HomeMy WebLinkAboutAgenda_ARTAB_07.21.2015Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
July 21, 2015 at 4:30 PM
at Classroom 211, Second Floor, Georgetown Public Library, 402 W. 8th St.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA).
If you require assistance in participating at a public meeting due to a disability, as defined under the
ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please
contact the City at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
B Announcements of upcoming events. (Discussion)
C Consideration and approval of the minutes of the June 16, 2015 Arts & Culture Board meeting.
(Discussion & motion)
D Introduction of Joe Magnano and update on the mural project. (Discussion) - Eric Lashley
E Consideration and possible action to draft a letter to HARC (Historic and Architectural Review
Commission) in support of the Palace Theater's proposed children's theater location.
F Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of June. (Discussion) - Eric Lashley
G Report and possible action regarding the expenditure of funds from the Arts & Culture Board
budget. -Lawren Weiss, Eric Lashley.
H Update on budget for FY 2015-16. (Discussion) - Eric Lashley
I Update on artist in residency program. (Discussion & possible motion) -Eric Lashley
J Update on Texas Commission on the Arts funding. (Discussion) -Eric Lashley
K Consideration of dates of future meetings. (Discussion & possible action) - Eric Lashley
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice
of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public
at all times, on the ______ day of __________________, 2015, at __________, and remained so
posted for at least 72 continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
Page 1 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Announcements of upcoming events. (Discussion)
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 3 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Consideration and approval of the minutes of the June 16, 2015 Arts & Culture Board meeting.
(Discussion & motion)
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes June 2015 Backup Material
Page 4 of 18
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
June 16, 2015
The Arts and Culture Board met on Tuesday, June 16, 2015 at 4:30 p.m. in Classroom 211 of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Steve Harris, Shana Nichols, Betty Ann Sensabaugh, Liz Stewart, Amanda
Still and Melissa Waggoner
STAFF PRESENT: Eric Lashley, Dana Hendrix, Lawren Weiss
OTHERS PRESENT: John Howell of Cordovan Art School
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – John Howell, with Cordovan Art School, was in
attendance to address the board regarding item G: Report and possible action regarding the
expenditure of funds from the Arts & Culture Board bud get.
B. Announcements of upcoming events. – Eric Lashley announced that the library will be hosting
an artist reception for Terry Tunes on Sunday, June 21 at 1 p.m. on the second floor bridge
area. Terry allowed 3 of his works, made of recycled small toys, to be displayed at the library
for several months. Lashley also announced that the Texas Society of Sculptors summer show
will begin June 27. Over 60 pieces will be displayed throughout the library.
Dana Hendrix announced that the Sieker Band will provide live music on Sunday, June 21
from 2-4 p.m. in the library’s lobby. Hendrix also announced that Jane Estes will host a book
discussion on Art as Therapy at Georgetown Art Center, August 6, from 7-9 p.m.
C. Consideration and approval of the minutes of the May 19, 2015 Arts & Culture Board meeting.
Liz Stewart moved to approve the minutes as distributed. Shana Nichols seconded the
motion, which passed unanimously.
D. Report on mural project on 711 Main Street. – Eric Lashley. Lashley reported that he met with
selected mural artist, Joe Magnano and building owner, Chet Garner to discuss the mural
project. Lashley said he would meet with Joe on Friday, June 19 to have the contract signed
and purchase necessary materials to begin the mural. Lashley is also working with the City to
possibly borrow scaffolding for the project. Joe plans to begin the mural process on Monday,
June 21. A reception will be held sometime after the mural is completed by August 1.
Page 5 of 18
E. Report on the Americans for the Arts Convention . – Dana Hendrix. Hendrix presented the
Board with a report she created regarding the Americans for the Arts Convention she attended
in Chicago (report attached to these minutes). She shared 3 main goals that the Board should
consider, moving forward. 1.) Focus on the City’s arts & culture digital presence. 2.) Gather
data about attendance, funding, etc. 3.) Begin a 2-year process to create a new cultural plan
that will replace the Strategic Plan for Arts & Culture. Hendrix thanked the board for the
opportunity to attend the convention, as she enjoyed the experience.
F. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of May. – Eric Lashley. Lashley explained that the batteries had run out for
the door counter at the Art Center, so the visitor total is inaccurate. Lashl ey will ask if, in the
future, the report will show a month-to-month comparison. Lashley reported that the Women
Painting Women exhibit received a lot of publicity. Lashley explained that this was due in large
part, to one of the artists who hired a PR firm for $1,500 to generate publicity.
