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Home My WebLink AboutAgenda_ARTAB_05.18.2021Notice of Meeting for the Arts and C ulture Adv isory B oard of the City of Georgetown May 18, 2021 at 4:30 P M at Virtual T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay Texas at 711. C onsiste nt wi th Gove rnor Gre g A bbott’s suspension of vari ous pr ovisions of the O pe n M e eti ngs A c t, effe ctive A ugust 1, 2020 and until further notice , to r educ e the c hanc e of C O V I D -19 tr ansmi ssion, all C i ty of Geor getown A dvisor y B oard me etings will be hel d vir tually. P ubl ic c omme nt will be allowed via te le confe re nc e; no one wil l be allowed to appe ar i n per son. To partic ipate, ple ase copy and paste the following we bli nk into your browse r : https://ge or ge towntx.zoom.us/j/98016428189? pwd=RT I r M l V B M mV E N1 Vi M jlqU j J H U E lwdz09 M e eting I D : 980 1642 8189 P assc ode : 393858 O ne tap mobi le +13462487799,,98016428189#,,,,*393858# U S (H ouston) +16699006833,,98016428189#,,,,*393858# U S (San J ose ) D ial by your l ocati on +1 346 248 7799 U S (H ouston) +1 669 900 6833 U S (S an J ose ) +1 253 215 8782 U S (Tacoma) +1 312 626 6799 U S (C hic ago) +1 929 205 6099 U S (N ew Yor k) +1 301 715 8592 U S (Washington D C ) 888 475 4499 U S Toll-fr ee 833 548 0276 U S Toll-fr ee 833 548 0282 U S Toll-fr ee 877 853 5257 U S Toll-fr ee M e eting I D : 980 1642 8189 P assc ode : 393858 Page 1 of 25 F ind your l ocal number : https://ge or getowntx.zoom.us/u/ar kphG T9 X C itizen c omments ar e ac ce pte d in thr ee di ffer ent for mats: 1. Submi t wr itte n c omments to sharon.par ke r@ge or getown.or g by 4:30 p.m. on the date of the mee ting and the R e cor ding S e c r e tary will r e ad your c omme nts into the r e c ording during the ite m that is be i ng disc usse d. 2. L og onto the me eting at the link above and “raise your hand” dur ing the ite m 3. Use your home/mobile phone to cal l the toll-fre e number To join a Zoom mee ting, clic k on the l ink provided and joi n as an atte ndee . You will be asked to enter your name and email addr e ss (this is so we c an ide ntify you whe n you are call e d upon). To spe ak on an ite m, c li ck on the “Raise your H and” option at the bottom of the Zoom me e ti ng webpage onc e that ite m has ope ne d. When you ar e cal le d upon by the R ec ording S ec re tar y, your de vi c e wi ll be re mote ly un-muted by the A dmini str ator and you may spe ak for thr ee mi nutes. P le ase state your name clear l y, and whe n your time is over, your devic e will be mute d again. U se of pr ofani ty, thre atening l anguage, slande rous r e mar ks or thre ats of harm ar e not all owe d and will r e sult i n you be ing imme diate ly r emove d from the mee ti ng. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.) A C all to o rder - S u sie F lata u , B oa rd C ha ir B Disc ussio n o n how this virtual conferenc e will b e c o nducted , to inc lude optio ns fo r pub lic comments and ho w the p ublic may address the C ommis s io n. -Amanda S till, Arts and C ulture C oord inator C C itizens wis hing to ad d res s the b o ard - S us ie F latau, Bo ard C hair D Announc ements regarding arts and culture. -S u sie F lata u , B oa rd C hair E C ons id eratio n and p o s s ib le ac tion to app ro ve minutes fro m the April 20, 2021 Arts and C ulture Bo ard meeting. -S u sie F lata u , B oa rd C hair F C ons id eratio n and p o s s ib le ac tion to app ro ve an ap p licatio n to the Texas C ommission on the Arts for a C ultural Dis tric t G rant – Amanda S till, Arts and C ulture C oordinator G C ons id eratio n and p o s s ib le ac tion to app ro ve updates to the Annual G eorgetown S culp ture To ur C all fo r Entries and Artis t Agreements - Amanda S till, Arts and C ulture C oordinato r H C ons id eratio n and p o s s ib le ac tion to app ro ve updates to the G eorgetown Arts and C ulture grant guidelines and req uirements – Amanda S till, Arts and C ulture C oordinato r I P resentation of Arts and C ulture C oordinato r report - Amanda S till, Arts a n d C ulture C oord inator Page 2 of 25 J C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates – S us ie F latau, Board C hair Adjournment Ce rtificate of Posting I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid meeting. __________________________________ R o b yn Dens more, C ity S ecretary Page 3 of 25 City of Georgetown, Texas Arts and Culture Advisory Board May 18, 2021 S UB J E C T: C o nsideration and pos s ible actio n to ap p rove minutes from the Ap ril 20, 2021 Arts and C ulture Board meeting. -S usie F la tau, B oard C h a ir IT E M S UMMARY: C o nsideration