HomeMy WebLinkAboutAgenda_ARTAB_08.18.2015Notice of Meeting for the
Arts and Culture Advisory Board
of the City of Georgetown
August 18, 2015 at 4:30 PM
at Friends Room 218, 2nd floor Georgetown Public Library, 402 W. 8th St.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four
(4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for
additional information; TTY users route through Relay Texas at 711.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on items
other than what was posted on the agenda.
B Announcements of upcoming arts and culture events. (Discussion)
C Consideration and approval of the minutes of the July 21, 2015 Arts & Culture Board meeting.
(Discussion & motion)
D Report on the Austin Monthly insert. (Discussion, possible motion) - Dana Hendrix, Eric Lashley.
E Report and possible action regarding the expenditure of funds from the Arts & Culture Board budget.
F Update regarding the Arts & Culture Board's budget for FY 2015-16 (discussion). -Eric Lashley
G Review of the City of Georgetown Sidewalk Ordinance. (Discussion) -Eric Lashley
H Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during the
month of July. (Discussion) -Eric Lashley
I Discussion about options for the 2nd floor of Georgetown Art Center. -Eric Lashley
J Discussion of future data collection related to arts and culture. - Dana Hendrix
K Final report on 711 Main St. mural and artist reception. (Discussion) -Eric Lashley
L Report on support letter from the Arts & Culture Board to HARC (Historic and Architectural Review
Commission) regarding the Palace Theatre's proposed children's education center and event space
(discussion). -Eric Lashley
M Consideration of dates of future meetings. (Discussion & possible action)
CERTIFICATE OF POSTING
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times,
on the ______ day of __________________, 2015, at __________, and remained so posted for at least 72
continuous hours preceding the scheduled time of said meeting.
____________________________________
Jessica Brettle, City Secretary
Page 1 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Citizens wishing to address the board. As of the deadline, no persons were signed up to speak on
items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 2 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Announcements of upcoming arts and culture events. (Discussion)
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 3 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Consideration and approval of the minutes of the July 21, 2015 Arts & Culture Board meeting.
(Discussion & motion)
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Minutes July 2015 Backup Material
Page 4 of 22
Minutes of the meeting of the
Arts and Culture Board
City of Georgetown, Texas
July 21, 2015
The Arts and Culture Board met on Tuesday, July 21, 2015 at 4:30 p.m. in Classroom 211 of the
Georgetown Public Library, 402 W. 8th Street
MEMBERS PRESENT: Gary Anderson, Steve Harris, Shana Nichols, Betty Ann Sensabaugh,
Amanda Still and Melissa Waggoner
STAFF PRESENT: Eric Lashley, Dana Hendrix, Lawren Weiss
OTHERS PRESENT: Gwen Dicapo- Georgetown Palace Theatre, Joe Magnano- Artist
Chair Sensabaugh called the meeting to order at 4:30 p.m.
Regular Session
A. Citizens who wish to address the board. – Gwen Dicapo, Education Coordinator for the
Georgetown Palace Theatre, was in attendance to address the board regarding Item E:
Consideration and possible action to draft a letter to HARC (Historic and Architectural Review
Commission) in support of the Palace Theatre’s proposed children’s theatre location.
Artist Joe Magnano was in attendance to address the board regarding Item D: Introduction of
Joe Magnano and update on the mural project.
B. Announcements of upcoming events. – No announcements were made.
C. Consideration and approval of the minutes of the June 16, 2015 Arts & Culture Board meeting.
Steve Harris moved to approve the minutes as distributed. Melissa Waggoner seconded the
motion, which passed unanimously.
D. Introduction of Joe Magnano and update on the mural project. – Eric Lashley. Lashley
introduced Joe Magnano to the Board. Board members thank ed and congratulated Joe on
completing the mural on 711 Main St. Lashley reported that the mural was completed before
the August 1, 2015 deadline. A reception will be held August 7 from 6-8 p.m. at the
Georgetown Art Center in honor of Joe and the mural he painted. Joe will display some of his
other works during the reception, which will be available for purchase. Lashley asked Joe to
give the Board feedback about the application and mural process. Joe felt that the entire
process, from the proposal to gathering supplies, went very smoothly. He expressed
appreciation to the City for the opportunity to create the mural. After August 8, Joe will contact
Google to make the mural a searchable location on Google Maps.
Page 5 of 22
E. Consideration and possible action to draft a letter to HARC (Historic and Architectural Review
Commission) in support of the Palace Theatre’s proposed children’s theatre location. – Eric
Lashley. Lashley introduced Gwen Dicapo, the Palace Theatre’s Education Coordinator, to the
Board. Gwen passed out a flyer for the Palace Theatre’s Envision Campaign (attached to
these minutes). She explained that land has been donated to the Palace, specifically for a
children’s theatre.
