HomeMy WebLinkAboutAgenda_ARTAB_05.20.2014Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
May 20, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
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scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route
through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open
Meetings Act, Texas Government Code 551.)
A Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other than
what was posted on the agenda.
B Announcements of upcoming events.
C Consideration and approval of minutes of April 15, 2014 Arts and Culture Board meeting.
D Report regarding the operation of the Georgetown Art Center from April 15 through May 19, 2014 -- Eric Lashley and
Gary Anderson
E Report on the meeting of the chairs of the Arts and Culture Board, Convention and Visitors Bureau Board, Main Street
Advisory Board, and Library Advisory Board on April 30, 2014. Philip Baker, Eric Lashley
F Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
G Consideration of and possible action to create guidelines for organizations that are seeking financial assistance from the
Arts and Culture Board outside of the normal grant process -- Melissa Waggoner, Judy Fabry
H Consideration and possible action regarding purchasing a Don Snell painting. Gary Anderson, Judy Fabry
I Consideration and possible action regarding a new contract with Georgetown Art Works for management of the
Georgetown Art Center for the next three years. Eric Lashley
J Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted
at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the ______ day of
__________________, 2014, at __________, and remained so posted for at least 72 continuous hours preceding the
scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on items other than what
was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of April 15, 2014 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
minutes April 15, 2014 Backup Material
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
April 15, 2014
The Arts and Culture Board met on Tuesday, April 15 at 4:30 p.m. in the small conference room
of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh,
Liz Stewart, Amanda Still, and Melissa Waggoner
Regular Session – began at 4:30 p.m.
A. Citizens who wish to address the Board. None were present.
B. Announcements of upcoming events – Liz Stewart announced the final concert of the
season for the Georgetown Symphony Society will be Sunday, April 27, at 4:00 p.m.
at the Klett Center. She also invited all board members to attend the event for which
they had granted the Symphony Society $3000, the children’s musical enrichment
concert at 10:30 and 12:45 at the Klett Center, on May 7. Fifth graders from all over
the county will be bused to this event.
C. Consideration and approval of minutes of the March 18, 2014 Board meeting.
Sensabaugh moved to approve the minutes as distributed. Waggoner seconded
the motion, which passed unanimously.
D. Consideration and possible action to institute the use of City-owned iPads at Arts and
Culture Board meetings – Judy Fabry. Fabry explained the City’s interest in reducing
the amount of paper used for agendas and that the iPads would be shared among all
of the City’s boards and commissions. Still moved to not use the iPads; Stewart
seconded the motion, which passed unanimously.
E. Report about the operation of the Georgetown Art Center since the March Arts and
Culture Board meeting – Gary Anderson. Anderson reported that it is nearly time for
the Benini exhibit to end and the Snell exhibit to go up. Several of Benini’s pieces
have sold during this show and 25-30 new members joined Georgetown Art Works
(GAW) during the opening reception and events at which Benini spoke. Approximately
70 people attended the private reception that took place before the public one. The
Hollow catered both events. Dr. Nelson and Mrs. Micki Avery sponsored the opening.
Anderson said they had donated $5000 for the event.
Chair Baker suggested that it would be nice for the Board to write a thank you to the
Averys for their support. He said he also would read the thank you letter in a Council
meeting to draw attention to the fact that the community is doing much to support the
Arts Center. Anderson moved to send the letter; Stewart seconded the motion,
which passed unanimously.
F. Report on Assessment of Georgetown Airport as a possible location for additional
pieces of borrowed sculpture – Judy Fabry. Fabry showed photos that Dar
Richardson and Eric Lashley had taken when they visited the airport, at the invitation
of interim director Curtis Benkendorfer. Benkendorfer had chosen two sites that he
believed were appropriate: one outside the terminal near a picnic table where people
often sit to watch planes coming and going, and the other near the entrance to the
terminal that is used by pilots. They agreed that both sites were good choices.
Lashley reported that City staff could build the concrete pads that will be needed at
no cost to the Arts and Culture Board. Stewart moved to approve putting two
sculptures on the proposed sites at the airport; Sensabaugh seconded the
motion, which passed unanimously. Fabry will relay the decision to Richardson so
that he may proceed with finding the sculptures to display.
