HomeMy WebLinkAboutAgenda_ARTAB_05.17.2016Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
May 17, 2016 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
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fo ur (4) d ays prior to the sc heduled meeting d ate, at (512) 930-3652 or City Hall at 113 East 8th Street for
ad d itional informatio n; TTY users ro ute thro ugh Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Anno uncements of upc o ming arts and c ulture events .
C Co nsideration and approval of the minutes fo r the Ap ril 19, 2016 Arts and C ulture Bo ard meeting. -Betty
Ann Sensab augh
D Rep o rt regard ing the o p eration of Geo rgetown Art Center. -Eric Las hley
E Rep o rt on R ed P o p p y Art Exhibit. -Eric Las hley.
F Rep o rt on the 2016 - 2017 Arts and Culture Guid e. -Dana Hendrix.
G Co nsideration and possible actio n to write letters of s upport to the Texa s Commission on the Arts' c ultural
district grants p ro gram o n b ehalf o f the Georgetown Palac e Theatre, Geo rgeto wn Art Works , and the City
of Geo rgetown. -Eric Lashley
H Co nsideration and possible actio n to approve a grant fo r the Geo rgetown Poetry Festival. -Eric Lashley.
I Overview o f the City o f Georgetown arts and c ulture b udget. -Eric Lashley.
J Co nsideration of future b o ard meetings . -Betty Ann Sens ab augh
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Announc ements o f up coming arts and culture events .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 3 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Cons id eration and ap p ro val o f the minutes for the April 19, 2016 Arts and Culture Board meeting. -Betty
Ann Sens ab augh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no d irect financ ial impac t.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes April 2016 Backup Material
Page 4 of 22
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
April 19, 2016
The Arts and Culture Board met on Tuesday, April 19, 2016 at 4:30 p.m. in the Small Conference
Room of Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Tim Fleming, Jeff Hillery, Betty Ann Sensabaugh, Laura
Sewell, Carol Watson, and Linda Wilde.
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss-
Administrative Assistant, David Morgan- City Manager
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens wishing to address the board. – None were present.
B. Announcements of upcoming arts and culture events. – On Broadway tickets are still on sale.
This event brings “On Broadway” stars to Georgetown to teach GISD students of all ages
about vocal health, character voices, and audition tips. The On Broadway performances take
place May 6-8 at the Klett Performing Arts Center. The master classes will be held May 2 -4 at
the East View Theatre.
The City of Georgetown Sculpture tour is refreshing the tour by removing and adding a few
pieces, as well as rotating others to a new location. The Georgetown Airport is no longer a
Sculpture Tour location due to on-going construction.
The Red Poppy Festival will take place this weekend, April 22-24.
Arts and Culture student intern, Kaleigh Kelley will start on May 23.
Georgetown Festival of the Arts’ Fire and Ice events will take place June 1-5.
Dana Hendrix passed out a flyer advertising art and music in the library during May (attached
to these minutes).
Dr. Seuss Wants You! Exhibit will be on display in the library from April 29- May 26.
Page 5 of 22
C. Review of correspondence to the Arts & Culture Board. –Eric Lashley. Board members
reviewed a thank you letter from Georgetown Heritage Society and a grant report from the
Williamson County Symphony Orchestra. The report fulfilled a grant requirement by the board
for those who were awarded this year.
D. Consideration and approval of the minutes of the March 15, 2016 Arts & Culture Board
meeting. Betty Ann Sensabaugh. Linda Wilde moved to approve the March 2016 minutes as
distributed. Gary Anderson seconded the motion, which passed unanimously.
E. Introduction of City Manager, David Morgan. – Betty Ann Sensabaugh. David Morgan and
board members introduced themselves. Morgan answered questions from the board.
F. Introduction of new board members, Laura Sewell and Jeff Hillery. –Betty Ann Sensabaugh.
New members, Laura Sewell and Jeff Hillery introduced themselves to the board, explained
their backgrounds and interest in arts and culture.
G. Election of Vice- Chair. –Betty Ann Sensabaugh. Wilde moved to elect Gary Anderson as
Vice- Chair. Laura Sewell seconded the motion which passed unanimously.
H. Election of Secretary. – Betty Ann Sensabaugh. Hillery moved to elect Carol Watson as
Secretary. Wilde seconded the motion which passed unanimously.
