HomeMy WebLinkAboutAgenda_ARTAB_06.16.2020Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
June 16, 2020 at 4:30 P M
at F riends Room, Second F loor, Georgetown P ublic Library, 402 W 8th St;
Georgetown 78626
T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable
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O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin
Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
P lease note that a quorum of the Ar ts and Culture Advisor y B oar d may not
all be pre se nt at the same physical loc ation. S ome me mber s may inste ad
participate in this mee ting fr om one or mor e r emote locations in an e ffort to
advance the public he alth goal of limiting fac e to face me etings and to contain
the spr ead of C O V I D-19. In addition, ther e may be occ asions when the
audio transmission may not be c le ar or may be inte rr upted. In those
instanc es, the me eting will c ontinue so long as a quor um is still pr esent.
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proc edur es:
M asks are re comme nded
P hysical distancing; 6 fee t be twe en you and anyone not in your
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P r actice good hygie ne and wash your hands
If any of the se apply, do not visit: known close contact with C O V I D -19
P e rson, fever gre ater or e qual to 100.0 degr ee s F ahre nheit, diffic ulty
bre athing or shortness of br eath, cough, loss of taste or smell, sore
throat, c hills, headache, diar rhea or musc le pain.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board – Jane Estes , Board C hair
B Announc ements regarding arts and c ulture – Jane Estes , Board C hair
C C ons ideration and possible action to approve the minutes from the S pec ial S ession June 2, 2020 Arts and
C ulture Board meeting – Jane Es tes, Board C hair
D C ons ideration and possible action to s elect the artist and design for the R ecycled S treet S ign S culpture -
Amanda S till, Arts and C ulture C oordinator
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E C ons ideration and possible action to approve s pecial grant guidelines for the Arts and C ulture grants
whic h cons ider C O VI D relief funding and s pecial program acc ommodations - Amanda S till, Arts and
C ulture C oordinator
F C ons ideration of the Arts and C ulture C oordinator R eport - Amanda S till, Arts and C ulture C oordinator
G C ons ideration and possible action regarding future meeting dates – Janes Estes , Board C hair
Adjournment
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2020, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Arts and Culture Board
of the City of Georgetown
At second-floor Friends Room, Georgetown Public Library, 402 W. 8th Street
The Arts and Culture Board met on Tuesday, June 2, 2020 at 4:30 p.m. in the Friends
Room of the Georgetown Public Library, 402 W. 8th Street.
PRESENT: Jane Estes, Susie Flatau, Marissa Palmer, Sonya Robinson, Gaby Shultz,
Jessica Meurer-Sobhani, and Sharon Snuffer.
ABSENT: None
STAFF PRESENT: Amanda Still – Arts and Culture Coordinator and Eric P. Lashley –
Library Director.
MEMBERS OF THE PUBLIC: None
Chair Estes called the meeting to order at 4:37 P.M.
Regular Agenda
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. As of the
deadline, no persons were signed up to speak on items other than what was
posted on the agenda.
B. Announcements regarding arts and culture. – Janes Estes, Chair. Estes
announced on June 16 Lark and Owl will host virtually Phil Donahue and Marlo
Thomas as they promote their new book, Makes a Marriage Last. Flatau
announced the Georgetown Art Center has reopened and the current exhibit
Critters has been extended. Still announced the board would be considering
artists for the recycled art project and grants to nonprofit arts organizations at the
regular June meeting. No action was taken.
C. Consideration and possible action to approve minutes from the March 10, 2020
Arts and Culture Board meeting. – Jane Estes, Chair. Motion by Flatau,
seconded by Snuffer to approve the minutes of the March 10, 2020 Arts and
Culture Board meeting. Approved 7-0.
D. Consideration and possible action to approve grant applications to the National
Endowment for the Arts and Texas Commission on the Arts providing COVID
relief funding to the City of Georgetown Arts and Culture Program. – Amanda
Still, Arts and Culture Coordinator. Still withdrew this item. No action was taken.
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E. Consideration and possible action to approve an arts and culture grant
application to the Texas Commission on the Arts Cultural District Grant Program
for funding towards a capital improvement project. The project would connect
Founders Park and the plaza between Grace/Watkins Insurance building to
include public art and a small artist market space that would benefit residents,
local businesses, and local arts community. – Amanda Still, Arts and Culture
Coordinator. Still discussed the idea of creating an arts district within the Cultural
District that would encompass 9th Street from the Art Center to Founders Park.
