HomeMy WebLinkAboutAgenda_ARTAB_07.18.2017Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
July 18, 2017 at 4:30 PM
at Small conference room, 2nd floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
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Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
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Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak o n items
other than what was posted on the agenda. -Jane Estes , Bo ard Chair.
B Anno uncements regard ing arts and c ulture in Georgetown. -Jane Estes , Board Chair.
C Co nsideration of minutes fro m the June 20, 2017 Arts & Culture Board meeting. -Jane Es tes, Board C hair.
D Co nsideration and possible actio n to acc ept s c ulpture d o natio n fro m artis t P at Mo b erley Mo o re. -Dana
Hendrix, F ine Arts Librarian and Linda Wild e, Bo ard Member.
E Review mo nthly report from Geo rgeto wn Art Wo rks. -Eric Lashley, Lib rary Direc tor.
F Review of c urrent City o f Georgetown arts and c ulture b udget fo r fisc al year 16-17. -Eric Las hley, Library
Directo r.
G Rep o rt on propos ed City o f Georgetown arts and c ulture b udget fo r 2017-2018 fisc al year. -Eric Lashley,
Lib rary Direc to r.
H Co nsideration and possible actio n regard ing the Op erating Agreement between the City o f Georgetown
and Georgeto wn Art Works as it p ertains to the Georgetown Art Center. -Eric Las hley, Library Director.
I Rep o rt on the Texas S o ciety o f Sculp tor's s ho w. -Dana Hendrix, Fine Arts Librarian and Linda Wilde,
Board Member.
J Co nsideration of future meeting d ates. -Jane Es tes , Board Chair.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2017, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak on items
o ther than what was p o s ted o n the agenda. -Jane Es tes , Board Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 2 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Announc ements regarding arts and culture in Geo rgeto wn. -Jane Es tes, Board C hair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 3 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Cons id eration o f minutes from the June 20, 2017 Arts & Culture Bo ard meeting. -Jane Estes , Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Minutes June 2017 Backup Material
Page 4 of 18
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
June 20, 2017
The Arts and Culture Board will meet on Tuesday, June 20, 2017 at 4:30 p.m. in the Small Conference Room
of Georgetown Public Library, 402 W. 8th Street
PRESENT: Jane Estes, Tim Fleming, Wes Odell, Laura Sewell, Sharon Snuffer, and Carol Watson.
ABSENT: Linda Wilde
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix-Fine Arts Librarian and Lawren Weiss-
Administrative Assistant.
Chair Estes called the meeting to order at 4:30 pm.
A. Citizens wishing to address the Board. –Eric Lashley, Library Director. Artist Kathleen McElwaine
addressed the board regarding Georgetown Art Works. Wants art center to be welcoming place for all
demographics of Georgetown and a place for the community to attend. Feels rejected by officials of
Georgetown Art Works. Teaches in Chamber currently. No action required.
B. Announcements regarding arts and culture in Georgetown. – Jane Estes, Board Chair. Board member
Wes Odell’s art is currently on display, along with three other artist in the library. The exhibit is called
Photography by Four. St. David’s hospital The Sun City photography club is exhibiting their works at St.
David’s hospital; they will be featured in the Williamson County Sun newspaper.
The Texas Society of Sculptor’s Summer Show at the library will be installed Saturday, 6/24. There will
be eighty-five pieces by thirty four artists. The exhibit will be up through most of September. A reception
& proclamation for Dar Richardson will take place at 1 pm on July 16, followed by live music at 2 pm by
performers from Austin Opera.
Arts and culture rack cards will replace the annual guide as it ages out. Rack cards are available at the
Convention and Visitors’ Bureau, and library. Hendrix announced the next three concerts in library’s
free music series (attachment). Heidi Peitre will install a library catalog card exhibit in July with a
reception Friday July 7.
Lashley announced that the security code changed for renters on 2nd floor of Georgetown Art Center,
so each renter has his/her own code. A resident of Georgetown has filed a complaint about the
upcoming Tarot Card show at GAC, because he feels it’s promoting a religion. Lashley will meet with
Georgetown Art Works about the exhibit and citizen’s concern.
C. Consideration of the May 16, 2017 Arts & Culture Board minutes. –Jane Estes, Board Chair. Motion by
Odell; second by Sewell to approve the minutes from the May 16, 2017 Arts & Culture Board
meeting. Approved 6-0 (Wilde absent).
D. Introduction of Kim Mcauliffe-new Downtown Development Manager for the City of Georgetown. –Eric
Lashley, Library Director. Lashley introduced Kim Mcauliffe to the board. Mcauliffe is going into her
fourth week as the City’s new Downtown Development Manager. She previously worked for the City of
Hutto and Huntsville and has a passion for arts. Main Street & the Convention and Visitors’ Bureau will
partner with the Arts and Culture Board in the near future. No action required.
Page 5 of 18
E. Review of the monthly report from Georgetown Art Works. –Eric Lashley, Library Director.
Lashley reviewed monthly report with the Board, noting that a parental advisory notice will be posted on
the door during exhibits that have nude art or subject matter that may not be appropriate for young
children. Discussion followed about turning the splash pad off during artist talks, as well as using
portable speaker systems for those events. The board discussed the proposed 2018 exhibit schedule
and how many of those are open to residents of Georgetown. Stuart Wallace is the new chair of
exhibits for Georgetown Art Works. Board members also discussed the possibility of pop-up shows for
next year and coming changes for the art center. No action required.
