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Home My WebLink AboutAgenda_ARTAB_06.21.2022Notice of Meeting for the Arts and Culture Adv isory Board of the City of Georgetown June 21, 2022 at 4:30 P M at Georgetown City Hall Community Room, 808 Martin L uther K ing Jr. St. T he C ity of G eorgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require as s is tance in partic ipating at a public meeting due to a disability, as defined under the ADA, reas onable as s is tance, adaptations , or ac commodations will be provided upon request. P leas e c ontact the C ity S ec retary's O ffic e, at leas t three (3) days prior to the sc heduled meeting date, at (512) 930-3652 or C ity Hall at 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626 for additional information; T T Y users route through R elay Texas at 711. Regular Session (T his R egular S es s ion may, at any time, be rec es s ed to c onvene an Exec utive S es s ion for any purpose authorized by the O pen Meetings Act, Texas G overnment C ode 551.) A C all to order - S usie F latau, B oard C hair B C itizens wishing to address the board - S us ie F latau, Board C hair C Announc ements regarding arts and c ulture. -S usie F latau, B oard C hair D C ons ideration and possible action to approve minutes from the Marc h 15, 2022 Arts and C ulture Board meeting. -S usie F latau, B oard C hair E C ons ideration and possible action to approve minutes from the May 12, 2022 Arts and C ulture Board meeting. -S usie F latau, B oard C hair F Disc ussion regarding the updated workplan c reated at the annual retreat in May - Amanda S till, Arts & c ulture coordinator G C ons ideration and possible action to approve the C ity Hall G allery artist to exhibit January - Marc h 2023 - Amanda S till, Arts and C ulture C oordinator H P resentation of Arts and C ulture C oordinator report - Amanda S till, Arts and C ulture C oordinator Adjournment Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that this Notic e of Meeting was posted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily acc es s ible to the general public as required by law, on the _____ day of _________________, 2022, at __________, and remained s o posted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 1 of 24 City of Georgetown, Texas Arts and Culture Advisory Board June 21, 2022 S UB J E C T: C onsideration and pos s ible ac tion to approve minutes from the March 15, 2022 Arts and C ulture Board meeting. -S usie F latau, B oard C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: None. S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: Description Type Minutes Backup Material Page 2 of 24 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, March 15, 2022 at 4:30 PM The Arts & Culture Advisory Board met on Tuesday, March 15, 2022 at 4:30 PM at Georgetown City Hall Community Room 808 Martin Luther King Jr. St. Board Members Present: City Staff Present: Susie Kelly Flatau Amanda Still, Arts & Culture Coordinator Karen Turpin Sharon Parker, Board Liaison David Valdez Sonya Robinson Norma Clark Stacy Reed Rachel Hancock Board Members Absent: Guest: Regular Agenda: A. Call to order – Susie Flatau, Board Chair Susie Flatau Called the meeting to order at 4:31 p.m. B. Introduction of new board members Stacy Reed and Rachel Hancock - Susie Flatau, Board Chair C. Discussion and possible action to elect a Vice-Chair and Secretary to the Arts and Culture Board – Susie Flatau, Board Chair Motion by David Valdez nominate himself as Vice Chair, second by Karen Turpin , Motion by David Valdez to nominate Sonja Robinson as Secretary, second by Norma Clark. Approved 7-0 . D. Review of the Arts and Culture Board bylaws– Susie Flatau, Board Chair No action needed. E. Review of the City Council’s Boards and Commissions Attendance Policy– Susie Flatau, Board Chair No action needed. F. Citizens wishing to address the board – Susie Flatau, Board Chair None present. Page 3 of 24 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, March 15, 2022 at 4:30 PM G. Announcements regarding Arts & Culture– Susie Flatau, Board Chair Norma – Applies for a group exhibit Sonya – SW is out on spring break but will be back next week and still a few more music and