G. Consideration of and possible action to approve purchase of architectural
photographs of the Georgetown Art Center – Judy Fabry. Fabry explained the
circumstances that brought this item back to the agenda, essentially that Eric
Lashley and Gary Wang had tried to reach a compromise price for the photos Wong
had had taken that they thought would be agreeable to the board. Considerable
discussion followed regarding the uses for the photos. Anderson said that they could
be used when negotiating with artists to do a show at the art center. Waggoner
agreed that the interior shots of the gallery would be useful in that respect. Others
said that the photos did not fill the needs of the board or GAW and that they would
rather use the requested $1500 to have other photos taken that would be more
useful in advertising the assets and activities at the Art Center. Nichols moved to
decline the offer to purchase; Sensabaugh seconded the motion, which
passed unanimously.
H. Consideration and possible action on Georgetown Art Works’ request for $3500 from
the Arts and Culture Board for the Don Snell exhibit in the gallery in May 2014 – Judy
Fabry and Gary Anderson. W aggoner asked why the Arts and Culture Board was
being requested to pay for this event, so Fabry explained the board’s budget and
itemized some past expenses related to events at the Art Center. Other board
members asked about a budget for the event. Anderson said that although he is on
the executive board of GAW , he was not aware of a budget. Waggoner, who is on
GAW’s events committee, said that she knows that levels of cost have been
established for receptions that depend upon the public profile of the artist, but she
could not say with certainty what the levels are. The group considered Ruth Roberts’
$1000 contribution to the event and someone suggested matching that. While the
group did not consider not funding the event, the consensus was that a request for
$3500 needed to be justified to be granted. Someone proposed purchasing a Snell
painting during the show so that some money would go to Roberts and some to
GAW. Ultimately, Anderson moved to give $1500 to GAW from the marketing
and promotions budget for the Snell reception. Stewart seconded the motion.
Nichols added that she would like GAW to know that their support would be used for
publicity and promotion and not for food. The motion passed unanimously.
I. Report on expenses since the March meeting – Judy Fabry. Fabry reported that she
had paid no invoices during the preceding month. She was unable to request a
check for the Williamson Museum until the minutes of the March meeting were
approved. Also, the bill for the ad in the Community Impact for the Benini exhibit
has not come through.
J. Consideration of dates of coming meetings — Judy Fabry. The regular May 20 date
for the next meeting was agreeable to everyone.
Chair Baker adjourned the meeting at 5:55 p.m.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
City of Georgetown, Texas
SUBJECT:
Report regarding the operation of the Georgetown Art Center from April 15 through May 19, 2014 -- Eric Lashley and
Gary Anderson
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Report on the meeting of the chairs of the Arts and Culture Board, Convention and Visitors Bureau Board, Main Street
Advisory Board, and Library Advisory Board on April 30, 2014. Philip Baker, Eric Lashley
ITEM SUMMARY:
Chair Baker attended a joint meeting of the chairs of all of the City advisory boards that are concerned with the
downtown.
