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Home My WebLink AboutAgenda_ARTAB_06.15.2021Notice of Meeting for the Arts and C ulture Adv isory B oard of the City of Georgetown June 15, 2021 at 4:30 P M at H LWW-L arge Conference Room 809 Martin L uther K ing Jr. St. T he C ity o f G eorgetown is c o mmitted to c ompliance with the Americans with Dis ab ilities Ac t (ADA). If yo u req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reasonable as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e contac t the C ity S ecretary's O ffic e, at leas t three (3) d ays p rio r to the s cheduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eo rgeto wn, T X 78626 for ad d itional info rmation; T T Y us ers route thro ugh R elay Texas at 711. The A r ts and C ulture A dvisor y B oard is now me eting in pe rson. A quor um of the The A rts & C ultur e A dvi sor y B oar d will be in atte ndance at the C ity H all Gar de n Vie w C onfe re nc e R oom, 808 M ar tin L uthe r K ing J r. S tre et. I t is possibl e that one or more boar d me mber s may atte nd vi a vi de o C onfer enc e using the Zoom c li ent. To allow for as much citizen par ti c i pati on as possible , c i tizen comme nts are ac ce pte d e i the r i n per son or vi a the Zoom c lient. F ac e masks are encourage d. U se of profani ty, thre ate ni ng l anguage, slande r ous r e mar ks or thre ats of harm are not allowe d and wil l r esult in you being imme di atel y re moved fr om the me eti ng. If you have que sti ons or nee d assistanc e, ple ase contac t S har on P ar ke r at shar on.par ke r@ge orge town.or g or at 512-930-6534. To partic ipate vir tually, please c opy and paste the fol lowing we bl ink into your br owse r : https://ge or ge towntx.zoom.us/j/94180923199? pwd=S k R x Z E RW R E c y Y j U r Z Wt XW E V j V V c3U T09 M e eting I D : 941 8092 3199 P assc ode : 893338 O r by phone , 888-475-4499 U S Tol l-fre e, 833-548-0276 U S Toll -fr ee , 833-548- 0282 U S Toll -fr ee , or 877-853-5257 U S Toll -fr ee C itizen c omments ar e ac ce pte d in the fol lowing for mats: • S ubmit wr i tten comme nts to shar on.parker @geor ge town.org by __5:00__ p.m. on the day be for e the mee ti ng and the R e cor ding S e c re tary will forwar d your c omme nts to the boar d be for e the mee ting. Page 1 of 17 • L og onto the mee ting at the l ink above and “raise your hand” during the item, or atte nd the mee ting and sign-up to speak in-pe r son for an item poste d on the age nda. To join a Zoom mee ting, clic k on the l ink provided and joi n as an atte ndee . You will be asked to enter your name and email addr e ss (this is so we c an ide ntify you whe n you are call e d upon). To spe ak on an ite m, c li ck on the “Raise your H and” option at the bottom of the Zoom me e ti ng webpage onc e that ite m has ope ne d. When you ar e cal le d upon by the R ec ording S ec re tar y, your de vi c e wi ll be re mote ly un-muted by the A dmini str ator and you may spe ak for thr ee mi nutes. P le ase state your name clear l y, and whe n your time is over, your devic e will be mute d again.” Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c o nvene an Exec utive S es s ion for any purp o s e authorized b y the O pen Meetings Ac t, Texas G o vernment C ode 551.) A C all to o rder - S u sie F lata u , B oa rd C ha ir B C itizens wis hing to ad d res s the b o ard - S us ie F latau, Bo ard C hair C Announc ements regarding arts and culture. -S u sie F lata u , B oa rd C hair D C ons id eratio n and p o s s ib le ac tion to app ro ve minutes fro m the May 19, 2021 Arts and C ulture Board meeting. -S u sie F lata u , B oa rd C hair E C ons id eratio n and p o s s ib le ac tion to c reate vo lunteer s ubc o mmittees of the Arts and C ulture Bo ard fo r Events and Exhib itions and to includ e nominations for s ubc o mmittee C hairs - Amanda S till, Arts and C ulture C o o rd inato r F C ons id eratio n and p o s s ib le ac tion to selec t the artwo rk fo r the utility bo x at the entrance o f Two R ivers Apartments at 105 N Austin Ave. - Amand a S till, Arts and C ulture C oo rd inato r G P resentation of Arts and C ulture C oordinato