play productions before the end of the year. David – March 19th Photography festival on the square. Karen – New season will be coming out soon for the Palace Susie – Full circle Thursday night – Featuring David Valdez H. Consideration and possible action to approve minutes from the February 15, 2022 Arts and Culture Board meeting – Susie Kelly Flatau, Board Chair. Motion by Karen Turpin to approve the minutes as presented, second by David Valdez Approved 7-0 . I. Consideration and possible action to recommend to the Parks Department the top five artist submissions to the Call for Artist Entries at Heritage Community Gardens– Amanda Still, Arts & Culture Coordinator. Discussion: Amanda presented the top 5 submissions by scoring criteria. Motion by Sonja Robinson to recommend to the Parks Department the top five artist submissions as presented by staff, second by Stacy Reed Approved 7-0 . J. Consideration and possible action to approve the artist invitation for City Hall Gallery during the October – December 2022 exhibit.– Amanda Still, Arts & Culture Coordinator. Discussion: Board Chair Susie Flatau recused herself during this item because she is the artist being considered. Motion by Rachel Hancock to approve the artist invitation for City Hall Gallery as presented by staff, second by Stacy Reed Approved 6-0 . K. Consideration and possible action to approve the recommendations from the Events Subcommittee for artist booth exhibitors at the Georgetown Spring Art Stroll– Amanda Still, Arts & Culture Coordinator. Discussion: The board reviewed two submissions to fill the number five booth spot. Motion by Karen Turpin to Virginia Headley exhibit for the artist booth exhibitors at the Georgetown Spring Art Stroll, second by Stacy Reed Approved 7-0 . Page 4 of 24 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Tuesday, March 15, 2022 at 4:30 PM L. Presentation of Arts & Culture Coordinator report – Amanda Still, Arts & Culture Coordinator • Public Art Program o Projects in Progress – GISD Mural, Library Crosswalk Mural, Cistern at Heritage Community Garden and Public Art at South Main • Cultural District Programming o Georgetown Spring Art Stroll, Arts District, Brown Bag Luncheon • Future Meeting Timeline o Annual Retreat in Waco with Main Street Board late April/early May o April Board Meeting cancelled due to Spring Art Stroll o Updates to Arts & Culture Grants o Annual Sculpture Tour Program Adjourn: Motion by David Valdez to adjourn the meeting. Second by Norma Clark . The meeting was adjourned at 5:31 PM __________________________________ ____________ Susie Flatau Date Board Chair Page 5 of 24 City of Georgetown, Texas Arts and Culture Advisory Board June 21, 2022 S UB J E C T: C onsideration and pos s ible ac tion to approve minutes from the May 12, 2022 Arts and C ulture Board meeting. -S usie F latau, B oard C hair IT E M S UMMARY: F IN AN C IAL IMPAC T: None. S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: Description Type Minutes Backup Material Page 6 of 24 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Thursday, May 12, 2022 at 8:00 PM The Arts & Culture Advisory Board along with the Main Street Advisory Board held a Joint Retreat and Site Visit to City Center Waco on Thursday, May 12, 2022 Board Members Present: City Staff Present: Susie Kelly Flatau Amanda Still, Arts & Culture Coordinator Karen Turpin Sharon Parker, Board Liaison David Valdez Sonya Robinson Stacy Reed Board Members Absent: Norma Clark Rachel Hancock Guest: Regular Agenda: Items A, B and C were combined with the Main Street Advisory Board. The meeting started at 10:13 am A. Call to order – Susie Flatau, Board Chair Susie Flatau Called the meeting to order at 10:13 a.m. B. Welcome and Overview Board members and staff introduced themselves and gave a brief description of their position. They also discussed what they are looking forward to learning at the retreat. C. Discussion and possible action on the Economic Development: Downtown Development & arts & Culture One-Year Workp0lan Staff and Board members reviewed the departments missions and discussed the Department goals. The Arts & Culture Advisory Board and the Main Street Advisory Board went into their separate