Before the project can begin, HARC must approve the conceptual design created by architect
Gary Wang. The building will have a modern look because it ’s new construction and not a
renovated historic building. In addition to HARC approval, the Palace must also raise one
million dollars by October 1, 2015 to fund the project.
Gwen asked the Board to consider writing a letter to HARC in support of the Envision
Campaign. The Palace does not have sufficient space to host the many children’s programs
they coordinate, especially during the summer. A children’s education center and performance
space will allow the Palace to expand their programs and accommodate more families, which
will also bring positive attention to Georgetown’s Cultural District.
After some discussion, the Board felt that a children’s theatre is important for community
growth. Waggoner moved to write a letter to HARC in support of the Palace Theatre’s
Envision Campaign. Gary Anderson seconded the motion, which passed unanimously.
F. Report from Georgetown Art Works regarding the operation of the Georgetown Art Center
during the month of June. – Eric Lashley. The Board reviewed the monthly report provided by
Georgetown Art Works (attached to these minutes). Lashley explained that due to the
aggressive publicity efforts, the Women Painting Women exhibit generated over 3,500 visitors.
Four pieces have already been sold from the current exhibit, Road Trippin ’.
August 6 @ 7 p.m. Jane Estes will host an informal discussion on the book, Art as Therapy by
Alain de Botton and John Armstrong.
Retrofit by Samantha Parker Salazar will be the next exhibit, displaying from August 21-
September 27, 2015.
G. Report and possible action regarding the expenditure of funds from the A rts & Culture Board
budget. – Lawren Weiss, Eric Lashley. Lawren Weiss reported expenditures from the previous
month: $168 of Per Diem to Dana Hendrix for the Americans for the Arts Convention, $48 to
GO Airport express for airport pick-up and drop-off, $693 to the Hyatt Regency Chicago for
lodging for Hendrix during AFTA convention, $28 to ABIA for parking, $230.95 to Precita Eyes
for Sheer coat varnish, $289.66 to Home Depot for mural supplies, $353.23 to Nova Color for
mural paint, $1,800 to Texas Society of Sculptors for annual summer show prize honorariums,
$176.61 to Joseph Magnano for mural supplies reimbursement, $7,000 encumbered for Austin
Monthly insert, $3,000 to Cordovan Art School for 18 Georgetown Art Center summer camp
sponsorships, $3,000 to Joseph Magnano for artist stipend for painting the mural on 711 Main
St. (this was given to Magnano in two separate checks- $1,500 at the beginning of the project
and $1,500 upon completion of the project). Lashley reminded the Board that they have until
the middle of September to spend the remaining Arts & Culture budget funds.
Page 6 of 22
H. Update on budget for FY 2015-16. –Eric Lashley. Lashley reported that it seemed likely that
the Arts & Culture Board would be granted the additional $10,000 for the Arts & Culture
Board’s marketing and promotion budget for next fiscal year, which will bring the base budget
to $60,000.
I. Update on Artist in Residency program. –Eric Lashley. After speaking with the proper City
employees regarding City codes for building renovations, Lashley reported that it is legally
permissible to change the second floor of the Art Center into a residence. The timeline for
when the building will be vacated and available for use is still unknown. If the City grants the
Arts & Culture Board use of the space, funding for the project could come from Texas
Commission on the Arts grant money.
J. Update on Texas Commission on the Arts funding. – Eric Lashley. Lashley explained that the
rules for funding are currently being re-written. September 2 is the expected date of release for
the grant rules and application. Applications will be due October 15 and funds will be
designated sometime in December. There may be up to $200,000 in funding available, but
these grants must be matched by the applying organization. The project proposed in the
application must be completed by August 1, 2016. The Arts & Culture Board is the governing
board of the City’s cultural district; this means that local non-profits can apply for TCA grants
individually but they must have the support of the Board. The Board discussed what project
they would submit an application for, as well as the option to wait until next year to apply
because the deadlines are quickly approaching.
K. Consideration of future meetings. – Eric Lashley. The next Arts & Culture Board meeting will
be August 18, 2015.
Chair Sensabaugh adjourned the meeting at 5:37 p.m.
Respectfully submitted,
Liz Stewart, Secretary Betty Ann Sensabaugh, Chair
Page 7 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Report on the Austin Monthly insert. (Discussion, possible motion) - Dana Hendrix, Eric Lashley.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 8 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Report and possible action regarding the expenditure of funds from the Arts & Culture Board
budget.