Still gave an overview of a larger project that would include additional
greenspace next to Founders Park, shared outdoor space with local businesses,
and space for art festivals. Two public art projects would be included: a mural
behind the Georgetown Art Center and metal screen around a utility transformer
on Main Street. Still and Lashley have been meeting with Cari Miller – CVB
Director and Kim Mcaullife - Economic Development to discuss ways to bring
back events to the downtown after the pandemic. This idea has been discussed
with many stakeholders and City departments and has gotten positive responses
by all. Unfortunately, there is no funding source for the entire project. Staff
recommended moving forward with a grant to help pay for the mural behind the
Georgetown Art Center since it was a project already identified for FY 21. There
was much excitement for the project. Snuffer announced she was hopeful the
City could one day fund the entire project and thought a mural would be a good
first step. Motion by Flatau, seconded by Robinson to approve an application
by the City of Georgetown to the Texas Commission on the Arts for funding of a
mural at the Georgetown Art Center for $5,250. Approved 7-0.
F. Consideration and possible action regarding future meeting dates. – Jane Estes,
Chair. There were no reasons to move the regular June meeting date and
therefore, the meeting will be held on June 16, 2020 at 4:30 p.m.
Chair Estes adjourned the meeting at 5:00 p.m.
Respectfully submitted,
Sharon Snuffer Jane Estes
Board Secretary Board Chair
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City of Georgetown Arts & Culture Grants
The Georgetown Arts and Culture Board seeks grant proposals twice per year for art, music,
theatre, dance, and cultural heritage events and programs taking place in Georgetown.
Nonprofit organizations, schools, informal arts and culture organizations, and individual artists
who are creating public art, arts and culture programming, or an event open to the public are
eligible to apply. The City of Georgetown Arts and Culture Board considers all applicants without
attention to the following – which includes but is not limited to – race, color, religion, sex, sexual
orientation, gender identity, national origin, veteran, or disability status. Organizations may only
submit one grant proposal per calendar year.
Open calls for grant proposals are issued on the following standard schedule:
Due to special circumstances related to COVID-19, the 2020 Round II grant cycle for
events and programs occurring between October 2020 and March 2021 has been
adjusted to address these special circumstances and will follow this adjusted schedule:
For events and programs
occurring in…
Call will be
open
Candidates will be
notified
Checks will be
mailed
April 2020-Sept. 2020 Dec. 1-31,
2019 January 2020 February 2020
Oct. 2020-March 2021 June 1-30,
2020 July 2020 August 2020
For events and programs
occurring in…
Call will be
open
Candidates will be
notified
Checks will be
mailed
Oct. 2020-March 2021 July 1-31,
2020 August 2020 September 2020
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Due to special circumstances related to COVID-19 and the difficulty in planning events
and programs for the 2020 Round II grant cycle, organizations may submit grant
proposals that also seek relief funding for operating costs affected by COVID-19 during
the period of March 2020-September 2020. These operating costs include the following
categories:
• Facilities costs – percentage of rent or percentage of utilities
• Percentage of salary for one or more positions that are critical to an
organization’s artistic mission
• Percentage of fees for artists and/or contractual personnel to maintain or expand
the period during which such persons would be engaged
Organizations may still choose to submit grant proposals for events occurring October
2020-March 2021.
Organizations awarded funding during the 2020 Round I cycle for events and programs
occurring April 2020-September 2020 are not eligible to apply in the 2020 Round II cycle
for events and programs or COVID relief funding.
The information requested in the proposals will be:
• Contact information for someone who is readily available to answer questions about the
proposal
• Purpose and description of the event or program
• If requesting COVID relief funds, why this funding would help further the
organization’s mission
• Amount being requested and total budget, including other anticipated funding sources (e.g.,
donations, ticket sales, other grants)
• Date, location, admission charge, and anticipated attendance
• Size and demographic makeup of past audiences or participants
Special consideration will be given for events or programs that meet one or more of these
criteria:
• Are free admission
• Include outreach to populations that are traditionally underrepresented
• Have a cultural tourism or economic impact (e.g., events that may attract people who also
attend other arts & culture venues or events, stay overnight, shop, or dine in Georgetown)
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Organizations or individuals that receive funding will be required to follow up by:
• Recognizing the City of Georgetown Arts and Culture Board in their advertising and
programs
• Submitting a one-page report to the Arts and Culture Board with a description of the use of
grant funds and copies of event promotion materials
If you have questions, please email Amanda Still at amanda.still@georgetown.org or call 512-
930-8471.
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