HomeMy WebLinkAboutAgenda_ARTAB_05.19.2015Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
May 19, 2015 at 4:30 PM
at Classroom 211, Georgetown Public Library, 402 W. 8th St.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional
information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized
by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on items other
than what was posted on the agenda.
B Announcements of upcoming events.
C Consideration and approval of the minutes of the April 21, 2015 Arts & Culture Board meeting.
D Election of Vice Chair. - Lawren Weiss
E Election of Secretary. - Lawren Weiss
F Consideration and possible action to select an artist to construct a mural on 711 Main Street. - Lawren
Weiss, Dana Hendrix.
G Report and possible action regarding expenditure of funds from the Arts & Culture Board budget. -Lawren
Weiss
H Consideration and possible action to send a representative to the Americans for the Arts Annual Convention.
-Dana Hendrix
I Report on the new arts website. - Dana Hendrix
J Report on the City of Georgetown's Breakfast Bites event. - Dana Hendrix
K Report from Georgetown Art Works regarding the operation of the Georgetwon Art Center during the month
of April. - Lawren Weiss
L Consideration of future meetings. -Lawren Weiss
M Report on Artist in Residency programs. - Dana Hendrix
N Field trip to the second floor of the Georgetown Art Center. - Dana Hendrix
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
Page 1 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Citizens wishing to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 3 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Consideration and approval of the minutes of the April 21, 2015 Arts & Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes April 2015 Backup Material
Page 4 of 23
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
April 20, 2015
The Arts and Culture Board met on Tuesday, March 17, 2015 at 4:30 p.m. in Classroom 211 of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh, Liz
Stewart, Amanda Still and Melissa Waggoner
STAFF PRESENT: Dana Hendrix, Eric Lashley, Lawren Weiss
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – None were present.
B. Announcements of upcoming events. – Liz Stewart announced that the Georgetown
Symphony Society’s Season Finale will take place on Sunday, April 2 6 at 4 p.m. at the Klett
Center. Dana Hendrix announced that Peter Fletcher will perform in the library lobby May 17,
from 2-4p.m. Lawren Weiss passed out thank you letters to the board from various non-profit
organizations regarding grants awarded by the Arts & Culture Board.
C. Introduction of new board member Steven Harris. –Eric Lashley. Lashley introduced Steve
Harris to the board and asked board members to introduce themselves to him.
D. Consideration and approval of the minutes of the March 17, 2015 Arts & Culture Board
meeting. – Betty Ann Sensabaugh noted that the motion made on item “E,” Election of Vice
Chair and Secretary, from the March 17 meeting was incorrect. Because Stewart was
nominated as Secretary, she cannot be the one to second the motion. The Board agreed to re-
vote at the next meeting. Shana Nichols moved to approve the minutes as distributed.
Melissa Waggoner seconded the motion, which passed unanimously.
E. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of March. – Eric Lashley. The Board reviewed the Art Center report for
March. Harris requested the addition of a graph representation of the statistics to the monthly
report. Lashley noted that a large purchase was made in the Art Center’s gift shop and that
May’s exhibit will be Women Painting Women. A dinner with the ladies of the Women Painting
Women art exhibit will be held June 12 at 6:30 p.m.
Page 5 of 23
F. Report on mural project. –Eric Lashley. Lashley reported that the deadline for mural proposals
for the building on 711 Main Street is April 24, 2015. Monday after the deadline, Weiss will
send board members all of the proposals. The board is to individually review the proposals,
pick their three favorites and send those picks via email to Weiss no later than Tuesday, May
12, 2015 at 5 p.m. The owner of the building will do the same, and the Board will vote on a
final artist at the May 19, 2015 meeting.
G. Consideration and possible action to send a representative to the American s for the Arts
Annual Convention. – Eric Lashley. Lashley asked the board to consider sending a
representative to the Americans for the Arts Conference during June in Chicago, Illinois.
Lashley explained that the board has money in their budget for training and administration, so
they can afford the expense, if they choose to send someone.
After some discussion, the board agreed they should send someone to the conference, but
decided to vote on whom to send at May’s meeting. The Board requested that Weiss send the
web address for the Americans for the Arts site, so they could learn more information about the
conference. The itinerary for the conference was included in the Board’s April agenda packet.
Amanda Still moved to spend up to $1,600 from the Arts & Culture Board’s budget to
send a representative to the Americans for the Arts Con vention in June. Liz Stewart
seconded the motion, which passed unanimously.