r report - Amanda S till, Arts a n d C ulture C oord inator H C ons id eratio n and p o s s ib le ac tion regarding future meeting d ates – S us ie F latau, Board C hair Adjournment Ce rtificate of Posting I, R obyn Dens mo re, C ity S ec retary for the C ity of G eorgetown, Texas, do hereb y certify that this Notice of Meeting was p o s ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgeto wn, T X 78626, a p lace readily acc es s ib le to the general p ublic as req uired by law, on the _____ day of _________________, 2021, at __________, and remained so p o s ted fo r at leas t 72 c o ntinuo us hours prec eding the sc heduled time of s aid meeting. __________________________________ R o b yn Dens more, C ity S ecretary Page 2 of 17 City of Georgetown, Texas Arts and Culture Advisory Board June 15, 2021 S UB J E C T: C o nsideration and pos s ible actio n to ap p rove minutes from the May 19, 2021 Arts and C ulture Bo ard meeting. -S usie F la tau, B oard C h a ir IT E M S UMMARY: C o nsideration and pos s ible actio n to ap p rove minutes from the May 19, 2021 Arts and C ulture Bo ard meeting. -S us ie F latau, Board C hair F IN AN C IAL IMPAC T: No ne. S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Minutes Backup Material Page 3 of 17 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, May 18, 2021 at 4:30 PM The Arts & Culture Advisory Board met on Tuesday, May 19, 2021 at 4:30 PM via Zoom virtual meeting. Board Members Present: City Staff Present: Susie Kelly Flatau, Chair Amanda Still, Arts & Culture Coordinator Karen Turpin Kim Mcauliffe, Downtown Development MGR Jessica Meurer Sobhani Sharon Parker, Board Liaison Sonya Robinson Norma Clark David Valdez Board Members Absent: Marissa Palmer Guest: Regular Agenda: A. Call to order – Susie Flatau, Board Chair Susie Flatau Called the meeting to order at 4:34p.m. B. Discussion on how this virtual conference will be conducted, to include options for public comments and how the public may address the Commission – Amanda Still, Arts & Culture Coordinator Amanda Still, explained how the virtual conference would be conducted. C. Citizens wishing to address the board – Susie Flatau, Board Chair None present. D. Announcements regarding Arts & Culture– Susie Flatau, Board Chair • Susie – Full circle on May 20th • Jess – GISD wrapped up end of year. • Karen – Palace Theater will announce their season schedule this Thursday, they are also going to do a summer concert series. • Norma – GISD is going to do a virtual art show. • Sonya – SW had its graduation, campus is quiet but will have fall productions. Page 4 of 17 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, May 18, 2021 at 4:30 PM E. Consideration and possible action to approve minutes from the April 20, 2021 Arts and Culture Board meeting - Susie Flatau, Board Chair. Motion by David Valdez to approve the minutes as presented, second by Sonya Robinson. Approved 6-0 Marissa Palmer absent. F. Consideration and Possible action to approve an application to the Texas Commission on the Arts for a Cultural District Grant – Amanda Still, Arts & Culture Coordinator This is the annual TCA Culture District grant that we have the opportunity to apply for, the project we are applying to use this for a the Capital Improvement project. This is by Founders Park and Grace Heritage Plaza as an Arts District for arts programming. Motion by David Valdez to approve an application to the Texas Commission on the Arts for a Cultural District Grant, second by Sonya Robinson. Approved 6-0. Marissa Palmer absent. G. Consideration and Possible action to approve updates to the Annual Georgetown Sculpture Tour Call for Entries and Artist Agreements – Amanda Still, Arts & Culture Coordinator Amanda presented changes made to the Entries and Agreements. Motion by David Valdez to approve the changes to the Entries and Agreements as proposed, second by Sonya Robinson. Approved 6-0. Marissa Palmer absent. H. Consideration and Possible action to approve updates to Georgetown Arts and culture grant guidelines and requirements – Amanda Still, Arts & Culture Coordinator Amanda presented changes and recommendations