I. Report regarding the operation of Georgetown Art Center. –Eric Lashley. Lashley explained
that Georgetown Art Works was not able to provide a report this month because President
Amanda Still (who compiles the report) was out of town for a family emergency. Lashley
reported that 3,414 people visited the Art Center and many sales were made during the
Botanicals exhibit. Stereotypes is the current exhibit. The second floor of the Art Center is now
managed by Georgetown Art Works and almost all of the available spaces have been rented to
artists. The revenue generated from second floor rentals will allow Georgetown Art Works to
hire an office manager in the future. Dr. Edward Burger, President of Southwestern University
will be the guest speaker at the Art Center on April 28 at 7 p.m. for A Conversation About
Stereotypes event.
J. Report on Red Poppy art exhibit. –Eric Lashley. Lashley showed a video created by the City to
commemorate the Red Poppy public art display that’s located on the courthouse lawn. Board
members received a copy of The Blood of Heroes Never Dies brochure which advertises the
project and explains the history behind it (attached to these minutes). Lashley reported that 88
poppies were sold in just the first day of the display. Georgetown Art Center will host Richland
College’s Clive Siegel & Jen Rose on May 1 at 2 p.m. for a discussion about their The Blood of
Heroes Never Dies project. Laura Sewell offered to send information about the exhibit to the
Dallas Morning News. Board members discussed sending a letter of recognition to Williamson
County for allowing use of the courthouse lawn for the exhibit. Anderson made a motion for
Lashley to draft a thank you letter to Williamson County and Richland College for their efforts
Page 6 of 22
in bringing the Blood of Heroes Never Dies exhibit to Georgetown. Hillery seconded the
motion which passed unanimously.
K. Report on the Americans for the Arts Conference in Boston , Massachusetts during June. –Eric
Lashley. Lashley reported that he will attend the Americans for the Arts conference in Boston
during June. He plans to connect with the National Endowments for the Art group and attend
workshops on public art. Lashley will give a report during July’s meeting about the conference.
L. Report on 2016-2017 Arts & Culture Guide. –Dana Hendrix. Hendrix passed out statistics from
the 2015-2016 Arts & Culture Guide (attached to these minutes). Hendrix explained her plans
for the next guide, which includes reducing the cost and creating a smoother process for
gathering information from the featured organizations.
M. Report on second round of Texas Commission on the Arts grant. – Eric Lashley. Lashley
reported that the TCA application is due in early June for the second round of grant. The
matching grants could be a source of funding for the 2016 -2017 Arts & Culture Guide. The
Palace Theatre will also be applying for a TCA grant. Lashley reminded the board that any
organization applying for these TCA grants must have a letter of support from the Arts &
Culture Board.
N. Consideration of future board meeting dates. –Eric Lashley. The next Arts and Culture Board
meeting will be on May 17, 2016 at 4:30 PM.
Chair Sensabaugh adjourned the meeting at 5:48 p.m.
Respectfully submitted,
Carol Watson, Secretary Betty Ann Sensabaugh, Chair
Page 7 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Report regarding the operatio n o f Georgetown Art C enter. -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
GAC Report March 2016 Backup Material
Page 8 of 22
Monthly Report
March 2016
(February Financials 2016)
Page 9 of 22
March 2016
Monthly Report
Prepared by Georgetown Art Works
Visitors & Volunteers
Area
March
2015
March
2016 VAR
# of Days Open 25 26 1
# of Open Hours 188 196 8
Monthly Visitors 3054 2687 (367)
# of Volunteer Hours 659 654 (5)
# of Volunteers 32 40 8
Visitor traffic in March of 2016 was down in comparison to March of 2015; however, March 2016
visitor traffic was significantly higher than February 2016. This increase in traffic can be attributed to
the more popular Botanicals exhibition.