H. Consideration and possible action regarding marketing the Cultural Distric t in the October
issue of Austin Monthly magazine. – Amanda Still. Still passed out samples of an insert that
will go in the October issue of Austin Monthly, featuring different non-profit organizations in
Georgetown’s Cultural District. Still reported that the insert could be 32 pages for $30,234 or
40 pages for $37,405.
The cost of the insert includes 42,000 print copies, to be dispersed to businesses and
subscribers, as well as 5,000 print copies for the City of Georgetown to disperse as it chooses.
There will also be a full page ad for Georgetown behind the insert. For an additional $3,000
Austin Monthly will feature a PDF version of the insert on their website.
Still and Diane Gaume of Georgetown Art Works coordinate with Austin Monthly regarding the
design and content of the insert. However, future coordinating could include content from the
Convention & Visitors Bureau and the Arts & Culture Board. Potential content for the insert
includes a calendar of events, visitors guide, and/or an exhibit season calendar for the
Georgetown Art Center.
Still explained that June 1st, Austin Monthly will provide a design template for the insert. July 1st
is the deadline to have all arts content to Austin Monthly. Still asked the Board to consider
funding a portion of this project. After some discussion, the Board asked Still to send them
Page 6 of 23
demographics & statistics from Austin Monthly to get a better idea of how far the information
would reach. Harris moved to spend $7,000 from the current budget for an insert to go in the
October issue of Austin Monthly. Nichols seconded the motion, which passed
unanimously.
I. Discussion of future recruitment of a Southwestern University faculty member and a
Georgetown ISD representative to serve on the Arts & Culture Board . –Eric Lashley. Lashley
explained that the Arts & Culture Board ordinance requires the Board’s seven members to
consist of one Southwestern University faculty member and one GISD representative. The
board previously filled these positions with appropriate members, but once their t erms expired
the Council did not appoint any such members. Lashley asked the Board to consider
requesting that City Council change the ordinance, so as not to specify what kind of
representatives would be on the board; or to consider recruiting a Southwestern University
faculty member & GISD representative to be an addition to the board’s 7 members.
After some discussion, no motion was made on this matter.
J. Report and possible action regarding expenditure of funds from the Arts & Culture Board. –
Lawren Weiss, Eric Lashley. Weiss reported that no money was spent during the month of
April.
K. Discussion of FY 2015/16 budget request to City Council. – Eric Lashley. Lashley explained
that he requested an additional $10,000 from City Council for next fiscal year’s marketing
budget, which would make the total base budget $60,000. Lashley also asked the board to
consider ideas for the second floor of the Art Center, should Council ask for recommendations.
The Board requested that Dana Hendrix research artist in residency programs and maker
space options to present to the Board next meeting.
L. Consideration of dates of coming meetings. – Eric Lashley. The next board meeting will be
May 19, 2015. Lashley announced that new City Manager, David Morgan, will attend the
September Arts & Culture Board meeting.
Chair Sensabaugh adjourned the meeting at 6:15 p.m.
Respectfully submitted,
Liz Stewart, Secretary Betty Ann Sensabaugh, Chair
Page 7 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Election of Vice Chair. - Lawren Weiss
ITEM SUMMARY:
The Board will re-vote for Vice Chair, since the motion was made incorrectly at the last meeting.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 8 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Election of Secretary. - Lawren Weiss
ITEM SUMMARY:
The Board will re-vote for the Secretary because the motion was made incorrectly during the
March meeting.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 9 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Consideration and possible action to select an artist to construct a mural on 711 Main Street. -
Lawren Weiss, Dana Hendrix.
ITEM SUMMARY:
April 24, 2015 was the deadline for artists to submit mural proposals to the Arts & Culture Board
for a building on 711 Main Street. The board received 9 proposals from 11 artists. Board members
reviewed all proposals prior to May's meeting. The mural must be completed prior to Saturday,
August 1, 2015.
FINANCIAL IMPACT:
The financial impact of this item will be a $3,000 stipend to the artist, as well as materials
reimbursement up to $500. Funding for this item will come from the Arts & Culture Board's
regular budget for Public Art.
SUBMITTED BY:
Lawren Weiss
Page 10 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Report and possible action regarding expenditure of funds from the Arts & Culture Board budget.