G. Report and possible action regarding the expenditure of funds from the Arts & Culture Board
budget. – Lawren Weiss, Eric Lashley. Lawren Weiss reported expenditures from the previous
month: $25.57 to 600 Degrees for a business lunch with mural artist Joe Magnano. There is
currently $3,000 in the budget designated for Georgetown Art Center. Amanda Still asked the
Board to consider using the funds to sponsor children to attend summer camp at the Art
Center. John Howell, of Cordovan Art School, explained to the board that he had reached out
to Georgetown ISD and The Nest. He said there is a great interest in sending children to
summer art camps, who may not be able to afford it otherwise. Howell informed the Board that
if they moved forward with the sponsorship, $3,000 could send 18 kids to summer camp at
Georgetown Art Center. After some discussion, the Board was agreeable to the sponsorship.
Melissa Waggoner moved to fund 18 slots for summer camps at Georgetown Art Center for
$3,000. Steve Harris seconded the motion, which passed unanimously.
H. Report on budget for FY 15-16. –Eric Lashley. Lashley reported that he requested from City
Council an extra $10,000 for the Arts & Culture Board’s marketing and promotion budget for
next fiscal year. Council wants more data on how the Board would use the extra funds.
I. Report on cultural district funding through Texas Commission on the Arts. –Eric Lashley.
Lashley reported that $5 million dollars a year could be available to cultural districts, through
the State. Lashley asked to Board to consider ideas that would boost the cultural district as a
whole, and not solely benefit individual organizations.
J. Report on potential Arts & Culture Intern. – Dana Hendrix, Eric Lashley. Hendrix asked to
board to consider funding an Arts & Culture intern from Southwestern University. Students are
available to intern during the fall, spring and summer semesters. The internship would be paid
15 hour per week and could be offered academic credit if a faculty member would support that
Page 6 of 18
intern. The Board was interested in this idea but wanted to know more information about what
the budget would be to fund and intern, as well as logistics for the process.
K. Report on potential Artist- in- Residency program. – Dana Hendrix, Eric Lashley. Lashley
asked the Board to make a decision about a potential artist- in- residency program to be
located on the second floor of Georgetown Art Center. The Board needed to vote on how
they’d like to use the space, so a proposal can be drafted to City Council. After some
discussion, the Board decided they like the idea of the Artist- in– Residency program. Harris
moved to approve Lashley to move forward with the Artist- in- Residency program. Liz
Stewart seconded the motion, which passed unanimously.
L. Consideration of future meetings. – Eric Lashley. The next Arts & Culture Board meeting will
be July 21, 2015.
Chair Sensabaugh adjourned the meeting at 5:58 p.m.
Respectfully submitted,
Liz Stewart, Secretary Betty Ann Sensabaugh, Chair
Page 7 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Introduction of Joe Magnano and update on the mural project. (Discussion) - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 8 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Consideration and possible action to draft a letter to HARC (Historic and Architectural Review
Commission) in support of the Palace Theater's proposed children's theater location.
ITEM SUMMARY:
A representative from the Palace will give a presentation to the Board, informing them of
intentions to have a new location for a children's theater. After reviewing the presentation, the
board will vote whether or not to draft a letter of support to HARC regarding this project.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 9 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of June. (Discussion) - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 10 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Report and possible action regarding the expenditure of funds from the Arts & Culture Board
budget. -Lawren Weiss, Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Budget Summary June 2015 Backup Material
Budget Breakdown June 2015 Backup Material
Page 11 of 18
Date Item Amount Balance
Opening Balance 49,625.00
10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595.00
10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995.00
10/21/2014 Community Impact ad (1/3 share)1,116.66 47,878.34
11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1,200.00 46,678.34