and pos s ible actio n to ap p rove minutes from the Ap ril 20, 2021 Arts and C ulture Board meeting. -S us ie F latau, Board C hair F IN AN C IAL IMPAC T: No ne. S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Minutes Backup Material Page 4 of 25 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, April 20, 2021 at 4:30 PM The Arts & Culture Advisory Board met on Tuesday, April 20, 2021 at 4:30 PM via Zoom virtual meeting. Board Members Present: City Staff Present: Susie Kelly Flatau, Chair Amanda Still, Arts & Culture Coordinator Karen Turpin Kim Mcauliffe, Downtown Development MGR Marissa Palmer Sharon Parker, Board Liaison Jessica Meurer Sobhani Sonya Robinson Norma Clark David Valdez Board Members Absent: Guest: Cam Huff – Georgetown Art Works Treasurer Stuart Wallace – Georgetown Art Works President Regular Agenda: A. Call to order – Susie Flatau, Board Chair Susie Flatau Called the meeting to order at 4:32p.m. B. Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission – Amanda Still, Arts & Culture Coordinator Amanda Still, explained how the virtual conference would be conducted. C. Introduction of new board members Norma Clark, David Valdez, and Karen Turpin – Susie Flatau, Board Chair New members introduced themselves. D. Discussion and possible action to elect a Vice-Chair and Secretary to the Arts and Culture Board – Susie Flatau, Board Chair. Page 5 of 25 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, April 20, 2021 at 4:30 PM Motion to nominate David Valdez as Vice Chair, second by Karen Turpin. Approved 6-0 Marissa Palmer absent. Motion to nominate Sonya Robinson as Secretary, second by David Valdez, Approved 6-0 Marissa Palmer absent. E. Review of Arts and Culture Board bylaws – Susie Flatau, Board Chair. No Action needed F. Review of the City Council’s Boards and Commissions Attendance Policy – Susie Flatau, Board Chair. No Action needed G. Discuss dates/times for future Arts & Culture Advisory Board Meetings - Susie Flatau, Board Chair. No Action needed H. Consideration and possible action to approve minutes from the February 23, 2021 Arts and Culture Board meeting - Susie Flatau, Board Chair. Motion by Sonja Robinson to approve the minutes as presented, second by Jessica Sobhani. Approved 6- 0 Marissa Palmer absent. I. Citizens wishing to address the board – Susie Flatau, Board Chair. None present J. Announcements regarding Arts & Culture– Susie Flatau, Board Chair • Sonya – SWU is hosting its annual research and creative work symposium on Thursday April 22nd • Jess – GISD is having their Fine Arts signing day on the 18th or 19th, Jess will update. • Susie – Speaker series for creative • Karen – Palace Theater – starting productions again • David – photography festival K. Consideration of the Annual Georgetown Art Works Report – Cam Huff, Georgetown Art Works Treasurer and Stuart Wallace, Georgetown Art Works President. No Action needed. L. Consideration and Possible action to release $2,500 in funding for GAW grant writer – Amanda Still, Arts & Culture Coordinator Page 6 of 25 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, April 20, 2021 at 4:30 PM Motion by Jessica Sobhani to release $2,500 in funding for GAW grant writer, second by David Valdez. Approved 7-0. M. Consideration and Possible action to amend the Georgetown Arts and Culture grant guidelines and requirements – Amanda Still, Arts & Culture Coordinator Amanda – would like to update the guidelines, get feedback at this meeting and make changes. • Grants available for organizational development. • Whether or not we move to the funding model of reimbursement type funding. Currently once the grant is funded, we cut a check to the organization. we have situations where the funds have had to be returned. We have had one time that one was not returned. • Mural program separate • Many local organizations my not have the ability to cover programming cost up front. N. Presentation of Arts & Culture Coordinator report – Amanda Still, Arts & Culture Coordinator • Public Art Program • Cultural District Program • Art Center mural project Next scheduled Arts & Culture Advisory Board Meeting is on May 18, 2021. Motion by David Valdes to adjourn the meeting. Second by Marissa Palmer. The meeting was adjourned at 6:00 PM __________________________________ ____________ Susie Flatau Date Board Chair Page 7 of 25 City of Georgetown, Texas Arts and Culture Advisory Board May 18, 2021 S UB J E C T: C o nsideration and pos s ible actio n to ap p rove up d ates to the Annual G eorgeto wn S c ulpture Tour C all for Entries and Artis t Agreements - Amand a S till, Arts and C ulture C o o rd inator IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Call