-Lawren Weiss
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Budget Breakdown April 2015 Backup Material
Budget Summary April 2015 Backup Material
Page 11 of 23
Art Center Marketing/Public Art/Scholarships/Training &
Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting $2,000.00
$3,000.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $500.00 $19,500.00 $45.00 $1,955.00
$290.75 $8,592.59 $600.00 $14,370.00 $1,000.00 $18,500.00 $150.00 $1,805.00
$800.00 $7,792.59 $1,200.00 $13,170.00 $2,500.00 $16,000.00 $104.00 $1,701.00
$420.00 $7,372.59 $900.00 $12,270.00 $2,500.00 $13,500.00 $100.00 $1,601.00
$210.00 $7,162.59 $600.00 $11,670.00 $2,500.00 $11,000.00 $8.25 $1,592.75
$25.50 $11,644.50 $2,500.00 $8,500.00
$2,500.00 $6,000.00
$1,500.00 $4,500.00
$2,000.00 $2,500.00
$2,500.00 $0.00
Page 12 of 23
Date Item Amount Balance
Opening Balance 49,625.00
10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595.00
10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995.00
10/21/2014 Community Impact ad (1/3 share)1,116.66 47,878.34
11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1,200.00 46,678.34
11/18/2014 sculpture honorarium Terry Tunes x3 900.00 45,778.34
12/4/2014 Wilco Sun ad- Call for grant proposals 290.75 45,487.59
12/8/2014 sculpture honorarium Michael Epps x2 600.00 44,887.59
12/18/2014 plaques for Michael Epps sculptures (GTX Awds)25.50 44,862.09 Art Center expenses
12/22/2014 invoice-Letters of Sacrifice promo materials 800.00 44,062.09 ($3,000 budgeted)
1/28/2015 TCA Conference Eric Lashley 45.00 44,017.09 Marketing/promo
2/12/2015 Invoice- Art center banners OPEN and KUMBH MELA 420.00 43,597.09 ($10,000 budgeted)
2/13/2015 Americans for the Arts membership 150.00 43,447.09 Public art/Sculp Tour
2/19/2015 grant to East View High School Band 500.00 42,947.09 ($15,000 budgeted)
2/19/2015 grant to EVHS Percussion Ensemble 1,000.00 41,947.09 Scholarships & Grants
2/19/2015 grant to Georgetown Art Works 2,500.00 39,447.09 ($20,000 budgeted)
2/19/2015 grant to Georgetown Festival of the Arts 2,500.00 36,947.09 Training & Administration
2/19/2015 grant to GHS Jazz Program 2,500.00 34,447.09 ($2,000 budgeted)
2/19/2015 grant to Georgetown Symphony Society 2,500.00 31,947.09
2/19/2015 grant to Palace Theatre 2,500.00 29,447.09
2/19/2015 grant to SU NATIVE 1,500.00 27,947.09
2/19/2015 grant to Williamson County Symphony Orchestra 2,000.00 25,947.09
2/19/2015 grant to Williamson Museum 2,500.00 23,447.09
2/20/2015 Texans for the Arts membership 100.00 23,347.09
2/23/2015 500 sheets-letterhead from Roberts Printing 104.00 23,243.09
3/10/2015 Art Center Banner for Quilt exhibit 210.00 23,033.09
3/13/2015 Name tag for Steven Harris from GTX Awards 8.25 23,024.84
Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0218-51-335
Page 13 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Consideration and possible action to send a representative to the Americans for the Arts Annual
Convention. -Dana Hendrix
ITEM SUMMARY:
The Americans for the Arts Convention will take place June 12-14, 2015 in Chicago, Illinois.
FINANCIAL IMPACT:
The financial impact of sending a representative to the Americans for the Arts Convention will
include: $500 for admission, as well as additional costs for airfare, lodging and meals. The Arts &
Culture Board currently has $1,592.75 in their regular budget for training & administrative costs.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Convention Schedule 2015 Backup Material
Page 14 of 23
Page 15 of 23
Page 16 of 23
Page 17 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Report on the new arts website. - Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 18 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Report on the City of Georgetown's Breakfast Bites event. - Dana Hendrix
ITEM SUMMARY:
Breakfast Bites will be held on May 20, 2015 from 8:30 - 9:50 a.m. in the library's Friends Room.
The topic for this month's event is Capitalizing on Cultural Arts.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 19 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Report from Georgetown Art Works regarding the operation of the Georgetwon Art Center during
the month of April. - Lawren Weiss
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 20 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Consideration of future meetings. -Lawren Weiss
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 21 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Report on Artist in Residency programs. - Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 22 of 23
City of Georgetown, Texas
Arts and Culture Advisory Board
May 19, 2015
SUBJECT:
Field trip to the second floor of the Georgetown Art Center. - Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 23 of 23