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Budget Summary July 2015 Backup Material
Budget Breakdown July 2015 Backup Material
Page 9 of 22
Date Item Amount Balance
Opening Balance 49,625.00
10/16/2014 plaques for Tour sculptures (GTX Awds)30.00 49,595.00
10/16/2014 sculpture honorarium Pokey Park x2 600.00 48,995.00
10/21/2014 Community Impact ad (1/3 share)1,116.66 47,878.34
11/5/2014 Letters of Sacrifice memorial- Jenn Hassin 1,200.00 46,678.34
11/18/2014 sculpture honorarium Terry Tunes x3 900.00 45,778.34
12/4/2014 Wilco Sun ad- Call for grant proposals 290.75 45,487.59
12/8/2014 sculpture honorarium Michael Epps x2 600.00 44,887.59
12/18/2014 plaques for Michael Epps sculptures (GTX Awds)25.50 44,862.09 Art Center expenses
12/22/2014 invoice-Letters of Sacrifice promo materials 800.00 44,062.09 ($3,000 budgeted)
1/28/2015 TCA Conference Eric Lashley 45.00 44,017.09 Marketing/promo
2/12/2015 Invoice- Art center banners OPEN and KUMBH MELA 420.00 43,597.09 ($10,000 budgeted)
2/13/2015 Americans for the Arts membership 150.00 43,447.09 Public art/Sculp Tour
2/19/2015 grant to East View High School Band 500.00 42,947.09 ($15,000 budgeted)
2/19/2015 grant to EVHS Percussion Ensemble 1,000.00 41,947.09 Scholarships & Grants
2/19/2015 grant to Georgetown Art Works 2,500.00 39,447.09 ($20,000 budgeted)
2/19/2015 grant to Georgetown Festival of the Arts 2,500.00 36,947.09 Training & Administration
2/19/2015 grant to GHS Jazz Program 2,500.00 34,447.09 ($2,000 budgeted)
2/19/2015 grant to Georgetown Symphony Society 2,500.00 31,947.09
2/19/2015 grant to Palace Theatre 2,500.00 29,447.09
2/19/2015 grant to SU NATIVE 1,500.00 27,947.09
2/19/2015 grant to Williamson County Symphony Orchestra 2,000.00 25,947.09
2/19/2015 grant to Williamson Museum 2,500.00 23,447.09
2/20/2015 Texans for the Arts membership 100.00 23,347.09
2/23/2015 500 sheets-letterhead from Roberts Printing 104.00 23,243.09
3/10/2015 Art Center Banner for Quilt exhibit 210.00 23,033.09
3/13/2015 Name tag for Steven Harris from GTX Awards 8.25 23,024.84
5/18/2015 Wilco Sun ad- Call to artists for 711 Main Mural 221.52 22,803.32
5/20/2015 Southwest airlines- DH AFTA Convention 563.00 22,240.32
5/20/2015 Americans for the Arts- Convention fee 500.00 21,740.32
6/1/2015 Business lunch @ 600 Degrees w/ Joe Magnano 25.57 21,714.75
6/11/2015 Per diem- DH AFTA Convention 168.00 21,546.75
Arts & Culture Board Expenses FY 2014-15 Account # 100-5-0210-51-335
Page 10 of 22
6/11/2015 GO Airport Express- Airport pick-up:DH AFTA Conv.25.00 21,521.75
6/13/2015 Hyatt Regency Chicago- DH AFTA Convention 693.00 20,828.75
6/14/2015 GO Airport Express-Airport drop-off:DH AFTA Conv.23.00 20,805.75
6/14/2015 ABIA parking- DH AFTA Convention 28.00 20,777.75
6/17/2015 Precita Eyes for Sheercoat Varnish- 2 gallons 230.95 20,546.80
6/19/2015 Home Depot- mural supples 289.66 20,257.14
6/22/2015 Nova Color for mural paint 353.23 19,903.91
6/23/2015 TSOS- Prize money for annual summer show 1800.00 18,103.91
7/6/2015 Joseph Magnano- reimbursement-mural matls 176.61 17,927.30
7/7/2015 Austin Monthly- Arts insert- Oct. issue PO#3503784 7000.00 10,927.30
7/15/2015 Cordovan Art School for 18 GAC summer camps 3000.00 7,927.30
7/20/2015 Joseph Magnano- artist stipend for 711 mural 3000.00 4,927.30
Page 11 of 22
Art Marketing/Public Art/Scholarships/Training &
Center Balance Promotion Balance Sculpture Tour Balance Grants Balance Admin Balance
Starting $3,000.00 Starting $10,000.00 Starting $15,000.00 Starting $20,000.00 Starting $2,000.00
$3,000.00 $0.00 $1,116.66 $8,883.34 $30.00 $14,970.00 $500.00 $19,500.00 $45.00 $1,955.00
$290.75 $8,592.59 $600.00 $14,370.00 $1,000.00 $18,500.00 $150.00 $1,805.00
$800.00 $7,792.59 $1,200.00 $13,170.00 $2,500.00 $16,000.00 $104.00 $1,701.00
$420.00 $7,372.59 $900.00 $12,270.00 $2,500.00 $13,500.00 $100.00 $1,601.00
$210.00 $7,162.59 $600.00 $11,670.00 $2,500.00 $11,000.00 $8.25 $1,592.75
$7,000.00 $162.59 $25.50 $11,644.50 $2,500.00 $8,500.00 $563.00 $1,029.75
$221.52 $11,422.98 $2,500.00 $6,000.00 $500.00 $529.75
$25.57 $11,397.41 $1,500.00 $4,500.00 $168.00 $361.75
$230.95 $11,166.46 $2,000.00 $2,500.00 $25.00 $336.75
$289.66 $10,876.80 $2,500.00 $0.00 $23.00 $313.75
$353.23 $10,523.57 $693.00 ($379.25)
$1,800.00 $8,723.57 $28.00 ($407.25)
$176.61 $8,546.96
add $407.25 from
pub art $0.00
transfer $407.25 to
T&A $8,139.71
$3,000.00 $5,139.71
7/7/15- Transferred $407.25 from public art to training & admin to cover cost of AFTA Convention
7/7/15- Created PO 3503784 to encumbered $7,000 for Austin Monthly insert for Oct. issue. Invoice has not been received yet.