advisory board groups at 11:30am. D. Discussion of updated Grant Guidelines for 2022 Round II– Amanda Still, Arts & Culture Coordinator Page 7 of 24 Minutes Arts & Culture Advisory Board City of Georgetown, Texas Thursday, May 12, 2022 at 8:00 PM Motion by Sonya Robinson to approve the updated Grant Guidelines as presented by staff, second by Karen Turpin Approved 5-0 . E. Discussion of updated Call for Entries for Annual Georgetown Sculpture Tour – Amanda Still, Arts & Culture Coordinator. Motion by Stacy Reed to approve the updated Call for Entries for the Annual Georgetown Sculpture Tour as presented by staff, second by David Valdez Approved 5-0 . Motion by Sonya Robinson to adjourn the meeting. Second by David Valdez . The meeting was adjourned at 12:16 PM. __________________________________ ____________ Susie Flatau Date Board Chair Page 8 of 24 City of Georgetown, Texas Arts and Culture Advisory Board June 21, 2022 S UB J E C T: Dis cus s ion regarding the updated workplan created at the annual retreat in May - Amanda S till, Arts & culture c oordinator IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: Description Type One year work plan Backup Material Page 9 of 24 2022 – ONE-YEAR WORK PLAN Service Area Mission: To purposefully support a business-friendly environment where companies can and want to grow. Main Street Mission: Georgetown Main Street Program is a preservation-driven, economic development organization. We promote diverse community engagement to create a destination downtown for everyone. Arts & Culture Mission: City of Georgetown Arts & Culture Program enhances the quality of life for the residents and visitors of Georgetown by promoting community engagement & cultural participation, fostering business development, and facilitating cultural tourism through public art programming & collaborative events. Page 10 of 24 Department Goals Goals (S.M.A.R.T.) Status % Comp Assigned to Start Date End Date Date Completed Multi- Dept Facilitate communication and collaboration among downtown stakeholders All MSAB Build strong business relationships through business retention visits and touches All MSAB Recruit and retain a diverse business mix in downtown Kim Plan & Host Small Business Workshops during National Small Business week Rachel, Michele, Lauren Continue to administer Annual Sculpture Tour All ACAB Continue to administer semi-annual Arts and Culture Grants All ACAB Continue to host quarterly Brown Bag Luncheons Continue to administer quarterly City Hall Gallery exhibits Stacey (Exhibit Subcommittee) Steward any commercial mural requests from property owners Amanda Plan and implement semi-annual Art Strolls Sonya, Susie, David, Stacey (Event Subcommittee) Continue to update annual public art directory Amanda Create a stock photo portfolio for business recruitment and advertising materials Kim Continue to administer monthly newsletter Amanda Continue to administer website updates and social media platforms Amanda & Kim Steward annual GISD mural addition Amanda Continue to develop South Main Arts (SOMA) District public space that will allow for multi-purpose programming All – Rachel, Trisha Page 11 of 24 Steward partnership plan with Georgetown Art Center & collaborate on facility improvements Sonya, David, Karen (ACAB Exhibit Subcommittee) Complete public art components of SOMA – (2) benches, gateway signage, “play sculpture” Sonya, David, Karen, Stacy (ACAB Event Subcommittee) Continue to develop City Center public space that will allow for multi-purpose and multi-cultural programming Lauren Facilitate the gateway/wayfinding signage project Kim Continue to steward activities of the Arts and Culture Board Amanda Continue to steward activities of the Main Street Advisory Board Kim Invest in stakeholders to support business development, preservation, and arts programming through grant programs All Board Members Continue to coordinate quarterly volunteer lunch and annual Christmas party/volunteer appreciation reception Christine, Kim Train and provide educational opportunities for Main Street Board members and program volunteers Kim Continue to produce annual Christmas ornament as part of Main Street fundraising efforts for the Façade grant program