FINANCIAL IMPACT:
This item has no financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Report regarding expenditure of funds from the Arts and Culture Board budget -- Judy Fabry
ITEM SUMMARY:
The check to the Williamson Museum for the Three-Legged Willie sculpture is the only expense that was paid this
month.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
spreadsheet summary Backup Material
budget breakdown Backup Material
Date Item Amount Balance
10/10/2013 Sponsorship of Chadwick & Spector 50,000
exhibit @ Art Center 2,500 47,500
& reimbursement for printing of Benini
materials PO 3400163 1,000 46,500
10/14/2013 Printing invitations for ribbon-cutting 432.94 46,067
10/17/2013 Sun McColgin honorarium 300.00 45,767
Pokey Park honorarium 300.00 45,467 Art Center expense ($10,000 budgeted)
Micheal Epps honorarium 300.00 45,167 Marketing/promo ($10,000 budgeted)
Terry M. Jones honorarium (2 pieces)600.00 44,567 Events/receptions ($2,000 budgeted)
10/21/2013 Nick Ramos 10/18/13 ribbon-cutting invite 150.00 44,417 Public art/Sculp Tour ($10,000 budgeted)
10/26/2013 JF MC charges for ribbon-cutting recep.696.62 43,720 Scholarships & Grants ($17,000 budgeted)
11/13/2013 Micheal Epps honorarium 300.00 43,420 Training & Administration ($1,000 budgeted)
12/2/2013 Purchase of Queen of Scotland 3822.00 39,598
12/9/2013 Matt Graves, Art Center video 250.00 39,348
1/13/2014 D&L Printing, sculpture tour brochures 888.05 38,460
1/23/2014 Georgetown Art Works, gift for J. Estes 50.00 38,410
1/22/2014 Faith Schnexnayder honorarium 300.00 38,110
1/22/2014 Dar Richardson honorarium 300.00 37,810
1/28/2014 D&L Printing, Art Galleries rack cards 132.10 37,678
1/27/2014 grant to Wmson Co Symph Orch 2000.00 35,678
1/27/2014 grant to Georgetown Symp Society 3000.00 32,678
2/4/2014 grant to EVHS Percussion Program 500.00 32,178
2/4/2014 GTX plaques for (2) library sculptures 58.75 32,120
2/17/2014 grant to Community Montessori 1500.00 30,620
2/24/2014 GTX plaques (repl Pokey Park/Shaman)15.00 30,605
2/25/2014 Affordable Signs (signage on 3 doors)175.00 30,430
3/3/2014 grant to Georgetown Festival of the Arts 3000.00 27,430
3/10/2014 Affordable Signs (addtl signage)31.75 27,398
4/16/2014 Williamson Museum (sculpture)2,500.00$ 24,898
Arts & Culture Board Expenses FY 2013-14
Art Center Marketing/Events/Public Art/Scholarships/Training &
Balance Promotion Balance Receptions Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $10,000.00 Starting $10,000.00 Starting $2,000.00 Starting $10,000.00 Starting $17,000.00 Starting $1,000.00
2,500.00$ $7,500.00 888.05$ $9,111.95 432.94$ $1,567.06 300.00$ $9,700.00 $2,000.00 $15,000.00 50.00$ $950.00
1,000.00$ $6,500.00 132.10$ $8,979.85 $150.00 $1,417.06 300.00$ $9,400.00 $3,000.00 $12,000.00
250.00$ $6,250.00 $696.62 $720.44 300.00$ $9,100.00 $500.00 $11,500.00
$175.00 $6,075.00 600.00$ $8,500.00 $1,500.00 $10,000.00
206.75$ $5,868.25 300.00$ $8,200.00 $3,000.00 $7,000.00
3,822.00$ $4,378.00 $2,500.00 $4,500.00
300.00$ $4,078.00 trf $2500 to Pub Art $2,000.00
300.00$ $3,778.00
58.75$ $3,719.25
15.00$ $3,704.25
add $2500 < S&G $6,204.25
$2,500.00 $3,704.25
City of Georgetown, Texas
SUBJECT:
Consideration of and possible action to create guidelines for organizations that are seeking financial assistance from the
Arts and Culture Board outside of the normal grant process -- Melissa Waggoner, Judy Fabry
ITEM SUMMARY:
The Board wishes to discuss creating guidelines for future considerations of requests from outside organizations or
individuals for financial support for projects or events.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding purchasing a Don Snell painting. Gary Anderson, Judy Fabry
ITEM SUMMARY:
The Georgetown Art Center currently has a retrospective show of the work of the late local artist, Don Snell. The Board
will consider whether to purchase one of his works for the City's permanent collection.
FINANCIAL IMPACT:
If the Board chooses to make a purchase, the cost would not exceed the funds available in their regular budget line.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and possible action regarding a new contract with Georgetown Art Works for management of the
Georgetown Art Center for the next three years. Eric Lashley
ITEM SUMMARY:
The management contract with Georgetown Art Works will need to be renewed in August 2014. Possible changes will be
considered.
FINANCIAL IMPACT:
This agenda item has no direct financial impact
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
current contract with Georgetown Art Works Backup Material
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Judy Fabry