HomeMy WebLinkAboutAgenda_ARTAB_08.16.2016Notice of Meeting for the
Arts and Culture Adv isory Board
of the City of Georgetown
August 16, 2016 at 4:30 PM
at Staff conference room, 1st floor, Georgetown Public Library, 402 W. 8th Street
The City o f G eo rgeto wn is committed to comp lianc e with the Americans with Dis abilities Ac t (ADA). If yo u
req uire as s is tanc e in participating at a p ublic meeting d ue to a disability, as d efined und er the ADA, reas onab le
as s is tance, ad ap tatio ns , or acc o mmo d ations will b e provid ed up o n req uest. P leas e c o ntact the City Sec retary's
Office, at leas t three (3) days prior to the sc hed uled meeting d ate, at (512) 930-3652 o r City Hall at 113 Eas t 8th
Street fo r add itional info rmation; TTY us ers ro ute through Relay Texas at 711.
Regular Session
(This Regular S es s io n may, at any time, b e rec es s ed to convene an Exec utive S es s io n fo r any p urpose
authorized b y the Op en Meetings Act, Texas Go vernment Co d e 551.)
A Citizens wis hing to address the board. As of the deadline, no p ers o ns were s igned up to s p eak to the
board.
B Anno uncements regard ing arts & c ulture in Georgetown.
C Introduction of new board memb er, Jane Es tes . -Eric Lashley
D Rep o rt on Texans for the Arts board meeting. -Eric Las hley, Jane Estes
E Review of c o rres p o ndence to the Arts & Culture Board.
F Co nsideration of the minutes of the July 19, 2016 Arts & Culture Bo ard meeting. -Betty Ann Sens ab augh
G Rep o rt from Geo rgeto wn Art Works regarding the Georgetown Art Center. -Eric Lashley
H Rep o rt regard ing Arts & Culture internship. -Dana Hend rix
I Co nsideration of future meeting d ates.
CERTIFICATE OF POSTING
I, Shelley No wling, C ity S ecretary fo r the C ity of Geo rgeto wn, Texas , d o hereby c ertify that this Notice of
Meeting was p o s ted at City Hall, 113 E. 8th Street, a p lace read ily acc es s ible to the general p ublic at all times ,
on the ______ d ay o f __________________, 2016, at __________, and remained so p o s ted fo r at leas t 72
c o ntinuo us ho urs p receding the sc heduled time o f s aid meeting.
____________________________________
S helley No wling, City Sec retary
Page 1 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Citizens wishing to ad d res s the b o ard . As of the d ead line, no persons were s igned up to speak to the
b o ard .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 2 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Announc ements regarding arts & culture in G eo rgeto wn.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 3 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Intro d uc tion o f new b o ard member, Jane Es tes . -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 4 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Report on Texans fo r the Arts b o ard meeting. -Eric Lashley, Jane Es tes
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 5 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Review o f c orres pond enc e to the Arts & Culture Bo ard .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Thank You Ad Backup Material
GHS Report Backup Material
News paper Article Backup Material
Page 6 of 14
Page 7 of 14
Georgetown Arts & Culture Board Grant Report
August 1, 2016
Georgetown Heritage Society
Georgetown Heritage Society www.GeorgetownHeritageSociety.org
On April 2, 2016 the Georgetown Heritage Society hosted The Amazing Heritage Quest, a scavenger hunt
race benefitting the GHS Preservation Fund. The event combined trivia, puzzle-solving and physical
challenges around the downtown area highlighting businesses, historic buildings & sites, and included an
adult team competition and a fun family area.
The morning family area, the Quest Fest, provided educational activity stations at 10 locations.
Archeology, architecture, historical figures, industry & commerce, entertainment, ancestry and even
Georgetown’s ‘green’ initiative were part of the morning’s lessons. While participation was below
expected levels, attendees were enthusiastic and excited about the event and enjoyed an innovative
learning opportunity.
The Quest Team Challenge rallied fourteen teams, with an age range of 21 to 83 from communities
across Georgetown. Seven Challenges and 21 photo stations offered a variety of educational and fun
activities, involving both physical and intellectual tasks. All activities were presented as ‘challenges’
meant to test the savvy of the participants. The follow-up Survey results, when asked “What was a
favorite part of the Quest?” unanimously reflected a fun way to learn about the history our town. All
were enthusiastic about returning for a 2017 Quest event.