for Artis t Entries Backup Material Page 8 of 25 Call for Artist Entries: 2021-2022 Annual Georgetown Sculpture Tour The City of Georgetown Arts and Culture Program sponsors an annually rotating Sculpture Tour in the Downtown Georgetown Cultural District and surrounding areas of the Georgetown community. Application Deadline: August 1st, 2021 PROJECT DESCRIPTION: Beginning June 1st, 2021, The City of Georgetown’s Arts and Culture Board will invite artist entries for the 2021-2022 Annual Georgetown Sculpture Tour – a juried, year-long outdoor exhibition in Georgetown’s historic Cultural District and surrounding areas of the Georgetown community. Each artist may submit up to (3) sculptures for consideration. ELIGIBILITY: This opportunity is open to all professional artists over the age of 18. Page 9 of 25 STIPENDS: All sculptures selected for the 2021-2022 Sculpture Tour will receive a cash prize awarded by the City of Georgetown Arts & Culture Board, which includes (1) $1,500 First Prize, (1) $1,000 Second Prize, and up to (16) $750 Honorable Mention awards. Judging will occur in December 2021, and checks will be mailed in January 2022. Artists will be required to sign a Sculpture Tour contract, which includes a 25 percent commission to the City on any sculpture sold during the exhibit period. INSTALLATION DATE: Installations will take place in November 2021 by appointment. Delivery and pickup are the artist’s responsibility; sculptures will be installed by City of Georgetown Parks and Recreation staff working with the artist. Sculptures will be removed in October 2022 by appointment. APPLY: Applications will be submitted through Submittable.com between June 1st and August 1st, 2021: https://artsgeorgetown.submittable.com/Submit SELECTION: From the entries submitted by the August 1st deadline, the City of Georgetown Arts and Culture Board will select up to (18) pieces for the 2021-2022 Annual Georgetown Sculpture Tour. All applicants will be notified of the board’s decision for inclusion in the tour in September 2021. Prize winners will be selected by the Arts and Culture Board in December 2021. APPLICATION FEE: None Questions: Contact Amanda Still at 512-930-8471 or Amanda.still@georgetown.org ABOUT THE DOWNTOWN GEORGETOWN CULTURAL DISTRICT: The Georgetown Arts and Culture Board maintains the Texas Commission on the Arts Cultural District designation and implements the Georgetown Arts and Culture Program. The Georgetown Arts and Culture Program enhances quality of life for residents and visitors of Georgetown by promoting community engagement, cultural participation, and cultural tourism through p ublic art programming and arts and culture collaborations. This program will help the Board fulfill the vision of becoming a nationally recognized arts destination by 2030. SELECTION CRITERIA: Up to 18 pieces will be selected by the Georgetown Arts and Culture Board based on the following criteria: • Artistic ability as demonstrated in examples of work submitted • Evidence of experience creating durable and sustainable outdoor sculpture • Experience with public art projects • Willingness and ability to meet contractual guidelines and deadlines • Ability to fulfill submission guidelines Page 10 of 25 SUBMISSION GUIDELINES: Each sculptor may submit up to (3) sculptures for consideration. The following will be submitted online through Submittable at https://artsgeorgetown.submittable.com/Submit: Contact information • Full Name, address, telephone number, e-mail address Sculpture Description • Title of sculpture • A literal description of the sculpture • Message, meaning, or symbolism of the piece • Materials • Dimensions • Pad Size Requirement • Weight • Price Images of Sculpture • Proposals must include at least two images of each piece from different angles (upload) • Please submit a separate entry per sculpture; each artist may submit up to (3) sculptures for consideration Support materials/Previous work • Proposals should be accompanied by 5 to 10 images of previous work (upload) • An artist statement describing sculpture experience and interest in exhibiting • Resume (upload) Additional Requirements • The sculpture must be a minimum of 3 feet in height • The sculpture must be able to withstand pedestrian traffic and touch, as well as normal outdoor weather conditions • The sculpture design must be installation-ready and allow for piece to be bolted directly to the sculpture pad with installation “tabs” in place or weigh enough to be secure without bolts • Artist must be able to deliver and pick up artwork within the specified timeline Page 11 of 25 ANTICIPATED TIMELINE: Call to Artists – June 1st – August 1st, 2021 • Up to 18 pieces selected by board and artists notified in September 2021 • Contracts executed and installation appointments made with Arts and Culture Coordinator – September - October 2021 • Installation by appointment – November 2021 • Prized awarded and winners notified in December 2021 • Checks mailed in January 2022 • De-installation of sculptures in October 2022 MARKETING EFFORTS: Sculptures will be featured on the arts.georgetown.org website on the dedicated Georgetown Sculpture Tour page, as well as a section on the public art collection page. The Sculpture Tour page includes a link to an online map of the tour. Each sculpture will have an on-site title sign created with pricing and QR code link to its unique page on the website. Each sculpture on the tour will also be featured in a printed Public Art Directory and foldable map that is available for visitors and patrons wishing to take a walking tour. A press release of the award winners and honorable mention recipients will be created by the City of Georgetown. Page 12 of 25 City of Georgetown, Texas Arts and Culture Advisory Board May 18, 2021 S UB J E C T: C o nsideration and pos s ible actio n to ap p rove up d ates to the G eo rgeto wn Arts and C ulture grant guidelines and req uirements – Amand a S till, Arts and C ulture C o o rd inato r IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Grant Agreement Backup Material grant guidelines and requirements Backup Material Page 13 of 25 Arts & Culture Grant Agreement Form Please return this completed form with necessary signatures to City Hall to the attention of Amanda Still, Arts and Culture, 808 Martin Luther King Jr St, Georgetown, TX 78626 no later than August 15, 2021. If you have questions, please email Amanda Still at amanda.still@georgetown.org or call 512 -930-8471. I have read and fully understand the Arts and Culture Grant Guidelines and award requirements established by the Georgetown Arts and Culture Advisory Board. I intend to use the awarded grant funds for the approved project to forward the efforts of the Georgetown Arts and Culture Program and enrich Georgetown life by bringing cultural and artistic values and artifacts to the City. I understand that any deviation from the approved project without prior consent from the Arts and Culture Board may result in the partial or total withdrawal of the Arts and Culture Grant, and funds must be returned to the City of Georgetown. If the approved project must be altered for any reason, a scope change request must be submitted in writing to the Arts and Culture Coordinator for approval by the board. I understand that reporting is due 30 days after the period of performance of the grant. Report materials include: • A one-page narrative report to the Arts and Culture Board with a description of the use of grant funds and copies of event promotion materials that include recognition of the Arts and Culture Board • A completed financial report form ___________________________________________________________ Business/Organization Name _____________________________________________________________________________________ Authorized Organization Signature Printed Name Date _____________________________________________________________________________________ Arts and Culture Coordinator Signature Printed Name Date Page 14 of 25 City of Georgetown Arts & Culture Grants The Georgetown Arts and Culture Board awards grants twice a year for art, music, theatre, dance, literary, and cultural heritage events and programs taking place in Georgetown, as well as organizational development initiatives including board training, strategic planning, and professional development. The City of Georgetown Arts and Culture Board considers all applicants without attention to the following – which includes but is not limited to – race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Starting June 1, 2021, the board will invite grant proposals for events and programs occurring between October 1, 2021 – March 31, 2022 as part of the 2021 Round II grant period. The deadline for submitting for this grant period is June 30, 2021. Eligible requests: Nonprofit organizations, schools, and informal arts and culture organizations creating arts and culture programming, organizational development, or an event open to the public are eligible to apply. Eligible applicants must be in good standing with a history of timely reporting and grant fulfillment requirements if previous Arts and Culture grants have been awarded. Ineligible requests: Organizations that received funding in the 2021 Round I grant period are not eligible to apply for 2021 Round