11/18/2014 sculpture honorarium Terry Tunes x3 900.00 45,778.34
12/4/2014 Wilco Sun ad- Call for grant proposals 290.75 45,487.59
12/8/2014 sculpture honorarium Michael Epps x2 600.00 44,887.59
12/18/2014 plaques for Michael Epps sculptures (GTX Awds)25.50 44,862.09 Art Center expenses
12/22/2014 invoice-Letters of Sacrifice promo materials 800.00 44,062.09 ($3,000 budgeted)
1/28/2015 TCA Conference Eric Lashley 45.00 44,017.09 Marketing/promo
2/12/2015 Invoice- Art center banners OPEN and KUMBH MELA 420.00 43,597.09 ($10,000 budgeted)
2/13/2015 Americans for the Arts membership 150.00 43,447.09 Public art/Sculp Tour
2/19/2015 grant to East View High School Band 500.00 42,947.09 ($15,000 budgeted)
2/19/2015 grant to EVHS Percussion Ensemble 1,000.00 41,947.09 Scholarships & Grants
2/19/2015 grant to Georgetown Art Works 2,500.00 39,447.09 ($20,000 budgeted)
2/19/2015 grant to Georgetown Festival of the Arts 2,500.00 36,947.09 Training & Administration
2/19/2015 grant to GHS Jazz Program 2,500.00 34,447.09 ($2,000 budgeted)
2/19/2015 grant to Georgetown Symphony Society 2,500.00 31,947.09
2/19/2015 grant to Palace Theatre 2,500.00 29,447.09
2/19/2015 grant to SU NATIVE 1,500.00 27,947.09
2/19/2015 grant to Williamson County Symphony Orchestra 2,000.00 25,947.09
2/19/2015 grant to Williamson Museum 2,500.00 23,447.09
2/20/2015 Texans for the Arts membership 100.00 23,347.09
2/23/2015 500 sheets-letterhead from Roberts Printing 104.00 23,243.09
3/10/2015 Art Center Banner for Quilt exhibit 210.00 23,033.09
3/13/2015 Name tag for Steven Harris from GTX Awards 8.25 23,024.84
5/18/2015 Wilco Sun ad- Call to artists for 711 Main Mural 221.52 22,803.32
5/20/2015 Southwest airlines- DH AFTA Convention 563.00 22,240.32
5/20/2015 Americans for the Arts- Convention fee 500.00 21,740.32
6/1/2015 Business lunch @ 600 Degrees w/ Joe Magnano 25.57 21,714.75
6/11/2015 Per diem- DH AFTA Convention 168.00 21,546.75
Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0218-51-335
Page 12 of 18
6/11/2015 GO Airport Express- Airport pick-up:DH AFTA Conv.25.00 21,521.75
6/13/2015 Hyatt Regency Chicago- DH AFTA Convention 693.00 20,828.75
6/14/2015 GO Airport Express-Airport drop-off:DH AFTA Conv.23.00 20,805.75
6/14/2015 ABIA parking- DH AFTA Convention 28.00 20,777.75
6/17/2015 Precita Eyes for Sheercoat Varnish- 2 gallons 230.95 20,546.80 10927.3
6/19/2015 Home Depot- mural supples 289.66 20,257.14
6/22/2015 Nova Color for mural paint 353.23 19,903.91
6/23/2015 TSOS- Prize money for annual summer show 1800.00 18,103.91
7/6/2015 Joseph Magnano- reimbursement-mural matls 176.61 17,927.30
7/7/2015 Austin Monthly- Arts insert- Oct. issue PO#3503784 7000.00 10,927.30
Page 13 of 18
Art Center Marketing/Public Art/Scholarships/Training &
Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin
Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting
$3,000.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $500.00 $19,500.00 $45.00
$290.75 $8,592.59 $600.00 $14,370.00 $1,000.00 $18,500.00 $150.00
$800.00 $7,792.59 $1,200.00 $13,170.00 $2,500.00 $16,000.00 $104.00
$420.00 $7,372.59 $900.00 $12,270.00 $2,500.00 $13,500.00 $100.00
$210.00 $7,162.59 $600.00 $11,670.00 $2,500.00 $11,000.00 $8.25
$7,000.00 $162.59 $25.50 $11,644.50 $2,500.00 $8,500.00 $563.00
$221.52 $11,422.98 $2,500.00 $6,000.00 $500.00
$25.57 $11,397.41 $1,500.00 $4,500.00 $168.00
$230.95 $11,166.46 $2,000.00 $2,500.00 $25.00
$289.66 $10,876.80 $2,500.00 $0.00 $23.00
$353.23 $10,523.57 $693.00
$1,800.00 $8,723.57 $28.00
$176.61 $8,546.96 add $407.25 from pub art
transfer $407.25 to T&A $8,139.71
7/7/15- Transferred $407.25 from public art to training & admin to cover cost of AFTA Convention
7/7/15- Created PO 3503784 to encumbered $7,000 for Austin Monthly insert for Oct. issue. Invoice has not been received yet.
Page 14 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Update on budget for FY 2015-16. (Discussion) - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 15 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Update on artist in residency program. (Discussion & possible motion) -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 16 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Update on Texas Commission on the Arts funding. (Discussion) -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 17 of 18
City of Georgetown, Texas
Arts and Culture Advisory Board
July 21, 2015
SUBJECT:
Consideration of dates of future meetings. (Discussion & possible action) - Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 18 of 18