HomeMy WebLinkAboutAgenda_ARTAB_06.20.2017Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
June 20, 2017 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the Board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda.
B Anno uncements regard ing arts and c ulture in Georgetown. -Jane Estes , Board Chair.
C Co nsideration of the May 16, 2017 Arts and C ulture Bo ard minutes . -Jane Es tes , Bo ard Chair.
D Introduction of Kim Mcauliffe- new Downtown Develo p ment Manager for the C ity of Geo rgeto wn. -Eric
Las hley, Library Directo r.
E Review of the mo nthly report from Georgetown Art Wo rks. -Eric Lashley, Lib rary Direc tor.
F Co nsideration and possible actio n regard ing 2017 grant ap p licatio ns. -Eric Las hley, Lib rary Direc tor.
G Co nsideration and possible actio n regard ing the Op erating Agreement between the City o f Georgetown
and Georgeto wn Art Works as it p ertains to the Georgetown Art Center. -Eric Las hley, Library Director.
H Co nsideration of future meeting d ates. -Jane Es tes , Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Citizens wishing to ad d res s the Bo ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Announc ements regarding arts and culture in Geo rgeto wn. -Jane Es tes, Board C hair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Cons id eration o f the May 16, 2017 Arts and Culture Board minutes. -Jane Es tes , Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes May 2017 Backup Material
Page 4 of 11
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
May 16, 2017
The Arts and Culture Board will meet on Tuesday, May 16, 2017 at 4:30 p.m. in the Small Conference Room of
Georgetown Public Library, 402 W. 8th Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Sharon Snuffer, Carol Watson and Linda
Wilde.
ABSENT:
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix-Fine Arts Librarian and Lawren Weiss-
Administrative Assistant.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. –Eric Lashley, Library Director. None were present. No action
required.
B. Announcements regarding arts and culture in Georgetown. – Jane Estes, Board Chair.
Estes announced that her next article in the Williamson County Sun will feature a list and tips on how to
advocate for the arts. She will also discuss what the arts do as a driver in Texas.
Lashley showed a video by the City’s Multi-Media Specialist John Njagi that promotes the City’s cultural
district anchors. This video about the Palace Theatre is the first of several to follow. The cultural district
promo videos will be showing at City Lights and Round Rock movie theaters.
Lashley discussed calls he received from Rockport and Tyler on referral from Jim Bob McMillan with
Texans for the Arts. These cities are interested in what Georgetown is doing in the way of arts and
culture, so Lashley sent copy of a Community Impact article and results from the Economic Impact
Study.
Lashley, Hendrix and Estes attended the Texas Library Association’s conference in April and did a
presentation on art in libraries. A staff member from Edinberg, Texas complimented Georgetown’s
efforts, explaining that their city has four staff members dedicated to art but no art center yet. Both cities
would like to schedule a meeting to discuss previous experiences and how to build on arts and culture.
GISD is interviewing for fine arts positions at the new Wagner Middle School. End of year concerts are
going on now and the district saw an increase in attendance for the On Broadway program this year.
The Georgetown Festival of the Arts lawn concert, symphony concert, and park event with fireworks will
take place on Memorial Day weekend.
C. Review of minutes from the April 18, 2017 Arts & Culture Board meeting. –Jane Estes, Board Chair.
Motion by Fleming; second by Sewell to approve the minutes from the April 18, 2017 Arts &
Culture Board meeting. Approved 7-0.
D. Review of monthly report from Georgetown Art Works. –Eric Lashley, Library Director.
Lashley reviewed monthly report with the Board, noting the next show at Georgetown Art Center will be
curated by a podcast host from Austin. GAW plans to replace the Art Center’s roof following the end of
Page 5 of 11
that exhibit. The Art Center will stay open and hang signage to welcome folks inside during the
construction. No action required.
E. Report on meeting with Georgetown Art Works’ Executive Board regarding the renewal of the
Georgetown Art Center Operating Agreement. –Eric Lashley, Library Director.
Lashley reported that he met with the Executive Board of Georgetown Art Works to discuss the
Operating Agreement between their organization and the City of Georgetown. The board was very
responsive to Lashley’s request to have a future Arts and Culture Manager handle day-to-day
operations of the Art Center, while GAW would convert to a more supportive and fundraising role.
Following discussion, the GAW Board agreed to send a letter of support to City Council and the City
Manager regarding these changes. No action required.
F. Report on City of Georgetown Sculpture Tour. –Dana Hendrix, Fine Arts Librarian.
Lashley read a report from Dana Hendrix (absent). Lashley reported that the call for entries for the
2017-18 Sculpture Tour had been posted on the following websites: City of Georgetown, City Arts
Facebook, Texas Society of Sculptors, Entry Thingy, Texas Public Art Administrators Facebook, and
with the current exhibiting sculptors. The deadline to submit proposals is June 1. Lashley noted
changes to the award system as follows: $1,500 for First Prize, $750 for second prize, and seven $500
honorable mentions for the remaining exhibitors. Sewell questioned the monetary amounts and
Lashley agreed to verify them from the recording of April’s meeting. No action required.
G. Consideration and possible action to approve a letter of support for an Arts and Culture Manager
position budget request. –Eric Lashley, Library Director.
Lashley distributed a draft letter to the Board regarding the proposed budget request for an Arts and
Culture Manager (attached to these minutes). Lashley asked Board members to review the draft and
consider providing support for the request, along with any changes to the letter. During discussion, the
Board requested several amendments to the draft. Motion by Wilde; seconded by Sewell to
authorize Board Chair Jane Estes to draft a letter on behalf of the board in support of the Arts and
Culture Manger position proposed in the budget. This letter will be forwarded the Mayor and City
Council. Approved 7-0.
H. Consideration future meeting dates. – Jane Estes, Board Chair. The next meeting will be June 20 at
4:30 PM. No action taken.
Chair Estes adjourned the meeting at 5:45 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair
Page 6 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Intro d uc tion o f Kim Mc auliffe- new Do wnto wn Development Manager for the City o f Georgetown. -Eric
Lashley, Library Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 7 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Review o f the monthly rep o rt fro m Georgeto wn Art Works . -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 8 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing 2017 grant applic ations . -Eric Las hley, Library Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r this item will c o me from the regular arts and c ulture b udget.
SUBMITTED BY:
Page 9 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing the Operating Agreement between the C ity of Geo rgeto wn and
Geo rgeto wn Art Wo rks as it pertains to the G eo rgeto wn Art Center. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 10 of 11
City of Georgetown, Texas
Arts and Culture Advisory Board
June 20, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Jane Es tes , Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
Item has no direc t financial imp act.
SUBMITTED BY:
Page 11 of 11