculpture Description
• Title of sculpture
• A literal description of the sculpture
• Message, meaning, or symbolism of the piece
• Materials
• Dimensions
• Pad Size Requirement
• Weight
• Price
Images of Sculpture
• Proposals must include at least two images of each piece from different angles (upload)
• Please submit a separate entry per sculpture; each artist may submit up to (3)
sculptures for consideration
Support materials/Previous work
• Proposals should be accompanied by 5 to 10 images of previous work (upload)
• An artist statement describing sculpture experience and interest in exhibiting
• Resume (upload)
Additional Requirements
• The sculpture must be a minimum of 3 feet in height???
• The sculpture must be able to withstand pedestrian traffic and touch, as well as normal
outdoor weather conditions
• The sculpture design must be installation-ready and allow for piece to be bolted directly
to the sculpture pad with installation “tabs” in place or weigh enough to be secure
without bolts
• Artist must be able to deliver and pick up artwork within the specified timeline
Page 16 of 18
ANTICIPATED TIMELINE:
Call to Artists – June 1st – August 1st, 2022
• Up to 15 pieces selected by board and artists notified in August 2022
• Contracts executed and installation appointments made with Arts and Culture
Coordinator – August/September 2022
• Installation by appointment – FIRST WEEK OF OCTOBER 2022
• Prizes awarded at the Georgetown Autumn Art Stroll on Thursday, October 20 during
an opening ceremony for the Georgetown Sculpture Tour!
• Checks mailed in November 2022
• De-installation of sculptures in October 2023
MARKETING EFFORTS: Sculptures will be featured on the arts.georgetown.org website on the
dedicated Georgetown Sculpture Tour page, as well as a section on the public art collection
page. The Sculpture Tour page includes a link to an online map of the tour. Each sculpture will
have an on-site title sign created with pricing and QR code link to its unique page on the
website. Each sculpture on the tour will also be featured in a printed Public Art Directory and
foldable map that is available for visitors and patrons wishing to take a walking tour. A press
release of the award winners and honorable mention recipients will be created by the City of
Georgetown.
Page 17 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
May 12, 2022
S UB J E C T:
Adjourn
IT E M S UMMARY:
F IN AN C IAL IMPAC T:
NA
S UB MIT T E D B Y:
Kim Mc Auliffe
Page 18 of 18