HomeMy WebLinkAboutAgenda_ARTAB_07.15.2014Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
July 15, 2014 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
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Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Announcements of upcoming events.
B Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
C Consideration and approval of minutes of April 15, 2014 Arts and Culture Board meeting.
D Report regarding the operation of the Georgetown Art Center from June 18-July 13, 2014 -- Eric
Lashley and Gary Anderson.
E Report regarding expenditure of funds from the Arts and Culture Board budget and consideration
of expenditures for the remainder of the fiscal year -- Judy Fabry, Eric Lashley
F Consideration and possible action to approve expenditure of funds for design and production of
banners for the Cultural District, to be hung in late September 2014, Eric Lashley.
G Consideration and possible action to approve the draft of the three-year operating agreement for
the Georgetown Art Center that will be submitted for approval to the City Council in August 2014.
Eric Lashley
H Consideration of dates of coming meetings -- Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2014, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
SUBJECT:
Announcements of upcoming events.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Citizens who wish to address the Board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and approval of minutes of April 15, 2014 Arts and Culture Board meeting.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
minutes June 17, 2014 Backup Material
Minutes of the Meeting of the
Arts and Culture Board
City of Georgetown, Texas
June 17, 2014
The Arts and Culture Board met on Tuesday, June 17 at 4:30 p.m. in the small conference room
of the Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Philip Baker, Shana Nichols, Betty Ann Sensabaugh,
Amanda Still, and Melissa Waggoner
Regular Session – began at 4:30 p.m.
A. Citizens who wish to address the Board. None were present.
B. Announcements of upcoming events – Betty Ann Sensabaugh announced that the
Williamson Museum will be having a show in July about Williamson County artisans,
past and present. Eric Lashley said that Ellsworth Peterson will speak to City Council
on June 24 regarding the grant that the board gave to the Festival of the Arts. Melissa
Waggoner reminded everyone that the artists reception for this month’s show at the
Art Center – “The American Dream” – takes place on Saturday, June 21, 7-9 p.m. At
least nine of the 15 artists will attend.
C. Consideration and approval of minutes of the May 20, 2014 Board meeting. Melissa
Waggoner moved to approve the minutes as distributed. Betty Ann Sensabaugh
seconded the motion, which passed unanimously.
D. Report regarding the operation of the Georgetown Art Center from April 15 through
May 19, 2014– Eric Lashley, Gary Anderson. Lashley reported the door count from
4/28 to 6/3 was 2,485 and the total since installing the counter in February was
10,233. He had attended the Georgetown Art Works board meeting and said that
although there was no treasurer’s report, it appeared that the group has about
$10,000 in the bank. However, the art shows are costing about $4-5,000 each.
Children’s summer camps have begun and the two-day adult workshop that was held
last weekend was full and extremely well received.
E. Report regarding the expenditure of funds from the Arts and Culture Board budget –
Judy Fabry. Fabry reiterated the expenses that had been paid during the previous
month: $1800 to the Texas Society of Sculptors for prize money for their summer
show at the library; $2500 to the Palace Theater, their grant for their Inclusion Show;
$2,125 to the Georgetown Art Center for the Snell reception and the ad for the Benini
show; and $550 to IntroVisuals TX for the Google virtual tour of the Art Center and 40
photos from the tour that are appropriate for use in web applications.
F. Consideration and possible action to select a painting by Don Snell to purchase for
the City of Georgetown – Gary Anderson, Eric Lashley. All of the Board members
present told which of the three paintings they preferred from among those under
consideration: Kafka’s Castle (a very early work); Flower Girl (a colorful work that is a
departure from most of his work); and Red Striped Tie (a late work). Four preferred
Flower Girl and two had chosen Kafka’s Castle. Discussion followed about the pros
and cons of each, with the consensus finally being that Flower Girl is the one they
would purchase.
G. Consideration of purchasing a PA system for the Georgetown Art Center – Eric
Lashley. Waggoner, who is a member of the Art Center’s events committee,
presented the case for acquiring a portable, wireless PA system, with at least two
speakers. Lashley said he had spoken with the owner of Ken’z Guitars to find out
what he would recommend and then did more online research on the
recommendation, the Samson XP40iw—Channel 8. He said the system can operate
completely wirelessly with batteries or may be plugged into alternating current. The
vendor suggested purchasing two systems. While only one mike may be used at a
time, both speakers can broadcast from that mike, so one speaker could be placed in
the gallery and the other in the studio. Sensabaugh moved to purchase two of the
recommended systems. Still seconded the motion, which passed unanimously.
H. Consideration of proposal to create Cultural District banners that would hang on the
Square during October 2014 – Eric Lashley. Lashley explained that Assistant City
Manager Laurie Brewer had proposed creating new banners advertising the Cultural
District and using them to decorate the downtown Square during October Arts Month.