for the Grant guidelines and requirements, Sonya Robinson recommended adding in the last paragraph “prior to reallocation the funds” Motion by Sonya Robinson to approve changes and recommendations for the Grant guidelines and requirements with the added paragraph of prior to reallocations of the funds, second by David Valdez. Approved 6-0. Marissa Palmer absent. I. Presentation of Arts & Culture Coordinator report – Amanda Still, Arts & Culture Coordinator • Public Art Program - City hall Gallery, projects in progress, Georgetown Title Mural • Cultural District Program – City Center Project, Arts District Project, Banner Project J. Consideration and possible action regarding future meeting dates - Susie Flatau, Board Chair. • The next meeting will be in person, would like to get the Board together for a group photo. • Discuss Board Subcommittees • Utility Box Art Next scheduled Arts & Culture Advisory Board Meeting is on June 15, 2021. Page 5 of 17 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, May 18, 2021 at 4:30 PM Motion by David Valdez to approve the next meeting date, second by Jessica Sobhani. Approved 6-0. Marissa Palmer absent. Adjourn: Motion by David Valdes to adjourn the meeting. Second by Karen Turpin. The meeting was adjourned at 5:42 PM __________________________________ ____________ Susie Flatau Date Board Chair Page 6 of 17 City of Georgetown, Texas Arts and Culture Advisory Board June 15, 2021 S UB J E C T: C o nsideration and pos s ible actio n to create volunteer s ub committees o f the Arts and C ulture Board fo r Events and Exhibitio ns and to inc lude nominatio ns fo r sub committee C hairs - Amand a S till, Arts and C ulture C o ordinator IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Board Subcommittees Backup Material Page 7 of 17 Arts and Culture Board Subcommittees A.Exhibitions Subcommittee a. City Hall Gallery exhibitions and receptions B. Events Subcommittee a.Brown Bag Luncheon b.Arts Stroll i.Goal to evolve into an arts festival in October 2022 during Month of the Arts Page 8 of 17 City of Georgetown, Texas Arts and Culture Advisory Board June 15, 2021 S UB J E C T: C o nsideration and pos s ible actio n to s elect the artwork for the utility b o x at the entranc e of Two R ivers Ap artments at 105 N Aus tin Ave. - Amand a S till, Arts and C ulture C o o rdinator IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Utility Box Art Backup Material Page 9 of 17 Utility Box Artwork Options Page 10 of 17 City of Georgetown, Texas Arts and Culture Advisory Board June 15, 2021 S UB J E C T: P res entation o f Arts and C ulture C o o rd inator rep o rt - Ama n d a S till, Arts and C u ltu re C oordin a tor IT E M S UMMARY: P res entation o f Arts and C ulture C o o rd inator rep o rt - Ama n d a S till, Arts and C u ltu re C oordin a tor F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: D escription Type Coordinator Report June 2021 Pres entation Page 11 of 17 Georgetown Arts and Culture Coordinator Report June 15, 2021 Page 12 of 17 Public Art Program •City Hall Gallery •April –June •Jessica Meurer Sobhani •July –September •Marissa Palmer •October –December •David Valdez for Veteran Exhibit •January –March 2022 •Ellen Greeney Page 13 of 17 Public Art Program •Projects in Progress •GHS Mural •Ongoing annual project •Installed on Sat. June 12 •Video Documentation •Mural at Georgetown Title •Installation last week of June •Still working on design revision Page 14 of 17 Cultural District Programming •City Center Project •Successful Public Engagement Event •Compiling survey results •View Video •“Arts District” Project •Approval to apply for grant •Application due June 15 •Period of performance: Oct 2021-Aug 2022 Page 15 of 17 Future Meeting Timeline Georgetown Art Works •Symphony of Entities Reception –100 Attendees •Cordovan Summer Camp Numbers •2017: 104 •2018: 103 •2019: 96 •2020: Covid •2021: 129 Financial Snapshot •Balance of Accounts as of 6/2/2021 = $52,830.69 •Credits = $31,781.18 •Debits = $31,205.76 Page 16 of 17 Future Meeting Timeline July •Award Grants •Subcommittee work August •Review Sculpture Tour Entries & Parks Comments Page 17 of 17