Page 12 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Update regarding the Arts & Culture Board's budget for FY 2015-16 (discussion). -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 13 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Review of the City of Georgetown Sidewalk Ordinance. (Discussion) -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
ATTACHMENTS:
Description Type
Sidewalk Regulations Backup Material
Page 14 of 22
Street and Sidewalk Use Regulations
Public Art Guidelines for City of Georgetown Sidewalks and Other Public Property
Private entities or individuals wanting to donate or place art on the sidewalks and other property owned
by the City of Georgetown will need to obtain approval prior to installation from The City of
Georgetown’s Arts and Culture Board.
Those wishing to place public art on property owned by the City of Georgetown can request an
application from the Director of the Georgetown Public Library. The Library Director will forward the
request to the Arts and Culture Board. The applicant will be notified of the meeting in which the Arts
and Culture Board will review the applicants’ request.
The Arts and Culture Board will use the following guidelines to determine whether or not to allow a
piece of art to be displayed on public property:
1. Aesthetic
a. Written proposal with detailed description of artwork, including sketches and/or model of
the artwork; and photos or digital images of the artist’s work.
b. Qualifications and other pertinent information regarding the artist.
c. Provenance for an existing artwork.
d. Inherent quality of the work.
e. Whether the art is original, a limited edition, or mass produced.
f. Whether or not the art can be interpreted as advertising for a specific business.
2. Financial
a. Cost of installing the artwork. (Are there any costs to the City?)
b. Estimated maintenance costs.
c. Statement of value of the artwork.
3. Safety and Maintenance
a. Consideration of the structural and surface soundness of the work of art and its prominence
in terms of relative proof against age, theft, vandalism, weathering, or excessive
maintenance or repair costs.
b. Potential dangers to the public.
c. Special insurance requirements.
4. Environmental
a. Appropriateness for art in public places as it relates to the site, both specific and general.
b. Scale of the artwork in relation to site. Does the Art Work pose any ADA issues?
c. Impact on ecology.
Page 15 of 22
5. Timeliness
a. Allowance of sufficient time for normal review process by the Arts and Culture Board and
other City departments.
b. Timely and appropriate response to committee and staff requests for additional materials.
6. Murals
a. The Arts and Culture Board encourages murals on buildings in the Historical Overlay District.
b. Murals must receive approval by the City of Georgetown’s Historic District Planner to
ensure paints and other materials do not cause permanent changes to or harm the
structure of the proposed building. The Historic District Planner will not judge murals based
upon artistic merit, but only upon accepted historic preservation principles and practices.
Page 16 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Report from Georgetown Art Works regarding the operation of the Georgetown Art Center during
the month of July. (Discussion) -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 17 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Discussion about options for the 2nd floor of Georgetown Art Center. -Eric Lashley
ITEM SUMMARY:
When City offices on the second floor of the Georgetown Art Center are vacated, the Arts &
Culture Board may have the opportunity to propose an option on how to utilize the space.
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 18 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Discussion of future data collection related to arts and culture. - Dana Hendrix
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 19 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Final report on 711 Main St. mural and artist reception. (Discussion) -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 20 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Report on support letter from the Arts & Culture Board to HARC (Historic and Architectural
Review Commission) regarding the Palace Theatre's proposed children's education center and
event space (discussion). -Eric Lashley
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 21 of 22
City of Georgetown, Texas
Arts and Culture Advisory Board
August 18, 2015
SUBJECT:
Consideration of dates of future meetings. (Discussion & possible action)
ITEM SUMMARY:
FINANCIAL IMPACT:
This item has no direct financial impact.
SUBMITTED BY:
Lawren Weiss
Page 22 of 22