HomeMy WebLinkAboutAgenda_ARTAB_06.18.2019Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
June 18, 2019 at 4:30 P M
at Small conference room, 2nd floor, Georgetown P ublic L ibrary, 402 W. 8th Street
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Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay
Texas at 711.
Regular Session
(T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose
authorized by the O pen Meetings Act, Texas G overnment C ode 551.)
A C itizens wishing to address the board. As of the deadline, no pers ons were s igned up to speak on items
other than what was pos ted on the agenda. -Jane Estes , C hair.
B Announc ements regarding arts and c ulture. –Jane Estes , C hair.
C C ons ideration and possible action to approve the minutes from the May 21, 2019 Arts and C ulture Board
meeting. –Jane Es tes, C hair.
D C ons ideration of the Arts and C ulture C oordinator’s report. –Amanda S till, Arts and C ulture
C oordinator.
E R eport c onc erning the joint Downtown G ateway S tandards meeting on June 19, 2019 with P lanning
Department representatives, as well as representatives from the Main S treet and C onvention & Visitor
Bureau Boards . – Eric Lashley, Library Director.
F C ons ideration and possible action to acc ept donation of the G waihir s culpture by Marie-C armel Bordes
from the Texas S ociety of S c ulptors . –Eric Las hley, Library Direc tor.
G C ons ideration and possible action to acc ept and s elect a s culpture donation from artist Ho Baron. –
Amanda S till, Arts and C ulture C oordinator.
H C onsideration and possible action regarding future meeting dates. -J ane E stes, C hair.
Ce rtificate of Posting
I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of
Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily
acc es s ible to the general public as required by law, on the _____ day of _________________, 2019, at
__________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said
meeting.
__________________________________
R obyn Dens more, C ity S ec retary
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Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
May 21, 2019
The Arts and Culture Board met on Tuesday, May 21, 2019 at 4:30 p.m. in the second floor Small
Conference Room of Georgetown Public Library, 402 W. 8th Street.
Present: Jane Estes, Tim Fleming, Laura Sewell, Sharon Snuffer, and Carol Watson.
Absent: Susie Flatau and Linda Wilde
Staff present: Amanda Still – Arts and Culture Coordinator, Eric P. Lashley – Library Director and
Lawren Weiss-Administrative Assistant.
Chair Estes called the meeting to order at 4:34 P.M.
Regular Agenda
A. Citizens wishing to address the Board. – Jane Estes, Board Chair. As of the deadline, no
persons were signed up to speak on items other than what was posted on the agenda. No
action required.
B. Announcements regarding arts and culture. – Janes Estes, Chair.
a. Laura Sewell with Southwestern University discussed upcoming SU Fine Arts events
such as: Venue rental season, The Wolves play, 12 Angry Jurors play, Little W omen:
The Musical and the Stupid F**king Bird play. Sewell also discussed upcoming music
events at SU and noted that the Festival of the Arts Beethoven events and concerts
would take place May 24-June 2.
b. Tim Fleming with Texans for the Arts announced that May 27 is the end of the 86 th
Legislative Session and June 17 is the end of the go vernor’s veto period. There is an
anticipated ten million dollars available to the Texas Commission on the Arts’ Cultural
District program for the coming year, plus $250,000 for the Veteran program. On June
4, TCA will host a retreat for its members.
c. Susie Flatau and Lashley provided announcements regarding Georgetown Art Center-
There will be an opening reception on June 1 from 6-8 p.m. for the Nosotros exhibit,
which will feature music and food. More events will take place during the course of the
exhibit. All but one studio on the second floor of the Art Center has been rented. F latau
is looking for one more renter to fill the vacancy. Renters are required to volunteer with
Georgetown Art Works during their stay and will have the opportunity to do a pop -up
show in the first floor studio during the year. Norma Clark’s art exhibit will be installed
this summer.
d. Carol Watson with Georgetown ISD-On May 17, GISD held its first annual arts signing
day, which included 16 artists from 13 different schools who committed to studying arts
in furthering their education. Watson announced that the middle and high schools held
their end of year concerts and high school students completed their Captstone projects.
May 30 is the last day of school for GISD. Georgetown Performing Arts Alliance will host
their summer music camp at East View High School for students ages 14-18 during
June.
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e. Jane Estes with Lark & Owl Booksellers announced that they are working on
programming and summer programming for kids. Currently the store hosts a weekly
Story Time on Mondays at 10. Estes is seeking programming ideas and partnerships
from the board. Lark & Owl was recently nominated in Austin Monthly’s Best Bookstore
category for the Best of ATX recognitions. Supporters can vote until June 2.