2 Page 10 of 22
YEAR TO DATE 2016
Monthly Report
Prepared by Georgetown Art Works
Featured Incoming Funds Activity
Visitors & Volunteers
Area
JAN
2016
FEB
2016
MAR
2016
APR
2016
MAY
2016
JUN
2016
JUL
2016
AUG
2016
SEP
2016
OCT
2016
NOV
2016
DEC
2016
YTD
2016
# of Days
Open 25 24 26 75
# of Open
Hours 188 176 196 560
Monthly
Visitors 1294 991 2687 4972
# of
Volunteer
Hours 672 547 654 1873
# of
Volunteers 36 31 40 36 AVG
3 Page 11 of 22
March 2016
Monthly Report
Prepared by Georgetown Art Works
Membership
Every member who joined the Art Center since it’s opening in 2013 was sent a membership status letter in January, and memberships up for
renewal were sent a renewal form in January. Of the members up for renewal, 64 renewed in January and 29 renewed in February. As
memberships expire throughout the year, renewal forms will be sent to these members quarterly. Our new Membership Chair, Melissa Waggoner,
is tracking our membership program and sending membership confirmation postcards to each new member and renewed member. The emails from
the visitor logs will be used to solicit new members quarterly.
**Please note that the number of total active members does not increase at the same rate as new and renewed members because o f
monthly expirations. 4
Area
FEB
2016
FEB
2015 VARIANCE
Gift Shop and
Exhibit Art
Sales $620 $554 $66
Memberships $3029 $405 $2624
Donations,
Grants,
Sponsorships
& Fund
Raising Events
$2205
$4517
($2312)
Education
Programs $926 $889 $37
TOTAL $6780 $6365 $415
Featured Incoming Funds Activity
JAN
2016
FEB
2016
MAR
2016
YTD
2016
# of Active
Members 180 187 210
# New
Members 12 6 13 31
# Renewed
Members 64 29 11 104
Business 0 8 0 8
Total New &
Renewed 76 43 24 143
Page 12 of 22
February 2016
Financial Report
Prepared by Georgetown Art Works
Financial Update: P&L Statement – February 2016
*Financials are reported one month behind.
5
INCOME Feb-16 Budget $ Over/(Under)
Budget Jan-16
$ Difference
from Pr
month
Donations , Grants &
Sponsorships $1,625.68 $101.75 $1,523.93 $1,152.50 $473.18
Membership $3,029.23 $1,832.50 $1,196.73 $3,320.00 ($290.77)
Sales (Gift Shop & Exhibit Art)$620.95 $610.00 $10.95 $1,146.40 ($525.45)
Education Programs
(Workshops & Classes)$926.00 $977.90 ($51.90)$136.00 $790.00
Exhibits (Submission Fees for
Juried Exhibits)$490.00 $0.00 $490.00 $10.00 $480.00
Fund Raising Events 580.00$ -$ $580.00 600.00$ ($20.00)
TOTAL 7,271.86$ 3,522.15$ 3,749.71$ 6,364.90$ 906.96$
Payouts to Artists 436.46$ 725.00$ ($288.54)908.35$ (471.89)$
GROSS PROFITS 6,835.40$ 2,797.15$ 4,038.25$ 5,456.55$ 1,378.85$
Page 13 of 22
6
EXPENSES Feb-16 Budget Over/(Under)
Budget Jan-16 $ Difference
from Pr year
Administrative $131.07 $124.91 ($6.16)$150.59 (19.52)$
Marketing (flyers, signs,
advertising)$803.24 $660.00 ($143.24)$1,515.10 (711.86)$
Operations , Utilities &
Supplies $607.52 $359.13 ($248.39)$1,059.10 (451.58)$
Events $451.48 $1,050.00 $598.52 $1,275.68 (824.20)$
Education Programs (Instructor
Fees & Supplies) $60.00 $0.00 ($60.00)$60.00 -$
Exhibits $1,431.50 $0.00 ($1,431.50)$596.05 835.45$
Volunteer Support $35.00 $35.00 $0.00 $35.00 -$
TOTAL EXPENSES 3,519.81$ $2,229.04 (1,290.77)$ 4,691.52$ ($1,171.71)
NET PROFIT/LOSS 3,315.59$ 568.11$ 5,329.02$ 765.03$ 2,550.56$
Cordovan Art Classes Feb-16 Budget
$
Over/(Under)
Budget
Jan-16
$ Difference
from Pr
month
Classes & Camps Income $2,003.00 $2,550.00 ($547.00)$2,759.00 (756.00)$
Cordovan Payout (50%)
Instructor Fees - Cordovan ($1,233.00)($853.05)($379.95)($1,228.50)(4.50)$
Management Fee - Cordovan ($1,000.00)($1,000.00)$0.00 ($1,000.00)
Supplies- Cordovan ($220.00)$220.00 -$
Total Cordovan Art Class
Net Income (230.00)$ $476.95 (706.95)$ 530.50$ (760.50)$
Paid out to GAC
Cordovan Restricted Acct $6,857.85Page 14 of 22
March 2016
Monthly Report
Prepared by Georgetown Art Works
Ma
r
c
h
S
c
h
e
d
u
l
e
Notes About April
All second floor studio spaces are leased, which include
studios for four artists and an office for the Executive
Director of The Palace Theatre. The 12-month leases
begin April 1st. With this income, GAW plans to hire a
part-time administrator and volunteer coordinator.