Lashley showed two different banner concepts (attached to these minutes) to the
board members and said that there are two options for creating images for either of
the banner concepts: photographs or original graphics. The consensus was for the
simpler of the two concepts and for images created by a graphic designer. Lashley
said he would contact some designers and ask for prices for 8 designs representing
the district’s cultural assets (e.g., live music, art, theater…) and a 9th design
incorporating the Texas Commission on the Arts’ logo for a State Cultural District. He
will report at the July meeting.
I. Consideration and possible action regarding a new contract with Georgetown Art
Works (GAW) for management of the Georgetown Art Center for the next three years
– Eric Lashley. Board members had copies of the existing management agreement
that Lashley had marked up. Most of the changes involve no controversy, but he
asked the board to consider three topics. The first was whether GAW should pay for
the Art Center utilities. The consensus was that was a good idea, although perhaps it
should be phased in, but since no one knew how much the utilities cost, making a firm
decision was not possible. Lashley said he’d been trying to find out what utility
charges had been since October, but it appears that the billing is combined with the
utilities for the City offices on the second floor of the building. Lashley’s understanding
is that a separate meter was installed for the space on the first floor. He will have
historical costs for the July meeting.
The second topic for discussion was operating hours. The first operating agreement
designated that the Art Center would be open 44 hours per week plus two extra hours
for First Friday and two more hours for another evening event. Lashley questioned
whether the extra hours should be mandated at all, and if yes, whether First Friday
should be mandated. Considerable discussion followed with the upshot being that
mandating an extra four evening hours per month would be appropriate, but that
GAW should be allowed to determine when those hours would be.
Finally, Lashley had added an alcohol policy. He said that the City is agreeable to
alcohol being served in the Art Center as it’s been done this past year—no alcohol is
sold and it is served by caterers whom TABC has trained and licensed. He also said
that since the City is the owner of the building and is the entity that TABC would hold
responsible for any violations of state regulations, before any event is held at the Art
Center at which alcohol will be sold, permission to do so must be obtained from the
City.
Melissa Waggoner then suggested that she believes the contract should require GAW
to submit monthly written reports containing specific metrics such as website traffic,
door traffic at the Center, an accounting of evening events, gift shop sales, and
number of memberships added. Receiving information such as this on a monthly
basis, instead of the anecdotal evidence that has been presented for the past year,
would make evaluation of the project and planning easier. She also recommended
adding an annual meeting of the Arts and Culture Board and the GAW executive
board, at which time annual benchmarks, which had been established in the operating
agreement, could be discussed. While she admitted that the art center project may
not be mature enough yet for benchmarks, an annual report should be required.
Lashley will present a more finished product at the July meeting. He will be taking the
revised agreement to Council on August 12.
J. Consideration of proposal by the Palace Theater to put a mural on the back of their
building on Austin Avenue or on the Tin Barn – Eric Lashley. Lashley reported that he
had met with Marissa Austin, executive director of the Palace Theater, who wanted to
discuss her idea for a mural to decorate one of the Palace’s buildings that are on the
alley between Austin Avenue and Rock Street. She has not discussed the idea with
her board but was just gathering information about how the Arts and Culture Board
might be involved and what funding options the Arts and Culture Board might be able
to offer.
The board members generally agreed that they would be interested in helping with a
mural project and said that the Palace would be eligible to apply for a grant from the
Board for such a project. Lashley said he would convey the Board’s interest to Ms.
Austin.
All board members but Philip Baker are able to meet on the regular July 15 meeting date.
Chair Baker adjourned the meeting at 5:55.
Respectfully submitted,
Liz Stewart, Secretary Philip Baker, Chair
City of Georgetown, Texas
SUBJECT:
Report regarding the operation of the Georgetown Art Center from June 18-July 13, 2014 -- Eric
Lashley and Gary Anderson.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Report regarding expenditure of funds from the Arts and Culture Board budget and consideration
of expenditures for the remainder of the fiscal year -- Judy Fabry, Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Judy Fabry
ATTACHMENTS:
Description Type
Budget summary through 6-30-14 Backup Material
Budget breakdown through 6-30-14 Backup Material