Michele Coordinate and collaborate with other preservation-based organizations for Preservation Month activities Jennifer Support efforts for the Downtown Masterplan Update All Board Members Coordinate and collaborate with other business-support organizations on Small Business Saturday/Shop Small activities Lauren Coordinate the Labor Day Sidewalk Sale event Lauren, Christine Coordinate the Georgetown Swirl event Michele, Christine, Jennifer Coordinate the Blazin’ Beer Crawl event Christine, Jennifer Page 12 of 24 Coordinate seasonal events at the City Center site to activate the space (Food trucks, cultural events, etc.) Christine, Kim Continue to report quarterly activity and reinvestments to THC Kim Continue to report annual activity as part of Main Street Accreditation review Kim & All MSAB Members Continue to serve as staff liaison to Chamber Downtown Business Circle Meetings Lauren, Kim Administer performance agreements and job creation as part of economic development incentives projects in downtown Kim Serve as staff liaison to the film industry and continue to administer film application permits, as needed Amanda Continue to provide walking tours to visitors and civic groups Amanda & Kim Wildly Important Goals Goals (S.M.A.R.T.) Status % Comp Assigned to Start Date End Date Date Completed Multi- Dept Continue to steward the City Center project through design development in each phase In process Lauren & Staff June 2021 Fall/Winter 2023 Yes Support the Downtown Masterplan Update Summer 2022 All June 2022 February 2024 Yes Continue to steward the wayfinding project through design development, production, and installation In process Staff January 2022 January 2024 Yes Support the planning efforts for Georgetown’s 175th Birthday In process All June 2022 April 2023 Yes Expand and elevate the public art program by hosting an annual South Main Arts Festival October 2022 (ACAB Event Subcommittee) April 2022 October 2022 Yes Celebrate the 40th Anniversary of the Main Street Program October 2022 Rachel, Trisha, & Staff June 2022 October 2022 Yes Page 13 of 24 Page 14 of 24 City of Georgetown, Texas Arts and Culture Advisory Board June 21, 2022 S UB J E C T: C onsideration and pos s ible ac tion to approve the C ity Hall G allery artis t to exhibit January - March 2023 - Amanda S till, Arts and C ulture C oordinator IT E M S UMMARY: F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: Description Type Artis t Portfolio Backup Material Page 15 of 24 Diane Sandlin: Jan-March 2023 https://www.dianesandlinstudios.com/homePage 16 of 24 City of Georgetown, Texas Arts and Culture Advisory Board June 21, 2022 S UB J E C T: P res entation of Arts and C ulture C oordinator report - Amanda S till, Arts and C ulture C oordinator IT E M S UMMARY: P res entation of Arts and C ulture C oordinator report - Amanda S till, Arts and C ulture C oordinator F IN AN C IAL IMPAC T: . S UB MIT T E D B Y: S haron P arker AT TAC H ME N T S: Description Type Coordinator Report Backup Material Page 17 of 24 Georgetown Arts and Culture Coordinator Report June 21, 2022 Page 18 of 24 Public Art Program •Completed Projects •GISD Mural –Be Your Own Person •Crosswalk Mural •Cistern at Heritage Community Garden Page 19 of 24 Cultural District Programming •Georgetown Autumn Art Stroll + South Main Arts Festival •First planning meeting today! •Stroll/ST awards reception –Oct 20; Main St program –Oct 21; Festival –Oct 22 Page 20 of 24 Cultural District Programming •Arts District •Broke ground on June 20th! •Scott Shubin has submitted initial sketch and cost estimate •Preparing presentation for feedback from Exhibit committee Page 21 of 24 Cultural District Programming •Brown Bag Luncheon •Breaks down the details of how to use the arts and public art in large-scale architecture and design projects •Updates from Cultural District stakeholders to follow presentation Page 22 of 24 Future Meeting Timeline •July,2022 •Award Arts and Culture Grants •August,2022 •Select sculptures for Sculpture Tour Page 23 of 24 Future Meeting Timeline •September,2022 •Approve artist booth selections for Arts Festival •October,2022 •Meeting cancelled due to Art Stroll/Festival •On-site judging of ST on Oct 6-9 Page 24 of 24