No action required.
C. Consideration and possible action to approve minutes from the April 16, 2019 meeting
minutes. – Jane Estes, Chair. Motion by Snuffer; second by Sewell to approve minutes
from the April 16, 2019 Arts and Culture Board meeting. Approved 5-0 (Flatau and Wilde
absent).
D. Consideration of the Arts and Culture Coordinator’s report. – Amanda Still, Arts and Culture
Coordinator. Still discussed the monthly report to the board regarding the following topics
(attached):
a. Arts and culture communication & promotion
b. Public art program
c. Future projects
The board recommended emphasizing performance art in the strategic plan moving forward.
No action required.
E. Consideration and possible action to request a proclamation from Mayor Ross in honor of Mary
Ellen Butler’s contribution to arts and culture in our community. –Eric Lashley, Library Director.
Mary Ellen Butler retired from the Palace Theatre, so Lashley requested that the board
recommend Mayor Ross give a proclamation to honor her contribution to arts and culture in the
community. Motion by Watson to request a proclamation from Mayor Ross to honor Mary Ellen
Butler; second by Fleming. Approved 5-0 (Flatau and Wilde absent).
F. Consideration and possible action regarding future meeting dates. – Jane Estes, Board Chair.
The next meeting will occur as regularly scheduled on Tuesday, June 18, 2019 at 4:30 P.M.
No action taken.
Board members and staff traveled to the wrapped utility boxes at 2 nd & Austin Avenue and 7th &
Austin Avenue to recognize the East View High School student artists at each location and take
photos.
Chair Estes adjourned the meeting at 6:07 p.m.
Respectfully submitted,
Carol Watson Jane Estes
Board Secretary Board Chair
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ARTS & CULTURE COORDINATOR REPORT
JUNE 21, 2019
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Objective 1: Communications & Promotion
Objective 2: Public Art Program
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Objective 1: Communications & Promotion
Grant Cycle for Events Oct 2019-March 2020
o Call is open and closes June 30; 3 submissions so far –1 is for a program in
Houston
o When cycle closes –emailed invitation to view and score submissions
o Scoring to be completed by 5pm on Thursday, July 11
o Award grants –July board meeting
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Objective 2: Public Art Program
Public Art Projects Completed
Utility Boxes –Very successful with very positive feedback;
expand in 2020/2021
Public Art Projects In Progress
Sculpture Tour –Call is open and closes August 1
Finalize 4 new pad locations on July 9
Consider entries in August
Commission in September; Install in November
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Objective 2: Public Art Program
Public Art Projects In Progress, Cont’d
City Hall Gallery 2019
July –September Gary Anderson –Artwork has been selected
Install on July 1st; find homes for Carol Light work
Opening reception at City Hall on Friday, July 12th at 4pm
October –December: GISD AP art students –Artwork has been selected
Opening reception at City Hall on Friday, Oct 4th at 4pm
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Objective 2: Public Art Program
Public Art Projects in Development
“Documenting History” or “Preserving History” Mural
Themes –community pride, desegregation, navigating change, honoring
our cultural history while moving forward into the future; working together;
collaboration between past and present; collaboration between different
groups; old/new; preservation/innovation; traditional/avant garde;
preserving history and culture during a period of major growth and
change
Draft of Program
Commission two local artists (collaboration) within the local artist network
of GCCMA; help engage the community and inspire participation
Met with Norma Clark and Devon ClarksonPage 9 of 28
Objective 2: Public Art Program
Public Art Project in Development, Cont’d
Mural Concept: abstract/traditional with community participation
Timeline
Get proposal feedback from GCCMA; enlist their help in engaging support
from their constituency
Submit draft to TCA for comments/feedback by June 28th
Submit for grant by July 15th
If awarded grant, finalize artist stipend amount and commission artists
Arts and Culture Board to approve design; GCCMA to provide feedback on
design
Mural painting November-January; Unveiling event in FebruaryPage 10 of 28
Objective 2: Public Art Program
Future Public Art Projects
1. Parking Garage –Steering committee meeting on June 24th
2. City Hall Reception Desk (Call for Proposals)
3. Farmer’s Market Stand/Recycled Street Sign Sculpture –Must
complete 8th St. parking lot before moving forward (Call for
Proposals)
4. City Center Green Space #1/Sculpture Garden (Call for
Proposals)
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Strategic Planning
When to Start?