Date Item Amount Balance
10/10/2013 Sponsorship of Chadwick & Spector 50,000
exhibit @ Art Center 2,500 47,500
& reimbursement for printing of Benini
materials PO 3400163 1,000 46,500
10/14/2013 Printing invitations for ribbon-cutting 432.94 46,067
10/17/2013 Sun McColgin honorarium 300.00 45,767
Pokey Park honorarium 300.00 45,467 Art Center expense ($10,000 budgeted)
Micheal Epps honorarium 300.00 45,167 Marketing/promo ($10,000 budgeted)
Terry M. Jones honorarium (2 pieces)600.00 44,567 Events/receptions ($2,000 budgeted)
10/21/2013 Nick Ramos 10/18/13 ribbon-cutting invite 150.00 44,417 Public art/Sculp Tour ($10,000 budgeted)
10/26/2013 JF MC charges for ribbon-cutting recep.696.62 43,720 Scholarships & Grants ($17,000 budgeted)
11/13/2013 Micheal Epps honorarium 300.00 43,420 Training & Administration ($1,000 budgeted)
12/2/2013 Purchase of Queen of Scotland 3822.00 39,598
12/9/2013 Matt Graves, Art Center video 250.00 39,348
1/13/2014 D&L Printing, sculpture tour brochures 888.05 38,460
1/23/2014 Georgetown Art Works, gift for J. Estes 50.00 38,410
1/22/2014 Faith Schnexnayder honorarium 300.00 38,110
1/22/2014 Dar Richardson honorarium 300.00 37,810
1/28/2014 D&L Printing, Art Galleries rack cards 132.10 37,678
1/27/2014 grant to Wmson Co Symph Orch 2000.00 35,678
1/27/2014 grant to Georgetown Symp Society 3000.00 32,678
2/4/2014 grant to EVHS Percussion Program 500.00 32,178
2/4/2014 GTX plaques for (2) library sculptures 58.75 32,120
2/17/2014 grant to Community Montessori 1500.00 30,620
2/24/2014 GTX plaques (repl Pokey Park/Shaman)15.00 30,605
2/25/2014 Affordable Signs (signage on 3 doors)175.00 30,430
3/3/2014 grant to Georgetown Festival of the Arts 3000.00 27,430
3/10/2014 Affordable Signs (addtl signage)31.75 27,398
4/16/2014 Williamson Museum (sculpture)2500.00 24,898
6/2/2014 Texas Society of Sculptors (prize money)1800.00 23,098
6/2/2014 grant to Palace Theater 2500.00 20,598
6/3/2014 Georgetown Art Center, Snell & Benini 2125.00 18,473
6/10/2014 IntroVisuals TX (Google map virtual tour)550.00 17,923
6/19/2014 Georgetown Art Center, Snell painting 1050.00 16,873
6/25/2014 Sweetwater (2) wireless PA systems 479.98 16,393
6/23/2014 Jack Johnson Construction (airport pads)650.00 15,743
Arts & Culture Board Expenses FY 2013-14
Art Center Marketing/Events/Public Art/Scholarships/Training &
Balance Promotion Balance Receptions Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $10,000.00 Starting $10,000.00 Starting $2,000.00 Starting $10,000.00 Starting $17,000.00 Starting $1,000.00
$2,500.00 $7,500.00 $888.05 $9,111.95 $432.94 $1,567.06 $300.00 $9,700.00 $2,000.00 $15,000.00 $50.00 $950.00
$1,000.00 $6,500.00 $132.10 $8,979.85 $150.00 $1,417.06 $300.00 $9,400.00 $3,000.00 $12,000.00
$250.00 $6,250.00 $696.62 $720.44 $300.00 $9,100.00 $500.00 $11,500.00
$175.00 $6,075.00 $600.00 $8,500.00 $1,500.00 $10,000.00
$206.75 $5,868.25 $300.00 $8,200.00 $3,000.00 $7,000.00
$2,125.00 $3,743.25 $3,822.00 $4,378.00 $2,500.00 $4,500.00
$550.00 $3,193.25 $300.00 $4,078.00 trf $2500 to Pub Art $2,000.00
$479.98 $2,713.27 $300.00 $3,778.00
$58.75 $3,719.25
$15.00 $3,704.25
add $2500 < S&G $6,204.25
$2,500.00 $3,704.25
$1,800.00 $1,904.25
$1,050.00 $854.25
$650.00 $204.25
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve expenditure of funds for design and production of
banners for the Cultural District, to be hung in late September 2014, Eric Lashley.
ITEM SUMMARY:
At the June meeting of the Board the members considered two types of street light banners to be
used to advertise the new Cultural District. The consensus was for the simpler of the two types.
Eric Lashley said he would get bids for the work and report back in July. He obtained bids that
were approximately $2000 from three local artists, one of whom was Nick Ramos, who has done
other work for the Board, and who said he could meet the proposed schedule.
FINANCIAL IMPACT:
The Board has agreed to fund the banner project out of their FY 2013-14 budget.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration and possible action to approve the draft of the three-year operating agreement for
the Georgetown Art Center that will be submitted for approval to the City Council in August 2014.
Eric Lashley
ITEM SUMMARY:
The Board considered the existing operating agreement at their June meeting and made some
suggestions for additions and deletions. Eric Lashley has taken the revised agreement to the City
Attorney's office for review and also has given Georgetown Art Works a copy for their
consideration. Lashley is scheduled to take the revised agreement to City Council on August 12,
2014.
FINANCIAL IMPACT:
The revised contract is expected to require the managing entity to pay some portion of the utilities
expense of the Art Center. In the past the City paid the cost of utilities, so the revised contract will
have a positive impact on City revenue.
SUBMITTED BY:
Judy Fabry
City of Georgetown, Texas
SUBJECT:
Consideration of dates of coming meetings -- Eric Lashley
ITEM SUMMARY:
Consideration of whether the dates of future meetings are agreeable to the Board.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Judy Fabry