F. Consideration and possible action regarding the 2017 grant applications. –Eric Lashley, Library
Director. Board members reviewed and discussed four grant applications received for arts and culture
events happening in October and November 2017. The budget for this grant project is $10,000. Lashley
proposed fully funding all four grant applications (GISD Elementary Librarians-$750; Georgetown
Poetry Festival $1,750), including a minimum award of $2,000 to Georgetown Art Works as they did not
specify an amount. Following discussion, motion by Sewell; second by Odell to accept all grant
applications at full funding, including Georgetown Art Works at $2,000 and Georgetown Film
Conference at $2,000 provided that the funds are not used for legal and filing fees for a 501c3
designation, seeking sponsorships or post office box rental. Approved 6-0 (Wilde absent).
G. Consideration and possible action regarding the Operating Agreement between the City of Georgetown
and Georgetown Art Works as it pertains to the Georgetown Art Center. –Eric Lashley, Library Director.
Lashley provided a summary of the current Georgetown Art Center operating agreement between the
city of Georgetown and Georgetown Art Works, which ends August 31, 2017. Lashley listed proposed
additions and changes (attached) and asked for the board’s feedback.
Odell asked for clarification of what constitutes a nonprofit arts organization. Lashley noted the Arts
and Culture Board used to require a 501 c 3 status, but changed that requirement and the board has
used a less restrictive definition. Odell suggested the board use the terms nonprofit and/or community
arts organizations in regards to groups having free access to the first floor studio space. This change
would allow organizations that have officers and membership but not a formal 501 c 3 structure to use
the facility for arts purposes. Estes asked for a footnote to define a community arts organization that
would be require minimum standards such as elected officers, membership, and bylaws.
Odell and Estes suggested item no. 3 be divided into two separate changes. Item 3 would be: “Policies
and procedures for second floor usage and agreements between GAW and the artists/nonprofits
leasing space must be approved in writing by the City staff liaison. Item 4 would state, “If policies are
not strictly enforced, the City will have the right to terminate agreements with 30 days’ notice.
Kathleen McElwaine was allowed to address the board on this item. McElwaine expressed her
appreciation for the board taking steps to improve the Georgetown Art Center and support for the
proposed changes. She expressed the need for the GAW board and the Arts and Culture Board to
clarify the mission and vision of the Georgetown Art Center.
The board briefly discussed the mission of the art center. Watson stated the importance for the GAW
board to be on the same page in terms of mission and belief statements. Watson said she when
everyone’s beliefs are in alignment, the organization will prosper and she has seen this in her
experience at the school district. Lashley reminded the board the City was interested in the Art Center
for other factors besides arts and culture. The City’s vision of the art center is to create a tourist
attraction and to create events that will attract visitors to the downtown in the evenings.
Estes asked for an additional change to include an annual visitor survey.
Page 6 of 18
Lashley reported that he will present the revised agreement to the City Council Workshop on Tuesday,
August 8 and Council will vote on the agreement August 22, 2017. No action taken.
H. Consideration future meeting dates. – Jane Estes, Board Chair. The next meeting will be July 18 at
4:30 PM. No action taken.
Chair Estes adjourned the meeting at 6:00 p.m.
Respectfully submitted,
Carol Watson, Secretary Jane Estes, Chair
Page 7 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion to ac cept s c ulp ture donation from artist Pat Moberley Moore. -Dana
Hend rix, Fine Arts Lib rarian and Lind a Wilde, Board Memb er.
ITEM SUMMARY:
Pat Moberley Mo o re has offered to d o nate o ne o f two s culp tures to the City. Both p ieces are bronze, titled
Flyin g th e Drea m and T h e Reader.
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
ATTACHMENTS:
Description Type
Flying the Dream view 1 Backup Material
Flying the Dream view 2 Backup Material
The Reader view 1 Backup Material
The Reader view 2 Backup Material
Page 8 of 18
Page 9 of 18
Page 10 of 18
Page 11 of 18
Page 12 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Review mo nthly rep o rt fro m Georgetown Art Works . -Eric Las hley, Lib rary Directo r.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 13 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Review o f c urrent C ity of Geo rgeto wn arts and c ulture bud get for fis cal year 16-17. -Eric Lashley, Library
Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r future p ro jects and purchas es fo r this item will come fro m the C ity's regular b udget fo r arts
and culture.
SUBMITTED BY:
Page 14 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Report on pro p o s ed C ity of Geo rgeto wn arts and culture bud get for 2017-2018 fis cal year. -Eric Las hley,
Library Director.
ITEM SUMMARY:
FINANCIAL IMPACT:
Funding fo r future p ro jects and purchas es fo r this item will come fro m the C ity's regular b udget fo r arts
and culture.
SUBMITTED BY:
Page 15 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Cons id eration and p o s s ib le ac tion regard ing the Operating Agreement between the C ity of Geo rgeto wn and
Geo rgeto wn Art Wo rks as it pertains to the G eo rgeto wn Art Center. -Eric Las hley, Lib rary Direc tor.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 16 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Report on the Texas Soc iety of Sc ulpto r's show. -Dana Hend rix, Fine Arts Lib rarian and Lind a Wild e,
Bo ard Member.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 17 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 18, 2017
SUBJECT:
Cons id eration o f future meeting dates . -Jane Es tes , Bo ard Chair.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Page 18 of 18