June –Grant application
July –Award Arts and Culture grants
August –Consider Sculpture Tour entries
September –Award Sculpture Tour commissions
October –Possible mural design approval
Sculpture Tour installation/Awards
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Documenting/Preserving History Mural Project
City of Georgetown, TX
A Texas Cultural District
The City of Georgetown’s Mural Program promotes
community engagement, cultural participation, and cultural
tourism through public art programming
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Introduction
“The Georgetown Arts and Culture Board was established for the purpose of actively
pursuing the placement of public art in public places and serving to coordinate, promote and
support public access to the arts. The Board was also established to encourage, stimulate,
promote and foster programs for the cultural enrichment of the City, thereby contributing to
the quality of life in Georgetown, and develop an awareness of the value of the arts in the
business community, local government and the general public” (Strategic Plan, 2013-2018).
The City of Georgetown is in the process of relocating City buildings and offices off the
retail district of the historic Georgetown Square to a central location near the Georgetown
Public Library. The old library, which remained vacant for eleven years, was repurposed into
the new Georgetown City Hall in 2018. Adjacent to City Hall is the historic Shotgun House, built
between 1920 and 1930. The Shotgun House is managed by the Georgetown Cultural Citizen
Memorial Association (GCCMA). The GCCMA “exists to educate, preserve, and celebrate
African American history and culture. GCCMA fulfills its mission by partnering with religious,
educational, civic, and other organizations to provide for youth of all citizen s in Georgetown,
TX” (GCCMA brochure). GCCMA also has a long-term vision for the Shotgun House that
includes a Living History Museum and archives donated by the surrounding community (GCCMA
brochure).
As part of the development of the new civic spaces, there are plans to connect City Hall,
the Municipal Court, the Historic Light and Waterworks Building, and the Georgetown Public
Library with a community green space for public art, cultural programming, and a supplemental
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festival space for the historic Georgetown Square. The Shotgun House is part of the new civic
complex and is adjacent to the City Hall building. A large wall space at the back of City Hall is
the perfect place for a public art mural that would promote community engagement, cultural
preservation, and excitement within the neighborhood for the programming opportunities that
new development and growth provide, while honoring the traditions of the past. The City of
Georgetown is dedicated to preserving the cultural heritage of the local community, and rather
than displace any segment of the population, would like to honor local neighborhood histories
and stories, promote community engagement, and foster pride in the new civic development
and social/cultural programming opportunities.
Constituency
Resources consulted while researching the history and culture of the neighborhood the
mural will serve include “Histories of Pride” coordinated by Bill Stratton, “The Gracious Gift, The
Negro Fine Arts School 1946-66” by Martha Mitten Allen, and various interviews of local
residents conducted by the Georgetown Public Library as part of the oral history project,
“Remembering Desegregation”.
Themes emerging from “Histories of Pride” include the significance of churches and
schools to the African American community in Georgetown, as well as the importance of
documenting the history and achievements of minority groups. The purpose of the publication
is to document the achievements and history of the Georgetown African American community
so that the community’s contributions to the culture of Georgetown are honored and shared.
“Because of social and political inequalities, black residents’ lives were typically seen by the
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white community as not being historically relevant enough to document: thus little information
about black residents shows up in historical publications, the news media, or even government
records until the middle of the twentieth century” (Stratton, 4). However, “Histories of Pride”
was made possible by community members who preserved their stories through photos, church
records, and oral histories.
“The Gracious Gift, The Negro Fine Arts School 1946-66” is an account of the fine arts
school in Georgetown organized by groups at Southwestern University to serve the children of
the African American community from 1946-1966 during the period of segregation. It was a
remarkable program that helped ease the transition from segregation to integration in
Georgetown.
“Remembering Desegregation” was an oral history project conducted by the
Georgetown Public Library and “focused on people’s memories of Marshall and Carver Schools
and the events of the 1950s and ’60s that led to desegregation of Georgetown’s schools ”
(library.georgetown.org, accessed June 2019). While the major achievement of integration was
the equality of access to services and educational opportunities to all groups of people in the
community, another important theme that also emerges from the interviews is the importance
of preserving history and culture during a period of major growth and change. When
facilitating growth and innovative changes within a community, every group within the
community has a unique history and perspective that deserves to be honored.