The Board Secretary is resigning effective in May, and
the Board has identified her replacement.
Exhibits – Events – Education Programs
Exhibit: Little Boxes – March 4 – April 10
Reception: March 5, 6 – 9 PM; Artist Talk: March 6, 2 PM
Member Open Studio: March 4 and 18, 1 to 4 PM
Weekly Classes for Kids & Adults: Monday Evening, Tuesday &
Wednesday
Summer Camps on Sale; $1,000 in scholarships available
7
April is a very busy month for events. The upcoming exhibit for April is Stereotypes with an opening reception on
Saturday, April 16th and free guest lecture featuring Dr. Burger of Southwestern University on Thursday, April 28th.
Page 15 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Report on Red Poppy Art Exhib it. -Eric Las hley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 16 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Report on the 2016 - 2017 Arts and Culture G uide. -Dana Hend rix.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 17 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to write letters o f s up p o rt to the Texa s C ommission on th e Arts' cultural
d is tric t grants program on behalf of the Georgeto wn P alace Theatre, Geo rgetown Art Wo rks, and the City
o f Georgetown. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act on the C ity's arts and c ulture b udget.
SUBMITTED BY:
Lawren Weis s
Page 18 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Cons id eration and p o s s ib le ac tion to approve a grant for the Georgetown P o etry F es tival. -Eric Las hley.
ITEM SUMMARY:
FINANCIAL IMPACT:
If approved , funding fo r this item will come from the City's arts and c ulture bud get for grants.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Grant reques t Backup Material
Page 19 of 22
GEORGETOWN POETRY FESTIVAL REQUEST FOR FUNDING
My name is Mike Gullickson and I am co chairman of Georgetown Poetry
Festival with
my wife Joyce. We are requesting 500 dollars to be divided between our 4
featured poets. The festival will be on Saturday October 15th with an open
mike reading at Cianfrani's coffee shop Friday evening the 14th and on the 16th
a morning Haiku Hike at Blue Hole. Our festival is a generative one where
writing new work during and after the festival. We try to involve the local
community as much as possible and we have had local poets as well as
students from Southwestern. The open mike is where we co-host a reading on
every 2nd and 4th Friday night. Many poets have told us that it's the best
reading in all of Central Texas. I am a writer for the Sun City magazine SUN
RAYS. I was the 2008 national senior poet laureate and have had numerous
poems published in the United States and England. My wife Joyce is a
Registered Nurse at Seton Highland Lakes in Burnet and has many of her
poems published, as well. We both did a reading at the Wassmuth Center For
Human Rights in Boise Idaho in August of 2015. We also publish two poetry
magazines which are THE ENIGMATIST and BLUE HOLE (which is a publication
of the festival)
Our 4 poets are Festival Thom.. a very lively and exciting poet to hear and
read he is Austin based but reads in Georgetown and world wide. Anne
Mccrady from Tyler Texas. She is the founder of the Tyler Peace Festival and
producer of The Texas Poets Podcast.
Elizabeth Raby from Santa Fe New Mexico was the winner of the 2010 Elmer
Kelton award given by Angelo State University. She also works on the Board of
New Mexico arts. Jim LaVilla Havelin is the current poetry editor of The San
Antonio Express News and has had many poems published and teaches at the
prisons and to Seniors. They are all well qualified to be our features. They
have all done this before.
Georgetown is well established in the cultural landscape of Texas and the
nation. I am proud to say I live here. I am quite proud of our library and our
schools. Thank you for consideration of our request.
Mike and Joyce Gullickson
Page 20 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Overview o f the C ity of Geo rgeto wn arts and c ulture bud get. -Eric Las hley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 21 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
May 17, 2016
SUBJECT:
Cons id eration o f future board meetings. -Betty Ann S ensabaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 22 of 22