II. The Georgetown Arts and Culture Grants help the Arts and Culture Board fulfill bylaw requirements which include recognizing and encouraging groups and organizations that enrich Georgetown life by bringing cultural and artistic values and artifacts to the City. Members of the Arts and Culture Board believe a vibrant arts community and cultural offerings are good for the quality of life for residents, will attract visitors, and will assist Georgetown in becoming a nationally recognized arts destination by 2030. The grant program helps develop and strengthen our local arts community by contributing funding to arts and culture programming that enhances our local community. For events and programs occurring in… Call will be open Candidates will be notified Checks will be mailed April 2021-Sept. 2021 (Round I) Dec. 1-31, 2020 January 2021 February Oct. 2021-March 2022 (Round II) June 1-30, 2021 July 2021 August The grant proposal form will open on June 1, 2021. Click here to go to the form: Grant Proposal Form Some of the information requested will be: • Contact information for someone who is readily available to answer questions about the proposal • Purpose and description of the event or project Page 15 of 25 • Amount being requested and total budget, including other anticipated funding sources (e.g., donations, ticket sales, other grants) • Date, location, admission charge, and anticipated attendance • Size and demographic makeup of past audiences or participants • If applying for organization development funding, you will be asked to provide the name of the facilitator or facilitating organization, the organizational development proposal and scope of work, as well as the cost of the program. • Description of how the grant will help your organization fulfill its mission Special consideration will be given for events or projects that meet one or more of these criteria: • Are free admission • Include outreach to populations that are traditionally underrepresented • Have a cultural tourism or economic impact (e.g., events that may attract people who also attend other arts & culture venues or events, stay overnight, shop, or dine in Georgetown) Organizations or individuals that receive funding are subject to the following requirements: • Complete a grant agreement form and vendor application before funds are disbursed • Recognize the City of Georgetown Arts and Culture Board in advertising and programs • Submit a one-page narrative report to the Arts and Culture Board with a description of the use of grant funds and copies of event promotion materials by April 30, 2022 • Submit a financial report form by April 30, 2022 If you have questions, please email Amanda Still at amanda.still@georgetown.org or call 512-930-8471. Page 16 of 25 City of Georgetown, Texas Arts and Culture Advisory Board May 18, 2021 S UB J E C T: P res entation o f Arts and C ulture C o o rd inator rep o rt - Ama n d a S till, Arts and C u ltu re C oordin a tor IT E M S UMMARY: P res entation o f Arts and C ulture C o o rd inator rep o rt - Ama n d a S till, Arts and C u ltu re C oordin a tor F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Coordinator Report May 2021 Pres entation Page 17 of 25 Georgetown Arts and Culture Coordinator Report May 18, 2021 Page 18 of 25 Public Art Program •City Hall Gallery •April –June •Jessica Meurer Sobhani •July –September •Marissa Palmer •Closing Reception? •October –December •David Valdez •January –March 2022 •Ellen Greeney Page 19 of 25 Public Art Program •Projects in Progress •GHS Mural •Ongoing annual project •Video project (TCA Grant) •Install -1st Week June •Georgetown Title Mural •Process moving forward for installation in June Page 20 of 25 Cultural District Program •City Center Project •Public Engagement •Connectivity •Programming Space •Shotgun House •MLK Street •Online Survey https://www.surveymonkey.com/r/HTT5XM7 Page 21 of 25 Cultural District Program •“Arts District” Project •Covey Landscape •TCA grant in June •Video project for •grant application •Implementation 2022 •Programming space •Annual arts event/quarterly arts stroll Page 22 of 25 Cultural District Program •Banner Project •Arts banner concept •Use images of public art murals Page 23 of 25 Future Meeting Timeline June •Meet before then for board photo •Discuss board subcommittees •Select utility box art •Calls open: Sculpture Tour, grants, & Sculpture RFQ July •Award grants •Select (4) sculptors from RFQ Page 24 of 25 Future Meeting Timeline August •Review Sculpture Tour submissions & Parks comments •Select Sculpture(s) for Municipal Complex September •Select Sculpture Tour pieces •Discuss Sculpture Tour locations Page 25 of 25