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Proposed Project and Goals
Goal I: Community Engagement
Strategy I: Make cultural preservation and commemoration a primary focus of the
mural project by researching the cultural heritage of the neighborhood and selecting a theme
or significant local community figure to honor in the mural design
Strategy II: Engage the help of the non-profit, GCCMA, in putting together a
neighborhood forum to assess the needs of the neighborhood and receive inpu t/feedback for
the mural project
Strategy III: Plan unveiling event during Black History Month and coordinate the event
with other events sponsored by GCCMA during their month of cultural programming
Strategy IV: Commission a local artist or group of local artists within the GCCMA
network of artists
Goal II: Cultural Participation
Strategy I: Work with commissioned artist(s) to design a portion of the mural to be a
“paint by numbers” project where community members can contribute to the painting of the
mural
Strategy II: Plan the unveiling event and reception to be a neighborhood event such as a
block party or small music festival
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Strategy III: Organize a GCCMA membership drive during community painting times and
the unveiling event
Goal III: Cultural Tourism/Promotion
Strategy I: (Pre-event) Engage the help of the Georgetown Convention and Visitor’s
Bureau and the City’s Communications Department to push the mural story for editorial
coverage to media outlets through their contracted publicity firm
Strategy II: (Pre-event) Post the unveiling event to media outlets and enlist the help of
CVB and Sheraton/other Georgetown lodging to publicize the event; send out digital invitations
to stakeholders; post event on social media and send to media outlets
Strategy II: (During event) Prominent keynote speaker to unveil project; City
videographer and photographer; invite news outlets
Strategy III: (Post-event) Send post-event press releases with professional photos to
media outlets
Strategy IV: (Marketing Material/Collateral) Produce a rack card of the mural and event
photos to be displayed at the Visitors Center, The Museum, and the Georgetown Public Library
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Timeline 2019-2020
April/May: Research site/neighborhood
May: Preliminary meeting with GCCMA
June: Preliminary meetings with artists
June: Draft of program to Arts and Culture Board
June: Second meeting with GCCMA to review program
1. Select the theme/historic figure for the mural, discuss goals that GCCMA wou ld like
this project to address; discuss strategies to invite feedback from GCCMA
constituents and surrounding neighborhood; discuss strategies to enlist the help of
constituents and neighborhood members to help in the painting process.
June/July: Write grant
August: Assess artist capabilities and finalize decision to commission or put out a Call for Artist
Proposals
September: Commission the Artist(s); Contracts; Permits; Plan event
October: GCCMA and Arts and Culture Board to review and finalize design
November-December: Preliminary mural work; publicize community painting opportunities
January 2020: Hold community painting sessions
February 2020: Unveiling event
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Budget
Mural:
o Artist Stipend $3000
o Materials $1400
Celebration:
o Food and beverage for 250 ppl $300
o Music $300
Marketing Collateral (Rack Cards): $600 for design and printing of 5K
Sub-Total = $5,600
Rack cards paid from CVB budget ($600)
Total = $5,000
Grant Request $2,500
Evaluation
The following methods will be used to evaluate the success of the program:
Track number of views and engagements of event posts on social media
Track number of attendees to event through RSVP’s and sign-in sheet
Number of new members to GCCMA
Ask members of GCCMA, Arts and Culture Board, Main Street Board, and Convention
and Visitor’s Bureau to fill out a survey and have the same survey available at unveiling
event
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References
Allen, Martha Mitten. “The Gracious Gift, The Negro Fine Arts School 1946-66”. Heritage
Printing, 2003.
Georgetown Arts and Culture Board. “A City of Excellence: Arts and Culture Strategic
Plan”. City of Georgetown, 2013-2018.
Georgetown Cultural Citizen Memorial Association, Brochure.
Georgetown Public Library. “Remembering Desegregation: Interviews Now Online”.
www.library.georgetown.org. Accessed June 2019.
Stratton, Brad, Christy Friend, Birdie Shanklin, et al. “Histories of Pride, Thirteen
Pioneers Who Shaped Georgetown’s African American Community”. City of Georgetown, 1998.
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City of Georgetown, Texas
Arts and Culture Advisory Board
June 18, 2019
S UB J E C T:
C onsideration and pos s ible ac tion to ac cept and selec t a sc ulpture donation from artis t Ho Baron. –
Amanda S till, Arts and C ulture C oordinator.
IT E M S UMMARY:
Artist Ho Baron is offering one of four s culptures to donate to the C ity of G eorgetown. T he piec es are:
Head G ames , Mother and C hild, Doppelganger, and T he Dis tortionists .
F IN AN C IAL IMPAC T:
T he C ity will be respons ible for insuranc e to c over this sc ulpture donation, if acc epted by the Board.
S UB MIT T E D B Y:
AT TAC H ME N T S:
Description Type
Option 1: Head Games Backup Material
Option 2: Mother and Child Backup Material
Option 3: Doppelganger Backup Material
Option 4: The Distortionis ts Backup Material
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