The goal to encourage age & ethnic diversity and seek involvement from Georgetown & surrounding
communities was met 100%. Additionally, the event proved a successful collaboration of fellow Arts &
Culture District non-profit organizations. The Williamson Museum, The Palace Theater, The Georgetown
Art Center, The Georgetown Public Library and Southwestern University all generously supported the
event by lending their facilities & resources and providing volunteers & team enrollment.
Additionally, the event fully met its purpose to instill a deeper appreciation of Georgetown history &
culture; its people and its offerings. At both events, the Quest successfully enabled participants and on-
lookers to learn about the people, architecture, events and folklore of the community by offering
activities that creatively encouraged learning, promoted business and bolstered heritage tourism.
The City of Georgetown Arts & Culture Board was recognized on the GHS and AHQ websites, through
repeated posts on social media outlets, on event signage and in a variety of coverage in the Williamson
County Sun. The generous grant allowed GHS to provide expanded promotion, offer enticing activities to
encourage participation and raise awareness of local preservation efforts and showcase the Arts &
Culture District.
Event details and photographs along with information on the GHS Preservation Fund Grant Program can
be found at www.AmazingHeritageQuest.org.
Respectfully submitted,
Susan Firth, Event Chair
Page 8 of 14
Page 9 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Cons id eration o f the minutes o f the July 19, 2016 Arts & Culture Board meeting. -Betty Ann S ensabaugh
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
ATTACHMENTS:
Description Type
Minutes July 2016 Backup Material
Page 10 of 14
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
July 19, 2016
The Arts and Culture Board met on Tuesday, June 21, 2016 at 4:30 p.m. in the Small Conference
Room of Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Tim Fleming, Betty Ann Sensabaugh, Laura Sewell, Carol
Watson and Linda Wilde.
MEMBERS ABSENT: Jeff Hillery
STAFF PRESENT: Eric Lashley- Library Director, Dana Hendrix- Fine Arts Librarian, Lawren Weiss-
Administrative Assistant
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens wishing to address the board. – None were present. No action required.
B. Announcements of upcoming arts and culture events. – Board members discussed upcoming
arts and culture events in Georgetown. Eric Lashley announced that Jeff Hillery resigned from
the board due to new work obligations. No action required.
C. Consideration and approval of the minutes of the June 21, 2016 Arts & Culture Board meeting.
-Betty Ann Sensabaugh. Tim Fleming moved to approve the June 2016 minutes as
distributed. Laura Sewell seconded the motion, which passed unanimously.
D. Report from Georgetown Art Works regarding operation of the Georgetown Art Center. – Eric
Lashley. Lashley reviewed the report from Georgetown Art Works (attached to these minutes).
Discussion ensued regarding key elements of the operating agreement between the City of
Georgetown and Georgetown Art Works. Laura Sewell moved to arrange a meeting with
Georgetown Art Works in September to review the operating agreement and establish an
annual meeting between the two organizations. Carol Watson seconded the motion, which
passed unanimously.
E. Discussion the City of Georgetown’s Arts & Culture budget. –Eric Lashley. Lashley discussed
the 2016-2017 work plan for the arts and culture budget (attached to these minutes). No action
taken.
F. Consideration of future board meetings. –Betty Ann Sensabaugh. The next Arts and Culture
Board meeting will be on August 16, 2016 at 4:30 PM. No action taken.
Chair Sensabaugh adjourned the meeting at 5:42 p.m.
Respectfully submitted,
Carol Watson, Secretary Betty Ann Sensabaugh, Chair
Page 11 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Report from Georgetown Art Wo rks regarding the Geo rgeto wn Art Center. -Eric Las hley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 12 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Report regarding Arts & Culture interns hip. -Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 13 of 14
City of Georgetown, Texas
Arts and Culture Advisory Board
August 16, 2016
SUBJECT:
Cons id eration o f future meeting dates .
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direc t financial imp act.
SUBMITTED BY:
Lawren Weis s
Page 14 of 14